FY14 NRS, Updates and Reminders Technical College System of Georgia Office of Adult Education Intake Assessment Form ■ Assessment Policy ■ National Reporting

FY14 NRS, Updates and Reminders

Technical College System of GeorgiaOffice of Adult Education

Intake Assessment Form ■ Assessment Policy ■ National Reporting System


Training Topics

• FY14 Intake Assessment Form• Verification of Eligibility for Public Benefit (VOEPB)• FY14 Assessment Policies and Procedures• Classes in GALIS• Georgia Adult Learners Information System

(GALIS) Updates• NRS Reminders and • Technical Training Overview

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FY14 Intake Assessment Form• No major changes• All new and returning students must

complete an IAF each fiscal year• Sign in ink• Approved and added TABE CLAS-E• Review the Directions and Definitions• IAF Tutorial has been updated for FY14

(new employees or for review)

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Verification of Eligibility for Public Benefit (VOEPB)• Summary of submissions to the state• Affidavit, directions, and training materials will be

updated for FY14 and posted by June 10, 2013• Restricted Visas (section 2.1 of OAE P&P Manual)

• B1 (business visitor) • B2 (pleasure visitor)• BBBCV (B1/B2 Border Crossing Visa)• F1 (student who must pay tuition to attend school)

Note: A review of the FY14 VOEPB training is suggested for all employees

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VOEPB, cont.

• Georgia Senate Bill 160• Effective July 1, 2013• 18 year-olds within 30 days (GALIS Report AL290)• Foreign Passport w/ 1-94, I-94A, I-94W, others

• Do’s and Don’ts Handout for FY14

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VOEPB Do’s• Collect a copy of a secure and verifiable document from

all applicants and make sure it is on the list• Collect supporting documentation from Qual. Aliens• Increase the size of documents when photocopying • Check the overall quality of copies• Become aware of changes in VOEPB for FY14• Assign one person as the point of contact for VOEPB

matters who will review forms before submitting • Use checklist to review documents before submission• Pull GALIS report AL290 at least every 30 days

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VOEPB Don’ts• Collect affidavits from applicants younger than 18• Accept foreign passports without I-94, I-94A, or I-94W or

other federal document for lawful presence• Submit U.S. Citizen or Legal Permanent Resident Affidavits

to OAE• Do not accept Consulate cards or International Drivers’

licenses as Secure and Verifiable documents• Enroll persons with B1, B2, F1, or BBBCV (B1/B2 Border

Crossing Visa) statuses (per OAE policy in section 2.1 of the P&P Manual.)

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Assessment Policy Manual

• Added TABE CLAS-E• ESL Assessment• 2 forms and 4 levels• Listening/Speaking or Reading/Writing• Composite scores are entered into GALIS• Published by CTB/McGraw-Hill (www.ctb.com)

• Made minor language clarifications• Approved Khan Academy for DE proxy

contact hours (www.khanacademy.org)

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Classes in GALIS

• Classes should:• Match the time and effort of the teacher (direct

instruction and instructional support)• Show the direct instructional time – segmented

morning, afternoon, or evening• Reflect the actual start and end date

• Examples: July 7 – October 1; July 7 – June 15• Be built on a quarter, semester, or term basis rather

than an entire fiscal year, if possible

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Classes in GALIS, continued• Classes should not:

• Be built to block the whole day• Example: 8:00 am – 8:00 pm

• Have instructors teaching more than one class during the same time period – GALIS will restrict this

• Be designated to one teacher when there are multiple teachers working with the group of students. The class should be divided and each teacher should be assigned certain students

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Rollover in GALIS

Most data rolls over. These fields do not:• Student labor force status

• Used for Enter Employment and Retained Employment goals

• Staff years of experience

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Other GALIS Changes

• Added fields for TABE CLAS-E• Updated program list for FY14 grantees• VOEPB

• Complete or new student record will not save• Staff tab fields were updated

• “Primary Assignment” to “Primary Funding Source”• 225 Correctional/Institutional, 231

ABE/ASE/ESL, EL/Civics, State, Local, Misc. Contract, and Unpaid

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GALIS info vs. Table 5 Reports• Explanation of Student Goals page data• Meeting Table 5 Criteria• Follow-up Measure matching processes• NRS Cohorts

• Enter Employment – Unemployed and looking for work• Retain Employment – Employed• GED – Take all parts• Postsecondary – GED, HS Diploma or higher at entry,

achieve GED while enrolled, enrolled in transition class

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Adult Basic Education/Adult Secondary Education (ABE/ASE)

Educational Functioning Levels FY 2014

ABE 1 Beginning ABE Literacy

Negotiated

Percentages

45%

ABE 2 Beginning Basic Education 45%

ABE 3 Low Intermediate Basic Education 47%

ABE 4 High Intermediate Basic Education 39%

ASE 1 Low Adult Secondary Education 41%

ASE 2 High Adult Secondary Education NA

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English as a Second Language (ESL)Educational Functioning Levels

FY 2014

ESL 1 Beginning ESL Literacy

Negotiated

Percentages

40%

ESL 2 Low Beginning ESL 46%

ESL 3 High Beginning ESL 50%

ESL 4 Low Intermediate ESL 48%

ESL 5 High Intermediate ESL 40%

ESL 6 Advanced ESL 30%

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NRS Core Outcome Follow-up MeasuresFY 2014

Enter Employment

Negotiated

Percentages

26%

Retain Employment 31%

Obtain a GED 69%

Enter Postsecondary 25%

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Technical Training Overview• FY2014 Technical Training schedule

• Tutorials, walkthrough videos, teleconferences, face-to-face training

• BEST Plus, BEST Plus Refresher, and BEST Literacy• Training dates TBA

• Technical Training Handout

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FY14 NRS, Updates and Reminders 18

FY14 NRS, Updates and Reminders 19

Documents

FY14 NRS, Updates and Reminders Technical College System of Georgia Office of Adult Education Intake Assessment Form ■ Assessment Policy ■ National Reporting