Fundraising Packet 1

8/3/2019 Fundraising Packet 1

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OPERATION SMILE

STUDENT PROGRAMS

FUNDRAISING RESOURCE


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Dear Students,

Thank you for taking on the challenge of changing a childs life! Your efforts will have far reaching

effects that will transcend international borders, touching the lives of those in need.

In this packet you will find tips on fundraising as well as detailed descriptions of various fundraisers

written by Operation Smile student volunteers. These have been successful with student groups in

the past, and we hope that by sharing them with you, the continued success of Operation Smile

student events will help impact even more lives, both in the local community as well as in our

partner countries abroad.

Please know that the Operation Smile staff is always available to support your efforts. We can mail

you materials for advertising your event and distributing to your attendees. Please see the

promotional merchandise form included in this packet. We can also list your event on our website,

which will help you market to a larger audience. Please see the event calendar template included,

and remember to leave sufficient time to mail in the form.

We hope that you will share your stories and successes with Operation Smile. By filling out the

Share Your Events form, we can advertise your event on Operation Smiles homepage. Additionally

after your event, if you submit a description of our event and a report of your achievement (along

with a photo of course!) we can include your story in the next E-Newsletter!

Thank you for being an inspiration to others. It is through wonderful, caring individuals like you

that we are able to make a difference in so many children and adults around the world one smile at

a time!

Sincerely,

The Student Programs Team


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(1) Fundraising Tips

(2) Bake Sale

(3-7) Benefit Concert

(8) Bowl-a-thon

(9) CD Drive

(10) Celebrate for Smiles

(11) Chik-Fil-A

(12) Chuck It

(13-14) Fashion Show

(15) Frisbee

(16) Fundraising and awareness booth

(17-18) Guess the Smile

(19) Gum Day

(20) Kiss the Pig

(21) Lemonade Stand

(22) Letter Campaign

(23) Local Car Wash

(24) Local Food Vendors

(25-26) Makeover Party for Smiles

(27) Movie Theater

(28) Parlor Meetings

(29) Penny Wars

(30) Rake for Smiles

(31) Smile Sale

(32-33) Stuck for Smiles

(34) Student/Faculty Basketball Game

(35) Styles for Smiles

(36-37) Talent Show

(38) Theme Day

(39) Promotional Merchandise Form

(40) Student Programs Event Submission Form

(41) In Kind Donation Form

(42) Fundraising Revenue Submission Form

(43) Club Calendar

TABLE OF CONTENTS

TABLE OF CONTENTS


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- Set your goal. Think about how many smiles you want to provide through your fundraising efforts.($240 = 1 new smile)

- Form a committee. As a committee, identify talents and skills that can be used for your fundraisingefforts.

- Determine your fundraising activity. If someone is a great chef you could do a bake sale. Know anartist? Do an art auction or ask them to help create posters and fliers. Know local business owners?Find ways for them to share their resources.

- Create a fundraising plan. With your committee, create a detailed list of tasks and a timeline forcompleting your fundraiser. Include a budget and list of materials. Assign tasks and due dates tocommittee members.

-

Keep in touch to stay on track. Take care of your tasks, then follow up and support your teamsefforts. Good communication will help you achieve your goals. Help others complete their tasks orfind them extra support.

- We can help! Utilize Operation Smiles free materials or order supplies to help promote yourfundraising efforts. If you need information or ideas, feel free to contact Student Programs.

- Use free resources. Take advantage of free websites such as www.evite.com to promote youractivities and monitor your progress. Document your activities, post photographs and include a blogabout your efforts!

- Share your success! Send Student Programs a write up of your event on the Event Submission form,along with a picture, and we can include you your event in our next Student Programs E-Newsletter.

- Track contributions. Use a Fundraising Tally Sheet to follow progress towards your goal.- Double your donation. Dont be afraid to spread the word! Local sponsors who may be willing to

match your fundraising efforts. This is a great task for team members who want to be more involved

- Donation Payment Options. Operation Smile accepts donations by cash, check, money order andcredit card. All checks must be made payable to: Operation Smile.

- Tax Receipts & Acknowledgements. Operation Smile acknowledges gifts of $5 or more whenprovided with the donor name & complete address information. Credit card, cash and money orderdonations must be accompanied by an Operation Smile donation form to receive an acknowledgement.Donations by check will be acknowledged to the name & address on the check.

- Include the Fundraising Revenue Submission Form and a list of all donors and their contactinformation if they wish to receive a tax receipt. Include the In Kind Donation Form, if a company orbusiness donates an item for your event.

- Mail donations to:Operation Smile

Attn: Student Programs

6435 Tidewater Drive

Norfolk, VA 23509

BAKE SALE OR CRAFT SALE

TIPS FOR STARTING YOUR FUNDRAISERTIPS FOR STARTING YOUR FUNDRAISER


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STEP ONE THE VENUE

Select the venue before the date

Make sure that the venue is favorable to the benefit concerts theme (dont pick a bar/clublocation that will attract a different crowd or discourage others from attending)

It should hold at least 250 people for reasonable success; whether or not you actually get thatmany people is not important, but you dont want to have to turn people away

Listen to the acoustics and make sure that it has the best sound or else bands may beunenthused to play in a setting where they dont sound their best

Once the venue is selected, have a 2nd and 3rd back up (see if the venue will donate thelocation free of charge)

Give them a full-page ad thanking them in the concert program They will get free press releases for their charitable donation Try for a large discount if they wont donate the spot

STEP TWO THE DATE

Before confirming the date, do the following: Check the list and dates of local events in the community and make sure that they

dont conflict with your event Check with other schools that are helping to coordinate the event and make sure that

their school doesnt have any activities/events that weekend that would conflict withyour event

Check with Operation Smile and make sure that they dont already have an eventplanned for the area at that time

STEP THREE ESTABLISH A THEME

Determine the positioning of the event; how will it be seen by past, current, and futurepatrons, supporters and donors (luckily Operation Smile is always setting higher goals for thefuture because there is still a very great need for surgeries, as well as, helping countries havetheir own sustainable health-care systems)

Set a theme that captures imaginations and sets the tone

BENEFIT CONCERT


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Be big and bold and verbally assertive to stake your claim to their imaginations andaspirations ex. Inspire Waves of Change

Dont sell the benefit short with a modest theme and title

STEP FOUR DESIGN THE CONCERT

Keep in mind the audience you want to invite and find bands/singers that will 1)attract the most people 2)do the most memorable job within the theme 3)represent your efforts and organization positively

Start to line up bands/singers dont be shy about who you ask because the worst thing thatcould happen is they say no. You are offering them a way to be involved with a noble causeand giving them free publicity for it.

Get a variety of performers

Be creative and find a way to tie all of the bands/singers in to the theme of the event focus

on the audience and the intent of your concert

The selection of bands can have a major effect on the donations that come in from the event.That is the purpose of having them so be sure that the bands are well aware of this beforethey sign on to play. The event is for the benefit of the organization not for their enjoymentor own benefit.

Prepare a Letter of Understanding for the bands that states the who, what, when, where,why, and how of the event and their involvement

Try and get publicity out sooner than later with the bands that are participating in the event

to help cement their involvement and to start generating publicity for the event

STEP FIVE GETTING CORPORATE SPONSORS

Keep in mind that corporations main goal is to generate profits!

Provide the corporation with exposure that will benefit them. Make sure that you show themhow it will benefit them and how their organization will be displayed/publicized for the event.

Make them a sponsor for the event Have their name and products proportionately presented to the public

The more exposure they have, the more likely they are to support you

Keep them informed of the goals of your event Make sure they know what Operation Smile is all about and why you are holding this

event Let them know how much money you plan to raise in ticket sales and in other

donations Give them credit for helping to raise money for Operation Smile


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Have a professional presentation to the company for their involvement; the presentationshould be a well put together executive summary of what you are doing, what it is for, andhow the money will be used. Also, identify all of the other parties/corporations that arealready on board as sponsors and donors.

Give the donors five different levels to choose from, ex. Diamond, Platinum, Gold, Silver,Bronze (you can get creative with these levels and relate them to the cause).

Each level should show exactly how the money will be used for (venue expenses,printing costs, etc. or as a donation)

Let them know what you are going to do for them (how many mentions, how manysigns, where they will be mentioned in the program, how much tv/radio PR the event

will get and if they will be included in those)

Approach big and small companies the smaller ones may still be able to sponsor, even if itis on a smaller level

STEP SIX MAKING THE BOOKING

Once you have found a date and venue that works and enough sponsors to help withexpenses and costs to promote the event, it is time to book the venue. Booking the venue,

and every other arrangement made from this point on, should be in writing! Write every arrangement down and send by e-mail, fax or letter spelling out the

arrangement to each party involved.

STEP SEVEN SELLING THE TICKETS

Be direct in your selling efforts. Dont try and sell your tickets to the masses because it canconsume a lot of time and money with a return of very little response.

Get club members, family, friends, and corporate sponsors to buy blocks of tickets and thendistribute them. You can sell tickets in blocks of five or ten and even much larger for thecorporations. Each member can be responsible for selling 10 tickets. Just with the combinedefforts of the local clubs and their members, a lot of tickets can be sold!

Ask your performers to sell blocks of tickets, as well.

Contact Operation Smile with assistance in getting local PR set up. They will help you contactlocal newspapers, radio stations, and television stations for free PR. Make sure thatOperation Smile and its mission is always at the center of the event.

Talk to other service organizations (Rotary Club, Girls Scouts and Boy Scouts, Key Club) aboutsharing Operation Smile with their board members and asking them to help you sell ticketsand raise money.

Ask these service organizations for a free, one-time use of their mailing lists or ask them tomail out a special letter or invitation (that youll create) at their expense to help get moretickets sold and raise more funds.

Dont limit your school involvement to high school level students. Try and reach out to thelower schools (elementary and middle) and get the students, teachers, and parents involved


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and aware of the event. Also, reach out to the local colleges and universities. You can offerstudents a special donation rate.

Contact Operation Smile and see if they can post your event in the Upcoming Events sectionof their website. Have a contact listed online for those interested in purchasing tickets.

STEP EIGHT BANK THE MONEY

As money comes in, make sure every expense is well documented and every donationcarefully noted. It is important to keep a list of names, addresses, phone number, and emailaddress of every sponsor, donor, and ticket holder.

STEP NINE SELECT AN EMCEE

Select an emcee that has good public speaking skills and can keep the crowd entertained. Itwould be good to have a local student(s) emcee the night since they are responsible for theentire event.

However, you could try and get an emcee that is possibly a local celebrity, or radio or TVpersonality but they must have good speaking skills and have the best interest of the

students and Operation Smile at the top of their agenda for speaking at the event.

STEP TEN - REHEARSE THE PROGRAM MANY TIMES

Run through the set up and the event over and over to make sure that everything runssmoothly and there is enough time for certain speakers and presentations in between thebands.

STEP ELEVEN ARRIVE EARLY, HAVE LOTS OF VOLUNTEERS HELP AND HAVE A GREAT SHOW

Think through every detail of the night and be prepared for unsuspected mis-haps that mayarise

Have someone introduce you and your schools club members who were involved in planningand coordinating the event explain the purpose and how the money will money raised willbe used

Be specific about Operation Smile and why you, as students, are involved and the effects ithas had on you

Be unusual and creative in your efforts to display the need for funds to help Operation Smilecontinue to the great work that it does

Display before-and-after photos and show a Operation Smile story visuals help give a clearerpicture to the audience and increase the impact of the message. Have a local student thathas been on a mission speak about their mission experience and possibly show a short slide-show of photos.


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Ask for more donations from attendees at the event and make it easy for them to donate rightthere at the event (maybe mention how else they can donate in the program)

Let them know how much you would like to raise and how many smiles that could be changed

STEP TWELVE FOLLOW UP

Send a thank you letter (via email or by mail) to every name you have. Let them know yourgoal, if you achieved it, surpassed it, etc. and how many lives the funds raised will be able to

change! Let them know how else they can donate if they wish to donate more.

Thank all of the Sponsors! This needs to be a more elaborate thank you because they helpedmake the event possible.

Send in the money from the event to:

Operation Smile

Attn: Student Programs


Norfolk, VA 23509

Be sure to include the names, addresses, and contact information of each donor as well as the

amount that they donated so that Operation Smile can send them a tax deductible receipt.

Write up a story for the press telling how much was raised and review the event. Submit thisto Operation Smile first for approval, and then submit to the local press.

Source: Adapted from Mark Stoddard, How to Organize a Non-Profit Benefit Concert. Available:

http://www.classicalsinger.com/charity/shs/Benefit_Concert.pdf.

BOWL-A-THON


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Brief Description:

This is a great event for areas with many schools involved with Operation Smile. For a bit of friendly

local competition, have schools compete to see who can fund the most new smiles. Find a central

location relative to the participating schools, and work with a bowling alley in that area to agree

upon a mutually convenient day. Sundays usually work great! The main fundraising aspect of the

bowl-a-thon actually begins before the event when each participant solicits flat donations from

multiple persons whether it is within their family or their community. Set a specific amount for each

participant to fundraise. Another option is to set a goal for each team to fundraise. It is best to

make goals in terms of smiles. 1 smile=$240. Challenge each student or team to raise enough for a

number of smiles.

What you need:

Pledge forms and envelopes to keep track of who raised the most money Posters and signs to raise awareness

Helpful Hints:

- Coordinate with other schools. Two months before the event, send out a list of possibledates to the other schools in the area. Ask them which dates are the best for the clubs andthen choose the date that works for the most people.

- Contact the bowling alley weeks ahead of time to see if they are willing to offer a discountto charity events. Perhaps they will donate food, shoes, or a few of the lanes.

- Plan it out. A month before the event, begin advertising the project through fliers at schoolsin order to get the most participants. Print out pledge forms that can be used by eachindividual to track who donated how much money. Two weeks before the event, end theregistration period and have all the participants bring in the bowling fees. On the day of theevent, make sure each person hands in their pledge sheet along with their donations.

- Make sure about the money. Make sure that you have each participant cover the actualbowling fees that results from the rental of lanes, shoes, etc. It is easier to do flat pledgesinstead of per-pin donations. All money should be handed in at the time of the event.

- Add incentives. Participation can be increased through the inclusion of a free meal at a localfast food restaurant, or a prize give away. The event becomes more exciting if you are ableto turn it into a competition between schools to see who can have the most participants and

who can raise the most money for the most smiles.- Follow up. If you go to a restaurant afterwards, most of the follow up can be done there. Tell

each school how much they collected, and then you can give awards to the top school and thetop three individual fundraisers. Relate the total amount collected to smiles made possible($240 per smile).

- Get feedback. After the event itself, you can ask for feedback from the participating schools,while looking for new schools to participate the following year.

- Send Thank You notes to the bowling alley and any other businesses or persons whohelped out the event.

BOWL-A-THON


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Brief Description:

In order to plan a fantastic CD Drive, collect a number of old and used CDs from local stores as well

as students at your school. In the age of the iPod, most people do not have much need to hang onto

CDs! This fact can make donors more generous! After collecting your donated CDs, sell them for

low prices over a period of three days, selling whatever is left over back to the used CD stores.

Many students have found this to be a great way to support Operation Smile!

What you need:

Lots and lots of shoe boxes to put the CDs in Money box with change A team of people to help sort the CDs alphabetically and to man the sale! A large table and chairs Operation Smile signs

Helpful Hints:

- Start early. Begin advertising and collecting a month or more before the sale. Do a drive atyour school for old CDs in addition to asking for donations from music stores. Be on thelookout for stores that are closing down and are looking to get rid of their merchandise! Ittakes a while to sort the CDs, so dont wait until the last minute!

- Make the CDs easy to find. Sort them alphabetically, and separate them with sheets of

paper with the letter on it, as well as the names of some popular bands. (Ex. A: Avril Lavigne,Aerosmith, Arctic Monkeys, AND MORE!) The CDs fit best into shoeboxes.- Sell the CDs at low prices. The recommended selling price is between $3-$5.- DO NOT SELL BURNED CDs. Its illegal.- Thank yous. Make a point of thanking all major donors; especially locally run used CD

stores. They will appreciate it and be more likely to donate again. Also, use the morningannouncements to thank your school and let them know how many new smiles will be createdas a result of their support!

CD DRIVE

CELEBRATE FOR SMILES

CD DRIVE


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Brief Description:

Host a party to support Operation Smile. Collecting donations at the party to change the life of a

child is a great way to celebrate a birthday, anniversary, or holiday. The possibilities are endless for

themes.

What you need:

Theme Location to hold the party Invitations Goody bags

Operation Smile DVD Food and drinks Decorations Operation Smile before-and-after images

Helpful Hints:

- Choose your celebration theme.- Allow for plentyof planning time.- Form a committee or team depending on event size to help you plan. Delegate tasks to each

person- Send creative invitations or use a service like e-vite to help get you organized. Create In

Lieu of Gifts Cards or contact Student Programs for the template.- Create goody bags based on your theme that include Operation Smile before-and-after

pictures.- Share Smile Stories from the DVD during your party to show everyone where their donation

is going.- Have plenty of Operation Smile materials available to share with guests.- Its your party! Make it as simple or as elaborate as you want! Make it a costumed affair,

learn a new recipe with a cooking class style dinner party, or take a trip around the world witha menu based on our mission countries! For a youth birthday party continue the smile themewith a pin the smile on the clown instead of pin the tail on the donkey.

- Stick with the theme! Select food, decorations and activities based on your theme.- Dont forget to send hand written thank you notes.

CHICK-FIL-A NIGHT/ RESTAURANT NIGHT

CELEBRATE FOR SMILES


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Brief Description:

Restaurants are great venues for raising awareness for Operation Smile in your school and

community. Contact a local restaurant (such as Chick-Fil-A or California Pizza Kitchen) to see

if/when your school might be able to hold an event. Many restaurants have designated nights when

they donate a certain percentage of proceeds to a charitable organization. With other restaurants,

the funds can be generated by selling tickets to the restaurant night at school. Also, dont forget

to promote the event to families and friends.

What you need:

Tickets Posters and announcements for advertising the event Brochures from Operation Smile for the restaurant night

Helpful Hints:

- Get started early. First, you must talk to your local restaurant and inquire about theirfundraising offers for your club.

- Pick a Date. It is important to pick a date far enough in advance that you can talk it up andrally plenty of supporters. Consider planning the fundraiser the night of a big schoolsporting event so that all of the players and fans can attend your club fundraiser after thegame.

- Make announcements at your school. Have posters and announcements over the PA systemto promote the event and encourage people to bring family and friends. If there is a sportingevent on the night of the event have reminders on the exit doors to ensure more customers.

- If you are selling tickets for the event, make sure to only give out tickets to those who willcome,because you do not want to waste them. Some restaurants (like Chick-Fil-A) requirepeople to present the tickets when they purchase their meals, otherwise the proceeds will notgo to your club. You can even have people handing them outside the door to make sureeveryone has a ticket.

- If possible set-up booths or table tents inside the restaurant. This is a great way to getthe word out about Operation Smile and raise awareness. Have before and after picturesavailable for the customers to see the difference their donation can make in the life of a child.

- Dont forget to thank the restaurant and its staff! Send a letter or Thank You note stating

how many smiles were helped. Add a personal touch by having it signed by all of your clubmembers!

CHICK-FIL-A NIGHT/RESTAURANT NIGHT


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Brief Description:

Spare change can make a huge impact. For this fundraiser, put before and after pictures of

Operation Smile patients on buckets and go around your school, local workplaces, and community

meeting spaces (such as church or temple), educate those you speak with about Operation Smile,

and ask if they have any spare change to help your club with fundraising efforts. Have your club set

a goal of how many smiles you would like to create, and keep asking students and adults to chuck

it in the bucket until you raise your goal amount.

What you need:

Some sort of bucket or bin that can hold money. On that bucket, make sure to affix a photo of a child before and then after surgery.

A goal that you would like to reach. Friends willing to help.

Helpful Hints:

- Get your buckets and get ready. Stand at all the exits/entrances at your school, work, orcommunity building with these buckets. People will always have change, and of course whenthey see a beautiful picture of a child with a deformity, they may be more willing to donatebecause, from the after picture, they can visibly see the impact they can make.

- Lunch time at school is the best time, stand at the entrances when people get back from

lunch and they will almost always have quarters, dimes, or even pennies that they can spareor chuck in the bucket.- Get people motivated. To bring in an element of friendly competition, you may want to

make this fundraiser a contest between grades! During this competition keep people updatedon who is winning, how close you are to your goal, and how much more you need. Thecompetitive spirit can really inspire more students to be involved.

- Make it personal. When you reach your goal, count up the money that you have received andtell everyone how many surgeries that they may have helped with ($240 per surgery). Make itpersonal by showing your donors what they have helped you accomplish, and thank them fortheir generosity. Be sure to emphasize that their kindness has made a child somewhere inthe world smile for the first time.

CHUCK IT IN THE BUCKETCHUCK IT IN THE BUCKET


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Brief Description:

A fashion show is a fun way to get students and the community involved and spread awareness. Get

local stores and boutiques to donate clothing or let you borrow the clothing. If you have a fashion

class in your school, try to partner with them to plan the fashion show. They can help coordinate

the fashion show, and you can coordinate how to advertise the event and raise the funds for

Operation Smile!

What you need:

Venue (school auditorium works well!) Theme Fashionable clothing and accessories Props Music Program Admission tickets Raffle tickets Money bin or box Posters, signs, flyers Operation Smile DVD or a student mission story

Helpful Hints:

- Get approval from administration to hold a fashion show, even if you are planning to holdthe show off of school grounds.

- Form a committee! Select students for the committee who are interested in helping change alife! Start planning in the fall and hold the show in the winter or spring. Delegate specifictasks to each committee member and set individual and group goals.

- Make sure the theme coincides with the time of the year the fashion show is being held! Youdont want to have a Winter Wonderland-theme if it is already spring time!

- Team up! Approach the fashion class and see if they are interested in working together forthis event. Make sure to share Operation Smiles story with the fashion teachers and thefashion classes to make sure that everyone knows why they are raising funds! Involve artstudents and theatre students to help with creating props and managing the lighting at the

show.- Meet regularly with the all those involved in the planning, including the fashion class, and

make sure to keep clear communication. Set specific roles for everyone to help preventconflicts!

- Ask local stores and boutiques if theywould be willing to donate or lend their clothing for anight. If stores lend items, the students are responsible for the care of the items and mustreturn them in the same condition that they were given. If any items are damaged, thestudents cannot return the item and they must pay for the entire retail cost of the item.

- Try to get donated raffle items from local businesses and restaurants.

FASHION SHOWFASHION SHOW


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- Share Operation Smiles story! Make sure that each business and store knows why yourclubs fashion show is raising funds!

- Advertise each donors business at the fashion show and in the program. Thank them inthe program for their support to help make the show a success!

- Practice, Practice, Practice! Have all participants in the show, practice a lot and rehearse theshow many times in the week prior to the show to make sure lighting, music, etc. is allworking and timed right!

- Advertise for the show early! Try to hold an Operation Smile presentation for the entireschool before the tickets go on sale for the fashion show. Students who may not be toointerested in the fashion show, may still come if they want to support the cause! Put upposters a month before the show and make weekly announcements. Hand out flyers inschool and sell tickets in the mornings and during lunch for at least two weeks before theshow.

- Sell raffle tickets at the show admission and during the beginning of the show. If ticketsales are slow, let everyone know the businesses that have contributed and maybe announceone of the bigger raffle prizes that are up for grabs!

- During stage breaks share Operation Smiles story. Halfway through the event, show apatient story from the Operation Smile DVD!

- Bring energy and excitement to the show! The MC needs to be a good speaker who is fun,energetic, and knowledgeable about Operation Smiles cause!

- Follow up. Make sure if you borrowed any items, they are in good condition when they are

returned. Send Thank You notes to all of the stores and businesses that participated ordonated items! Also, thank the fashion class for helping make the show such a success!- Make it an annual event! If the fashion class is interested, hold the fashion show every

school year and make it a yearly event that everyone can expect!


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Brief Description:

This is a versatile fundraiser that can be done with any type of sport. The basic idea behind event is

a tournament in which teams compete against one another. The participants can form their own

teams of five or choose to be assigned to teams by the event coordinator. As an additional

incentive, you may want to consider offering each participant an Operation Smile wristband or t-

shirt. You can also approach local stores/businesses to see if they would be willing to donate an

item. One way you can organize the tournament is by having each team member raise a minimum

of ten dollars in order to participate.

What you need:

Frisbees Registration Forms Large sheet of paper to illustrate team standings Refreshments Whistles Team t-shirts (optional, but nice)

Helpful Hints:

- Advertise! Hand out flyers to students during homeroom periods. Make announcements onthe schools PA system, in the school newspaper or through the school website.

- Invite everyone. Encourage the participants to invite their friends and family members to bespectators. This presents a great opportunity for sharing Operation Smile.

- Bring Food. Consider having a food-oriented event such as a barbecue that the spectatorsand participants can enjoy during and after the tournament; this can be a fund raising eventtoo.

- Spread Awareness. In addition to having organizers and volunteers who are knowledgeableabout Operation Smile, by having literature, signs, and give-aways you will also help increaseinterest and understanding about the organization.

ULTIMATE FRISBEE TOURNAMENT

FUNDRAISING AND AWARENESS BOOTH

ULTIMATE FRISBEE TOURNAMENT


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Brief Description:

A great, easy way to raise money and awareness about Operation Smile is to get a booth at a

festival, carnival, fair or local community event. You usually will need to write a proposal or fill out

information to get a booth so make sure that you plan well in advance. Some great ideas for

attracting a crowd are organizing raffles, face-painting, sticker giveaways, etc. Also, be sure to have

pictures and brochures promptly displayed in order to raise awareness about Operation Smile.

What you need:

Sign-up sheets to keep track of when people are manning the booths Table, chairs, and a tent if the event is outdoors

Posters and signs Raffle items (Ipod, gift baskets, gift cards, etc.) Raffle tickets Brochures Before and after booklets Op Smile buttons Face-paint Op Smile T-shirts for everyone to wear at the booth

Helpful Hints:

- Start Early. You usually will need to write a proposal or fill out information to get a booth so

make sure that you plan well in advance by researching opportunities in your area. Events canstart taking proposals six months in advance!

- Work out time slots. Have a sign up sheet and make sure you have shifts so that your peerscan sign up. Make sure they are aware of their time slot and write down their numbers so youcan call them to remind them of their volunteer commitment.

- Create an eye-catching booth. Make lots of posters and signs in advance to decorate yourbooth. Make sure that you set out information about Operation Smile on the tables. You canorder brochures, before-and-after booklets, as well as buttons on Operation Smiles website.Also put some fun things on the table! Put toothbrushes, candy or something that alsocatches the eye of the people. The main purpose of a booth is to try to attract a large crowdso that you can talk about Operation Smile and raise awareness.

- Raffle items. Ask businesses to donate products, or use club funds to purchase one bigitem, such as an Ipod. Charge $1-$2/ticket , and designate someone (preferably yourtreasurer) to keep track of all of the money.

- Free face painting. Buy face paints and just go at it! Parents are more than willing to give adonation after their childs face is painted for free!

- Always be cheery and make sure that everybody working the booth knows about OperationSmile. Its also nice to coordinate so maybe everyone working can wear an Operation Smileshirt! Good luck and remember that it is not just about raising money, its also about raisingawareness!

FUNDRAISING AND AWARENESS BOOTH


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Brief Description:

This is a great event for schools. It is a threefold event. First, take pictures of student and faculty

smiles. Then crop the pictures to include just the smile, and post it on a bulletin board in the

hallway or lunch room. Participants then donate for a chance to guess whos who. Have a specific

time when the answers are revealed and have the smilers stand next to their smile. Have prizes for

the top three people who guessed the most correct smiles.

What you need:

Lots of faculty and well-known students to participate (only their smiles and names will beshown on the board)

Large board in hallway or specific place to post the contest with the names and smiles Camera (Polaroid or have the pictures printed before hand) Prizes for the best guessers Posters and signs Guessing Ballots Box to drop votes and box for donations Donation box or jar with Operation Smile images Table set up for people to vote and give donation

Helpful Hints:

- Form your planning committee. Make sure you have someone on your committee who is

camera and computer savvy. It will be his/her responsibility to properly enlarge and crop theimages. Also, be sure to identify who in your committee is most organized. He/she will needto keep good records in order to track who votes, track the donations with each vote, anddetermine the winner.

- Choose the dates when voting will begin and end. Also, choose a date when the answers wilbe revealed and the winners announced.

- Secure prizes. See if local businesses will donate items. List some of the prizes up aroundthe contest to entice more students to vote.

- Promote your event in advance! Put up flyers and posters about the event and hype it upduring the morning announcements.

- Post before and after pictures of Operation Smile patients with your smile pictures. Leteveryone know how the money raised will help children around the world.

- Set a fundraising goal! Set it by number of smiles you want to raise ($240 per new smile).- Create a smile-o-meter to track number of votes and total amount of donations. Post it up

for everyone to see.- Set out a donation jar or box for extra donations.- Start taking pictures (charge $1 for all students and faculty who want to be a smiler). Also,

charge each voter $1-$2 to try to identify the smiles.- Include a couple of surprise participants to keep everyone guessing.- Format all the pictures in the same size, etc. Make sure when you crop them for posting

they are all the same size and there are no revealing characteristics in the final images.

GUESS THE SMILEGUESS THE SMILE


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- The Smile reveals. It may be more exciting if you reveal the smiles and the winners duringanother school event, such as a pep rally. Or you can reveal them over the announcementsand post all the correct answers with the smiles on the board. Leave it up for at least a weekfor everyone to see!

- Dont forget to thank all of your smile participants and prize donors!- Have Fun!


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Brief Description:

This fundraiser can be done at any school that typically restricts gum chewing. The first step it to

talk to the school administration to receive formal approval for the event. Share information about

Operation Smile, and make sure the administrators understand the purpose behind Gum Day. Ask

for approval both to temporarily allow gum chewing as well as gum sales. Once you have

permission, organize the event such that students first buy the right to chew gum. In exchange for

their donation, they would receive a stamp to prove that they paid to chew.

What you need:

An ink stamp Lots and lots of gum

A money box with lots of change A large poster, explaining where the money for the gum is going, and what Operation Smile

does worldwide.

Helpful Hints:

- Ask the administration before you do anything, ESPECIALLY if youre not allowed to chewgum. Explain what Operation Smile is before you start asking them for permission to bendthe rules.

- Make sure youre making a profit. Dont sell the gum for the same amount that it cost you

to buy it! Schools who have instituted this fundraiser have charged $2 for the right to chew.- Dont forget to advertise in advance! Place posters around the school, and make an

announcement at your school assembly, if possible. Do a presentation about Operation Smileprior to Gum Day to raise awareness.

- Organize this in a way that is most efficient for your school. One way to efficiently runthe event is to have homeroom teachers collect the money and have those teachers stamp thestudents hand. Otherwise, assign your club members a different homeroom. They are thenresponsible for being present at the start of the day, in those classrooms, to take donationsand stamp hands.

- Team up. Involve your student council in the event. The members can help with planningand running the day. Maybe Gum Day becomes part of a larger event such as a Spirit Week.

- Dont forget to thank the school, administration, and teachers!

GUM DAYGUM DAY


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Brief Description:

If your club and your school want to plan a fundraiser that involves a bit of fun and humor,consider a kiss the pig contest. First, you will need to find teachers and/or members ofthe administration who would be willing to kiss a pig. Once approved by your schooladministration, announce the volunteer teacher/administrators who may be required tokiss the pig at the end of the contest. Plan a week long campaign to collect donations.Each donation will be made for a specific teacher/administrator. The teacher/administratorwith the most donations at the end of the week will be the lucky volunteer to kiss the pig infront of the student body. Then arrange for an assembly to announce the winner and havehim/her kiss the pig!

What you need:

Posters to keep track of who has raised the most money Collection canisters for each teacher/administrator Pig or other animal

Helpful Hints:

- Pick a good time. Instead of kissing the pig during school hours you can have theperson do it during half time of a football/basketball game or even during a pep rally.

- Be Creative. If you dont have access to a pig, any type of animal would work (thestranger the better). If none of the teachers agree to kiss any type of animal try

substituting it with throwing a whip cream pie in their face.

- Use clear jars to collect money in because it allows the students to see who ismaking the most money and it can easily become a competition that way.

- Start advertising the Friday before you want to start collecting money so studentsknow to bring money on Monday.

- Document the experience. Take pictures of the kiss and put the pictures up inschool for great memories! Also, dont forget to send those to Operation SmileStudent Programs along with a description of your event!

- Thank all the teachers involved and your student body for their participation. Makesure to also announce a public Thank You for the teacher who kissed the pig. Thiswill let him/her know that your club appreciates his/her involvement and willingnessto participate.

KISS THE PIGKISS THE PIG


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Brief Description:

Fun and easy, a lemonade stand is a tried and true way of raising money for a great cause! In the

winter you can switch to hot apple cider or cocoa. You could even have a neighborhood competition

for who has the best lemonade.

What you need:

Lemonade recipe. Plenty of containers, cups and ice. Table or stand to hold your sale. Place to store money and change (pencil case or shoe box works well).

Signs and posters about the sale and Operation Smile.

Helpful Hints:

- Select your date and spread the word to your friends, family and neighbors.- Pick your favorite lemonade recipe and have a taste test with your family and friends

beforehand.- Use bright table cloths or colored paper, balloons and streamers to decorate your stand.

Make it stand out!- Make lots of signs letting everyone know you are raising money on behalf of Operation

Smile.- Email friends and family so they can come by the day of your event.

- Have plenty of friends present to help bring in the crowds!- Hand outbefore-and-after patient photo cards to customers thanking them for their

purchase. Be sure to thank everyone for their donation no matter how much they contribute.- Increase sales with baked goods like brownies, cookies or cakes.- Dont forget to wear sunscreen, bright colored clothes and a hat if its a super sunny day!- Most importantly - have fun!

LEMONADE STAND FOR SMILESLEMONADE STAND FOR SMILES


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Brief Description:

The letter project is a simple and effective fundraiser, which can involve every member of your

association. The purpose of the campaign is to raise awareness and funds to support Operation

Smile medical missions. The more personalized the letter, the better. Included at the end of this

packet is a sample letter. However, by adding details specific to your involvement with the

organization and yourdesire to make a difference, the recipients of your letters will be more willing

to donate to yourcause! In order to execute the fundraiser, every club member takes 20 letters and

40 envelopes. Address the letter to 20 friends, neighbors, businesses and family members. Enclose

a self-addressed, stamped envelope. Give all replies to your chairperson for tally. Of course you can

send more than twenty letters. The cost of this fundraiser is envelopes, copied letters and 40, 43

stamps per person.

What You Need:

Chairperson 20 letters per person 40 envelopes per person Stamps

Helpful Hints:

- Delegate. Select a chairperson who will distribute letters, chart outgoing letters and incomingfunds, and set the send-out and due-back dates.

- Personalize It. It is advisable to add a short personal note to the letter.- Thank-Yous. Write a thank-you note to every donor.

LETTER CAMPAIGNLETTER CAMPAIGN


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Brief Description:

Hold a car wash on the weekend at a local area or business. Get as many students involved as

possible and bring lots of excitement to the event! Contact other local schools Operation Smile

clubs and see if they want to hold a car wash at another location in the community on the same day.

Having lots of Operation Smile car washes in one day will spread awareness all over the community.

If other Operation Smile clubs are interested, a competition for the most student participation or the

most funds raised may be a fun way to increase involvement.

What you need:

Approved location to hold the car wash. Make sure water is easily accessible. More than one hose allows for more cars to be washed

at once. Also, check for access to an outlet if vacuuming the interior of the car is an option. Materials to wash the cars: Plenty of rags & sponges, a hose, car wash soap, drying towels,

tire cleaner and interior car cleaner wipes. Posters, Signs, Flyers, Operation Smile Banner Donation Jars for people to put their donations after they get their car washed

Helpful Hints:

- Contact the car wash/gas station location and see if more than one date would work, incase weather issues arise.

- Coordinate with other schools. Two months before the event, send out a list of possibledates for the car wash to other Operation Smile clubs in the area. If other schools areinterested, choose the date that works for the most schools.

- Try to get materials donated from local car stores and hardware stores- Have beverages and snacks available for car wash customers and for students participating

in the event. You can even have a bake sale!- Set up an Operation Smile informational booth with flyers and brochures with Operation

Smile information. This will help to spread awareness and better inform people about thecause.

- Make small Thank You notes to hand out, or leave in each car. Dont forget to thank thebusinesses that offered their location for the car wash and any other businesses that donatedmaterials or food and drink.

LOCAL CAR WASHLOCAL CAR WASH


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Brief Description:

A great, easy way to raise money for Operation Smile is to get local food vendors involved. Some

places to consider: Ben and Jerrys Ice Cream, Jamba Juice, Starbucks, Taco Bell, McDonalds, etc.

Join forces with the vendor and sell the food at lunch in the school cafeteria.

What you need:

Tables and chairs for stands to use for selling the food T-shirts for members to wear during the sale Op Smile posters and brochures

Helpful Hints:

- Get approval from your school administration.- Make contact. Call up a local food vendor and introduce them to Operation Smile.- Ask if they are interested in coming to your school once a month to sell their products, with a

percentage of the profit going to your schools Operation Smile Student Club.- Make it monthly. Set up times and dates for them to come to your school, preferably during

the lunch period.- Use your connections. If one of you or a member of your Operation Smile Student Club

works somewhere that is a good fit for this fundraiser, try to get that restaurant involved.- Thank the restaurant and your administration for helping to make this fundraiser a success!

Use a creative way to say thanks, especially if your club is able to continue this for the entireschool year on a monthly basis!

GET LOCAL FOOD VENDORS INVOLVED AT SCHOOLGET LOCAL FOOD VENDORS INVOLVED AT SCHOOL


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Brief Description:

This is a fun event for all the girls! There are two different ways to carry out the Makeover for

Smiles. One way is to have the girls over for a night of primping and pampering! Host a make-over

themed night with your best gal pals. Make it a sleep over! Another way to carry out the fundraiser

is to have a special time at school for makeovers. Maybe during lunch people can donate a certain

amount to get their nails painted, hair curled or straightened, or made into a cool up do.

What you need:

For a make-over invite party

Invitations Professional stylist or make-up consultant (optional) Assortment of make-up, nail polish, face masks, hair accessories, etc. Make-up remover Towels and wash cloths Style magazines to get ideas from Camera Food and drinks Music Before-and-after patient cards Operation Smile DVD or mission story

Helpful Hints:

For a make-over invite party

- Create your guest list and send invitations. To make it quick and easy use a site like e-vite.Set a small dollar amount ($5.00) to be donated from each person that is attending.

- Talk to your local make-up sales person (like Avon or Mary Kay) and have them conduct themake-overs. Or ask a specialist at your favorite department store make-up counter if shewould donate her time to come do a group consultation.

- Have all of your girlfriends bring their make-up bag and throw out what doesnt work andfigure out what does!

-

Have each guest bring one of the latest make-up or nail color trends and have everyonetry it! Use different applicators to stay sanitary (q-tips work well to apply eye shadow).- Do some style research! Buy some womens magazines or surf the web for make-up dos

and donts. Take it one step further by figuring out your guests colorings and face shapesand researching what looks great on them!

- Go wild! Mix it up or go back in time with wild styles, how about an 80s hair and make-uppartythat has the blue eye shadow and crimping? Or go really retro with a flip and pin curlsfrom the fifties!

- Stock up on inexpensive hair clips, barrettes and head bands to hold hair back for makeovers and to play with new styles.

MAKEOVER FOR SMILESMAKEOVER FOR SMILES


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- Share how Operation Smiles story. Take time to inform everyone about Operation Smileand how it helps Transform childrens lives. Hand out before-and-after patient cards toeveryone.

- Have great music to entertain everyone.- Dont forget the cold drinks and finger foods, all this primping could be exhausting!- Prepare a special Thank You gift and note card for your speaker/make-up artist. Also

thank all of your girls who came to the party and donated.

What you need:

For make-overs in school

Approval from school administration Professional stylist or make-up consultant Assortment of make-up, nail polish, and hair accessories Make-up remover and cleaning pads Style magazines to get ideas from Camera Posters and flyers Before-and-after patient cards Operation Smile DVD or mission story

Helpful Hints:

For make-overs in school

- Get approval from school administration. See if you can hold an Operation Smile make-overmonth and have two days a week where the make-over table is set up before school andduring lunch

- Create a committee to plan and carry out this event. Committee members need to beexcited and knowledgeable about fashion and style. Their excitement will spread to thestudents and hopefully get more make-over participants.

- Set a schedule and make sure that you have enough help at all times during the make-oversessions.

- Talk to your local make-up sales person (like Avon or Mary Kay) and have them conduct themake-overs. Or ask a specialist at your favorite department store make-up counter if shewould donate her time to your school and help out a few of the days.

- Do some style research! Buy some womens magazines or surf the web for make-up dosand donts. Have these accessible during the make-overs so students can peruse themagazines for ideas.

- Get everyone involved! Invite teachers to get make-overs as well! Maybe even select a dayto set up in the teachers lounge.

- Set a donation amount that is required for a make-over ($2 for nails, $3 for an up-do, and $4for make-up).

- Stock up on inexpensive hair clips, barrettes and head bands to hold hair back for make-overs and to play with new styles.- Share how Operation Smiles story. Take time to inform everyone about Operation Smile

and how it helps Transform childrens lives. Set up a lap top and have the Operation SmileDVD playing. Hand out before-and-after patient cards to everyone.

- Prepare a special Thank You gift and note card for your speaker/make-up artist. Alsothank students, administration, and teacher staff for helping to make the event happen! Letyour everyone know how many smiles were raised (it costs $240 for one smile).


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Brief Description:

Have a local movie theater donate one or two minutes for an Operation Smile advertisement, be

creative with it. Afterwards, have donation jars available in the lobby. You could also ask the

theater if they would donate a portion of the proceeds of a special movie screening (or for the entire

night of movie sales), and ask them to show the Operation Smile advertisement before each movie.

If you can get the manager/owner to donate a little more time (about five minutes) you could show a

short patient story. Contact Student Programs for the DVD.

What you need:

Local Movie Theater willing to participate Creative and Informational Operation Smile Advertisement

Posters, Flyers, and Operation Smile Banner Donation Jars to set out in the movie theater Operation Smile Informational Booth to set up in the lobby of the theater

Helpful Hints:

- Check with the local theater and see what is required for an advertisement before you startcreating it (length of ad and what type of medium to record it on).

- Plan it out. Solidify the theater and date at least two months before the event. One month

before the event, begin advertising through flyers, announcements, and word-of-mouth atschools and in the community.- Remember that Student Programs is another resource that is available. There are many

poster templates, banner templates, and images for donation jars that are readily available.Just contact Student Programs and they will be happy to help!

- Make sure that the advertisement works and that the theater can air it as soon as it iscomplete. Also, make sure there are enough copies if it is going to be shown before morethan one movie.

- The Informational Booth is a great way to spread awareness and answer any questionsthat movie patrons may have. Have students that are excited and knowledgeable aboutOperation Smile at the booth.

- Thank You notes are very important. Send them to the local theater. Also, have little

patient before-and-after cards with Operation Smiles information to hand out to everyonethat donates.

ADVERTISING SLOT WITH A LOCAL THEATERADVERTISING SLOT WITH A LOCAL THEATER


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Brief Description:

Parlor meetings are informal gatherings held at a hosts home to raise awareness and money for

Operation Smile. Invite family members, close friends, and neighbors for an afternoon via email or

hand-written invitations. Take this opportunity to gather contact information from the guests so

that you can later send emails thanking them and asking if they could host their own parlor meeting

Take the time to present Operation Smiles mission and the short video presentation included in the

student package. After the presentation, give a testimonial on how you got involved with Operation

Smile and what part of the organization is most important to you. Lastly, ask for monetary

donations and hand out envelopes that they can turn back into the host. Set a specific date with the

host for picking up the donation envelopes.

What you need:

Donation envelopes Refreshments Video presentation Kleenexes Donation forms from the Operation Smile website.

Helpful Hints:

- Time it. First hour is always good to just socialize. When everyone is ready, and seated,

you introduce yourself, and tell them about Operation Smile and its mission. Includeimportant facts for your guests about Operation Smile, and speak from your heart. Theemotional connection you make can leave a lasting effect on your attendees. Keep in mindthat you want to get your audience to help you spread awareness about Operation Smile, ontop of getting a donation from them. It is important that they feel connected.

- Use a story from the Operation Smile issued DVD. Contact Student Programs for a copy.Choose a story between four and seven minutes long. The stories make a powerful impact ina short period of time.

- Spread awareness. Ask for each of your guests to host a similar parlor meeting at theirhome for just a few of their friends to help you spread the awareness of Operation Smile.

- Donations. Hand out the envelopes, and ask the guests to give the envelopes back to thehost at their convenience, and make sure to tell the host you will be picking up the envelopesby a certain date.

- Thank-Yous! As soon as possible, send out thank you notes via email thanking them fortheir time and their generous donation, and also ask them to contact you via email so theycan set-up a parlor meeting with you.

- Keep Records. Have a record of all your parlor meetings consisting of who attended and howmuch money you have raised at each parlor meeting.

- Send in the donations all together. Once you have collected most of the envelopes send inthe donations to Student Programs along with the Fundraising Revenue form available at theend of this packet.

PARLOR MEETINGSPARLOR MEETINGS


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Brief Description:

This is a great way to get the entire school involved! Hold a Penny War with different classes or

grade levels competing with one another to raise the most pennies. Pennies count as positive

numbers while other coins count as negative numbers. Students are encouraged to sabotage

other class jars by depositing negative coins in them. You can also substitute pennies with all

coins. All the coins can count as positive points and have a dollar can count as negative points.

Arrange it however you wish. Just remember to keep the competition element in mind.

What you need:

Coin Jars for each class/grade participating Labels for the jars to distinguish each class/grade. Also, include informative facts about

Operation Smile. Cooperation from school administration and staff

Helpful Hints:

- Plan it out. A few weeks before the event, start talking up the competition at school.- Place posters around the school to remind everyone about the Penny War and also to spread

awareness about Operation Smile.- Use the morning announcements to remind students, and let classes/grades know who is

in the lead.- Share information about Operation Smile with faculty and staffso that they will beonboard and happy to have their classes participate. They will play a key part in getting thestudents in their class excited!

- Include prizes or awards for the top three classes or the top grade that raises the mostmoney. Post the names of the winning classes or grade up for everyone in the school to see.

- Make sure you thank everyone for their participation in the event! Use the morningannouncements to thank students and staff and make Thank You notes for each class. Leteveryone know the total amount raised and the number of surgeries that were a result ofeveryones efforts in the competition ($240 = 1 surgery)!

PENNY WARSPENNY WARS


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Brief Description:

One great idea for the beginning of the year is an event that involves service with your local

community. Offer to rake yards in your neighborhood, town, or city in exchange for donations to

support Operation Smile.

What You Need:

Yard work materials (rakes, gloves, and trash bags.) Warm jackets!

Helpful Hints:

- Let people choose their teams. This is more fun if youre with a group of your friends, andmore volunteers are likely to sign up for the project! However, also leave open the option ofassigning students to teams. If a student wants to participate and none of his/her friends areavailable, dont exclude the willing participant! Once your club designates the teams (of 3 or4 people), be sure to have a member volunteer as team leader. As team leader, this personwill be responsible for finalizing the neighborhood/location, organizing supplies, and makingsure his/her team members are present on the day of the rake.

- Not all teams need to rake on the same day. Also, keep in mind that this does not need tobe a onetime event. Each team can keep its own calendar.

- Collect phone numbers of team leaders. If you do designate 1 day for the event, make sureto call the team leaders the night before to make sure that there are no last minute questions

Thank them, in advance, for their teams participation.- Open this project up to people outside of your club. The more the merrier!- Offer your services to your teachers! Involve your whole school by offering to rake your

teachers yards. Let them know about Operation Smile as well as what your club is doing tohelp. Ask to have access to a faculty email list to easily contact the teachers, or have themsign up on a calendar you post in school. Make sure to collect the phone number andaddress of each teacher who would like to participate. Also, dont forget to ask if he/she hasyard materials that are available for use.

- Be organized! Have a designated member of the team keep track of a calendar as well asnames of individuals, their phone numbers, addresses, and what theyre willing to provide asfar as yard materials.

- Make sure that there arent any no-shows!

RAKE FOR SMILESRAKE FOR SMILES


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Brief Description:

Have a Smile Sale at your school, in which a portion of the proceeds goes to support Operation

Smile. Ask a trendy store or boutique nearby to have a sale for a day to benefit Operation Smile.

Or, ask stores and brand labels to donate items, such as designer jeans, for you to sell at an on-

campus sale. Not only is this a great way to fundraise, but it is a great way to raise awareness!

What you need:

Donated clothing Tables Posters and brochures from Operation Smile

Volunteers A cash box Tents for dressing rooms

Helpful Hints:

- Get help from other schools or on-campus organizations. Ask friends from your town,your sports league, your student council, and other organizations to spread the word. If youare a university student, use sororities and fraternities! Recruit as many people as possible tohelp you.

- Advertise. Plan the date and promote it with successful advertising, such as posters, flyersand announcements in the student newspaper.

- Certain designer brands love good causes. In the past, student volunteers have receiveddonations from the following: Seven for All Man Kind, Paige Denim, Grail Clothing and others.You can also ask retailers from your hometown to join in the cause and donate items!

- Make the event big! Get refreshments donated and try to get a cappella groups or choirs tocome and sing.

SMILE SALESMILE SALE


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Brief Description:

This one is fun! This activity is great for a school with adventurous targets. Donations are raised

when participants purchase strips of duct tape to attach a target person to a wall. Students will be

able to purchase tickets in return for strips of duct tape at the event. At the event willing targets wil

stand on a bench or buckets against a pole and students will place their strips of duct tape around

them. When all the strips have been placed the bench or buckets will be removed and the targets

will be left hanging in the air. We told you this would be fun!

What you need:

Approval from school administration Students, athletes, teachers and other faculty willing to participate and be duct taped

Area to conduct event you will need large light poles/posts or a clean cement wall Benches or buckets that are about 3 feet high Posters and fliers Megaphone or microphone to announce at the event Tickets to redeem for Duct Tape at the event Lots and Lots of Duct Tape Money bins or boxes

Helpful Hints:

- Build your planning committee and secure support from the administration.- Select a date. Give enough time to select participants, get materials, and sell tickets.- Start selling your tickets 2 weeks in advance at school in the morning and during lunch.

The tickets will be redeemed at the event for 3 feet of duct tape. A good cost is $1 per 1 footof tape. (If they want 6 feet of tape it is $6 and they get 2 strips of 3 feet of duct tape).

- Select your targets (choose 3 or 4 people); a principle, popular teacher, or coach. Also,select some students: athletes or homecoming queen and king.

- Create fun posters and fliers to hand out and hang up. Distribute these throughout theweek before the event. Post them up at the event, as well! Make sure everyone is aware ofthe cause for the event!

- Get plenty of friends, club members and staffto help bring in the crowds!- Dont forget to notify the press! They are usually more than happy to give free coverage of

the event.- Liven it upthe event! Enlist the pep band and the cheerleaders to liven up the crowd. Have

someone with lots of personality and volume to act as MC and get the crowd excited. - Combine this event with a pep rally or homecoming.- Play it Safe! The victims will need to wear long pants, long sleeves, a stocking cap and

socks that they do not mind getting covered by duct tape. Sweatpants and Sweatshirts workwell! Make sure participants avoid putting tape on the hair, nose or mouth!

- Have the each target stand on a bench or bucket while participants redeem their tickets fortape and place them on the target. When all the tape is on, pull out the bench or bucket.

STUCK FOR SMILESSTUCK FOR SMILES


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Brief Description:

A great winter event is a student/faculty basketball game! Anyone who is not currently a member of

the mens or womens basketball teams can sign up to compete against the teachers. Members of

the current basketball teams can sign up to coach the student team. Organizing a student/faculty

sporting event is fairly straightforward, and is usually very popular amongst the student body.

Student/faculty volleyball and dodge ball games are also great events to organize! The best way to

incorporate fundraising into your event is by charging an admission fee at the door. Also, consider

having a bake sale instead of your typical concessions, or look into the possibility of having a

portion of the proceeds from of the concessions go to Operation Smile.

What You Need:

Sign-up sheets Team attire (have teams make t-shirts) Volunteers at the door Posters and flyers

Helpful Hints:

- Get Approval. First, you need to get the approval of the administration and/or authorityfigures responsible for scheduling student activities. You will need to make sure that you cancreate a slot of at least 45 minutes in which everyone will be able to attend.

- Advertise to teachers. These fundraisers are always popular amongst the students, and toconvince teachers to participate, make sure to advertise to them!

- Put up posters around the school, advertising that it costs $1 to attend, or however muchyou feel is appropriate. You can also make announcements or advertise in the schoolnewspaper.

- Have fun with the game. Students and teachers usually go all out with their athletic attire,and the coaches dress up for fun in suits like professional basketball coaches. There areso many options to make it fit to your school and your environment. For example, we usuallydo four minute quarters with a running clock, and a 25-point bonus for baskets made pasthalf court.

- On the day of event, simply have members of your club or other volunteers collect money atthe door. Set up a concession stand or a bake sale. Also, consider a fun half time show that

you could use as an additional fundraiser! Have the student council president or the principalvolunteer for a crazy antic to raise additional funds.

- Be enthusiastic about the event because a fundraiser is never successful withoutenthusiasm.

STUDENT/FACULTY BASKETBALL GAMESTUDENT/FACULTY BASKETBALL GAME


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Brief Description:

Contact local salons in your community to see if they will participate in a Styles for Smiles day. The

purpose would be to raise funds for Operation Smile patients by asking the salons to donate a

portion of their proceeds from that day. You can also have them offer a specific item that is free for

that day. In that case, in exchange for the free service, donations can be made to Operation Smile.

You can even approach more than one salon to participate on the same day. In order to make this

even huge, ask other Operation Smile clubs to be involved and coordinate this event together.

What you need:

Posters, fliers, brochures Donation jars or boxes

Awareness tables set up at the salons Snacks and beverages Before-and-after patient cards

Helpful Hints:

- Make lots of time for planning! Have or attend a regional meeting with other OperationSmile clubs and try and get them to participate in the event. Each club can set a goal to getat least 2 salons to participate.

- Check for contacts. See if any club members, friends, family or teachers have any contactsto salons that they think would be willing to participate.

- Set a date. Send each salon that wants to participate a list of possible dates for the event and

see what dates work for them. Choose the date that works for the most salons.- Advertise for the event early! Place posters up around school that inform about the event

and tell what salons are participating. Make morning announcements and try to generate lotsof buzz!

- Contact the local media and inform them of the event! Free PR coverage is always great andhelps to spread awareness!

- Set up awareness booths at each salon. Have a signup sheet and schedule with times thateach member is supposed to be at the event. You will need someone to be at the table andother members handing out brochures and informing customers about Operation Smile andsharing their involvement with the organization.

- Set out donation jars or boxes at each salon to collect donations. Have a member tally upthe number of new styles, the amount donated, and the number of new smiles. Also, contactthe other clubs to add on the collective amount donated from all of the salons. Let thecommunity know the success of the event!

- Provide food and drinks for salon customers and staff. Try and get a local food business todonate the items.

- Be sure to thank everyone who helped out with this event! Send special Thank You giftand note to each salon that participated. Also, thank any businesses that donated food itemsor gifts. During the event, use the patient cards as Thank You notes to hand out to eachcustomer that donates.

STYLES FOR SMILES


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Brief Description:

Host an amateur talent show at your school. You can model the show after American Idol or

Americas Got Talent or So you think you can dance. There are many ways to earn donations for a

talent show:

1) Have each talent raise sponsorship money to participate in the event

2) Charge admission to the show

3) Sell raffle tickets for donated items to be raffled off during show

4) Have audience members put money into bins as brave students do crazy stunts on stage

5) Set up a concession stand with cookies, chips, sodas, and water

This is a great event to get other students involved, like the school drama club or band. They can

help out with putting on the event and add to its success!

What you need:

Location to hold the Talent Show. Try and use the school auditorium or get a local venue todonate the space for a night.

Admission tickets Raffle tickets

Items to raffle off during the show Posters, Flyers, and Operation Smile brochures and banner Program for the show with agenda for the show and listing talents Food and drinks Money bins or boxes Voting Ballots (for judges or for entire audience if they are going to be included in the vote)

Helpful Hints:

- Form a planning committee. This is important because it is such a big event! Stay organizedwith lists and calendars. Hold regular planning meetings.

- Choose a date and title for the event. Make sure you leave your club with enough time for

planning. You will need it in order to secure acts and organize the night. Estimate at least 2-3 months of planning).- Choose the location. If you do not use the school, find a local venue with a stage and sound

system for a professional setting. The venue may want to help with advertising andpromotions, as the event will bring in customers for them.

- Sell tickets in advance so you know if the event will be sold out or if there will still be openseats for last minute attendees.

- Decide on the number of acts you want for the final show and put out an open call forauditions.

TALENT SHOWTALENT SHOW


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- Have the talent raise funds by seeking sponsorship pledges. If youd like you can set aminimum that they must earn to be part of the show.

- Do lots of PR, both within the organization and the community as well as in the media. Findout who your local FOX affiliate is (the network that airs American Idol) and try and piggyback media attention with the show. Feel free to contact Operation Smile for assistance withlocal PR.

- For press releases, make sure you have proper contacts and preferred formats to send.- Make sure the host(s) of the show is energetic and entertaining! If it is not a student or

students, try and find a local radio or television personality to host the show and promoteOperation Smile on their station.

- Ask local businesses for donations for the raffle and be sure to recognize each businessduring the show! Offer ad space in the program to local businesses.

- Hype up the raffle and sell raffle tickets at the door.- Show clips from the Operation Smile DVD between acts throughout the program. If

possible, have a student who has been on a mission share his/her story or show a short slideshow of his/her mission between acts.

- You can include the audience in voting. Make sure you schedule an act to go on while thevotes are being tallied. You could even try and get a local band or performing group todonate their time and talents.

- Remember to HAVE FUN!


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Brief Description:

A great, easy fundraiser is to host a Theme Day at your school. First, sit down with your club and

brainstorm some ideas that would be fun and appropriate for a school day. After listing the options,

choose the one that you feel you would get the most participation from the student body. Secondly,

and most importantly, contact your principal to have him or her OK your fundraiser. On your theme

day, you and a few other club members must arrive at school early in order to be set up to greet the

first students. Set up a table with your money box and a stamp. Charge a specific price (perhaps $1)

and after the student has paid, stamp them. This is an indicator of who has paid to participate in

theme day.

What You Need:

Money box Tables outside doorways and entrances Stamps Flyers and posters for advertising

Helpful Hints:

- Be smart about your theme. Decades, sports, and any fun relevant topic can encouragemore students to participate.

- ADVERTISE. Print tons of flyers and stick them everywhere- doors, bulletin boards, bathroomstalls. Put in an announcement, and if possible, make an announcement yourself over theintercom!

- Include late-comers. Leave a stamp in the main office in case any late stragglers come intoschool and still want to help.

- Thank your school for helping the cause after the event is over!

THEME DAYTHEME DAY


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ProO

Product Name

Student Team T-Shirt: Be Someone

Before and After Photo Book

Operation Smile Student Planner

Roma Downey DVD

Operation Smile Rubber Wristbands

Operation Smile 2 inch Button

Operation Smile Tattoos

***Brochures and Posters available at no

Subtotal

Shipping & Handling

Total

otional Merchandise Order Formeration Smile Student Programs

Unit Cost Quantity Ordered

$10.00 each Small Med

Large XLarge

Total Shirts

Please call for color and

size availability

$12.00

$10.00

$1.00

$1.00

40 or 3 for $1

100 for $10

dditional cost.***

For all credit card ord

$8 shipping and handling for orders up to $50

International orders, please call 757.321.7753

Total Cost

rs, please call 757.321.7753

. Orders over $50 or

for shipping rates.


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Ship to:

Last Name: _____________________________First Name:_______________________________

Mailing Address: _________________________________________________________________

City: _______________________State/Province:

___________________Zip:___________Country:_____________

Phone: (_____)_______________Fax: (____)___________________Email:______________________________

Status: Student Teacher Other

School:__________________________

6435 Tidewater Drive Norfolk, VA 23509 757.321.SMILE (7645) Fax 757.321.7660

www.operationsmile.org

Mail completed form and check to:

Operation Smile

Student Programs/PROMO



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Operation Smile Student Programs Event SubmissionStudent Events Help to Create New Smiles.

Please provide as much relevant information as possible below. Have your Student Advisor fax, email, or mail this form to the

address below. We will then be able to include your event in our Student E-Newsletter and also, time permitting, we wil

post the event on our event calendar at www.operationsmile.org.

Your School Name: ___________________________________________________________________

School Address: ______________________________________________________________________

Advisor Name and Email:______________________________________________________________

Please send to: Operation Smile Student Programs/Events

6435 Tidewater Drive.

Norfolk, VA 23509

Or email the info to [email protected]

TITLE:

SUBTITLE:

DATE:

SCHEDULE:

PLACE:

ADDRESS:

CITY:

STATE & ZIP:

WHAT:

(Brief

Description)

TICKETS:

(Cost, location,

etc.)

CONTACT

NAME:

CONTACT

INFO:


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IN-KIND DONATION

Name of Company or Organization:

Address:

Your Name:

Title:

Date of Donation:

Description of Donation:

Value of Donation: $

Donor Signature and date

Please return this form to:

Operation Smile

Student Programs/In-Kind


Norfolk, VA 23509

Phone: 757-321-7645Fax: 757-321-7660

E-mail: [email protected]

Operation Smile, Inc. is a charitable organization pursuant to Section 501(c)(3) of the Internal Revenue code. Federal Tax ID number:

54-146-0147.

Contributions are tax deductible as permitted by law. Please copy all forms for your records.

6435 Tidewater Drive Norfolk, VA 23509 757.321.SMILE (7645) FAX 757.321.7660



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Fundraising Revenue Submission FormOperation Smile Student Programs

Thank you for your efforts on behalf of Operation Smile. Your compassionate volunteerism is greatly appreciated. To

ensure your OSSC receives the appropriate recognition, please send fundraising revenue with this form to:

Operation SmileStudent Programs/REVENUE


Norfolk, VA 23509

School Name:__________________________________________________________

School Address: ________________________________________________________________________________________

School Phone Number: ___________________

Advisor Name: _____________________________________________________________

Advisor Phone Number: __________________ Email:____________________________________________________

Name of Organization (if not OSSC)____________________________________________

Fundraising Events:

__________________________________________________________________________________ $_______

__________________________________________________________________________________ $_______

Total Enclosed $_________

In-Kind Donations:

Item:_______________ Quantity_______ Item:_______________ Quantity_______

Item:_______________ Quantity_______ Item:_______________ Quantity_______

TOTAL ENCLOSED:

# of Checks Enclosed __________ Date of check (if single check):______________

Check one please:

____The enclosed amount represents our entire fundraising efforts for the year.

____The enclosed amount represents a portion of our fundraising efforts for the year.

Our fundraising goal for the year is/was $______________.

____ We have exceeded our goal.

____ We have met our goal.____ We are continuing to work towards our goal.

Comments: ____________________________________________________________________________________________

For questions regarding this form or the submission of fundraising revenue, please call 1-757-321-7645.

Operation Smile is a 501(c)(3) charitable organization. Federal ID #: 54-146-0147

6435 Tidewater Drive Norfolk, VA 23509 757.321.SMILE (7645) Fax 757.321.7660



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Month_________/Year_____

Sun Mon Tue Wed Thu Fri Sat CLUB

ACTIVIT

IES

Documents

Fundraising Packet 1