Finance & Administration Quarterly Update Business Affairs Update January 25, 2010

Finance & Administration Quarterly Update

Business Affairs UpdateJanuary 25, 2010

Business Affairs Update

Agenda Item

• Banner 8 Implementation

• Banner 8 Downtime Plans

Business Affairs Update – Banner 8 Implementation

Banner 8 Implementation

• March 11th (Thursday)– through 15th

(Monday)

• Minor Changes for Departments

• Multi-Year Labor Encumbering

• Internationalization Enhancements

• New Address Fields

• Increased Lengths of Vendor Name and Address Fields

• Increased Dollar Amount fields

• Contact – [email protected]

Business Affairs Update – Banner 8 Downtime Plans

Accounts Payable

• Deadline for Invoices

• March 10, 3:30pm for checks to be printed and mailed on March 11, 2010.

• Invoice / Check Processing in Downtime

• None – Checks will not process again until close of Business Tuesday March 16th.

• Mail and receiving will be processed as usual

• [email protected] will be monitored as usual

mailto:[email protected]


Accounting Services

• MPIP Patient Refunds Deadline

• March 9, 4:00pm for checks to print March 10, 2010.

• Unavailable during downtime

• Month End Entries Deadline

• Friday, March 5, 2010

• Cognos Reports will be available

• [email protected] will be monitored as usual



Accounting Services

• New Fund set ups will be reviewed, but not set up until systems become available on March 16th.

• Check Cancellation and Re-issue process Deadline - Wednesday, March 9, 5:00pm

• Will receive check cancellation requests and will cancel at the bank, but the check cancellation and re-issue will not occur in Banner until systems are operational on March 16th.


Purchasing

• TechBuy Deadline – March 10, 5:00pm


• Direct Pay – March 10, 3:30pm


• Vendor Query


• [email protected] will be monitored as usual.



Other Business Affairs Processes

• Travel – Deadline March 10, 3:30pm


• Travel office will work vouchers entered prior to deadline and process when system becomes available on March 16th.

• Student Business Services Cash Receipting System – Deadline March 10, 3:30pm


• Staff will be available for questions



• Contracting System – Deadline March 10, 5:00pm


• Staff will be available during downtime

• Contract Accounts Receivable System – Deadline March 10, 3:30pm


• Accounting Services will be available to answer questions

• PARs – Deadline March 10, 5:00pm



• Traffic and Parking – Deadline March 10, 5:00pm


• Property Inventory – Deadline March 10, 5:00pm


• Property Inventory will be available to answer questions



• Purchasing Card

• Available

• Gateway Uploads – Interdepartmental Billing Deadline – March 10, 3:30pm

• Unavailable

• ePrint

• Available

Business Affairs Update

Questions?

Documents

Finance & Administration Quarterly Update Business Affairs Update January 25, 2010