FI01 Detailed Presentation-1

8/7/2019 FI01 Detailed Presentation-1

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SAP AG

FIFI--0101FIFI--0101

General LedgerGeneral Ledger

Accounts PayablesAccounts Payables

General LedgerGeneral Ledger

Accounts PayablesAccounts Payables


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Financial Accounting Process Flow-GL & AP

General Ledger Posting

Account Management

Cash Journal Posting

AP-Invoice / Credit Memo Processing

Outgoing Payments

Special GL Transaction

Account Management


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Financial Accounting Process Flow-GL

General Ledger Posting

Document Posting/Change/Display

Display/Change Line Items

Posting/Parking /Print Cash Journal

Account Management

GL Balance Display/Account Clearing


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Financial Accounting Process Flow-AP

Special GL Transactions

Down Payment Request

Down Payments made

Down Payment Clearing

Accounts Payable Posting

Invoice/Credit Memo Posting / Change

Outgoing Payments

Display/Change Line Items

Document Reversals

Account Management

Account Balance Display/Account Clearing


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General Ledger Postings

To understand the basic structure of an FI document in SAP

R/3 system.

To create a new G/L posting.

To post an already parked document.

To learn difference between Parking & Posting a document.

To view the existing posted documents.

To change/display document and document line items.

To reverse a posted document (Single/Mass reversals).

Objectives


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The R/3 FI Document

The R/3 system uses the document principle : Postings arealways stored in document form. The document remains as acomplete unit in the system until it is archived.


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The SAP Document Principle

The R/3 system records at least one document for everybusiness transaction. Each document receives a uniquedocument number.


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Document Types

The document type controls the document header and is usedto differentiate the business transactions to be posted, e.g.

customer invoice, vendor payments, etc.


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Important Standard Document Types

Document type AB allows postings to all account types.All other document types limit the types of accounts you canpost to. Document type DG, for example, allows you to post tocustomer (D) and G/L accounts (S) only.


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Document Number Ranges

The document number range defines the allowable range inwhich a document number must be positioned and cannotoverlap.


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Changes at 2 levels: -Document header & Line item.

Certain fields cannot be changed:-Amount & Posting key.

Other fields can be changed:-Text & Allocation.

System tracks all changes to documents.

Changing Document


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Reversing Document

A document may be reversed either by entering a standardreversal posting or entering a negative posting


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Standard / Negative Reversal Posting


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The standard reversal posting causes the system to post thedebit in error as a credit and the credit in error as a debit. Thestandard reversal posting causes an additional increase in thetransaction figures.

The negative posting also posts the debit in error as a creditand the credit in error as a debit. This time the posted amountis not added to the transaction figures but it is subtractedfrom the transaction figure of the other side of the account.This sets the transaction figures back to as they were beforethe incorrect posting took place.

Standard / Negative Reversal Posting


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General Ledger Account Management

To understand the basic concepts of Account Balances &

Transaction Figures vis--vis Document Posting.

To Display Account Balances and zoom in to display/changeof line items.

To understand what is Open Item Management in the SAP

R/3 system

To perform different types of Open Item Clearing alternatives

Objectives


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Line Item Display

Transaction figures are the sums of line items on the debit or creditside. The balance is the difference between the debit and the credittransaction figure.The field line item display is a control field in the company codesegment of an account.


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THANK YOU

Documents

FI01 Detailed Presentation-1