Fi and Sales

5/19/2018 Fi and Sales

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FI /SD Integration

KEYWORDS: SAP, FI, Integration, Sales & Distribution


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BOK on the integration of FI/CO with SD

The following document discusses about the concept of integration between Financial

and Sales & Distribution module of SAP along with the basic settings required in the

system.

The integration of accounting with sales starts at the time of billing. The system would

identify a GL account on the basis of the combinations defined in SPRO as well as the

Access Sequence in which it is accessed. One such possible combination can be,

(i) Billing Document Type - This is already identified in SD (Billing Type is

attached with a Account determination procedure)

(ii) Chart of Account

(iii) Sales Organization - Assigned to a Company Code

(iv) Customer Account Assignment Group - Identified from Customer Master

(v) Material Account Assignment Group Identified from Material Master record

(vi) Account Key - This reflects a type of transaction in billing doc. For example a

billing document may consist of billing price i.e. revenue, discount,

duties/taxes etc. An account key may indicate revenue (i.e. ERL Revenue or

ERS - Discounts)

There maybe several combinations as the one above and are maintained in the system.

The Access Sequence that is defined separately dictates the combination that should be

used to identify the GL account.

All the possible combinations are maintained through transaction code VKOA.


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Configuration setting in SAP for FI/ SD integration

Step 1: Defining Pricing Procedure and Assigning of Pricing Conditions

SPRO > Sales & Distribution > Basic Functions > Pricing > Define and assign

Pricing Procedures

Screen : 1

The above screen displays the pricing procedure. A pricing procedure is made of many

pricing conditions. For example pricing procedure ZREGEU (Regular Order (EAME))

would consist of Price, discounts, shipping charges etc., which will constitute the Net

price after certain calculations on the conditions.

PricingProcedure


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The screenshot below shows the assignment of the Condition Types to a Pricing

Procedure.

Screen : 2

Pricing Condition ZALP has been highlighted above.

Pricing

Procedure

Condition Type


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Step 2: Define and assign account keys

PRO > Sales & Distribution > Basic Functions > Account Assignment / Costing >

Revenue Account Determination > Define and Assign Account Keys

Screen : 3

Once the Account Key has been created, it is attached to a condition type. Path to view

the same is,

SPRO > Sales & Distribution > Basic Functions > Account Assignment / Costing >

Revenue Account Determination > Define and Assign Account Keys

Account

Key


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Screen : 4

So far, we have defined a relationship in Pricing Procedure, Condition Types and

Account key. The Account Key is the main integration point between FI and SD. You

have already seen one part, as to how an Account Key relates to SD Pricing. The other

part would entail the association of Account Key in G/L account Determination

Condition

Type

Account Key


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The steps below establish a relationship between Billing Type, Account determination

procedure, Account Condition Types and Access Sequence.

Step 3: Define and Assign Account Determination Procedure

SPRO > Sales & Distribution > Basic Functions > Account Assignment / Costing >Revenue Account Determination > Define and Assign Account Determination

Procedure > Assign Account Determination Procedure

Screen : 5

In above screen Billing Type F2 has been mapped to Account Determination Procedure

Z00100.

Billing

Type

Account

Determination

Procedure


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An account determination procedure is defined and mapped to the Account Condition

Types. Path to define the Account determination Procedure is as below:


Revenue Account Determination > Define and Assign Account Determination

Procedure > Define Account Determination Procedure

Screen : 6

In the above screen Account Determination Procedure Z00100 can be viewed. This

account determination procedure is attached to the Account Condition Types. The same

can be viewed by selecting the Control Data in the above screen. Screen Shot of the same

is as shown below:

Account

Determination

Procedure


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Screen : 7

In above screen Account determination Procedure Z00100 is attached to Account

Condition type Z001 and KOFK.

Account

Determination

Condition Type


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Step 4: Define Access Sequence and Account Determination Types

The Account Condition types, Access Sequence and their mutual relationship would be

configured in this step.

Defining Account Determination Type attaching it with Access Sequence


Revenue Account Determination > Define Access Sequence And Account

Determination Types > Define Account Determination Types

Screen : 8

In the above screen Account Condition Type Z001 (Apple Account Det.) is attached to a

Access Sequence Z001.

Condition

Type

Access Sequ


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An Access sequence specifies the sequence in which the system would look for tables

maintaining General Ledger Accounts at the time of billing in Sales & distribution.

Defining Access Sequence

SPRO > Sales & Distribution > Basic Functions > Account Assignment / Costing >Revenue Account Determination > Define Access Sequence And Account

Determination Types > Maintain Access Sequence for account determination

Screen : 9

The above screen displays the different Access Sequence that has been defined in the

system.

Access Sequence


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Screen : 10

An access sequence step is attached to a table (this table is maintained through VKOA).

Access Sequence defines the steps as per priority in which the VKOA tables are to be

accessed for G/L account determination.

The above screen shows Access sequence steps maintained for Access Sequence Z001.

First Column shows the accesses sequence number and the second column shows the

VKOA table number.

VKOA Table contains a combination of different fields, which would help in Revenue

Account determination at the time of billing. For example, VKOA table 701 contains a

VKOA

Table


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combination of Billing Type / Material Group / Account Key. This can be viewed by

selecting the table and pressing the tab fields.

Screen : 11

The basic configuration for FI/ SD integration has been shown to you. We have defined

the following:

Step 1: Pricing Conditions

Step 2: Account Key

Step 3:

a. Bill. Type and Acct Deter. Procedure

(ADP)

b. ADP & Acct Condit. Type (ACT)

Step 4:

a. ACT & Access Sequence

b. Access se uence

VKOA

Table

VKO

Fields in a

Table


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VKOA table is the integration point of all the above configurations. A VKOA tablecontains combination of various parameters such as sales org, billing type, customer

group, material account assignment group, etc. For each individual combination we

define a G/L account number, which would be hit at the time of billing. Some VKOA

tables are standard SAP tables but business can define their own tables according to

business requirements.

A typical VKOA table looks like as shown below,


Revenue Account Determination > Assign GL Accounts

Transaction Code: VKOA


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Screen : 12

Step 5: Illustration of FI & SD integration

In the following screens we would show and discuss the billing documents, pricing

procedures and account determination procedures related to it and subsequent

determination of revenue account.

Pricing procedure in a billing document

Below screen shot displays header data of a billing document. Here pricing procedure

ZREG56 attached to a billing doc is visible. To view a billing document Transaction

Code - VF03

Condition

Types

Chart of

Accounts

Billing

Type

Account

Assignment Grp

Account Key

GL Accounts


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Screen : 13

Pricing Conditions in a billing document

Below screen shot displays various pricing conditions such as ZPRI, ZDIS and PNTP

attached to a line item (material ) in a billing document.

Pricing Procedure

Billing Document Ty


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Screen : 14

Now in order to see the GL account determined by the system, go to Transaction Code

VF03 > Environment > Acc. Determ. analysis > Revenue Accounts

This shows the Account determination procedure, condition types, combination of

various parameters in a VKOA table and the GL account determined.

Pricing

Conditions


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Screen : 15

The above Screen shows that the in the last combination, system has identified the GL

account to be posted in this billing document.

Here we can refer Screen 5 which established a relationship between a Billing document

type F2 with Account Determination Procedure Z00100. Further refer Screen 7 which

established a relationship between Account Determination Procedure Z00100 and

condition type Z001. Screen displayed the Access sequence Z001 which would befollowed at the time of selection of condition type Z001.

Screen 10 displays steps and number of VKOA table which would be accessed in Access

Sequence Z001. In Screen 10, Step 35, table 701 (Combination Bill Type, Material

Group, Account Key) is highlighted.

Account

Determination

Procedure

Condition

Type

Various Combinations

of parameters in VKOA

tables

In this combination the system has

identified the GL account code 30000000

Steps as per

the Access

Sequence

To see VKOA ta Press View


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Screen 15, displays that the system has identified the GL account only in step 35 and

from table 701.

Screen 12 displays VKOA Table No. 701 in which highlighted combination of condition

type Z001, Chart of Account WWCA, Billing Type F2, Account Assignment Group 01,

Account Key ERL is attached to GL account code 30000000.

In this way the system identifies the revenue account to be posted at the time of billing.

The Account entry passed by the system in the above billing document appears as below:

Screen : 16

Documents

Fi and Sales