1February 3, 2009

Hardin County Fiscal CourtHardin County Fiscal Court Budget UpdateBudget Update

First Half FY 08/09 First Half FY 08/09

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PurposePurpose

To provide the community an To provide the community an update of the update of the

FY 2008/2009 BudgetFY 2008/2009 Budget thru thru

December 31, 2008December 31, 2008

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AgendaAgenda

• Revenue• Expenditures• Department Expenditures• Personnel Expenditures• “Balance Sheet”• Comparison FY 07/08 vs. FY 08/09• Key Areas to Monitor• Summary

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Our VisionOur Vision

To be the Commonwealth’s To be the Commonwealth’s premier county in whichpremier county in which

to live, work and to live, work and

raise our familiesraise our families.

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Our MissionOur Mission

To maximize all available resources To maximize all available resources to provide well-planned, to provide well-planned, adequately resourced, and adequately resourced, and professionally executedprofessionally executed

public programs, public programs, infrastructure, and infrastructure, and services to the citizens services to the citizens of Hardin Countyof Hardin County.

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Budget OverviewBudget OverviewFirst Half of FY 2008/2009First Half of FY 2008/2009

• Total Revenue = $16,423,333

• Total Expenditures = $14,695,008

• Maintaining budgeted level of services

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Revenue Thru Revenue Thru First Half of FY 2008/2009First Half of FY 2008/2009

Straight Line = 50%

Fund Current Received %Budget Thru 31 Dec Received

General 16,413,174$ 9,025,266$ 55.0%Road+LGEA 2,493,279$ 1,583,756$ 63.5%Jail 5,039,000$ 2,330,468$ 46.2%Solid Waste 10,286,698$ 3,465,532$ 33.7%Federal Grants 388,919$ 15,950$ 4.1%ESF 13,545$ 2,361$ 17.4%

SUBTOTAL: 34,634,615$ 16,423,333$ 47.4%

Farmers' Mkt Reserve 106,042$ 106,042$ 100.0%

TOTAL: 34,740,657$ 16,529,375$ 47.6%

54%

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Expenditures Thru Expenditures Thru First Half of FY 2008/2009First Half of FY 2008/2009

Straight Line = 50%

Fund Current Expended %Budget Thru 31 Dec Expended

General 13,673,487$ 5,602,458$ 41.0%Road + LGEA 2,852,666$ 1,436,741$ 50.4%Jail 7,521,524$ 3,914,153$ 52.0%Solid Waste 10,285,773$ 3,739,267$ 36.4%Federal Grants 472,230$ $ 0 0.0%ESF 13,545$ 2,389$ 17.6%

TOTAL 34,819,225$ 14,695,008$ 42.2%

45.6%

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Department Expenditures Department Expenditures Thru First Half FY 2008/2009Thru First Half FY 2008/2009

Straight Line = 50%

Department Current Expended %Budget Thru 31 Dec Expended

Judge/Exec Office 234,433$ 97,308$ 41.5%Commissioners 117,794$ 50,883$ 43.2%Treasurer 201,721$ 98,382$ 48.8%Coroner 163,195$ 70,627$ 43.3%Engineering 189,509$ 67,526$ 35.6%Emergency Mgmt 153,363$ 87,946$ 57.3%Ambulance 3,596,879$ 1,825,566$ 50.8%911 (Incl. CMRS) 1,429,957$ 583,419$ 40.8%Animal Control 314,113$ 150,898$ 48.0%Road/LGEA 2,852,666$ 1,436,741$ 50.4%Jail 7,521,524$ 3,914,153$ 52.0%Solid Waste 10,285,773$ 3,739,267$ 36.4%

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Personnel ExpendituresPersonnel Expenditures Thru First Half of FY 2008/2009 Thru First Half of FY 2008/2009

1 Pay Periods: 13/26 = 50.00%2 Total Adjusted for only one half of Workers’ Comp = 46.4%3 Annual Budgeted Personnel Cost = 30.3% of Annual Budget4 Budgeted Benefits = 33.8% of Budgeted Personnel Cost

Current Expended %Expense Budget Thru Dec 31 Expended

Payroll 6,979,109$ 3,389,983$ 48.6%Social Security 535,408$ 235,345$ 44.0%Retirement Non-Hazardous 473,897$ 169,174$ 35.7% Hazardous 1,373,493$ 560,542$ 40.8%Health Insurance 651,680$ 285,904$ 43.9%Unemployment Insurance 8,768$ 3,768$ 43.0%Workers' Compensation 519,668$ 496,389$ 95.5%

TOTAL: 10,542,023$ 5,141,105$ 48.8%

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“Balance Sheet”Thru First Half FY 2008/2009

Fund *Revenue *Expenditures Net +(-)

General 9,025,266$ 5,602,458$ 3,422,808$ Road+LGEA 1,583,756$ 1,436,742$ 147,014$ Jail 2,330,468$ 3,914,153$ (1,583,685)$ Solid Waste 3,465,532$ 3,739,267$ (273,735)$ Federal Grant 15,950$ $ 0 15,950$ ESF 2,361$ 2,389$ (28)$

Total: 16,423,333$ 14,695,009$ 1,728,324$

$1,986,138

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RevenueRevenue Thru First Half Thru First Half FY 2007/2008 vs. FY 2008/2009FY 2007/2008 vs. FY 2008/2009

FUND 2007/2008 2008/2009 Difference

General 8,047,553$ 9,025,266$ 977,713$ Road+LGEA 1,756,570$ 1,583,756$ (172,814)$ Jail 2,443,302$ 2,330,468$ (112,834)$ Solid Waste 4,000,780$ 3,465,532$ (535,248)$ Federal Grant $ 0 15,950$ 15,950$ ESF 12,121$ 2,361$ (9,760)$

TOTAL: 16,260,326$ 16,423,333$ 163,007$

$692,065

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ExpendituresExpenditures Thru First Half Thru First Half FY 2007/2008 vs. FY 2008/2009FY 2007/2008 vs. FY 2008/2009

FUND 2007/2008 2008/2009 Difference

General 5,833,008$ 5,602,458$ (230,550)$ Road+LGEA 1,644,274$ 1,436,741$ (207,533)$ Jail 4,024,796$ 3,914,153$ (110,643)$ Solid Waste 4,138,362$ 3,739,267$ (399,095)$ Federal Grant $ 0 $ 0 $ 0ESF 2,668$ 2,389$ (279)$

TOTAL: 15,643,108$ 14,695,008$ (948,100)$

($548,726)

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Change Comparison Thru First Half Change Comparison Thru First Half FY 2007/2008 vs. FY 2008/2009FY 2007/2008 vs. FY 2008/2009

FundChange in Revenue

Change in Expenditures Difference

General 977,713$ (230,550)$ 1,208,263$ Road + LGEA (172,814)$ (207,533)$ 34,719$ Jail (112,834)$ (110,643)$ (2,191)$ Solid Waste (535,248)$ (399,095)$ (136,153)$ Federal Grants 15,950$ $ 0 15,950$ ESF (9,760)$ (279)$ (9,481)$

Total: 163,007$ (948,100)$ 1,111,107$

$1,240,791

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Revenue “Challenges”Revenue “Challenges”

• Board Designated Fund:– Budgeted $500K– Actual $100K

• Landfill Revenue:– $273K less than expenditures for 1st 6 months

• Motor Vehicle Ad Valorem Revenue:– $37K or 6% below budget

• Truck Licenses are $20K below budget

• Key Sources of Jail Revenue $87K less than last year

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Potential Budget ReductionsPotential Budget Reductions Pending Additional Revenue ShortfallsPending Additional Revenue Shortfalls

• “Zero Out” Contingency Fund

• Community Support Contributions

• Rocket Docket Funding

• EMS Staffing

• Sheriff’s Law Enforcement Supplemental

• Road Department Equipment

• Employee Layoffs – County Wide

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Key Areas To MonitorKey Areas To Monitor

• Solid Waste Income and Expenses

• Asphalt/Road Work

• Fuel Expenses

• Jail Income and Expenses

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Solid Waste Challenges for Solid Waste Challenges for First Half of FY 2008/2009First Half of FY 2008/2009

• Revenues are $535K less than last year

• Expenditures are $399K less than last year

• Expenditures exceeded Revenue by $273K

• Waste Volume for 2008/2009 is 100K tons vs. 155K tons for 2007/2008

• Annual Budget based on 250,000 tons

• Annual projection is now 180/200,000 tons

• Revenue from “Carbon Credits” anticipated to be $250/$400,000

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Asphalt Surface PriceAsphalt Surface Price

November-08 $52.44

August-08 $62.29

Mar 08 BID-$36.49

Mar 07 BID-$36.66

Mar 05 BID-$24.44

Jan 06 BID-$29.89

$20.00

$25.00

$30.00

$35.00

$40.00

$45.00

$50.00

$55.00

$60.00

$65.00

FY04/05 FY05/06 FY06/07 FY07/08 FY08/09

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Road DepartmentRoad Department Annual Comparison Annual Comparison (Including LGEA)(Including LGEA)

During the last 3 full fiscal years, tons of asphalt used decreased by 35%* “State Supplement” included in “Revenue”

** Carry over from FY 2006/2007

*** Carry over from FY 2007/2008

**** PROJECTED FY 2008/2009

2003/2004 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 ****

Revenue 2,126,102$ 2,062,463$ 2,596,158$ 2,653,271$ 2,723,100$ 2,493,279$

Expenses 2,673,955$ 2,528,087$ 2,622,787$ 2,673,252$ 2,961,161$ 2,852,666$

Net: (547,853)$ (465,624)$ (26,629)$ (19,981)$ (238,061)$ (359,387)$

Asphalt Tons 42,217 39,472 30,974 22,104 25,743 13,000

Asphalt $ Total 1,011,912$ 733,001$ 1,031,445$ 856,945$ 953,699$ 625,000$

State Supplement* 394,000$ 211,825$ 659,702$ 436,894$ 661,593$ ** 170,000$ ***

County $ Spent 617,912$ 521,176$ 371,743$ 370,051$ 292,106$ 455,000$

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Fuel ExpensesFuel Expenses

Straight Line = 50%

* Projected under current conditions

Budget Year Budgeted

Expended as of

31 Dec

% as of

31 Dec

Expended as of

30 Jun

2004/2005 $ 196,700 $ 120,079 61% $ 231,108

2005/2006 241,000$ 176,428$ 73% 300,933$

2006/2007 335,500$ 197,001$ 59% 367,035$

2007/2008 371,300$ 216,083$ 58% 453,790$

2008/2009 507,400$ 250,812$ 49% 507,400$ *

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Key Sources of Detention Center Key Sources of Detention Center RevenueRevenue Thru First Half Thru First Half

Fund Account 2007/2008 2008/2009 DifferenceState Operation Allotment 92,373$ 65,851$ (26,522)$ State Medical Pay 142,926$ 138,254$ (4,672)$ DUI Service Fee 13,449$ 12,952$ (497)$ Contracts with other Counties 19,701$ $ 0 (19,701)$ Class D Felons 1,518,763$ 1,492,967$ (25,796)$ State Prisoner Payments 354,874$ 335,517$ (19,357)$ Jail Court Cost Fees (4535 + 4567) 64,690$ 41,875$ (22,815)$ Work Release/Weekenders 46,007$ 50,761$ 4,754$ Telephone Commissions 65,586$ 93,386$ 27,800$

TOTAL 2,318,369$ 2,231,563$ (86,806)$

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Key Areas of Detention Center Key Areas of Detention Center Expenditures Expenditures Thru First HalfThru First Half

Fund Account 2007/2008 2008/2009 DifferenceRoutine Medical $385,866 386,809$ 943$ Payroll and Benefits $1,454,644 1,503,227$ 48,583$ Food and Cooks $394,704 287,726$ (106,978)$

TOTAL $2,235,214 $2,177,762 (57,452)$

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Detention Center Summary Thru Detention Center Summary Thru First Half of FY 07/08 vs. FY 08/09First Half of FY 07/08 vs. FY 08/09

2007/2008 2008/2009 Difference

Revenue $2,443,302 2,330,468$ (112,834)$

Expenditures $4,024,796 3,914,153$ (110,643)$

BALANCE ($1,581,494) ($1,583,685) (2,191)$

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SummarySummaryFirst Half of FY 2008/2009First Half of FY 2008/2009

• First Half “Above the Line” Revenue of 47.4%

• First Half Total Revenue = 47.6%

• First Half Expenditures = 42.2%

• Personnel costs were 48.8% vs. 50.0% Budgeted

• Annual premiums for Workers’ Compensation Insurance and Property/Liability Insurance are paid during first quarter

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Summary ContinuedSummary ContinuedFirst Half of FY 2008/2009First Half of FY 2008/2009

• Fuel costs are 49.4% of budgeted amount

• Asphalt costs increased 95% over the last 3 years—36% over last 2 years

• Jail Revenue & Expenditures are “tracking” with this year’s budget and are “in line” with last year’s amounts

• Solid Waste Expenditures exceeded Revenue by $273K

• Budget is: “STRETCHED BUT STILL HOLDING”