External Valuation

National Gallery of Australia

The brief

• Works on display

• Works over $1,000,000

• 5% random selection of each sub collection area

Australian Art sub collections

• ATSI• Aus Decorative Arts (inc. Textile & Theatre

Art)• Aus Drawing• Aus Painting• Aus Photography• Aus Print• Aus Sculpture (inc. Object & Multimedia)

International Art sub-collections

• Asian Decorative Arts

• Asian Works on Paper (Drawing, Photography & Prints)

• Asian Painting & Sculpture (inc. Object & Multimedia)

• Asian Textile

• International Decorative Arts (inc. Textile & Theatre Art)

• International Drawing

• International Prints

• International Painting & Sculpture (inc. Object & Multimedia)

• International Photography

• International Illustrated Books

• Pre-Columbian

Admin Task: 5% random selection

• Search for all current parent records of each sub collection

• Save as a group (i.e. 06AusSculpture)

• Run admin task “5% Random Selection”

Reports

• Electronic PDF – extended details of each work including an image

• Hardcopy - sorted by location and summary of details only

• Electronic Excel document – summary details

Crystal report sent as PDF

Crystal report sorted by location

Excel report

Final Steps

• The valuer updates the new valuations and returns the documents electronically

• The excel documents are converted into CSV files

• Files are copied to a folder in the backend.

Admin task: external valuation load

• Run admin task “external valuation”