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2015 DHRUV 7/27/2015 Expectation of Education Sector from I.T. Industry

Expectations of Schools from I.T

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Page 1: Expectations of Schools from I.T

2015

DHRUV

7/27/2015

Expectation of Education Sector from I.T. Industry

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Expedite Solutions Pvt. Ltd. Page 2

A

Summer Project Report

On

“Expectation of Education Sector from I.T. Industry” (Specifically Expectation of Schools from education sector specific software)

Submitted To

OAKBROOK BUSINESS SCHOOL

(Gujarat Technological University)

A Project Report Submitted in Partial Fulfillment of the requirement of the award for the

degree of MBA

Under the guidance of:

Faculty Guide: Company Guide:

Mrs. Radha Gandhi Mr. Sanjay Makhija,

O.B.S., Ahmedabad Expedite Solutions, Ahmedabad

.

Submitted By

Dhruv R. Panchal (148320592060)

---------------------------------------------------------------------

OAKBROOK BUSINESS SCHOOL

MBA PROGRAMME Affiliated to Gujarat Technological University, Ahmedabad

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Student Declaration

I, Dhruv Panchal, hereby declare that the report for Comprehensive Project

entitled “Expectation of Education Sector from I.T. Industry” is a result of

my own work. The material that has been obtain and used from the other

sources has been duly acknowledged in the report and the report has not been

submitted anywhere else.

Place: Ahmedabad Name:

Date: Sign.

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PREFACE

This report documents the work done during the summer internship at

Expedite Solutions Private Limited, Ahmedabad on the topic of „Expectation

of Education sector from IT sector‟. The report first shall give an overview of

the topic and later details about the current status of IT in education sector.

Then the results obtained shall be discussed and analyzed.

Report shall also elaborate on the future works which can be persuaded as an

advancement of the current work.

I have tried my best to keep report simple yet technically correct. I hope I

succeed in my attempt.

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ACKNOWLEDGEMENT We would like to express our deepest gratitude to our guide and motivator Prof. Radha

Gandhi for her valuable guidance, sympathy and co-operation for providing necessary

facilities and sources during the entire period of this project.

We wish to convey our sincere gratitude to Mr. Sanjay Makhija, Marketing Department,

Expedite Solutions, and Ahmedabad for his inspiring guidance, and valuable suggestion

throughout this project work.

We are very thankful to Mr. Ravi Sir and Mr. Mani Shankar Sir for sparing their precious

time in sharing details and helping us wherever required in completing our project.

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EXECUTIVE SUMMARY

The key contribution of IT to education is that it can allow the student‟s interests, needs,

strengths, and weaknesses to drive the learning process, with the instructor facilitating rather

than dictating. The future of India will be fashioned in her classrooms. While India has made

great strides in improving her education system, much still remains to be done. The goal of

this report is to outline how information technology (IT) can help create an education system

that is based on principles of helping teachers be effective in what they do; improving the

quality and relevance of classroom instruction; and making quantitable and measurable

progress towards improving efficiency.

This is a Descriptive research through which we can come to know the areas in which schools

require the use of technology i.e. I.T. and which all activities where I.T. can be implemented

in order to increase efficiency, accuracy and make work simpler for teachers as well as admin

staff.

For this a questionnaire was made followed by visiting a number of schools of Vadodara,

Ahmedabad and Mehsana. The data was collected and analyzed.

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INDEX

Sr. No. Particular Page No.

Cover Page I

Title Page II

Company Certificate III

College Certificate IV

Students declaration V

Preface VI

Acknowledgement VII

Executive Summary VIII

Table of Content IX

List of tables XI

List of Pie Charts XII

Chapters Introduction 1

1 Industry Overview 2

1.1 I.T. Industry 2

1.2 Education in India 4

1.3 I.T. in Education 5

2 Company Overview 8

2.1 The Journey 9

2.2 Company Profile 9

2.3 Product Overview 11

2.4 About ESP 13

2.5 Benefits of SURE 15

3 Literature Review 16

3.1 Paperless Schools 17

3.2 School notification system 19

3.3 Reasons for bringing technology into school 20

3.4 I.T. Software available in Indian Education 22

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4 Introduction and Title 27

4.1 Title 28

4.2 Usefulness of I.T. in Schools 28

4.3 Expectations of school from technology 29

5 Problem Statement 32

6 Research Methodology 34

6.1 Title of Research 35

6.2. Research 35

6.3. Research methodology 35

6.4 Research Design 35

6.5 Sampling techniques 35

6.6 Types of data 36

6.7 Sources of data 37

6.8 Data collection instrument 37

6.9 Sample Size 37

6.10 Sample Frame 37

6.11 Limitations of study 37

7 Data Analysis 38

8 Findings 54

9 Suggestions 56

10 Conclusion 58

Bibliography and Reference (books and websites

)

60

Annexure (Questionnaire) 62

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List of Tables

Sr. No. Table Page No.

1 Printed Mark sheets 40

2 Biometric attendance 41

3 Website 42

4 Website updation 43

5 Smart class 44

6 Presence of any software 45

7 Reasons for facilitating I.T. 46

8 Presence of I.T. in various activities of

schools

48

9 Expectations of schools from I.T. 51

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List of Pie Chart

Sr. No. Table Page No.

1 Printed Mark sheets 40

2 Biometric attendance 41

3 Website 42

4 Website updation 43

5 Smart class 44

6 Presence of any software 45

7 Reasons for facilitating I.T. 46

8 Expectations of schools from I.T. 51

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Chapter 1 Introduction

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1.1 Information Technology (I.T.) Industry

Information technology (IT) is the application of computers and telecommunications

equipment to store, retrieve, transmit and manipulate data, often in the context of a business

or other enterprise.

The term is commonly used as a synonym for computers and computer networks, but it also

encompasses other information distribution technologies such as television and telephones.

Several industries are associated with information technology, including

computerhardware, software, electronics, semiconductors, internet, telecom equipment, e-

commerce and computer services.

Humans have been storing, retrieving, manipulating and communicating information since

the Sumerians in Mesopotamia developed writing in about 3000 BC but the term information

technology in its modern sense first appeared in a 1958 article published in the Harvard

Business Review; authors Harold J. Leavitt and Thomas L. Whistler commented that "the

new technology does not yet have a single established name. We shall call it information

technology (IT)." Their definition consists of three categories: techniques for processing, the

application of statistical and mathematical methods to decision-making, and the simulation of

higher-order thinking through computer programs.

Based on the storage and processing technologies employed, it is possible to distinguish four

distinct phases of IT development: pre-mechanical (3000 BC – 1450 AD), mechanical (1450–

1840), electromechanical (1840–1940) and electronic (1940–present)This article focuses on

the most recent period (electronic), which began in about 1940.

History of Information Technology

Devices have been used to aid computation for thousands of years, probably initially in the

form of a tally stick The Antikythera mechanism dating from about the beginning of the first

century BC, is generally considered to be the earliest known mechanical analog computer and

the earliest known geared mechanism.

Comparable geared devices did not emerge in Europe until the 16th century and it was not

until 1645 that the first mechanical calculator capable of performing the four basic

arithmetical operations was developed

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Use of Information Technology in various fields

IT has brought in several technological developments in every field. It has accelerated

the business of several business organizations all over the world. helped several businesses

realize organizational goals and automate processes by following the principles of usability,

efficiency, customer related and a clear communication.

Internet being the simplest form of IT has a major role to play in our daily lives. IT has

become the backbone of every organization as well as household.

1. IT has entered almost all industry verticals. For instance, railways, airways and sea

networks are connected with the help of IT, as information plays a vital role in the smooth

functioning in these sectors and lack of it even for a second can create havoc.

2. Banking is another sector that depends a lot on IT. From carrying out important transaction

to storage of confidential data, IT has made several complicated and time consuming work a

lot simpler and faster with considerable amount of safety. In fact, e-commerce has made

online banking as well as online purchasing and selling of commodities and services much

easier and faster adding to the convenience of the common man. By simply searching on the

internet one can order anything with just a click of the mouse button.

3. Similarly, the travel and tourism sector all over the world has benefitted a lot from the

development of IT industry. One can avoid the crowd and lengthy procedures of booking air

or railway tickets. One can choose from the best deals and book tickets online from the

comfort of their living room.

4. IT plays a major role in simplifying various organizational processes. Most business

enterprises rely on the power of information technology for carrying out their daily tasks

conveniently and faster. IT makes complex procedures easier, faster and also helps a lot in

avoiding redundancy. It lets individuals access necessary data, ensuring the safety of

confidential ones.

5. The field of education has also been blessed with the benefits of IT. Online application to

universities, checking results, study materials and much more has made the reach of

education broader and easier.

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1.2. Education in India

The School System in India

According to the 2009 Right to Education Act, schooling is free and compulsory for all

children from the ages of 6 to 14. However, improvements are slow being implemented and

disadvantaged groups may still not have adequate access to education. A high value is placed

on education, as it ensures a stable future. All parents want their children to attend the best

private English schools, but places are limited. The admission process is therefore highly

competitive. Most Indian schools have a strong focus on academic subjects, with little scope

for creativity and few or no extra-curricular activities. Traditional schooling methods tend to

emphasize rote learning and memorization, rather than encouraging independent or creative

thinking. There is a strong focus on examinations from an early age. This makes the

atmosphere at Indian schools competitive.

Many expats prefer to send their children to international schools. Others choose a more

progressive Indian school that is less traditional in its teaching style.

The Education System

The Indian education system is structured as follows:

Pre-school: Education at this level is not compulsory. The Montessori system is

especially popular at the pre-school level

Private playschools: Catering for children between the ages of 18 months and three

Kindergarten: This is divided into lower kindergarten (for three- to four-year-olds)

and upper kindergarten (for four- to five-year-olds)

Primary school: First to fifth standard/class/grade (for six- to ten-year-olds)

Middle school: Fifth to eighth standard/class/grade (for 11- to 14-year-olds)

Secondary school: Ninth and tenth standard/class/grade (for 14- to 16-year-olds)

Higher secondary or pre-university: 11th and 12th standard/class/grade (for 16- to

17-year-olds). This is when students choose an academic area on which to focus

Undergraduate: A BA is a three-year degree. Specialized courses such as medicine

and engineering can be longer

Postgraduate: A one-year course

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Types of Schools

Public/government schools: Most schools in India are funded and run by the

government. However, the public education system faces serious challenges including

a lack of adequate infrastructure, insufficient funding, a shortage of staff and scarce

facilities

Private schools: Since many government schools do not provide adequate education,

Indian parents aspire to send their children to a private school. Some expats choose to

send their children to private Indian schools

International schools: There are international schools in all major cities. They are

attended by expat and Indian children

National open schools: Provide education up to the higher secondary level for

children whose schooling has been interrupted and have been unable to complete

formal education

Special-needs schools: Provide non-formal education and vocational training to

children with disabilities

1.3 I.T. in Education

Need

Education is a lifelong process therefore anytime anywhere access to it is the need

Information explosion is an ever increasing phenomena therefore there is need to get access

to this information. Education should meet the needs of variety of learners and therefore IT is

important in meeting this need It is a requirement of the society that the individuals should

posses technological literacy

We need to increase access and bring down the cost of education to meet the challenges of

illiteracy and poverty-IT is the answer

Importance

access to variety of learning resources

immediacy to information

anytime learning

anywhere learning

collaborative learning

multimedia approach to education

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authentic and up to date information

access to online libraries

teaching of different subjects made interesting

educational data storage

distance education

access to the source of information

multiple communication channels-e-mail,chat,forum,blogs,etc.

access to open courseware

better accesses to children with disabilities

reduces time on many routine tasks

Significance of IT in education

Access to variety of learning resources

In the era of technology. IT aids plenty of resources to enhance the teaching skills and

learning ability. With the help of IT now it is easy to provide audio visual education. The

learning resources are being widens and widen. Now with this vivid and vast technique as

part of the IT curriculum, learners are encouraged to regard computers as tools to be used in

all aspects of their studies.

Immediacy to information

IT has provided immediacy to education. Now in the year of computers and web networks the

pace of imparting knowledge is very fast and one can be educated anywhere at any time. New

IT has often been introduced into well-established patterns of working and living without

radically altering them.

Any time learning

Now in the year of computers and web networks the pace of imparting knowledge is very fast

and one can be educated .One can study whenever he wills irrespective of whether it is day or

night and irrespective of being in India or in US because of the boom in IT.

Collaborative learning

Now IT has made it easy to study as well as teach in groups or in clusters. With online we

can be unite together to do the desired task. Efficient postal systems, the telephone (fixed and

mobile), and various recording and playback systems based on computer technology all have

a part to play in educational broadcasting in the new millennium.

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Multimedia approach to education

Audio-Visual Education, planning, preparation, and use of devices and materials that involve

sight, sound, or both, for educational purposes. Among the devices used are still and motion

pictures, filmstrips, television, transparencies, audiotapes, records, teaching machines,

computers, and videodiscs.

Authentic and up to date information

The information and data which are available on the net is purely correct and up to date.

Internet, a collection of computer networks that operate to common standards and enable the

computers and the programs they run to communicate directly provides true and correct

information.

Online library

Internets support thousands of different kinds of operational and experimental services one of

which is online library. We can get plenty of data on this online library.

As part of the IT curriculum, learners are encouraged to regard computers as tools to be used

in all aspects of their studies. In particular, they need to make use of the new multimedia

technologies to communicate ideas, describe projects, and order information in their work.

Distance learning

Distance Learning, method of learning at a distance rather than in a classroom. Late 20th-

century communications technologies, in their most recent phases multimedia and interactive,

open up new possibilities, both individual and institutional, for an unprecedented expansion

of home-based learning, much of it part-time.

Better accesses to children with disabilities

Information technology has brought drastic changes in the life of disabled children. IT

provides various software and technique to educate these poor peoples. Unless provided early

with special training, people profoundly deaf from birth are incapable of learning to speak.

Deafness from birth causes severe sensory deprivation, which can seriously affect a person's

intellectual capacity or ability to learn. A child who sustains a hearing loss early in life may

lack the language stimulation experienced by children who can hear.

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Chapter: 2 Company Profile

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2.1 The Journey

2.2 Company Profile

Expedite Solutions is a dream of a young and talented visionary, aims to provide basic

services in the field of Web & Software technology, Graphics & Multimedia Outsourcing.

Expedite Solutions desires to provide an opportunity for growth and knowledge to its

visionaries, to its employees and to the society.

Expedite Solutions would like to share its growth with the society in development of the

social infrastructure. Expedite Solutions aims to be a model for corporate world to achieve

social advances as routine activities.

Expedite Solutions desires to establish a corporate bond across the globe by combining the

best strengths and best practices of the corporate worlds of different countries. The success of

this bonding will turn out to be a global bonding in future.

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Our Team - We are a team of professionals, handpicked from highly reputed organizations

and institutions specifically for each individual client and project. We at Expedite understand

the importance of experience, skills and attitude. Each one of us here has the right

combination of the three.

Infrastructure - Growing industry demands, increasing needs of the people and businesses

for better quality of products has put tremendous pressure on the existing infrastructure at

Expedite Solutions. Therefore there is a clear need an Infrastructure to sustain this rapid pace

of growth. We have been growing since inception.

Equipment - We have over 15 workstations, allied equipment such as firewalls, routers etc.

All our equipment is new, well maintained, and state-of the art.

Security - Our building is guarded with professional security guards 24x7. Our network is

behind strict firewalls. All employees are frisked at the time of leaving the premises.

Company’s Specializations

Developing Products - We have experience in various phases of Product development. Our

developers/analysts have experience starting from Competitive analysis of the product,

delivering using iterative model of development till marketing (Web, channel sales) for the

product.

Maintenance, Enhancement and Support - We have quite a good team of developers, those

having wide exposure to various technologies and environments specifically in support

activities. They can quickly adapt new technologies, understand the application and start

supporting it quickly. We have adequate know how, resources and processes to support and

maintain Web application either located in-house.

Company Logo

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2.3 Product Overview

Schools Project: Sure

SUSTAINED UNIFIED REVOLUTION THROUGH EDUCATION

Even though India ranks first in terms of High Tech industry in Developing world, our

education system itself is not moving quick enough to match the pace at which we are

growing and thus failing to recognize the vast pool of intelligent human resources.

Schools are still confined within small set of educational curriculum and little to no exposure

to outer world knowledge.

Schools and other education institutions are still not exposed to the benefits of technological

tools in their administration and processes which may greatly improve efficiency and quality

of education and open doors to new opportunities and ways of learning.

Expedite Solutions understands that we have huge advantage in terms of quality rich

education institutions; however it has yet to reap benefits of technological advancements in

education system and processes.

Being a top producer of global entrepreneurs, it is essential that students of Gujarat receive

benefits of online information sharing and online collaboration systems to gain knowledge

and be part of Information Technology right from the start of their career

Keeping this in mind, Expedite Solutions is continuously developing highly integrated online

education system which will benefit government authorities in making analysis based

decision making. School authorities, students, parents and other stakeholders would be able

to access information in a very simple and paperless manner.

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2.4 About ESP

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2.5 Benefits of SURE

Advantages

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Chapter: 3 Literature Review

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3.1 Paperless Schools

According to Ryan Francis in his article “Paperless School of the future is here now” for

Education world he stated that: Computer networks and Internet resources are helping

teachers cut down on paper use. Teachers can keep grades and attendance online and use

texts that are available at no cost. How are these experiments going? Is the "paperless

classroom" just around the corner?

MORE MONEY SAVING OPTIONS

Sorrell figures that, on average, she used to pass out two sheets of paper per day, per student.

That would equate to about 900 pieces of paper each week. The handhelds have also helped

cut copy machine costs and saved time that she used to spend waiting to use the copier.

"Think about the money schools could save," Sorrell said.

In addition, PDAs indirectly opened the World Wide Web to Sorrell's students. She has

downloaded books and plays, including Romeo and Juliet, from the Internet Public Library.

So besides the obvious savings in paper, this project has also allowed the school district to

save on the purchase of books. The success last year of the PDA program with her eighth-

grade class motivated Sorrell to search for ways to bring PDAs into her seventh-grade class.

It wasn't an easy task. Despite her success, Sorrell continues to worry about the future. What

will happen when these students move onto ninth grade, where they will have to be

reacquainted with paper and a pencil? "Kids have come down [from high school] and said to

me, 'I miss my PDA,'" she said. Another concern is repairing and replacing the PDAs. The

Eminence school district does not have a technology plan for supplementing or replacing the

handhelds Sorrell's students now use. "My goal is to get something started in either fifth and

sixth grade or in the high school ...but I worry. In this district, we don't have a lot of money.

All these devices are great, but they break," she said. "I really get nervous [about the future].

We don't have the means to continue [the program]."

PAPER WASTE NO MORE

Ed Sherretta, department chairman of the business and computer science department

at Hatboro-Horsham (Pennsylvania) High School, has led the effort there to create a paperless

school. "It's easy to find something on the Web and hit the print button," said Sherretta.

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The effort to go paperless is designed to raise awareness, he said. School officials estimated

that each of the 20 classes at Hatboro-Horsham used nearly 500 sheets of paper a week. The

idea of a paperless school was first entertained at a tree-planting ceremony on the school

grounds. Online attendance could be available in the future also, Sherretta said. He

acknowledges, however, that security needs to be tighter for something like grades to be

available over the public Internet.

AN ONGOING PROCESS

"The school district's goal to move to a paperless environment is an ongoing process that

requires constant evaluation and new initiatives," he said. "Although in today's world, some

processes are more efficiently completed using paper, the school district recognizes that

rapidly advancing technology will result in more and more practical applications of paperless

processes." Sherretta is looking into acquiring handhelds for every student in the business

department. In a high school with 1,400 students, the district is continually looking to

improve the three-to-one student-to-computer ratio at the high school, he said.

ONLINE EXAMS

At Robertsville Middle School in Oak Ridge, Tennessee, eighth-grade physical science

teacher Rodney King uses exam software called Examview. With this software, King's

students take their tests on one of the 14 donated computers that are networked throughout

the science lab. King records the grades on the network and then transfers them to his

electronic grade book. That allows King to send electronic progress reports to parents with "a

couple of clicks of the mouse."

He also keeps his students' assignments on a Web page, enabling students to pull a copy of

the lab directions onto their computers. Distance learning has enabled some Robertsville

students to learn from home. "I think it would be great [to take paper totally out of schools],"

said King said. In the first nine weeks of the current school year, King said, he used fewer

than 500 sheets of paper!

For brief details about the above article you can also visit:

http://www.educationworld.com/a_tech/tech059.shtml

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3.2. School Notification Systems

This article was taken from a case study from SchoolReach.com

Going Paperless: A Great Way to Go Green

Going paperless is a great way to cut costs and help the environment at the same time. Savvy

schools across the country are using school notification systems to go paperless .In an effort

to cut costs, schools are using parent notification systems to reduce or eliminate paper

handouts, reminders, report cards, flyers, or bulletins without jeopardizing communication.

Once thought of for only school cancellations and emergencies, parent notification systems

are now a source of substantial savings. Here are three ideas from a few schools that have

seen measurable savings by using School Reach

Decision to Go Paperless Saves School Thousands

St. Monica School in Mercer Island, Washington decided to go paperless with the help of

School Reach and saw immediate results. The school sent School Reach notifications in place

of mailed and student-delivered items. The result: printing and paper expense went from over

$1,200.00 to just $200.00 in one quarter! The notification system had swiftly paid for itself,

and the school was saving money and time. The school now uses School Reach to send out

handbooks, information updates, and even the school directory. St. Monica's School Reach

e-mails and messages have been well received.

Parents Pay More Attention to Voice Notifications

Michael Butchko, Principal at Hillside Academy in New Jersey, used the School Reach

system to remind parents about outstanding tuition payments. By the next month, overdue

tuition amounts were reduced by $19,000 with no added mail or postage cost.

Paperless Notification Increases Fundraising Success

Schools are now beginning to use notification systems to enhance development and increase

fundraising. Bishop Feehan Catholic School in Massachusetts used SchoolReach to send out

a message that its annual toy drive was short of its goal. Within a few days of the message

being sent out, the donations swelled from 500 to 4,000 toys.

For more details about this article visit http://www.schoolreach.com/go-paperless.html

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3.3 Reasons for bringing technology into schools

This article was taken from a Case Study from Educational Reform studies

Support Thinking Processes

Many teachers at case study schools cited a belief that computer-based technologies could

provide support for thinking processes.

Many respondents stressed opportunities that technology provides for acquiring problem-

solving skills - either through instructional software designed to teach problem solving

(including open-ended exploratory software such as LOGO) or through the many

requirements for solving problems that naturally emerge when one is trying to use computer

tools to accomplish a task. Some described supports that technology can provide for

acquiring complex concepts, for example by graphically representing abstract concepts such

as acceleration, or by providing scaffolding for thinking, such as the cognitive prompts

embedded in CSILE (Computer-Supported Intentional Learning Environments).

Stimulate Motivation and Self-Esteem

A second frequently cited rationale for introducing technology was to stimulate motivation

and self-esteem. Through either personal experience or a review of the literature, many

innovators perceived the dramatic effects that technology can have on students' interest in

class activities and their sense of their own capabilities.

While these benefits are perceived as occurring across the board, our case study sites, most of

whom serve student bodies coming predominantly from low-SES homes, felt that these

benefits would be particularly important for their students. Thus, a related reason for using

technology was the promotion of equity.

Promote Equity

In the case of ShareNet, the districts recognized the wide disparity in the resources available

to them and felt that a unifying network could promote a more equitable use of those

resources.

In the case of several schools serving students from low-income homes, technology

innovators stressed the importance of giving these students the technology tools that would

equip them to compete with children coming from more affluent homes where technology is

commonplace.

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Prepare Students for the Future

The concern for equity is related to a fourth major motivation for introducing technology--to

prepare students for the future. Respondents at a number of sites foresaw a future in which

both higher education and the world of work would be infused with technology. These

educators argue that schools have a responsibility to give students--and especially students

from low-income homes--the confidence and skills in using such technology that they will

need after graduation.

Support Changes in School Structure

Researchers have argued that technology has the potential to dramatically change the way in

which our schools are structured--providing pressure to do away with the division of

instructional time into small blocks and discrete disciplines and to rethink the way we use

physical classrooms and teaching resources (Collins, 1990; Newman, 1990).

A number of our sites reported consciously deciding to use technology in order to support

changes in school structure. Several district administrators expected technology to free up

teacher time by taking over or supporting administrative and routine teaching tasks.

Explore Technology Capabilities

Finally, in several cases, there were individuals who were simply intrigued by new

technologies and wanted to explore what they could do. Not surprisingly, the desire to

explore technology capabilities was most likely to be a factor in cases where there was an

external partner involved in the design, manufacture, or selling of technology products.

Although we felt that technology push was one motivation for some implementations, in no

case was it the sole motivation.

For more details about the article visit

https://www2.ed.gov/pubs/EdReformStudies/EdTech/reasons.html

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3.4. I.T. Software’s available in Indian Education system

According to Ankit Dudhwewala in his article for PRODUCTNATION on 11th

Feb, 2015

List of 20 #Madeinindia School Management Software

Managing and handling the activities of schools manually is considered to be a painful task.

Each and every department is important to be handled in order to ensure its proper

functioning like a MNC.

Our team has done an extensive research on the subject and here we list below (in

alphabetical order) some of the most popular School Management software in India:

Applane

Applane a simple, easy-to-use & integrated cloud-based school ERP software is committed to

streamline all your institutional functions at a fraction of the cost. It is highly customizable

product design, equipped with advanced modules and features like students attendance

tracking via SMS/Email alerts, generate report card according to multiple patterns(including

CCE),streamlined admission process etc.

ClockErp

ClockErp is a cloud based as well as installation based software integrated with android and

iOS apps. Clock ERP provides solution to student, administration, financial management and

other related functions. It allows user to customize ClockErp according to their needs.

ClockERP is simple and have appealing user interface with secure, reliable and decently

arranged modules.

Edifice

Edifice is online school management and campus automation software by Edusoft based in

Kolkata. It facilitates the management of School‟s Academic process, Student data, and

Office management including Payroll, library and Accounts. For Edifice, no special or

unusual requirements are needed. Any Standard PC with LAN, Windows OS or WAN IP

based network would be sufficient.

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Edsine

Online school management and administration system software developed by Idleminds

technologies. Edsine provides various features like multilingual support covering more than

60 languages and any new language can be easily configured and can be made available. It

provides single click power search on all modules and web, Email/SMS alerts, chat between

students, teachers and parents and open connectors for customizing the software behaviour.

EduERP

EduERP is a configurable web based Institute management software solution by Accusol

Technologies Pvt Ltd. It is a Complete ERP based school information system with modules

like Student Management System, Front Desk Management, Campus Management System

and Administration Management. It has a modular structure that integrates with RFID

technology, Biometric sensors and Smart Cards.

Eduflex

Eduflex Campus Management system provides both online as well as offline based

architecture within and outside Campus. Eduflex integrates all departments, students,

alumni, faculty and other stakeholders. It is simple to use with excellent web interface for

student access, staff access and university access. It comes up with needful features like

centralised database with single sign-on, localization support, workflow alerts, Event based

alerts, comprehensive data and application security.

EduWare

Eduware is a multipurpose desktop based application on client server architecture that covers

entire school activities from admission process to issuing transfer certificate to the student. It

is user-friendly software with database backups and allows smooth flow of information

within the school administrative department.

Fedena

Fedana by Foradian technologies is a cloud based multipurpose school management software

with 40000+ users worldwide. It user-friendly dashboards with login access to all the

teachers, students, parent, non-teaching staff and other management body of institution. Some

of the key interesting modules of Fedena are Campus News, School Calendar management &

Events management. Besides this it is also an excellent collaboration tool.

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Go E School

Go E School is a complete school software provider by trendsetterz located at Lucknow. It is

an open source school ERP software that helps to provide optimum management solutions to

all the educational institutes around the globe. It is simple and efficient method of managing

the educational records with an ultimate ease.

Govide

Govide is web as well as desktop based School ERP software. It offers 21 modules with

enhanced reporting system. It is simple & easy-to-use interface that integrates the existing

Bio-metric devices with the school ERP software.

HDschool

HDschool is a software to manage school, Institute and training center. HDschool software

manages your students, fee structure, fee collection module, school stock, stationary

management, suppliers, result management, library management, HR management,

examination management etc. The license key available for a single computer is Rs 19000.

The company gives 30 days free trial.

IOLITE

Iolite – a complete web based solution for students is developed by Shah Net Technologies

Pvt. Ltd, a company with an experience in software development for more than a decade.

IOLITE is a paperless school automation software solution that provides facility to carry out

day-to-day activities of the school. It is a simple yet powerful one point integrated platform

that connects all the department of an institution.

Jack Prodigy

Jack Prodigy is cloud based software by Ebullitent Info Systems, founded in 2010. Jack

Prodigy helps to bridge the gap in communication at all levels of education management. It is

a SaaS based application that is highly secured & confidential and provides user-friendly and

attractive user interface. Jack Prodigy is customizable that has made the entire campus

administration quite simpler with the technological advantage.

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Pelagian School Accounting Software

Pelagian School Accounting software – a multi-user school management software solution

with student‟s master records, Fee management, Result management and Payroll

management. A very simple to use and customizable, installation based software costing Rs

8033.

School Cube

School Cube is a web-based user friendly software by Triz Innovation Pvt. Ltd. It allows to

administer your school and its related information through easy & attractive dashboards. It

also provides CCE reporting structure, designed for CBSC board schools. School Cube is a

supported ERP system that helps educators to manage, analyse and get reports of extensive

real time data.

Schoolpro

Schoolpro by Third Eye Infotech Pvt Ltd is one of the leading School Management software

provider in Rajasthan. Schoolpro is a feature-rich, multilingual, complete school content

Management System as per CBSE schooling rules with various modules like Academic ,Fees,

Examination, HR & Payroll System ,Library ,Time-Table etc. The software price starts from

Rs 25000.

School Time

School time is both web based and installation based software that provides most user

friendly school management system. User get features like electronic payment integrations,

GPS tracking, SMS/Emails alerts, digital library, exam management and much more.

SchoolSAAS

SchoolSAAS by IFW Techno Creations Pvt Ltd located in Udaipur is a web based school

management software application that runs on SaaS model. It is more cost-effective and

customized as it nullifies the need to spend money on expensive servers and also additional

staff for its maintenance is not required. Features like SMS/Email alerts, Bio-metric

attendance machine, and mobile apps to manage whole process on fingertips helps to go a

step ahead in School management system.

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Web-School ERP

Web-School is an open-source ERP-software developed by Gescis technologies located in

Kerala. It runs on Cloud-based system and also on demand it facilitates an offline version. It

helps to monitor the overall working of your whole institution and have a control over its

day-to day activities. The price are exceptionally adaptable that practically anybody can make

utilization of this product.

WinEr

WinEr is a complete end-to-end school management software solution for all kinds of

educational institutions. It is an integrated management system that avoids duplication of

work and results into time & cost savings. It comes up with needful feature of SMS/Email

alerts to parents, admission management, high security and user access control options for

teachers/staff and much more.

For more details about this article visit http://pn.ispirt.in/list-of-madeinindia-school-

management-software/

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Chapter 4 Introduction

about Title

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4.1. Title

“Expectation of Education Sector from IT Industry”

4.2 Usefulness of IT in Schools

Technology is an increasingly important aspect of modern school life and has dramatically

changed the way teachers and students go about their daily activities.

Computer technology

For children

For children, computer technology has provided an indescribable wealth of resources,

information and knowledge; since the introduction of the internet, students are now able to

access information on whatever subject they want, wherever they want. Resources include

journals, articles, e-books, practice tests and examinations, model answers and research

findings. Research has also suggested that computer technology has helped students to

improve their grades in other subjects, most notably science. Practically, students can work

much faster using a computer which enables them to do more study in the same period of

time.

For staff

Computer technology has enabled teachers to make their lessons more interactive and

therefore more interesting and rewarding; this method has also been shown to improve pupil

performance as lessons are more memorable and therefore students are able to retain

information more effectively. Teachers, like students, can also find a whole host of resources

on the internet which can provide inspiration and advice for classes; teachers are also able to

recommend good resources to student to further encourage and stimulate their learning.

Practical improvements

Computer technology has enabled systems of obtaining and recording information much

more efficient and effective; computer records are much harder to misplace than realms of

paper records. Additional changes such as submission of work via email and responding to

enquiries online save time and energy.

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Media technology

In addition to computers, many schools and colleges are using new methods of technology to

enhance the learning experience; these include digital television channels, DVDs, digital

radio and sophisticated forms of communication technology. Digital radio and television

allow students to access a wealth of different channels which cover a vast range of different

subjects including languages, science, history and geography to name just a few. Children are

used to new technology as they have grown up with it; it is therefore undoubtedly beneficial

that they have the option to use it to increase their learning capacity and pursue their interests.

Educational programmers and podcasts are now widely available to download to your

computer or MP3 player; this makes education more modern and multi-faceted.

Scientific technology

Science and technology are closely linked and often become intertwined. In schools, new

technology can help students to understand science and make ideas that were previously

banished to the pages of books, a visible or tangible reality. Technology undoubtedly makes

the learning process more interactive and therefore more interesting and memorable.

Research has also shown a positive correlation between computer technology and better

results in scientific subjects. Technology in constantly evolving which means that we are able

to understand more; this is also true in schools where students are able to access the newest

technology to explore new concepts and ideas.

4.3. Expectation of Schools from Technology

Support Thinking Processes

Many teachers at case study schools cited a belief that computer-based technologies could

provide support for thinking processes.

Many respondents stressed opportunities that technology provides for acquiring problem-

solving skills - either through instructional software designed to teach problem solving

(including open-ended exploratory software such as LOGO) or through the many

requirements for solving problems that naturally emerge when one is trying to use computer

tools to accomplish a task.

Some described supports that technology can provide for acquiring complex concepts, for

example by graphically representing abstract concepts such as acceleration, or by providing

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scaffolding for thinking, such as the cognitive prompts embedded in CSILE (Computer-

Supported Intentional Learning Environments).

Stimulate Motivation and Self-Esteem

A second frequently cited rationale for introducing technology was to stimulate motivation

and self-esteem. Through either personal experience or a review of the literature, many

innovators perceived the dramatic effects that technology can have on students' interest in

class activities and their sense of their own capabilities.

While these benefits are perceived as occurring across the board, our case study sites, most of

whom serve student bodies coming predominantly from low-SES homes, felt that these

benefits would be particularly important for their students. Thus, a related reason for using

technology was the promotion of equity.

Promote Equity

In the case of ShareNet, the districts recognized the wide disparity in the resources available

to them and felt that a unifying network could promote a more equitable use of those

resources.

In the case of several schools serving students from low-income homes, technology

innovators stressed the importance of giving these students the technology tools that would

equip them to compete with children coming from more affluent homes where technology is

commonplace.

Prepare Students for the Future

The concern for equity is related to a fourth major motivation for introducing technology--to

prepare students for the future. Respondents at a number of sites foresaw a future in which

both higher education and the world of work would be infused with technology. These

educators argue that schools have a responsibility to give students--and especially students

from low-income homes--the confidence and skills in using such technology that they will

need after graduation.

Support Changes in School Structure

Researchers have argued that technology has the potential to dramatically change the way in

which our schools are structured--providing pressure to do away with the division of

instructional time into small blocks and discrete disciplines and to rethink the way we use

physical classrooms and teaching resources Collins, 1990; Newman, 1990. A number of our

sites reported consciously deciding to use technology in order to support changes in school

structure. Several district administrators expected technology to free up teacher time by

taking over or supporting administrative and routine teaching tasks.

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The administrators setting up Share Net expected it to lower boundaries between schools,

districts, and even states.

Explore Technology Capabilities

Finally, in several cases, there were individuals who were simply intrigued by new

technologies and wanted to explore what they could do. Not surprisingly, the desire to

explore technology capabilities was most likely to be a factor in cases where there was an

external partner involved in the design, manufacture, or selling of technology products.

Although we felt that technology push was one motivation for some implementations, in no

case was it the sole motivation.

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Chapter 5

Problem

Statement

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Satisfaction is when you get the right thing, in right time, at right place, in right order and

right price.

Problems are usually caused out of dissatisfaction or dissatisfaction causes problems and the

solution to all these is just one word –“ Know the expectations and match them”

As my company is into IT software making for schools, my areas of concern were -

To understand current status of schools regarding use of IT software (using/not)

Which are the areas where IT can be used in schools

The reason for its inclination towards I.T.

To find their future expectations

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Chapter 6

Research

Methodology

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6.1. Title of Research

“Expectation of Education Sector from IT Industry”

6.2 Research:-

The systematic investigation into and study of materials and sources in order to establish facts

and reach new conclusions.

6.3. RESEARCH METHODOLOGY:-

The process used to collect data and information for the purpose of making business decision.

The methodology may include publication research, interview, surveys and other research

techniques, and could include both present and historical information.

6.4 Research Design

1 Descriptive research: descriptive research includes survey and a fact\ finding enquires of

different kinds. The major purpose of descriptive research is, description of the state of

affaires as it exits at present. The main characteristic of this method is that researcher has no

control over the variables. The researcher can only report what has happened or what

happening.

2) Explanatory Research: Explanatory research focuses on why questions. For example, it

is one thing to describe the crime rate in a country, to examine trends over time or to compare

the rates in different countries. It is quite a different thing to develop explanations about why

the crime rate is as high as it is, why some types of crime are increasing or why the rate is

higher in some countries than in others.

This survey is carried out through personal interview of the respondents hence

basically a Descriptive research.

6.5. SAMPLING TECHNIQUES:-

Probability Sampling

Non-probability Sampling

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PROBABILITY SAMPLING :-

Simple Random sampling is the purest form of probability sampling. Each member of the

population has an equal and known chance of being selected.

Systematic sampling is often used instead of random sampling. It is also called an Nth name

selection technique. After the required sample size has been calculated, every Nth record is

selected from a list of population members.

Stratified sampling is commonly used probability method that is superior to random

sampling because it reduces sampling error. A stratum is a subset of the population that share

at least one common characteristic. Examples of stratums might be males and females, or

managers and non-managers.

NON-PROBABILITY SAMPLING

Convenience sampling is used in exploratory research where the researcher is interested in

getting an inexpensive approximation of the truth. As the name implies, the sample is

selected because they are convenient.

Judgment sampling is a common nonprobability method. The researcher selects the sample

based on judgment. This is usually an extension of convenience sampling. For example, a

researcher may decide to draw the entire sample from one "representative" city, even though

the population includes all cities.

Quota sampling is the nonprobability equivalent of stratified sampling. Like stratified

sampling, the researcher first identifies the stratums and their proportions as they are

represented in the population.

Snowball sampling is a special nonprobability method used when the desired sample

characteristic is rare. It may be extremely difficult or cost prohibitive to locate respondents in

these situations. Snowball sampling relies on referrals from initial subjects to generate

additional subjects.

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We have used non- probability sampling method because we have targeted only self

financed and semi financial schools. We have not considered Government funded

schools. In non-probability sampling we have used Convince Sampling.

6.6 Types of Data:

Primary Data:-

When someone refers to "primary data" they are referring to data collected by the researcher

himself/herself. This is data that has never been gathered before, whether in a particular way,

or at a certain period of time.

Sources of primary data:

1. Interview

2. Observation

3. Action research

4. Case studies

5. Life histories

6. Questionnaires

Secondary Data:-

If the time or hassle of collecting your own data is too much, or the data collection has

already been done, secondary data may be more appropriate for your research. This type of

data typically comes from other studies done by other institutions or organizations.

Sources of secondary data:

1. Previous research

2. Official statistics

3. Mass media products

4. Diaries

5. Letters

6. Government reports

7. Web information

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6.7 Sources of data

The data collected here is Primary data as it is collected from Schools through interviewing

various trustees and principles by prior permission and authorization.

The data collected is by the means of Questionnaire

6.8 Data Collection Instrument

A detailed questionnaire is used for purpose of survey.

6.9 Sample Size

The questionnaires filled were 50 out of 87 schools visited.

6.10 Sampling Frame

The schools visited were „self financed‟ and „semi financed schools‟ from Kadi, Ahmedabad,

Mehasana and Vadodara by meeting Principal and Trustees of all schools.

6.11 Limitations of study

All the areas of Gujarat could not be covered hence the data collected is only restricted to

Mehsana, Ahmedabad and Vadodara.

The sample size was only restricted to 50 respondents.

Because of a small sample size consisting of Ahmedabad city consumers only it might

turn out that introducing new strategy for financial daily cannot be completely applicable

throughout the country.

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Chapter 7 Data Analysis & Interpretation

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1) Does your school provide printed mark sheets?

Particulars Respondents Percentage (%)

Yes 19 38%

No 31 62%

Interpretation:

As per the above chart we can interpret that 38% schools use the software while 62%

don‟t have the software for their admin department.

Despite of the fact that I.T. is present and facilities are provided but there is no

significant use of it either due to lack of awareness or due to lack of financial funds.

yes38%

no62%

Printed Mark sheet

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2) Do your schools provide biometric attendance for teachers?

Particulars Respondents Percentage (%)

Yes 11 22

No 39 78

Interpretation:

As per the above chart we can interpret that 22% schools use the software while 78%

don‟t have the software for their admin department.

Biometric attendance is of great help as it shows accurate results and saves lots of

time and paper. Also it costs less but still as per the above results the schools does not

make use of the available technology and still follow manual register approach.

yes22%

no78%

Biometric Attendance

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3) Does your school have a website?

Particulars Respondents Percentage (%)

Yes 18 36

No 32 64

Interpretation:

As per the above chart we can interpret that 36% schools use the software while 64%

don‟t have the software for their website.

Website being the second identity for their school and being such an important

awareness tool yet there is lack of interest among the trustees of the school.

These may show in the current results but will cause a great effect in long run.

yes36%

no64%

Website

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4) Is your website updated from time to time?

Particulars Respondents Percentage (%)

Yes 13 26

No 37 74

Interpretation:

As per the above chart we can interpret that 26% schools use the software while 74%

don‟t update their website.

yes26%

no74%

Updation of website

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5) Does your school provide smart class for education?

Particulars Respondents Percentage (%)

Yes 12 24

No 38 76

Interpretation:

As per the above chart we can interpret that 24% schools use the software while 76%

don‟t have the software for smart class.

Smart class being the modern way and smart approach towards learning with entire

world in a click of a button but still the facility is not been utilized as per it should be.

yes24%

no76%

Smart class

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6) Does your school use software, either for Academics or Admin?

Particulars Respondents Percentage (%)

Yes 37 74

No 13 26

Interpretation:

As per the above chart we can interpret that 74% schools use the software while 26%

don‟t use the software.

I.T. is like a boon and saves lots of human efforts and schools clearly show their

interests and awareness towards it

yes74%

no26%

Presence of any Software

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7). Reasons of schools for facilitating I.T.?

Both Academic & Administrative perspective

For better future and better aspects

Administration Perspective – less human efforts and error free

To make best use of technology

For fees collection

Academic Perspective - Better understanding of students

Particulars Respondents Percentage (%)

Both Academic &

Administrative perspective

16 46

For better future and better

aspects

7 20

Administration Perspective 3 9

To make better use of

technology

1 3

For fees collection 4 11

Academic Perspective 4 11

Both Academic & Administrative

perspective46%

For better future and better aspects

20%

Administration Perspective

9%

To make better use of technology

3%

For fees collection11%

Academic Perspective

11%

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Interpretation:

As per the above chart we can interpret that these are the reasons for which schools

implement the use of technology

The above data is provided here in the form of excel sheet s follows:

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Fig. the above images show the name of the schools and their reason for implementing I.T.

The various applications of I.T. in School are as follows: Academics

General Register

Attendance

Fees

SMS

Mark sheet

Android

Circular management

Website

Identity card

Vehicle tracking system

Particulars Respondents

academics

13

GR 20

Attendance 14

Fees 23

SMS 24

Mark sheet 17

Android 10

Circular management 11

Website 18

Identity card 8

Vehicle tracking system 5

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The above graph shows the use of I.T. in different activities of school. From the above graph

we can easily come to know that schools show maximum preference for IT for SMS and fees

activities and thus followed by GR, Website and mark sheets.

13

20

14

23 24

17

10 11

18

85

50 50 50 50 50 50 50 50 50 50 50

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Fig. the above figure shows the list of schools using software‟s for different

fields

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13) Expectations of school from I.T. o simple solution so that everybody can use easily and no need of special training

o error free and bug free solutions and customer service

o IT solutions in cheaper rates

o Wish to implement IT software for admin work

o wish to implement software for Academics

o looking for client server technology

o are looking for homework checking online and online project work

o timely up gradation of attendance and other activities

o online education for every student

o timetable management software

Particulars Respondents Percentage (%)

simple solution so that

everybody can use easily and

no need of special training

1 4

error free and bug free

solutions and customer

service

3 13

IT solutions in cheaper rates

1 4

Wish to implement IT

software for admin work

8 33

wish to implement software

for Academics

7 29

looking for client server

technology

1 4

are looking for homework

checking online and online

project work

1 4

timely up gradation of

attendance and other

activities

1 4

timetable management

software

1 4

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Interpretation:

As per the above chart we can interpret that 33% of schools feel the need of I.T. in Admin

sector and 29% of schools feel the need of IT in education i.e. academics. Schools have also

shown their desire for other activities like online homework checking and client server

technology and timetable management software.

simple solution so that everybody can use easily and no need of special

training4%

error free and bug free solutions and customer service

13%IT solutions in cheaper rates

4%

Wish to implement IT software for

admin work33%

wish to implement software for Academics

29%

looking for client server technology

4%

are looking for homework checking

online and online project work

4%

timely up gradation of attendance and

other activities4%

timetable management

software4%

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Fig. shows the expectations of school from I.T.

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Chapter 8 Findings

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1) I.T. is present in school in following areas: academics, fees collection, GR, SMS,

Website, Circular management, android, mark sheet and identity card.

2) Out of the following, schools are making the maximum use of software for SMS and

Fees collection and then for GR and website. Also we can find that the least interest is

shown in vehicle tracking system and android application facility which I.T. provides.

3) Also we can find that schools have more inclination of I.T. towards Administrative work

to get error free work with high accuracy and less effort.

4) On the other side schools have shown less inclination of I.T. towards academic

perspective which is meant for better understanding of students.

5) Expectations of schools:

Related to system:

o error free and bug free solutions and customer service

o simple solution so that everybody can use easily and no need of special training

o IT solutions in cheaper rates

Related to product:

o looking for client server technology

o are looking for homework checking online and online project work

o timely up gradation of attendance and other activities

o online education for every student

o timetable management software

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Chapter 9 Suggestions

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As Expedite solutions Pvt. Ltd. already providing I.T. solutions for admin work hence it

all ready caters the major part of schools expectations but if it also focus to provide bug

free solutions and simple solutions which are easy to use then it will be of great use for

schools.

Also if the company tries and add some more features like online homework checking

and timetable management then it will be of great use for the schools.

Also it can its market share and position by providing user friendly solutions in cheaper

rates.

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Chapter 10 Conclusion

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Today is the world of technology. Technology is like an opportunity for those who

want to grow and who want to advance in their respective directions. Technology is of

great use as it reduces human efforts and thereby saves time and money.

Hence if the solutions are made which are easy to use, bug free and are available in

cheaper rates it will definitely be every school‟s first choice and of great use.

Also if the schools implement software‟s for academics this will help students learn

faster and can witness the world around them and can learn many new exciting things.

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Bibliography

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• Retrieved from http://www.educationworld.com/a_tech/tech059.shtml

• Retrieved from http://www.schoolreach.com/go-paperless.html

• Retrieved from https://www2.ed.gov/pubs/EdReformStudies/EdTech/reasons.html

• Retrieved from http://pn.ispirt.in/list-of-madeinindia-school-management-software/

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Annexure

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QUESTIONNAIRE

Name of the School: ____________________________________________________

Address:______________________________________________________________

Contact Number:________________________ Mail ID:________________________

Board Affiliation: CBSE / ICSE / STATE

Vintage of School:______________________________________________________

Number of Sections: Nursery / Pre-Primary / Primary / Secondary / Higher Secondary

Student Count: ________________________________________________________

Number of Staff: Teachers ( ) Admin ( ) Principal ( )

Fees (per student annual): _______________________________________________

Exam Pattern: Pre-Primary______________________________________________

Primary ______________________________________________________________

Secondary ____________________________________________________________

Higher Secondary_______________________________________________________

Mark-sheets: Printed / Hand Written

Attendance Pattern: Teachers (Biometric / Register) Students (Register / any other)

Extra Curricular Activities: _______________________________________________

Parent Teacher Interaction / Meetings in a year: _____________________________

Platform of Sharing Information: Personal / SMS / Website / Circulars / Application

Website : ____________________________________________________________

Whether up-dation of Website is regular: Yes / No Duration ___________________

Transportation Available for Students: Yes / No Number of Vehicles: ____________

Mode of Education: Traditional / Smart Class / Both

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Software used if any: Yes / No If Yes then which:_____________________________

Software used for which activities: ________________________________________

Is the Student data maintained separately for various departments / activities or is it

comprehensive________________________________________________________

Are Parents able to access/ View the communication sent by the School with

ease_________________________________________________________________

Any unique initiative taken by school to digitize certain activity:_________________

_____________________________________________________________________

Wish list of the school pertaining to IT if any: ________________________________

_____________________________________________________________________

_____________________________________________________________________

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Thank You…