����������� ���������� ���������������� ���������������������������� �

��������������������������� ��

���������������������������������������������� �!���"�����������������#$%$

Welcome Letter .......................................................................................................................... 1 Program at a-Glance ............................................................................................................... 2 Profile of Attendance ............................................................................................................ 3–5

� Organizational Type � Subject Area

� Domestic � International

2011 Exhibitors ........................................................................................................................... 6 Exhibits Quick Facts (Note Sunday Check-In Requirement) ........................................................ 7–8

Exhibitor Advisory Council ........................................................................................................ 9

Exhibit General Information ............................................................................................. 10–11

� Apply for Space � Eligibility � Space Selection and Payments � Priority Points � Confirmation of Application

� Exhibit Space Rental Fee and What it Includes

� Cancellation or Reduction of Exhibit Space

� No-Show Policy (Note Sunday Check-In Requirement)

Exhibit Rules and Regulations .......................................................................................... 12–18

� Exhibitor Conduct � Exhibitor Responsibility � Enforcement � Giveaways � Door Drops � Mailing List Rental � Media List � Exhibitor Housing and Exhibitor

Badges � Hospitality Suites � TRB Logo and Use of the TRB

Annual Meeting Logo

� Photography–Videotaping � Hanging Signs, Banners, or Lights � Americans with Disabilities Act � Union–Safety–Fire Codes � Insurance and Liability � Facility � No Smoking � Prohibited Practices � Security � Selling of Products and Services � Display Sizes and Limitations

Exhibit Services ......................................................................................................................... 19

� Labor Rates � Material Handling � Cart Service

� Sample Pricing for Furniture and Services

NEW! Marketing Opportunities (Patron and Advertising) ........................................................... 20 Exhibit Hall Floor Plan ........................................................................................................ 21–23

Table of Contents

NEW!

NEW!

1

Advertising and Patron Marketing Opportunities

Additional marketing opportunities are available for the TRB Annual Meeting (see Page 20). Advertising and becoming a Patron of the Annual Meeting offer additional exposure for your organization. These marketing opportunities, ranging from $1,200 to $5,000, are available beginning June 20 at the TRB Annual Meeting website.

Dear Colleague: On behalf of the Transportation Research Board (TRB), we invite you to showcase your organization and its products and services at the TRB 91st Annual Meeting, January 22–26, 2012, in Washington, D.C. It’s more important than ever to exhibit and differentiate your products and services, and the TRB Annual Meeting provides a unique opportunity to share this information. Make plans to exhibit now; the application deadline is December 1, 2011, or whenever available space sells out, as it has for the last two years. Nearly 11,000 transportation professionals attended TRB’s Annual Meeting in 2011. The program covers all transportation modes and attracts policy makers, administrators, practitioners, researchers, and representatives of government, industry, and academia. The meeting, which draws attendees from throughout the United States and from nearly 70 countries, is the single largest annual gathering of transportation practitioners and researchers in the world. By exhibiting and taking advantage of additional marketing opportunities (see below), your organization can show its support for transportation research and innovation. If you have questions, contact Julie Miller, TRB’s Conference and Exhibit Manager, at 202-334-2362 or JMiller@NAS.edu. You may also visit TRB’s Annual Meeting website at www.TRB.org/AnnualMeeting. We look forward to seeing you next January in Washington.

Robert E. Skinner, Jr. Executive Director P.S.: Mark your calendar—TRB 2013, January 13–17!

Welcome Letter

2

Program at a Glance

3

Nearly 11,000 transportation and related professionals registered for the TRB 90th Annual Meeting in January 2011. Demographical information by organizational type, subject area, and U.S. and international attendance follows:

Organizational Type U.S. Department of Transportation 1,159 12% Other U.S. Federal Government 317 3% Government (non-U.S.) 252 2% State Transportation Department 807 8% Other State Government 87 1% Local or Regional Government Agency (city, county or MPO) 393 4% University–University Based Research 3,746 37% Consultant–Contractor 1,921 19% Industry–Commercial 746 7% Association–Nonprofit 466 5% Other 212 2%

Profile of Attendance

11%3%

2%

8%

1%

4%

37%

19%

7%

4%4%

U.S.�DOT

Other�U.S.�Federal�Government

Non�U.S.�Government

State�Transportation�Department

Other�State�Government

Local�and�Regional�Government�Agency�(city,�county�or�MPO)University/University�Based�ResearchConsultant/Contractor

Industry/Commercial

Association/Nonprofit

Other

4

Subject Area* Administration and Management 1,240 Aviation 990 Bridges and Other Structures 1,395 Construction 1,589 Data and Information Technology 1,647 Design 1,985 Economics 1,544 Education and Training 1,360 Energy 1,112 Environment 2,054 Finance 921 Freight Transportation 1,557 Geotechnology 700 Highways 3,215 History 407 Hydraulics and Hydrology 283 Law 486 Maintenance and Preservation 1,282 Marine Transportation 485

Materials 1,321 Motor Carriers 385 Operations and Traffic Management 2,313 Passenger Transportation 2,079 Pavements 1,708 Pedestrians and Bicyclists 2,087 Pipelines 221 Planning and Forecasting 2,791 Policy 1,844 Public Transportation 3,079 Rail 1,606 Research 3,129 Safety and Human Factors 2,196 Security and Emergencies 591 Society 705 Terminals and Facilities 799 Transportation, General 3,886 Vehicles and Equipment 869

*Registrants could indicate more than one subject of interest. United States by Region: 8,492

Profile of Attendance (continued)

3,149

1,358

1,991 1, 994

5

International by Country Afghanistan .................... 1 Argentina ........................ 4 Australia ........................ 44 Austria .............................. 7 Bangladesh .................... 2 Belgium .......................... 34 Brazil ............................... 27 Canada ...................... 388 Chile ................................. 9 China ........................... 119 Colombia ........................ 8 Costa Rica ...................... 5 Cyprus .............................. 1 Czech Republic ............. 3 Denmark ....................... 25 Ecuador ........................... 6 Egypt ................................ 3 El Salvador ...................... 2 Finland ........................... 18 France ........................... 74 Germany ....................... 62 Ghana ............................. 3

Greece .......................... 31 Hong Kong ...................... 3 Iceland ............................ 3 India ................................. 7 Indonesia ........................ 2 Iran ................................. 17 Ireland ........................... 10 Israel ............................... 27 Italy ................................. 51 Japan ............................ 88 Jordan ............................. 4 Kuwait .............................. 1 Lebanon .......................... 2 Lithuania .......................... 1 Malaysia .......................... 1 Mexico ........................... 13 Netherlands .................. 71 New Zealand ................ 17 Nigeria ........................... 11 North Korea .................... 1 Norway .......................... 23 Palestinian Authority ..... 1

Panama .......................... 1 Peru .................................. 2 Philippines ....................... 4 Poland ............................. 7 Portugal ......................... 25 Qatar ............................... 9 Saudi Arabia ................... 5 Serbia ............................... 2 Singapore ....................... 7 Slovenia ........................... 4 South Africa .................. 13 South Korea .................. 81 Spain .............................. 36 Sweden ......................... 37 Switzerland .................... 27 Taiwan ........................... 19 Thailand ........................... 7 Trinidad and Tobago .... 1 Turkey ............................. 18 United Arab Emirates .. 16 United Kingdom ......... 103

International: More than 1,650 transportation professionals from nearly 70 countries outside the United States attended the TRB Annual Meeting.

Profile of Attendance (continued)

Africa 30 Asia 342 Caribbean 1 Central America 8 Europe 654 Middle East 101 North America (Non U.S.) 401 Oceania 61 South America 56

6

3d-Radar Advitam AgileAssets, Inc. American Arminox, Inc. American Association of State

Highway and Transportation Officials

American Concrete Pipe Association American Galvanizers Association American Public Transportation

Association American Society of Civil Engineers American Transportation Research

Institute ANSRWARE Applied Geomechanics Applied Research Associates, Inc. ASCE Publications ATSSA-American Traffic Safety

Services Association Barrier Systems, Inc. BASF Construction Chemicals Boulderscape, Inc. Bridge Diagnostics, Inc. Center for Advanced Infrastructure

and Transportation Caliper Corporation Campbell Scientific, Inc. Cargill SafeLane Surface Overlay CDM Cestel d.o.o. Chase Construction Products Citilabs Collins Engineers, Inc. Commission for Environmental

Cooperation CoVal Systems, Inc. CTS Cement Mfg. Corp. DBi Services DeAngelo Brothers, Inc. Decagon Devices, Inc. Deighton Associates Limited Dewberry District Department of Transportation DSI CORP Dynatest Consulting, Inc Eco Sound Barrier (CENTRIA) Eco-Counter Econolite Group, Inc. EDR Group Emerald Group Publishing Engineered Plastics, Inc Euroconsult Fabreeka International, Inc. Federal Highway Administration Federal Motor Carrier Safety

Administration Federal Railroad Administration Federal Transit Administration

FEHRL FIA Foundation Foundation for Pavement

Preservation Foundation Mechanics, Inc. (JILS) Freyssinet Fugro Gatso, USA Geophysical Survey Systems Gerdau Ameristeel–Zbar Division Germann Instruments, Inc Gibraltar Cable Barrier Systems Gilson Company, Inc. Greenwood Engineering A/S Gregory Highway Products Heat Design Equipment, Inc. Hill & Smith, Inc. Humboldt Mfg. Co. Image Sensing Systems Canada INRO International Municipal Signal

Association ITEM Ltd Iteris, Inc. ITS America Jarden Zinc Products, LLC JSF Technologies Kessler Soils Engineering Products,

Inc. Korea Institute of Construction

Technology Kraton Polymers Kwik Bond Polymers LEDSigns, Inc. Maccaferri, Inc. MACTEC Mala Geoscience USA, Inc. Mandli Communications, Inc. McKim & Creed McTrans Center MetroCount Michigan Department of

Transportation Michigan Tech Transportation

Institute Midwestern Software Solutions Miovision Technologies, Inc. MISTRAS Products & Systems MOBA Corporation Mygistics, Inc. National Advanced Driving Simulator National Highway Traffic Safety

Administration National Transportation Safety Board

(NTSB) National Work Zone Safety

Information Clearinghouse Oak Ridge National Laboratory Olson Engineering, Inc.

OmniBond Systems LLC Optech Parsons Brinckerhoff Pathway Services, Inc. Pavement Technology, Inc. Pavemetrics Systems Pexco–Davidson Traffic Control Plastic Safety Systems, Inc. Plaxis bv Proto Manufacturing, Inc. PTV America, Inc. Pure Technologies Ltd. QinetiQ North America Quality Counts RBF Consulting Redi-Rock International Regional University Transportation

Centers Road Science, LLC Roadtec Sapa Extrusions Schnabel Foundation Company SIMCO Technologies, Inc. SINAK Corporation Skycomp, Inc. Smart Eye Soil Nail Launcher, Inc. Southern Traffic Services, Inc. SSL Stirling Lloyd Products, Inc. TAPCO Taylor & Francis TenCate Geosynthetics Tensar International Corporation The Castle Group The Fort Miller Co., Inc. The National Academies The Reinforced Earth Company TomTom Topcon Positioning Systems TrafFix Devices, Inc. Transpo Industries, Inc. Transportation Research Board TransTech Academy, Cardozo High

School Trinity Highway Products, LLC TRL Troxler Electronic Laboratories, Inc. TSS–Transport Simulation Systems U.S. Army Corps of Engineers U.S. Census Bureau U.S. DOT–RITA Unitex Vector Corrosion Technologies Virginia Department of

Transportation Waylink Systems Corporation World Road Association

2011 Exhibitors

7

Venue Washington Marriott Wardman Park Hotel Exhibit Halls Exhibit Fees, Dates, and Hours

Exhibit Space Rental Fee $30.00/sq. ft TRB Organizational Affiliates and Marine Board Sponsors Reduced Rate $25.00/sq. ft Minimum booth size 10� x 10� No additional charge for corners or islands

NEW! Installation: Saturday, January 21 8:00 a.m.–5:00 p.m. Sunday, January 22 9:00 a.m.–1:00 p.m.

All freight must be delivered by 5:00 p.m. on Saturday, when dock doors close. Exhibitor forfeits space with no refund if the booth is not set and an exhibitor representative is not checked in by 10:00 a.m. on Sunday. Exhibitors may work in their booths until 1:00 p.m., at which time the hall closes to set up for the opening reception. Exhibitors may return at 3:00 p.m. Exhibit Hours:

Sunday, January 22 4:00 p.m.–7:00 p.m.—Exhibit Hall Opening Reception Monday, January 23 9:30 a.m.–4:00 p.m. Tuesday, January 24 9:30 a.m.–4:00 p.m.

Exhibitors may access the exhibit hall one hour prior to opening and remain 30 minutes after the close each day. All booths must be staffed during open hours. Session-Free Exhibit Hours:

Sunday 4:00 p.m.–7:00 p.m. (most workshops end at 4:30 p.m.) Monday and Tuesday 9:45 a.m.–10:15 a.m.; Noon–1:30 p.m.; 3:15 p.m.–3:45 p.m.

Dismantle:

Tuesday, January 24 4:00 p.m.–10:00 p.m. Wednesday, January 25 8:00 a.m.–noon

Quick Facts

8

Exhibitor Housing and Exhibitor Badges Exhibiting organizations are entitled to up to three complimentary exhibitor badges per 10� x 10� booth (additional badges may be purchased). The badges are for booth personnel only and do not include admittance to educational workshops or sessions. Only the exhibitor badge allows entry to the exhibit hall during setup and dismantle.

Links for exhibitor badges, housing, and hospitality suite forms will be in your booth confirmation. To register an individual for the Annual Meeting, please use this link, www.TRB.org/AnnualMeeting/Registration.aspx, where housing options also will be available.

Exhibitor Registration Hours Saturday, January 21 7:30 a.m.–5:00 p.m. Sunday, January 22 8:30 a.m.–7:00 p.m. Monday, January 23 8:30 a.m.–4:00 p.m. Tuesday, January 24 8:30 a.m.–4:00 p.m.

Exhibitors are required to show photo identification to pick up badge.

Exhibitor-Appointed Contractors (EAC) Instructions for Requesting an EAC will be available in the online Exhibitor Service Kit. A certificate of Insurance is required for each EAC.

Official Contractors � a2z—Exhibit Sales � Freeman—General Contractor � J.S. Spargo & Associates—Exhibitor Badges and Hotel Reservations

Exhibitor Service Kit The kit contains instructions and forms to order booth services (including shipping, furniture, Internet, telephone, electricity, etc.). Questions should be directed to the service provider (for example, contact Freemen for questions on furniture). The link will be included in your booth confirmation.

TRB Contact Transportation Research Board of the National Academies 500 Fifth Street, NW Washington, D.C. 20001 www.TRB.org/AnnualMeeting/Exhibits.aspx

Julie A. Miller Conference and Exhibit Manager 202-334-2362; JMiller@NAS.edu

Quick Facts (continued)

9

Plan to Visit Your EAC Members During TRB 2012!

TRB thanks the members of its Exhibitor Advisory Council (EAC). An overview of the council and member responsibilities is listed below along with the current members. The Council

� was formed to provide advice to the Transportation Research Board (TRB) on the TRB Annual Meeting Exhibit;

� facilitates communication between exhibitors and TRB, reviews exhibit-related policies; and

� represents the interests of the TRB Annual Meeting exhibitors.

EAC Members

� are appointed by TRB; appointments are for two or three years to establish rotation; � may be reappointed for a second term; � must exhibit annually (organization); and � must have exhibit responsibilities for the organization they represent.

Current Members (and terms): Jason Watts (2010–2013) Marketing Manager AgileAssets Inc. Norman Hunt (2010–2014) President CoVal Systems Jami Harman (2010–2012) Marketing Specialist Geophysical Survey Systems, Inc. Richard Hall (2010–2012) Corporate Marketing Director Schnabel Foundation Company

Larry Bauer (2010–2013) Architectural Representative SINAK Corporation Julie Sikora (2012–2013) Journals Marketing Manager Taylor and Francis Alexis Gescheider (2012-2014) Marketing Manager TomTom Alex Gerodimos (2012-2014) President TSS–Transportation Simulation Systems

Exhibitor Advisory Council

10

Apply for Space All official TRB exhibits will be located in the Marriott Wardman Park Hotel, Exhibit Halls A, B, and C. There are no outdoor exhibits. Any exhibit found outside the TRB official exhibit hall will be shut down. This includes vehicles parked or idling at the meeting properties. Apply for exhibit booth space by December 1, 2011. The exhibit space rental fee is $30.00 per square foot. A reduced rate is available to TRB Organizational Affiliates and Marine Board Sponsors.

Eligibility The exhibits are an extension of the Transportation Research Board Annual Meeting educational program and must be related to the transportation field. TRB retains the sole authority to determine the eligibility of any organization and its products and to reject any application. TRB does not endorse the products or services of the exhibitors.

Space Selection and Payments Exhibit space will be assigned by first using the priority points system, then by using a first-come, first-served basis through an online application process. Required at the time of application will be full payment by American Express, MasterCard, or Visa and a 400-character-or-less booth description. Online application and payment guarantees immediate booth selection, posting on the meeting website, and confirmation. Federal identification 53-0196932.

Priority Points The assignment of space is governed by a priority points system. Exhibiting organizations receive one point for each year exhibited and one point for every 100 square feet of space used. TRB Sustaining Affiliates receive advance notice to contract for exhibit space.

Confirmation of Application Each new application will be reviewed (see “Eligibility”). To prevent a delay in receiving confirmation, be sure to provide your description, check off applicable product and service categories, and complete all questions in the application process.

Exhibit General Information

11

Exhibit Space Rental Fees Exhibit Space Rental Fee $30.00/sq. ft TRB Organizational Affiliates and Marine Board Sponsors Reduced Fee $25.00/sq. ft

The minimum booth size is 10� x 10�. There is no additional charge for corners or islands.

The fee includes � Exhibit space; � 7� x 44� booth identification sign for in-line booths; � 8� back-drape and 3� side-rails for in-line booths, including corners; � Booth carpet (the exhibit hall is carpeted); � Three complimentary exhibitor badges (per 10� x 10� booth); � 8 hours focused on the exhibits (no scheduled sessions); � Privilege of reserving a hotel hospitality suite; � Privilege of renting the TRB Annual Meeting mailing lists for a one-time use; � Immediate online listing at time of application, including organization’s description; � Listings and company logo (if provided) in the Annual Meeting Final Program; � Online Exhibitor Service Kit; � Exhibit hall perimeter security; � Nightly vacuuming of carpet and aisles; � Compendium of Papers (at least $125 value); � One copy of the Annual Meeting Final Program per exhibiting organization; � Guest passes: 10 complimentary guest passes per 10� x 10� booth (valid for

Monday and Tuesday). See booth confirmation for form (pdf format); � Availability of additional Marketing Opportunities; and � Exhibitor lounge in Hall A (available to exhibitors only for breaks; not intended for

client meetings).

Cancellation of Exhibit Space Cancellation of exhibit space must be submitted in writing; email to JMiller@NAS.edu.

August 1–August 30 TRB retains 50% of the original exhibit space cost September 1 and after TRB retains 100% of the original exhibit space cost

If exhibit space is cancelled or reduced, hotel rooms will be adjusted accordingly. This includes Hospitality Suites if exhibit space is cancelled.

No-Show Policy All booths must be set and an exhibitor representative checked-in by 10:00 a.m. on Sunday, January 22, or the exhibitor will be considered a no-show, and TRB may reassign the space. No refunds will be given; relocation, if space is available, may be granted by TRB.

Exhibit General Information (continued)

12

The Exhibit Booth Application and confirmation constitute a contract between TRB and the exhibitor. The following rules are part of the contract. Any point not specifically covered in these rules is subject to the decision of TRB, whose decision shall be final. All Exhibitors and Exhibitor-Appointed Contractors are bound by these rules and regulations. Submission of application constitutes acceptance of these rules and regulations.

Exhibitor Conduct Exhibitors must confine their marketing activities to the space for which they have contracted. All booth staff are to conduct themselves in a professional manner throughout the Annual Meeting. Any booth staff conducting themselves in a manner not deemed to be professional by TRB staff may be asked to leave the exhibit hall. Exhibitors who use models should be sure that their appearance is such as to not offend even the most critical.

Exhibitor Responsibility

It is the responsibility of the official exhibitor representative to see that all booth staff are aware of and adhere to these rules and conduct themselves in a professional manner.

Enforcement

By applying for exhibit space an exhibitor agrees to adhere to all conditions outlined in the Prospectus, Exhibitor Service Kit, and TRB rules. Any violations shall subject the exhibiting organization to these penalties: 1st Violation Written warning 2nd Violation Loss of current-year priority points 3rd Violation Loss of one-half accrued points 4th Violation Loss of remainder of points 5th Violation One-year suspension of exhibit privilege The Rules and Regulations of the TRB Exhibit are intended to bring order and fairness to the medium. TRB reserves the right to restrict or terminate an exhibit without notice if an exhibitor violates any of these Rules and Regulations. In the event of such restriction or eviction, TRB is not liable for any refunds, rentals, or other exhibit expense.

Giveaways

Giveaways are permitted if associated with the products and services of the exhibiting organization. These must be professional and small in nature. Cost must not exceed $10.00 per item. Hard candies and bottled water may be distributed. Bottled water must be purchased from the catering department of the Washington Marriott Wardman Park Hotel.

Exhibit Rules and Regulations

13

Door Drops

TRB is making a concerted effort to reduce the use of resources and the amount of waste that results from Annual Meeting activities. Therefore, materials may not be distributed via hotel “door drops.” Mailing List Rental The TRB Annual Meeting registration mailing list will be available to exhibitors to rent for a one-time use. TRB must approve all mailings. Instructions for renting lists will be available in the online Exhibitor Service Kit. Media List

The media list is available to exhibitors upon request. E-mail request to TRBExhibits@NAS.edu. Exhibitor Housing and Exhibitor Badges The TRB Housing Bureau manages all hotel reservations for the meeting. Blocks of rooms have been reserved for attendees and exhibitors. Each exhibiting organization is eligible for up to three rooms for exhibitor booth personnel per 100 square feet of space contracted in one of the three meeting hotels until December 1 or until sold out. Additional rooms will be assigned at one or more of the overflow properties. Exhibitors or their agents may not negotiate blocks of hotel rooms directly with contracted TRB participating hotels. It is also a violation to negotiate blocks of rooms for future meetings.

Each exhibiting organization is entitled to up to three (3) complimentary exhibitor badges per 100 square feet of space contracted. Additional exhibitor badges will be available for purchase. Exhibitor badges are issued to organization personnel assigned to work in your booth and do not permit admittance into workshops or sessions. The online housing and badge site opens June 20. Links will be in your booth confirmation.

To register an individual to attend educational workshops and sessions for the Annual Meeting, please use this link, www.TRB.org/AnnualMeeting/Registration.aspx. You will be able to obtain housing for registered attendees at the end of the registration process.

Exhibit Rules and Regulations (continued)

14

Hospitality Suites

Only organizations with space contracted in the exhibit hall and patrons of the Annual Meeting are eligible to reserve guest room suites for hospitality purposes. Hospitality suites may not be reserved directly with the hotels because assignments are made by TRB’s Housing Bureau. Confirmations will be sent by the Housing Bureau and will include the tentative suite number. The suite number is based upon availability at the time of check-in and is subject to change. Suites may be open during the following times:

Sunday–Wednesday 6:00 a.m.–8:00 a.m. and 5:30 p.m.–10:00 p.m. Once the suite is reserved with the Housing Bureau, you will make arrangements directly with the hotel for food and beverage service. Hotel contact information will be in your suite confirmation. Also, at this time, you should request to have the name of the function and suite number listed on their “reader board.” Signs may be placed only outside the hospitality suite on guest-room floors. Plan to send attendees personal invitations by renting mailing lists (see “Mailing List Rental”). Exhibitors are not permitted to display equipment or products or to conduct product demonstrations in suites or guest rooms during the TRB Annual Meeting. The link for the Request for Hospitality Suites form will be in your booth confirmation; site opens June 20.

TRB Logo and Use of TRB Annual Meeting Logo The use of the TRB Logo is strictly prohibited. However, the TRB Annual Meeting Logo, as shown above, is available for use by exhibitors. Contact TRBExhibits@NAS.edu for artwork.

Photography–Videotaping

An exhibit booth, its products, staff, or visitors may not be photographed or videotaped except with the permission of the authorized exhibitor representative. This includes attendees, exhibitors, and members of the media. Hanging Signs, Banners, or Lights

Because of the low ceiling height in the exhibit hall, nothing may be hung from the ceiling.

Exhibit Rules and Regulations (continued)

15

Americans with Disabilities Act

Exhibitors shall be responsible for complying with the Americans with Disabilities Act (ADA) with regard to booth space and any claims arising out of its own negligence, or out of the negligence of its employees or agents. Information regarding ADA compliance is available from the U.S. Department of Justice ADA Information Line (800-514-0301).

Union–Safety–Fire Codes

The exhibitor is responsible for knowledge of and compliance with all union requirements and fire and safety codes. Booth decorations must be flame-proofed, and all hangings must clear the floor. Electrical wiring must conform with all federal, state, and municipal government requirements and meet the National Electrical Code Safety Rules. If inspection indicates that an exhibitor has neglected to comply with these regulations, or otherwise incurs fire hazards, the right is reserved to cancel at exhibitor’s expense all or such part of the exhibit as may be irregular. Union regulation information will be provided in the Exhibitor Service Kit. Because Freeman has jurisdictional authority over the exhibit hall, their contracted labor must be used to assist with your installation and dismantle unless two employees work no more than one hour to put the booth together. Power tools may only be used by Freeman contracted labor.

Insurance and Liability INSURANCE—TRB and the Marriott Wardman Park Hotel may take precautions to safeguard exhibitor’s property by means of regular perimeter guard service. However, they will not be liable for damage or loss to exhibitor’s property through theft, fire, accident, or any other cause. Exhibitor should insure his own exhibit and display materials. TRB will not assume liability for any injury that may occur to show visitors, exhibitors or their agents and employees, or others. The exhibitor shall maintain at all times during the show the following insurance coverage and shall furnish a certificate of insurance to TRB as proof of same, upon request.

a. Commercial General Liability of at least $2,000,000; b. Worker Compensation which meets all requirements of the District of

Columbia, including Employers Liability of not less than $100,000; c. Commercial Automobile Liability of at least $1,000,000 combined single limit

for all owned, nonowned, and hired and rented vehicles operating in or near the facility;

d. TRB and Marriott Wardman Park Hotel are named as additional insured on all policies, coverage to apply as primary and noncontributory;

e. Exhibitor insurance carriers must currently maintain a minimum AM Best rating of AVIII;

f. Exhibitor’s insurers will provide TRB with 30 days written notice in the event of cancellation or material reduction in coverage.

Exhibit Rules and Regulations (continued)

16

TRB reserves the right to cancel this agreement for an exhibitor who does not provide evidence of appropriate coverage.

LIABILITY—TRB shall not be liable to the exhibitor in any respect for any claims, losses, expenses, injuries, or damages arising out of or related to the event or the exhibitor’s participation in the event caused by any act or omission of TRB, its employees or agents, or any third person, whether based on breach of contract or warranty, negligence or other tort, or strict liability, unless directly and solely caused by the gross negligence or willful misconduct of TRB. TRB disclaims all warranties, express or implied, including, without limitation, warranties of merchantability and fitness for a particular purpose. TRB shall not be liable to the exhibitor for any indirect, special, or consequential damages, including lost profits, whether based upon a claim or action of contract, warranty, negligence, strict liability or other tort, even if TRB is aware of the possibility thereof. Notwithstanding any other provision of this Agreement, the maximum liability of TRB to the exhibitor will in no event exceed the lesser of (i) the amount of exhibit fees paid by the exhibitor to TRB or (ii) $3,000; recovery of such amount shall be the exhibitor’s sole and exclusive legal remedy. Any claim against TRB not submitted to TRB within 30 days of the close of the event shall be forever waived, and no suit or action shall be brought against TRB more than one year after the event.

Insurance and Liability (continued) INDEMNIFICATION—The exhibitor shall indemnify and hold harmless TRB and its officers, directors, agents and employees (collectively, “TRB”) from and against any and all liabilities, damages, actions, losses, claims, costs, and expenses (including reasonable attorney’s fees) on account of personal injury, death, or damage to or loss of property arising out of or contributed to by any act, omission, negligence, fault, or violation of a law or ordinance by the exhibitor, its employees, agents, contractors, members, exhibitors, patrons, or invitees. The foregoing shall not apply with respect to any liability, damage, or loss directly and solely caused by the gross negligence or willful misconduct of TRB. Facility All fire regulations must be observed and, when necessary, booth setup must be modified to meet requirements. Nothing shall be tacked, nailed, or otherwise attached to the walls, floors, or other parts of the hotels or furniture contained in the facility.

No Smoking The use of tobacco products in all areas of the hotel (including the loading docks) is strictly prohibited.

Exhibit Rules and Regulations (continued)

17

Prohibited Practices � Sublease of or sharing exhibit space; � Use of aisle space; � Distribution of materials or literature other than product and service

information from your booth; � Distribution of materials or literature outside your booth; � Production of sound that disturbs neighboring exhibits. The exhibitor is

responsible for any and all fees that may be associated with copyrighted music used in audio presentations;

� Use of entertainment; � Use of games, contests, lotteries, raffles, drawings, and other games of

chance; � Placement of business cards over official TRB badges or in any way altering

the badge; � Use of an exhibitor badge to gain access to Annual Meeting sessions; � Presence of children in the exhibit hall during installation and dismantle; and � Use of TRB Logo.

Security TRB will provide limited perimeter security from Saturday, January 21, 8:00 a.m., through Wednesday, January 25, noon or until the hall is cleared. TRB, Freeman, and the Marriott Wardman Park Hotel are not responsible for loss or damage to exhibitor property. Because the exhibits are in public space, please remove all portable computers and other items of value nightly. Be particularly careful during installation and dismantle hours, when thefts most commonly occur. Remember, your booth must be staffed when the exhibit hall is open.

Selling of Products and Services The TRB exhibit program is intended to educate attendees by providing information about products and services.

Order taking and selling will be permitted; however, the sale of non–transportation-related products and services is strictly prohibited. Exhibiting companies that sell taxable goods or services on site are responsible for registering with the D.C. Department of Revenue as dealers.

Exhibit Rules and Regulations (continued)

18

Display Sizes and Limitations In-Line Booth

A Standard Booth is one (10� x 10�) or two booths (10� x 20�) in a straight line. Peninsula booths are not allowed. Exhibit fixtures, components, and identification signs will be permitted to a maximum height of 8ft in the back 5� of the booth. No solid exhibit construction or freestanding display fixtures over the height of 4� are allowed in the front 5� of the exhibit. Structures (other than literature tables or counters) designed for holding computers, monitors, televisions, video screens, or similar display elements, signs, etc., must not be placed in the front 5� of the exhibit booth. Materials, equipment, and floral presentations in the front 5� of the display

that exceed 4� from the floor must not create an obstruction that prevents clear view of neighboring exhibits. The rule of thumb is to stand at one end of an aisle and have a clear view of the space above 4� in the front 5� of all booths in that aisle. Perimeter Wall Booths

Booths along the perimeter of the exhibit hall must conform to the 8� height limitation.

End of Aisle

Exhibitors with a booth at the end of the aisle may not open their booth to traffic on two sides of the booth. Height Restriction

An in-line exhibit booth may not exceed the height of 8� from the exhibit hall floor; island booths may be permitted to exceed the 8� height restriction with prior written approval from TRB. Vehicles Vehicles may be permitted with prior written approval from TRB. Contact Julie Miller if interested in displaying a vehicle. Options are limited; restrictions apply. All vehicle displays are required to follow special safety instructions, which will be outlined in the Exhibitor Service Kit.

Exhibit Rules and Regulations (continued)

19

Labor Rates Advance Straight Time (8:00 a.m.–5:00 p.m., Mon–Fri) $ 77.25 Overtime (5:00 p.m.–8:00 a.m., Mon–Fri and all Day Sat and Sun) $116.00On-Site Straight Time (8:00 a.m.–5:00 p.m., Mon–Fri) $100.45 Overtime (5:00 p.m.–8:00 a.m., Mon–Fri and all Day Sat and Sun) $150.80

Material Handling Rates (crated or skidded; 200 lb minimum) Warehouse ……………………………………$96.35 per 100 lbs Show-Site Freight…………………………..$89.25 per 100 lbs

Cart Service Material handling services will be provided exclusively by Freeman for shipments delivered by commercial carrier and privately owned vehicles. Exhibitors who deliver their own materials directly to the site may qualify for Cartload Service based on the following criteria:

� Delivery on exhibitor move-in day(s) during official move-in hours as set forth by show management; and

� Entire shipment must fit on a maximum of two carts. The dimensions of a cartload are 30�-wide x 6�-long x 3�-high, 45 cubic feet.

Freeman will unload and deliver your materials to your booth and reload the same into your vehicle at the close of the show. This service includes storage of empty containers for the duration of the show.

Shipments will not qualify for Cartload Service if any of the following are true:

� You have more than two cartloads of materials; � A forklift is required to move crated or skidded materials in your shipment; or � One piece in your shipment requires more than one person to handle.

Shipments that do not qualify for Cartload Service will be unloaded at the prevailing Material Handling rates as set forth in the Exhibitor Service Manual for the show. Cart Service pricing will be $170.00 per cartload for Saturday, January 21, through Sunday, January 22, deliveries. This flat rate is for round trip service.

Sample Pricing for Furnishings and Services Advance (by January 9, 2012)

6�-long x 30�-high, skirted, 4-sided table $196.00 Side Chair $63.55 Wastebasket $18.10 Standard Electrical 120 V–1,000 Watts–10 AMP $100.00 Standard Internet Connection $700.00 Standard 6� table (skirted 3 sides), 2 side chairs, and wastebasket 282.75

Exhibit Services

20

Take advantage of the additional marketing opportunities available during the TRB Annual Meeting. These options provide more exposure for your organization, ranging from $1,200 to $5,000.

Patron ($5,000)

Become a TRB 91st Annual Meeting Patron to receive a portfolio of benefits and exposure. This opportunity is available at the TRB Exhibit website beginning in June.

� Two complimentary registrations (approx. value, $1,838) � Option to reserve hotel hospitality suite in one of three meeting hotels (as available);

see page 14 � Complimentary rental of the TRB Annual Meeting Registration Mailing List for a one-

time use � Listing as Annual Meeting Patron on TRB Annual Meeting website, including your

organization’s logo and a link to its website � Recognition of your organization and a link to its website in a December issue of

TRB’s E-Newsletter, with an approximate circulation of more than 24,000 (if received by December 30)

� Listing (organization name and logo) in the printed Final Program distributed to all registered attendees (if received by December 10)

� Recognition at the following meeting activities: Chairman’s Luncheon, New and Young Attendee Welcome Session, and TRB State Department of Transportation Representatives meetings

� Mention and thanks on TRB’s Twitter page for Patrons’ contribution to meeting � Access to TRB Annual Meeting Online (collected information from meeting)

provided to organization - Recorded Sessions—full audio and video of more than 40 high-profile sessions - Visual Aid Presentations—slide presentations from more than 3,000 speakers - Compendium of Papers—access to more than 1,800 papers

Advertising

Advertise in the TRB 91st Annual Meeting Final Program, with distribution to more than 10,500 transportation professionals. Offering a variety of advertising sizes and prices, these opportunities become available at the TRB website beginning June 20.

TRB Sustaining Affiliates receive advance notice to contract for advertising space in the Annual Meeting Final Program.

Inside Front Cover (4-color ad) $4,000 Half-page (horizontal b&w) $1,200 Inside Back Cover (4-color ad) $4,000 Full-page (black and white) $2,000 Two-page Spread (b&w) $3,500

All advertising in TRB publications or on websites maintained by TRB is subject to the approval of TRB. TRB reserves the right to refuse or reject any advertisement at its sole discretion for any reason whatsoever, including without limitation for offensive, defamatory, or inappropriate content.

Additional advertising opportunities may be���� available.

Marketing Opportunities

NEW!

21

Apply for Space and view a LIVE exhibit hall floor plan.

Preliminary Exhibit Hall Floor Plan

Washington Marriott Wardman Park Hotel

Exhibit Hall A

22

Apply for Space and view a LIVE exhibit hall floor plan.

Preliminary Exhibit Hall Floor Plan

Washington Marriott Wardman Park Hotel

Exhibit Hall B

23

Apply for Space and view a LIVE exhibit hall floor plan.

Preliminary Exhibit Hall Floor Plan

Washington Marriott Wardman Park Hotel

Exhibit Hall C