- cdn.ymaws.com · Nursing Apparel/Accessories PICC Prep solutions Who Should Exhibit? More than 70 exhibitors exhibit at AVA—the premier conference for vascular access clinicians

www.avainfo.org

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EXHIBITOR & SPONSORSHIP PROSPECTUS

AVA’s Annual Scientific Meeting is the

premier meeting for vascular access

healthcare professionals. More than 1,400

attendees are expected in Columbus, OH

from September 15–18, 2018. There will be

four days of clinical educational sessions,

motivational keynote speakers, networking

opportunities and an exhibit hall.

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“Great exhibits

with new

technology.

Loved it!”

The Association for Vascular Access (AVA) is an association of healthcare

professionals founded in 1985 to promote the emerging vascular access specialty.

Today, its multidisciplinary membership advances research, professional and public

education to shape practice and enhance patient outcomes, and partners with the

device manufacturing community to bring about evidence-based innovations in

vascular access. AVA is the leader in defining the standards of vascular access

through an evidence based approach, resulting in enhanced healthcare outcomes.

QUESTIONS? Contact AVA Exhibits Manager at 301-200-4616 ext 101 or [email protected] | 3

“The exhibit hall has great resources to advance our clinical practice!”

“I truly enjoy seeing all the exhibits and

being able to talk to the

vendors.”

“The exhibit hall was very informative. I can’t wait for my local rep to follow up with me!”

Why Exhibit at AVA 2018?

ACCESS More than 1,000 clinical vascular access professionals will be there! A complimentary post-show attendee list is given to all exhibitors.

AWARENESS Ensure that your company name and products are remembered by vascular access professionals by keeping your name and products in front of them at all times.

EDUCATION

INSIGHT Learn what new issues the vascular industry clinicians are facing in the field. Discover their concerns and how you can help resolve their problems.

PRACTICAL DEMONSTRATIONSGive your clients and potential customers hands-on access to your current and new products and devices.

Exhibitors are full attendees and receive additional opportunities to interact with conference attendees through vendor access to ALL educational sessions.

4 | www.avainfo.org/exhibits | Exhibitor & Sponsorship PROSPECTUS

Alternate Site Infusion

Ambulatory Infusion

Catheters

Catheter Position Systems

Catheter Stabilization Devices

Central Line Maintenance

Consulting

Custom Kits & Trays

Dialysis Products

Dressing Materials

Drainage Devices

Drug Delivery Filters

Education/Training

Guidewires

Home Care

Infusion Imaging

Infection Prevention Products

Infusion Medication and Solutions

Infusion Disposables

Infusion Site Preparation

Injection Products

Insurance

IV Tagging

Market Research

Medications

Needleless Devices

Nursing Apparel/Accessories

PICC Prep solutions

Who Should Exhibit?More than 70 exhibitors exhibit at AVA—the premier conference for vascular access clinicians & healthcare professionals. Companies that provide products listed below should exhibit at AVA 2018.

Professional Associations

Publications

Securement Devices

Site Care

Staffing/Recruitment

Ultrasound Devices

Vein Illumination Devices

Wound Care

“This was my first national conference. I was pleased to find the option of

the vendors scanning our badges to provide us with further information

—very technologically useful!”


97% liked the new Welcome Reception in the exhibit hall

95% found the exhibit hall valuable or very valuable

86% found exhibitors useful or very useful

85% of attendees felt exhibitors were representative of the industry

54% of attendees learned about a new product/service

What AVA Attendees think

(AVA 2017 Attendee Survey)


2G Medical3M Critical & Chronic Care SolutionsAbiotic Technologies LLCAccess Scientific, Inc.AccuVein LLCAdhezion Biomedical AmUSA LLCAnalogic UltrasoundAngioDynamicsAquaGuardAquabilitiArgon Medical DevicesAsceptica, Inc.Association of Child Life ProfessionalsB. Braun MedicalBard Access SystemsBaxter Healthcare CorporationBD MedicalBEDALBiim Ultrasound Inc.Biolife, LLCBK UltrasoundCanadian Vascular Access AssociationCare+WearCareAline Products LLCCareFusionCATH TAGCatheter ConnectionsCenturion Medical ProductsChitogenChristie Medical HoldingsCook MedicalCovalon Technologies Ltd.CVAD Resources

Past ExhibitorsDale Medical ProductsDarco InternationalDelta Med S.P.A.DryCorpDuke NursingEcolabEloquest HealthcareEthicon BioPatchExcelsior Medical Corp.Fresenius Kabi USAFrontline Medical ProductsFujiFilm SonositeGalt Medical CorporationGebauer CompanyGenentechGrand Canyon UniversityGripLock, TIDI ProductsHampton House Medical IncHealthline InternationalHospiraHRA Healthcare Research & AnalyticsI.V. House, Inc.ICU Medical, Inc.Ivera Medical CorporationivWatch LLCLearning Harbor, IncLinear Health SciencesLineus MedicalMedcompMedical Action IndustriesMedline Industries, Inc.Merit Medical Systems, Inc.Molnlycke Health CareNational Medical Products

Neux Sales CorporationNexus Medical, LLCNovarixNurse Assist, Inc.Oley FoundationPall MedicalParker Laboratories, Inc.PDIPFM Medical, Inc.PICC Excellence, Inc.ReavillMED, LLCREDpoint International IncRetractable Technologies, Inc.Romedex InternationalRyMed Technologies, Inc.SecurAcath by Interrad MedicalSierra Medical DesignsSimulab CorporationSmiths Medical ASD, Inc.Sono Mark, Inc.Starboard MedicalStatSeal (Biolife, LLC)Stealth TherapeuticsTangent MedicalTeleflexTerumo MedicalTransLite (Veinlite)Vascular Access Certification CorporationVascular PathwaysVuetek Scientific LLCVygon Corporation

Zefon International, Inc.


What type of CEs doAVA attendees pursue?

Attendee Demographics

CRNI 2%

CME 2%

AARC 1%

ASRT1%

First time attending an AVA Annual Meeting

YES

43%

NO

57%

Awarded the VA-BC™ credential

YES

51%

NO

49%

Attendees Include:Clinical EducatorsClinical Nurse SpecialistsCritical Care Physicians & RNsDirectors of NursingHemodialysis RNsInfectious Disease PhysiciansInfusion Nurse SpecialistsInterventional RadiologistsIV Therapists & Team SupervisorsNICU Physicians & RNsNurse PractitionersOncology RNsPediatric Nurse PractitionersPediatric NursesPICC SpecialistsRadiologist AssistantsRespiratory TherapistsVascular Access ManagersVascular Access Specialists

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RN

55%VA-BC™

39%


Past meeting attendance

2017 Phoenix, AZ 1,012

2016 Lake Buena Vista, FL 991

2015 Gaylord, TX 943

2014 National Harbor, MD 913

2013 Nashville, TN 922

2012 San Antonio, TX 741

2011 San Jose, CA 854

Areas of expertise

Attendee DemographicsThe AVA Annual Scientific Meeting continues to steadily grow in attendees.

Vascular Access 60%

Critical Care 20%

Pediatrics 14%

General Med/Surg and Internal Medicine 11%

Consultant 9%

Hospital/Department Admin 9%

Oncology 9%

Medical Device Industry 7%

Radiology/Interventional Radiology 7%

Home Infusion 6%

Long-term Acute Care Hospital 5%

Skilled Nursing Facility 3%

Home Care Pharmacy 2%

Long-term Rehabilitation Hospital 2%

Renal/Dialysis 2%

Anesthesia 1%

Pharmacy 1%

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Vascular Access 60%

Critical Care 20%

Pediatrics 14%

General Med/Surg and Internal Medicine 11%

Consultant 9%

Hospital/Department Admin 9%

Oncology 9%

Medical Device Industry 7%

Radiology/Interventional Radiology 7%

Home Infusion 6%

Long-term Acute Care Hospital 5%

Skilled Nursing Facility 3%

Home Care Pharmacy 2%

Long-term Rehabilitation Hospital 2%

Renal/Dialysis 2%

Anesthesia 1%

Pharmacy 1%

Exhibit Booth PackageBOOTH PACKAGE

The following will be provided to the exhibitor:

• Nine (9) total exhibit hall hours over three days

• Exclusive exhibit hall hours (no competing educational sessions, workshops or receptions)

• Two (2) complimentary full meeting registrations per 10’x10’ booth (includes access to all educational sessions and meal functions—CE credit NOT included)

• Unlimited additional full exhibitor registrations at a special exhibitor rate (includes access to all educational sessions and meal function—CE credit not included)

• Unlimited additional single day exhibit hall only registrations

• One (1) complimentary booth identification sign with your company name and booth number

• One (1) Complimentary post-show attendee list (mailing addresses only)

• Eight foot (8’) high background drape and 36 inch high side rails

• Exhibit listing in the Exhibitor Directory (subject to printing deadlines)

• One (1) complimentary Meeting Program per booth

EXHIBIT FEESAll booths are standard 10 x 10 units or multiple thereof. End-cap booths, a 10’ x 20’ booth open to 3 sides are not allowed.

Linear Booths: $3,200 per 10’x10’, plus $150 per corner booth

Island Booths: $32 per sq. ft., plus 4 corner fees

DiscountsAVA Industry Partners are eligible for the following discounts on exhibit space:

Platinum $3,700 (based on size)

Gold $2,000 (based on size)

Silver $500 (based on size)

Exhibit booth discounts for Platinum Industry Partners are not automatic and must be confirmed through the Platinum Benefits selection form.

Please contact Tonya Hutchison with any questions at [email protected] or 801-792-9079 x102.

BOOTH PAYMENT TERMSAll exhibit booth reservations must be submitted with a signed contract to the AVA Exhibits Manager.

Booth reservations PRIOR to June 15, 2018 50% deposit with exhibit booth contractFinal payment due by June 15, 2018.

Booth reservations AFTER June 15, 2018 100% due with exhibit booth contract

This schedule is tentative and subject to change. If the official exhibit hall schedule changes, all exhibitors will be notified in writing.

2018 EXHIBIT SCHEDULE

Friday, September 14 8 am – 5 pm Installation

Saturday, September 15 8 am – 2:30 pm

5:30 pm – 8:30 pm InstallationWelcome Reception in Exhibit Hall

Sunday, September 16 11:15 am – 2:15 pm Exhibits Open (Lunch in Hall)

Monday, September 17 11:15 am – 2:15 pm

2:15 pm – 8 pm

Exhibits Open (Lunch in Hall)

Dismantle


CANCELLATION POLICYCancellation requests must be submitted in writing to the AVA Exhibits Manager. Any exhibitor who cancels all or part of purchased booth space will receive:

Before June 15, 2018:

Linear Booths: Full refund, minus a $200 administrative fee

Island Booths: 50% refund

After June 15, 2018: No refund. AVA will retain as liquidated damages all monies paid.

EXHIBITOR PERSONNEL REGISTRATIONSExhibitor badges allow entrance to all educational sessions, meal functions, and the exhibit hall. None of these aforementioned registrations include CE credit. All representatives who require CE credit must register at regular conference rates. Badges are nontransferable. A badge registration form will be included in the exhibitor service kit.

ACCOMMODATIONSThe headquarters hotels for AVA’s 32nd Annual Scientific Meeting are the Hilton Columbus Downtown and the Hyatt Regency Columbus. Housing and reservations information will be included in your exhibit space confirmation.

Exhibit Booth Package cont.

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Floor Plan *as of February 2, 2018

Open Rented Exhibitors Sponsored Favorite

109

111

119

121

123

125

127

220

222

223224

226

609

610 611

612 613

614

616

618

620

622 623

625

701

703

704 705

706 707

708 709

710

712 713

714 715

716

717

719

722

724

309211

218

310

115

605

329

409

500300 603

523221

215

607

324

216

317

225

117

525

702

511 608

519

415

210

615

617

314 515

200

214

322

624

= RENTED

ENTRANCE

Columbus Convention Center Exhibit Hall C

To rent an exhibit booth, please visit our online floorplan at

https://www.eventscribe.com/2018/AVA/exhibitors

12 | www.ava.org/exhibits | Exhibitor & Sponsorship PROSPECTUS

AVA 2018 Supporter Opportunities

AVA’s Annual Scientific Meeting continues to steadily grow in attendance and exhibitors.

CO

NTRIBUT

OR

2 0 1 8

ELIT

E

SUPPO

RTER

2 0 1 8

PATRON

2 0 1 8

PREM

IU

M SUPP

ORTER

2 0 1 8

Elite Supporters (>$30,000)• Company logo and hyperlink on AVA website

• Enhanced directory listing with acknowledgement as Elite supporter

• Company logo on onsite meeting signage

Premium Supporters (>$15,000)• Company logo and hyperlink on AVA website

• Enhanced directory listing with acknowledgement as Premium supporter


Patrons (>$7,500)• Company logo and hyperlink on AVA website

• Enhanced directory listing with acknowledgement as Patron supporter


Contributors (>$2,500)• Company name on AVA website

• Company name on onsite meeting signage

Supporter Benefits ALL AVA 2018 Supporters will receive…• Listing in pre-meeting

marketing, including website and brochures

• Listing on supporter page in the Exhibitor Directory & Event Guide

• Supporter ribbon for all exhibit booth personnel

• First right of refusal for next year’s meeting

The exhibit booth is just the beginning. With four full days of educational sessions, maximize your exposure to the nearly 1,000 clinical attendees through support opportunities and advertising. Keep your logo and message in front of the attendees throughout the conference to increase booth traffic and generate high quality leads.

–

–

–

–

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Scan & Win Networking Game

$2,500 ONLY 10 AVAILABLE

Help attendees network at the opening reception, conveniently located in the Exhibit Hall. This reception activity is both a fun networking activity and exhibit booth traffic driver. Attendees must visit your booth to scan the QR code from the AVA mobile app. Each sponsor’s logo will appear on the signs at the exhibit hall entrances and on all marketing of the game. Attendees must stop by your booth on either Saturday’s Opening Reception or during exhibit hall hours. The winners will be announced on Monday, September 17th at the AVA booth in the exhibit hall.

Pediatric Pre-Conference Workshop Reception Display Table $1,500 PER TABLE

The Pediatric Special Interest group will host a 1 day preconference educational workshops on Friday, September 14. This full day will consist of an educational session workshop followed by a hands-on learning workshop.

Nearly 100 attendees are expected from the AVA 2018 membership as well as local pediatric healthcare professionals interested in vascular access. Exhibit display tables are available at the evening reception (5:30 pm – 7:30 pm).

Each display table includes:

• One (1) 6’ display table• Two (2) registrations to the morning

preconference lecture (not hands-on workshop)• Two (2) registrations to the evening reception• Post-workshop attendee list• Acknowledgement in all workshop marketing

materials• Logo on the car prop for the carpool karaoke

planned for the reception

Elite Supporters (>$30,000)• Company logo and hyperlink on AVA website

• Enhanced directory listing with acknowledgement as Elite supporter


Premium Supporters (>$15,000)• Company logo and hyperlink on AVA website

• Enhanced directory listing with acknowledgement as Premium supporter


Patrons (>$7,500)• Company logo and hyperlink on AVA website

• Enhanced directory listing with acknowledgement as Patron supporter


Contributors (>$2,500)• Company name on AVA website

• Company name on onsite meeting signage

Events



EducationAbstract Poster Display and Online Database $8,000

Support the abstract posters and the valuable information they provide. This opportunity includes both the onsite poster displays for attendees and the online database and display for ALL AVA members. The 2018 poster area will be in the AVA lobby, in front of the exhibit hall. Both onsite and online—AVA will acknowledge you as the supporter on the website and in the onsite program. For onsite, there will be 4 signs and 5 floor stickers that include your company logo and graphics. For online, the introductory login page to see the posters will showcase your logo.

First Time Attendees – AVA Essentials Event

$1,500 EXCLUSIVE OPPORTUNITY

Friday, September 14 • 5:30 – 6:30 pm

AVA will host a reception for an expected 300 first-time attendees to learn about navigating the meeting. AVA Ambassadors that are assigned to mentor these first-timers will help attendees meet and mingle. As the exclusive sponsor, you can have a display table for your literature. You can also bring 2 representatives to the reception.

Exhibitor Block Party

$1,500 ONLY 5 AVAILABLE

Host a happy hour at the Exhibitor Block Party! Meet and mingle with attendees from 6:15 – 7:15 pm on September 17th at the headquarters hotel, Hilton Columbus Downtown. No other AVA events will be scheduled at this time to maximize attendance! This is your opportunity to network with attendees outside the exhibit hall or sessions. Each sponsor gets 1 meeting room on the lobby level of the Hilton. There will be 5 meeting rooms available for the AVA Exhibitor Block Party. You can provide any hospitality you wish - food, entertainment, drinks. It’s your Happy Hour! AVA will market the Exhibitor Block Party in the program and with onsite signage.

Events continued


PromotionsRegistration Lobby Lounge $15,000

At AVA 2018, the registration lobby will have a Lounge that is open all day to attendees. This lounge provides a place where attendees can rest, charge their devices and chat with colleagues. The sponsorship opportunity includes custom graphics on the lounge walls and on table top stickers.

Registration Lobby Welcome Signage $12,500

This backlit tower will be located at the main entrance to the registration lobby. The bottom section can display your custom graphics. Approx. size of custom graphics is 3’ wide x 8’ tall.

Exhibit Hall Signs & Aisle Stickers $8,500

Prominently display your logo on all hanging ceiling exhibit hall aisle signs as well as aisle floor stickers. These signs help attendees navigate through the exhibit hall and as such are constantly being viewed.


Promotions continued

Exhibit Hall Hand Sanitizers $5,000Attendees can utilize your hand sanitizers that will be placed at the food areas in the exhibit hall for all 4 days of the exhibit hall. Sponsor must provide the hand sanitizer displays or samples. Large onsite signage will acknowledge your sponsorship.

Column Wraps (8 available) $4,000AVA has 8 square column wraps that can advertise your custom graphics. These column wraps are located throughout the convention center, from the exhibit hall to the breakout sessions.

You Are Here Locator (2 available) $3,000These large displays provide a quick view of the convention center layout and identify locations of various AVA services/events. Located at high traffic areas, they will be valuable navigational aides for attendees. Your custom graphics will be back-lit and displayed on the bottom panel (8’wide x 3’ tall).

Hand Sanitizing Display $3,000Help attendees maintain cleanliness while promoting your product. Your hand sanitizer samples will be placed in four (4) locations. Sponsor must provide the hand sanitizer displays or samples.

Hotel Room Drop (Additional hotel fees will apply.) $2,000Your literature or flyer can be delivered to each attendee’s hotel room on the conference night of your choosing. This is a perfect opportunity to further advertise your exhibitor showcase or symposium.

Pre-Meeting Attendee List Rental $500Mail your postcard, brochure or flyer to all pre-registered clinical attendees. List contains mailing addresses, not email addresses. This list is for one-time usage.


AdvertisingPrint Advertising

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Exhibitor Event Guide & Directory

AVA prints a four-color conference publication that contains the exhibitor directory, platinum showcase descriptions, exhibitor symposia descriptions as well as the exhibit hall floor plan. It will be distributed to each attendee in their totebag.

All advertisements will be 4-color full pages (8.5 x 11). Bleeds will only be allowed on cover pages.

BACK COVER $6,500INSIDE FRONT COVER $4,500INSIDE BACK COVER $3,000INSIDE FULL PAGE $2,000TWO PAGE SPREAD (only 1 available) $5,000

Convention Center Map $4,000

A custom convention center map will be given to each attendee as they register for AVA 2018. This map will highlight the AVA meeting rooms, exhibit hall and poster display locations. Your custom graphics will be displayed on the back cover.

First Time Attendee Pocket Program $2,500

This foldable pocket program highlights the “Must Do” items for first-time attendees. It will be given to each first-time attendee at registration. Your custom graphics will be displayed on the back cover.

Totebag insert $1,750

Insert your flyer (no larger than 8.5 x 11) into each totebag. All flyers must be approved by AVA.


Digital Advertising

eBlast $2,500

Send your message out to all AVA 2018 attendees with a custom eBlast. AVA will only schedule one per day in the immediate six weeks prior to the meeting.

Nightly News eBlasts $1,500

AVA will send out one eBlast each evening of the annual meeting; the eBlast will provide the day’s highlights and information on the next day events. Remind attendees to visit your booth or attend your event. Your custom message can be 100 words with logo and hyperlink.

Digital Marketing Ad $3,500 each – 2 available

Have your company logo and graphics appear on AVA 2018 online ads through our Google Adwords campaign. In 2017, our Google Adwords campaign showcased our conference ad 317k times for in-market users and was clicked on 392 times. AVA 2018 online ads will appear in a summer marketing campaign through GoogleAds. Your custom graphic can appear on the bottom of each ad. All statistics on click-thrus will be shared with the sponsor.

Mobile App AVA is proud to announce additional advertising and promotional opportunities on their mobile app. The AVA mobile app contains the entire conference program, exhibitors, and poster information in one convenient place! Attendees can use the app to find sessions, review speaker bios, search for exhibitors, view the floorplan, see updates, and communicate with each other through social media. You can advertise on the exhibitor page banners as well as send out push notifications on the mobile app.

Banner Advertising $2,000

Display your custom advertising on a banner inside the mobile app exhibitor directory section. Your custom ad will be seen by attendees when they search for exhibitors. This is an exclusive advertising option—no other company will have advertising.

Push Notifications $500 each – 3 available per day

Send out text alerts through the AVA 2018 app. With 100 characters, you can remind attendees to stop by your booth, attend your symposium or stop by your hospitality event.

Advertising continued


3 PAYMENTFull payment is due at the time of contract submission. Your exhibitor opportunity or advertising confirmation email will outline any additional specifications, deadlines, restrictions, or inclusions depending on chosen item(s). Any company that cancels all or part of an exhibitor opportunity will not receive a refund and AVA will retain as liquidated damages all monies paid.

PAYMENT METHOD

o Check Please make payable to AVA. Mail to address listed above.

o Credit Card Please charge $

o Visa o MasterCard o American Express

Card #

Exp. date

Name on card

Authorized Signature

Billing Address

City/State/Zip

4 AUTHORIZATIONThis contract must be submitted with authorizing signature, agreeing to abide by all terms, conditions, and specifications and agreeing to the commitment total tallied above. Any questions regarding a specific opportunity in advance of submission may be directed to AVA Exhibits Manager, contact information above.


Title Date

1 COMPANY INFORMATION

Company Name:

Contact Name:

Title:

Address:

City, State, Zip:

Phone:

Email address:

2 SUPPORTER OPPORTUNITY CHOSEN

Item:

Price:

Item:

Price:

Item:

Price:

Item:

Price:

Item:

Price:

TOTAL: $

AVA 2018 SUPPORT CONTRACT32nd Annual Scientific MeetingSeptember 15-18, 2018 Greater Columbus Convention CenterColumbus, OH

Return this application to:FAX: 888-908-2732or MAIL: AVA EXHIBITS DEPARTMENTPO Box 600 White Marsh, MD 21162Questions? Phone: 301-200-4616 ext 101Email: [email protected]


Focus Groups

Focus Groups $3,000

Focus Groups at the AVA Annual Meeting are an opportunity to meet and conduct research with AVA members.

These focus groups are limited to no more than 2 hours and 20 participants; however, multiple slots may be purchased for groups seeking additional time. AVA does not select the group participants, does not provide invitations or moderators, and does not partake in the content or planning of a sponsored focus group. AVA will send out an email to all attendees regarding the focus group.

FOCUS GROUPS BENEFITS• Room rental fee

list (available beginning August 2018)

NOT INCLUDED:• A/V • Catering

AVAILABLE DATES TIMES

Sunday, September 16 7 – 8:30 am

7 - 9 pm

Monday, September 17 7 – 8:30 am

7 - 9 pm

Tuesday, September 18 7 – 8:30 am

�

• Onsite signage (if desired)

• 1-time use of pre-registered attendee mailing


Exhibitor Symposia

Exhibitor Symposia

Exhibitor Symposia are an excellent opportunity to reach vascular access healthcare professionals with educational events in your own style and format! Create your own event—product demonstration, educational session, or research findings—with your own selected faculty. This opportunity can support your marketing strategy by reaching a core group of attendees with a targeted message. AVA attendees are eager to attend these events and attend in large numbers.

SESSION CONTENTThe symposium can be as long or as short as you like it. You provide the educational content and speaker.

CE CREDITCompanies are responsible for making their own CE provider arrangements. AVA does not provide or approve CE credit for any exhibitor sponsored event.

LOCATIONThe symposia will be located in the convention center and Columbus Downtown Hilton.

EACH SYMPOSIA INCLUDES:

• Room rental fee

• Standard A/V equipment, including: speaker/lavalier microphone, projector, screen, audio mixer, laptop computer, technician, table for technician (additional A/V can be ordered for a fee)

• Lead Retrieval unit (1) per event

• Onsite Registration Table

• Listing of event on website, Exhibitor Event Guide and Directory, and onsite signage.

An average of 210 clinical vascular access professionals attended each AVA 2017 symposium.

93% of AVA 2017 attendees found the exhibitor

symposia to be valuable or very

valuable.


Exhibitor Symposia continued

Pediatric Pre-Conference Symposium

AVA has a pediatric pre-conference workshop on Friday, September 14. During the lunchtime, AVA will allow a pediatric-focused symposium. Take advantage of the pediatric-focused attendees available to participate in your event! This symposium will be held in the convention center, located near the pediatric preconference morning sessions. Expected workshop attendance is 80 attendees.

DATES TIMES LOCATION # AVAILABLE

PRICE: $5,000

Lunchtime Symposia

During lunchtime on the first day of AVA 2018, AVA will allow three symposia. Attendees can go straight from the general session to your symposium and then back to afternoon educational sessions. This symposium will be held in the convention center, located near the general session.

DATES TIMES LOCATION # AVAILABLE

Saturday, September 15 11:45 am – 1:30 pm Convention Center 3

PRICE: $18,000

Breakfast and Evening Symposia

Morning and evening symposia are a perfect opportunity to reach vascular access healthcare professionals during the AVA 2018 meeting.

BREAKFAST DATES TIMES LOCATION # AVAILABLE

Sunday, September 16 7 – 8:30 am Convention Center 2

Monday, September 17 7 – 8:30 am Convention Center 2

PRICE: $16,500

EVENING DATES TIME LOCATION # AVAILABLE

Sunday, September 16 7 – 9 pm Columbus Hilton 2

PRICE: $15,000

Friday, September 14 12:15 - 1:15 pm Convention Center 1


1 CONTACT INFORMATION

Company Name:

Contact Name:

Title:

Address:

City, State, Zip:

Phone:

Email address:

2 EVENT INFORMATIONPlease provide the following information, so that we may adequately place your event in the AVA 2018 meeting space (room assignments will be based on response):

o Focus Group o Exhibitor Symposium

Estimated Number of Attendees:

3 PREFERRED DATE AND TIME

FOCUS GROUPS

Sunday, September 16 o 7 – 8:30 amo 7 - 9 pm

Monday, September 17 o 7 – 8:30 amo 7 - 9 pm

Tuesday, September 18 o 7 – 8:30 am

EXHIBITOR SYMPOSIA

PEDIATRIC PRE-CONFERENCE SYMPOSIUM

Saturday, September 15 o 7– 8:30 am

LUNCHTIME SYMPOSIA

Sunday, September 16 o 11:45 am – 1:30 pm

BREAKFAST AND EVENING SYMPOSIA

Sunday, September 16 o 7– 8:30 amo 7– 9 pm

Monday, September 17 o 7– 8:30 am

City/State/Zip

4 PAYMENT FULL PAYMENT REQUIRED

o Check Please make payable to AVA. Mail to address listed above.

o Credit Card Please charge $

o Visa o MasterCard o American Express

Card #

Exp. date

Name on card


Billing Address

FINE PRINTRESERVATION AND PAYMENT: Payment in full is required with application submission. Space will not be assigned or held until full payment has been received. Bookings are final at the time of confirmation by show management. All requests for function space will be handled through the AVA Exhibits and Sponsorship Department.

CANCELLATION: Symposia cancelled on or before June 1, 2018, will receive refund of 50% of total symposia sponsorship cost. Symposia cancelled after June 1, 2018 will not be eligible for any refund of costs. Cancellation requests must be submitted in writing to the AVA Exhibits Manager ([email protected]).

ARRANGEMENTS: Room setup arrangements must be indicated at the time of application. Space is assigned based on room set arrangements and availability. If the estimated attendance or space need decreases after booking, the vendor may be given a different room than initially assigned; however, no portion of the fee will be refunded. If the estimated attendance increases, show management will in good faith try to reassign to a larger space. Companies are responsible for marketing their sessions in ways other than outlined in this publication, and any planned marketing must be approved by AVA. This includes but is not limited to invitations, mailers, and announcements. Vendors will deal directly with the hotel or convention center for any food/beverage and the AVA hired provider for any additional AV needs beyond equipment provided by AVA as listed. Such arrangements will be at the expense of the vendor. Contacts for sub-providers will be provided when confirmation is sent.

AGREEMENT: Vendors shall not promote, advertise, or represent any session as an AVA event or as sponsored, supported, or endorsed by AVA, nor allow the appearance as such. Any promotional materials used in advertising the session must be sent to AVA for approval. By signing and submitted this application for Exhibitor Symposium at the 32nd Annual Scientific Meeting of the Association for Vascular Access, vendor hereby agrees to indemnify and hold AVA and the host convention center and hotel harmless for any and all claims, expenses, costs (including without limitation, reasonable attorney’s fees), and liabilities of any nature associated with or resulting from the Exhibitor Symposium, or from any acts or omission of Vendor, its employees, or agents.


Title Date

EXHIBITOR SYMPOSIA & FOCUS GROUP APPLICATION & CONTRACT32nd Annual Scientific MeetingSeptember 15-18, 2018 | Columbus, OH

Return this application to:FAX: 888-908-2732or MAIL: AVA EXHIBITS DEPARTMENTPO Box 600 White Marsh, MD 21162Questions? Phone: 301-200-4616 ext 101Email: [email protected]

Documents

- cdn.ymaws.com · Nursing Apparel/Accessories PICC Prep solutions Who Should Exhibit? More than 70 exhibitors exhibit at AVA—the premier conference for vascular access clinicians