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FY2011 Budget Presentationfor Watertown Town Council

Watertown Public SchoolsMay 25, 2010

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Budget Context Continue to Support School District Goals

Support High Academic Achievement Foster Self-Actualization Promote Global and Local Citizenship

Amidst Difficult Fiscal and Economic Times Declining State Financial Support Last Year of Federal Stimulus Funding Town Budget Constraints Negotiating Union Contracts

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Budget Process October – December

School Department Budget Development and Workshops January – February

Presentations (4) to Budget/Finance & Curriculum Subcommittees March – April

Administrative Forums with Faculty, PTO & Site Council Leaders Budget Subcommittee and Town Council Subcommittee Meeting Budget and Finance Subcommittee Meetings Superintendent’s Budget Presentation to School Committee – April 5 Public Hearing and Vote by School Committee – April 12 Town Manager Presents Budget Recommendation – April 27 Presentation to Town Council – May 25

June Town Council Vote

FY2010 Revenues – All Sources Town Appropriation $32,928,000 88% Technology Support – Town 500,000 1% Federal Stimulus 500,000 1% State – Circuit Breaker 679,000 2% Other Fed. And State Grants 2,100,000 6% Pre-K and Pre-School 348,000 1% Other Fees and Receipts 185,000 <1%

Total $37,240,000

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FY2010 Expenditures – All Sources

Personnel $25,512,000 69% SPED – Non Personnel 7,160,000 19%

(tuition, trans, serv.) Utilities and Maintenance 1,776,000 5% Materials and Services 2,000,000 5% Technology & Equip 792,000

2%

Total $37,240,00004/20/23 5

FY2011 – Budget Scenarios

Increase from FY2010 Town Appropriation: Program Proposals – 5.66% Increase Superintendent’s Report – 3.84% Increase Level Services – 3.36% Increase School Committee Recommendation – 2.0% Increase Town Manager’s Recommendation – 1.65% Increase Level Dollar Budget – 0% Increase

FY2011 – Key Budget Challenges Special Education

Providing In-District Services

Academic Enhancement Providing Critical Teaching and Curriculum Support

Technology Maintaining Technology Initiative

Enrollments Adjusting to Projected Enrollment Increases

Targeted Reductions Across All Areas To Accommodate Program Changes and General Cost Increases

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Budget Challenge – Special Education – In-District and Out-of-District

In-District Out-of-District

YearNo. of

Students BudgetNo. of

Students Budget

FY2003 382 $5,250,000 54 $2,600,000

FY2010 373 $6,400,000 72 $5,100,000

Percent Change

22% 96%

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Budget Challenge – Special Education – In-District Programming

Language-Based Classes Grades 2 to12 (72 students)

Autism Spectrum Classes Grades PreK to 7 (24 students)

Social- Emotional Support Grades PreK to 12 (45 students)

Neurodevelopmental Learning Support Grades K to 12 (28 students)

Budget Challenge – Special Education – Example of Cost Avoidance in FY2010

Investment in WMS Integrated Emotional Support Programming

Cost of Out-of-District Savings

Integrated Social – Emotional Program at WMS served 10 students

2 FTE special education teachers

2 FTE instructional assistants

.65 FTE licensed social workers

.8 FTE mental health counselors

(.4 professionals and .4

interns)

Private Out-of-District Program (Dearborn Academy in Arlington used in calculations)

Tuition

$52,380 x 10 =

$523,800

Transportation

$5,400 x 10 =

$ 54,000

500 additional students have used the services of the IES program this year

Totals $242,248 $577,800 $335,552

Budget Challenge – Critical Academic Enhancements

Reading Teachers

Curriculum Development and Coordination

Additional Instructional Materials

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Budget Challenge – Technology – Sustain Implementation

0

100000

200000

300000

400000

500000

600000

FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15

Repair & Maintenance Hardware

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Budget Challenge -- Enrollment Trend

24122433

24002424

2469

2521

2300

2350

2400

2450

2500

2550

FY06 FY07 FY08 FY09 FY10 FY11Projected

Budget Challenge – Diverse Population

Student Population Groups

Watertown State

Limited English Proficient 10% 6% First Language Not English 29% 16% Special Education 18% 17% Low Income 27% 32%

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Budget Challenge – Elementary Maximum Class Size

CUNNIFF HOSMER LOWELL ALL ELEM

FY10 FY11 FY10 FY11 FY10 FY11 FY10 FY11

K 18 22 20 25 18 22 191 232

1 19 22 21 22 18 18 239 185

2 16 22 23 23 18 20 180 212

3 22 19 22 22 21 18 187 180

4 24 22 25 21 25 27 194 188

5 21 24 25 25 20 27 169 194

TOTAL 1160 1191

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FY2011 Operating BudgetMajor Changes

FY2010 Town Appropriation $32,928,000

Base Level and Other Adjustments 293,000 Special Education 530,000 Academic Enhancement 243,000 Technology Support 225,000 Reductions – Staff and Services (748,000)

FY2011 Mgr. Recommended Appropriation $33,471,000

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FY2011 Budget – Base Level and Other Adjustments

Personnel Set-Aside 533,000 Program and Revenue Adjustments (110,000) Retirement/Turnover Savings (165,000) Minuteman Tuitions (75,000) Facilities Repair and Maintenance 50,000 High School Athletics 60,000

Total $ 293,000

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FY2011 Budget – Special Education

In-District Services 460,000 5.6 FTE Teachers; 9.0 FTE Inst. Assistants

Contract Services – Testing 100,000 Summer Tuition 20,000 Inclusion Instructional Assistants (50,000)

Reduce by 2.5 FTE Inst. Assistants

Total $ 530,000

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FY2011 Budget – Critical Academic Enhancements

Reading Teachers 100,000 2.0 FTE Teachers

English Language Learner Support 20,000 .4 FTE Teacher

Elementary Curriculum Coordinator 43,000 1.0 FTE

Instructional Materials 80,000

Total $ 243,000

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FY2011 Budget – Technology Support

Technology Consultant 20,000 Technical Support 50,000

1.0 FTE

Education Technology Leader - Stipend 5,000 Technology Repair and Maintenance 25,000 Technology Hardware 125,000

Total $ 225,000

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FY2011 Budget – Reductions

Classroom Teachers (98,000) Specialist Teachers (110,000) Coordinators & Administrators (302,000) Support Staff (178,000) Athletics (60,000)

Total $ (748,000)

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Ongoing Budget Strategies

Budget Reallocations/Program Changes

Contractual Changes with Unions

Fees

Other Federal, State and Local Revenues