excel conectivity con sap.pdf

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created by Nimesh Master on Aug 22, 2012 4:07 PM, last modified by Giriesh Chakaravarthy Mamurugan on Oct 16, 2014 12:12 PM

Data from SAP to MS Office Applications

Using the connection SAP with MS Office, users spreads data from SAP application to right

within Microsoft Office desktop applications, including Excel, Outlook, Word and Power point.

With the SAP-MS Office connectivity, end-users can interact with SAP transactions directly

within their Excel spreadsheet, their Outlook e-mail screen, and their Word documents and on

their Power point presentations.

Here we have a simple application to connect SAP with MS-office tools Excel.

But before thatWhy? How? And Use!

Why Data from SAP to MS Office Applications

In spite of large moneys in SAP, most business users continue to be unsatisfied with it

because data from SAP is not easily accessible in their favorite desktop productivity tools --

Microsoft Excel, Microsoft Outlook and Microsoft Word. Since Microsoft Office Applications are

not connected to SAP, users are forced to

Use error-prone cut-copy-paste to populate their Excel spreadsheets.

Switch screens from Outlook to gather data and take decisions as they respond to

e-mails.

Manually update data from Excel Spreadsheets to enterprise applications.

SAP Connectivity with MS Excel

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Version 2

Pgina 1 de 16SAP Connectivity with MS Excel | SCN

15/07/2015http://scn.sap.com/docs/DOC-31015

Benefits of Data from SAP to Microsoft Office Applications

SAP-MS Office Connectivity extends data from SAP to Microsoft Excel, Microsoft Outlook and

Microsoft Word using a SOA based Information Delivery Server and Microsoft Office Add-ins,

and provides the following benefits

Eliminates cut-and-paste based data collecting mechanism from SAP to Microsoft Excel.

Enables users to get real-time data from SAP within Excel with a single-click Refresh.

Enables users to query and update SAP transactions from within Outlook screens.

Allows the users to update SAP from within Excel, Outlook and Word.

Avoids any data-integrity issues with copying and reduces compliance issues.

Who Benefits

Production and Logistics Managers who want to create Excel reports from latest SAP data.

Managers who want to track projects and status automatically as they receive status

e-mails.

Analysts who want to combine data from SAP and other enterprise data stores for

budgeting purposes.

Example:

Here is the main part comes up. We shall take simple scenario for SAP with MS Excel

connectivity. So lets begin!!

Just before start, I would like to give little overview on what we are actually going to do. So,

here are the scenarios!!

Excel File Scenarios

Create a MS excel file for user input.

Create user interface in excel sheet to input data for the customer master and output

cells.

Apply VB code to make connection with SAP.

Read the input data for customer master from the excel file sheet.

Fetch data from SAP using connection code from SAP.

Display output within excel sheet itself.

SAP Scenarios

Create a function module in ABAP that is Remote Enabled.

Create IMPORT, EXPORT and TABLES parameters as per requirement from MS excel.

Write logic to display customer master details based on input from Excel file.

Activate the function module.

WellA picture says thousand words. So, lets begin!

MS Excel User InterfaceFirst of all, lets create MS excel file with customer master input. We shall create simple

selection screen for user input.



Wellfilling cell values are simple here but how to add buttons (Get Address and Reset

Output) here? This was also new in my case since new version of MS office.

Just follow following steps for this:

Click MS office button and select Excel Options button from the menu.

You will see here a new tab named Developer

Click on Insert and then select Button from the form control. Later on you can double click

on the button and set its properties (Caption, Color, etc.)

Congratulations! Our input screen is finished here. Lets design our output screen now.



I have created my output screen just after the input screen. You can create anywhere in the

excel file. Here terms anywhere descries to other worksheet also.

The output screen is simple as you see. Nothing much to do here. I just simple colored the

cells for better look.

Great! Looks like we finished user interface here. (Did we miss something...Naah for now!)

SAP Select Data Since we are taking simple example to fetch detail from customer master, lets create a

function module for it.

Create a function module.

Enter function group and Short text.

Make sure your function module is Remote Enabled.



Now lets create Tables parameters:

Here we have two Tables parameters

ET_KUNNR (Input) : Customer numbers pass in to the function module

ET_CUST_LIST (Output): Data will be fetched in function module and display on the excel

sheet.

Note: We have created a Z structure (ZNM_CUST_LIST) for the output list. Here are

the fields for the structure:

We are all set with input and output structures.

Now, lets fetch the data. Here is the only coding part came up in SAP. Look at below screen.



Here, we are selecting all the customer details from the KNA1 (customer master) table from

the input table (ET_KUNNR) from excel file and return to the table (ET_CUST_LIST).

Now we have all the records in the table ET_CUST_LIST.

So, again congratulation friends! You have completed most of the things. The remaining step

now is to display the list in the excel file.

Lets now connect the SAP and MS Excel.

Go to the Developer tab and click on Visual Basic icon.

The VB editor will be opened and we are going to write the code for connection of excel and

SAP with sending and receiving data.

Here is the variable declaration list. These are the global variables. Lets understand each of

them.

Variable Description

objBAPIControl For creating object to access SAP functions.

objgetaddress To make BAPI function call via objBAPIControl.



vLastRow Last row of output list

vRows Total number of records returned from the SAP

vcount_add Variable for increment records

Index_add Variable for next record (Index)

objaddress Object for SAP table (for customer master output)

objkunnr Object for SAP table (for customer master input)

Variable Description

LogonControl Logon control is to make login in SAP.

R3Connection Ro make connection to SAP R/3 using logon control.

retcd Return Code

SilentLogon If True no popup will ask to enter SAP login details

Here are the properties for the Get Address button.

Lets code when Get Address button is clicked.

Setup the local variables

Private Sub GetAddress_Click()

Now lets setup the connection with SAP R/3 using following code.

Lets do SAP Login here.

Perfect!! We have made the connection with SAP R/3. Now we are able to send and receive

the data from MS Excel to SAP R/3 and vice versa.



But how to send my customer details and receive? Hmmm..we need to use internal tables

those are created in SAP function module. (Do you remember?....NO?... checkout Tables

parameters in function ZNM_GET_CUSTOMER_DETAILS). So, lets do this.

Here, ZNM_GET_CUSTOMER_DETAILS is our function module created in SAP.

ET_KUNNR: Customer details input details

ET_CUST_LIST: Customer output details.

We are reading here each cell from excel worksheet for input.

Here we have called the FM and passed the input details to process.

Result:

vcount_add returns total number of records from the SAP. And we have already set the loop to

display records in the cells.

Here, R3Connection.Logoff is to sign off from your SAP account.

Here is the output screen:



Wow!! We have output result. Good job!! But what is the use of another button Reset Output

here? Yesgood question.

The Reset Output button will clear all the data and messages from the screen. Look at below

code:

-----------------------------------------------------------------------------------------------------------------------

Now we have completed the entire example here. N joy.

Here is the entire code:

SHEET1:

Option Explicit

Private LogonControl As SAPLogonCtrl.SAPLogonControl

Private R3Connection As SAPLogonCtrl.Connection

Private TableFactory As SAPTableFactory

Public Functions As SAPFunctionsOCX.SAPFunctions

Dim objBAPIControl, objgetaddress As Object

Dim vLastRow, vRows As Integer

Dim vcount_add, index_add As Integer

Dim rng As Range

Public objaddress, objkunnr As SAPTableFactoryCtrl.Table

MODULE:

Sub GetAddress_click()

' Set Connection

Set LogonControl = CreateObject("SAP.LogonControl.1")

Set objBAPIControl = CreateObject("SAP.Functions")

Set R3Connection = LogonControl.NewConnection

R3Connection.Client = "700"

R3Connection.ApplicationServer = ""

R3Connection.Language = "EN"

R3Connection.User = ""

R3Connection.Password = ""

R3Connection.System = ""

R3Connection.SystemNumber = ""

R3Connection.UseSAPLogonIni = False

SilentLogon = False

retcd = R3Connection.Logon(0, SilentLogon)

If retcd True Then MsgBox "Logon failed": Exit Sub

objBAPIControl.Connection = R3Connection

Set objgetaddress = objBAPIControl.Add("ZNM_GET_EMPLOYEE_DETAILS")

Set objkunnr = objgetaddress.Tables("ET_KUNNR")

Set objaddress = objgetaddress.Tables("ET_CUST_LIST")

Dim sht As Worksheet

Set sht = ThisWorkbook.ActiveSheet

' Changes for the Loop

'Dim int1 As Integer

'Do While sht.Cells(int1, 2).Value " "

' Changes for the Loop End

If sht.Cells(6, 2).Value " " Then

'If ThisWorkbook.ActiveSheet.Cells(6, "B").Value " " Then

'objkunnr.Rows.Add objkunnr.Value(1, "SIGN") = ThisWorkbook.ActiveSheet.Cells(6, 2).Value

objkunnr.Rows.Add

objkunnr.Value(1, "SIGN") = sht.Cells(6, 2).Value

'objkunnr.Value(1, "OPTION") = ThisWorkbook.ActiveSheet.Cells(6, 3).Value

objkunnr.Value(1, "OPTION") = sht.Cells(6, 3).Value

'objkunnr.Value(1, "LOW") = ThisWorkbook.ActiveSheet.Cells(6, 4).Value

objkunnr.Value(1, "LOW") = sht.Cells(6, 4).Value

'objkunnr.Value(1, "HIGH") = ThisWorkbook.ActiveSheet.Cells(6, 5).Value

objkunnr.Value(1, "HIGH") = sht.Cells(6, 5).Value

'End If



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End If

returnfunc = objgetaddress.call

If returnfunc = True Then

vcount_add = objaddress.Rows.Count

For index_add = 1 To vcount_add

vRows = 11 + index_add

sht.Cells(vRows, 2) = objaddress.Value(index_add, "KUNNR")

sht.Cells(vRows, 3) = objaddress.Value(index_add, "LAND1")

sht.Cells(vRows, 4) = objaddress.Value(index_add, "NAME1")

sht.Cells(vRows, 5) = objaddress.Value(index_add, "ORT01")

sht.Cells(vRows, 6) = objaddress.Value(index_add, "PSTLZ")

sht.Cells(vRows, 7) = objaddress.Value(index_add, "REGIO")

sht.Cells(vRows, 8) = objaddress.Value(index_add, "KTOKD")

sht.Cells(vRows, 9) = objaddress.Value(index_add, "TELF1")

sht.Cells(vRows, 10) = objaddress.Value(index_add, "TELFX")

Next index_add

End If

' If address not exist then Show error

If vcount_add = "" Then

sht.Cells(10, 11) = "Invalid Input"

Else

' ActiveSheet.Cells(10, 12) = "BAPI Call is Successfull"

' ActiveSheet.Cells(11, 12) = vcount_add & "rows are entered"

sht.Cells(10, 12) = "BAPI Call is Successfull"

sht.Cells(11, 12) = vcount_add & " rows are entered"

End If

R3Connection.Logoff

End Sub

49334 Views Topics: abap, in-memory_business_data_management

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35 Comments

Like (0)

Sujeet Kadam Aug 23, 2012 7:44 AM

Nicely explained. a step-by-step guide. Thanks for sharing!

Like (1)

Manuel Antunes Dec 4, 2012 3:04 PM

Excellent tutorial. Thank you!

Like (0)

Eddie Woo May 21, 2013 10:23 AM

This is great! Is it possible to integrate date from more than one SAP function module to a single excel

file?

Like (0)

Dmitry Shipulin May 23, 2013 1:58 PM

Very useful. Thank you!

Like (0)

Eddie Woo May 26, 2013 5:54 PM (in response to Dmitry Shipulin)

No problem. Good luck buddy!

Hari Janpareddy May 27, 2013 6:01 PM

Hi,



Like (0)

I struck very badly with the below issue.

I have to export data from SAP Tables (Eg: BUT000) to Excel. But I dont have Edit access in SAP only

thing is I have view access i.e I cant write any program in ABAP editor. So Please help me in quering

tables of SAP using VB Macro. I have to Query BUT000 table and fetch the information when

BPID="100002345". Please help me.

Thanks,

Hari.

Like (0)

Phillip Morgan Dec 15, 2014 10:37 AM (in response to Hari Janpareddy)

Hari,

You could use the generic RFC function module RFC_READ_TABLE.

You give it the table and the selections and it will return the data. Try it in SE37.

Maybe there are some examples if you search.

Like (0)

Surya kallakuri Jul 20, 2013 5:09 PM

Very useful. Thank you!

Like (0)

Praveen Tyagi Aug 6, 2013 4:29 PM

Hi - I am getting "User defined Type not defined" error on "SAPTableFactoryCtrl.Table"

can you tell me which REFERENCE do I need to select in EXCEL.

Thanks!

Like (0)

Giriesh Chakaravarthy Mamurugan Aug 26, 2013 4:01 PM (in response to Praveen Tyagi)

Hi Praveen,

Please Declare the below in VB Sheet1

Option Explicit





Dim objBAPIControl, objgetaddressn As Object



Private objaddress, objkunnr As SAPTableFactoryCtrl.Table

It will not give any error.

Like (0)

Jeffrey Quesada Sep 24, 2013 11:58 PM (in response to Giriesh Chakaravarthy Mamurugan)

Hello.

I am still having the error "User defined Type not defined", do I need to select any

reference?

Thank you in advance,

Jeffrey

Giriesh Chakaravarthy Mamurugan Aug 26, 2013 4:16 PM

Hi Rohny,

When I am trying to login the SAP system from Excel it is showing me an error

When I am connecting using remote desktop of my client

SAP_CMINIT3 : rc=20 > Connect to SAP gateway failed and please find the details:

Error Group

RFC_ERROR_COMMUNICATION

Message

SAP_CMINIT3 : rc=20 > Connect to SAP gateway failed

Connect_PM GWHOST=212.78.237.247, GWSERV=sapgw00, SYSNR=00

LOCATION CPIC (TCP/IP) on local host

ERROR partner '212.78.237.247:3300' not reached

TIME Mon Aug 26 15:03:37 2013

RELEASE 720

COMPONENT NI (network interface)

VERSION 40



Like (0)

RC -10

MODULE nixxi.cpp

LINE 3286

DETAIL NiPConnect2: 212.78.237.247:3300

SYSTEM CALL connect

ERRNO 10060

ERRNO TEXT WSAETIMEDOUT: Connection timed out

COUNTER 1

*******************************************************************************************

When I am trying it from my system:

CMALLC: rc=27 > Connect from SAP Gateway to RFC server failed.

Please find the Details below:

Error Group

RFC_ERROR_COMMUNICATION

Message

CMALLC : rc=27 > Connect from SAP gateway to RFC server failed

Connect_PM GWHOST=212.78.237.247, GWSERV=sapgw00, SYSNR=00

LOCATION SAP-Gateway on host HEXLSVR001.dixons.co.uk / sapgw00

ERROR timeout during allocate

TIME Mon Aug 26 15:14:24 2013

RELEASE 720

COMPONENT SAP-Gateway

VERSION 2

RC 242

MODULE gwr3cpic.c

LINE 2025

DETAIL no connect of TP sapdp00 from host 212.78.237.247 after 20 sec

COUNTER 2

*******************************************************************

Can you please tell me anything further has to be done other than the mentioned in the blog.

Like (0)

Erwin Leitner Aug 31, 2013 8:18 PM

Hello,

Thank you for sharing knowledge

all the best erwin

Like (0)

Madhu Vadlamani Sep 4, 2013 7:53 AM

Good one.

Like (0)

Jeffrey Quesada Sep 25, 2013 6:11 PM

Hello.

I am having the following error "User defined Type not defined", when the system tried to compile line:

Public objaddress, objkunnr As SAPTableFactoryCtrl.Table

Do I need to select any reference?

Thank you in advance,

Jeffrey

Like (0)

Siddharth Patel Nov 26, 2013 9:19 AM

Hi Giriesh,

I am getting "User defined Type not defined" error on Public Functions As

SAPFunctionsOCX.SAPFunctions.

After implementing the changes in your comment.

Can you please help me with the issue.

Thanks in advance,

Sidd

Giriesh Chakaravarthy Mamurugan Nov 26, 2013 1:24 PM (in response to Siddharth Patel)

Hi Siddharth,

Paste this code in the sheet1 of your VB Script.

Hope you are doing it in the Module and because of that you are getting the error.

The code below to enter:

Option Explicit



Like (0)





Dim objBAPIControl, objgetaddressn As Object



Private objaddress, objkunnr As SAPTableFactoryCtrl.Table

I am unable to attach screen shot, so I will try to explain it in words:

choose visual basic option from the developer key, you can see

VBAProject(name of your excel) followed by Microsoft excel projects folder and if you expand

it you can see the sheet1, were you can post the above code. If you are still facing the issue

please revert back.

With Regards,

Giriesh M

Like (0)

Siddharth Patel Nov 27, 2013 8:03 AM (in response to Giriesh Chakaravarthy Mamurugan)

Hi ,

Thanks for your reply but i am still getting the same error.

Error with

Public Functions As SAPFunctionsOCX.SAPFunctions as not defined.

Regards,

Sidd

Like (0)

Siddharth Patel Nov 27, 2013 2:12 PM (in response to Giriesh Chakaravarthy Mamurugan)

Hi Giriesh,

I have tried a lot but nothing works same error everytime.

I wanted to know is there any tools->references needs to be enabled for this.

If not then, please let me know the solution.

Regards,

Sidd

Like (0)

Giriesh Chakaravarthy Mamurugan Nov 29, 2013 12:39 PM (in response to

Siddharth Patel)

Hi Siddharth,

You dont want to do anything explicit other than mention in this blog. I am

not in the exact position to say what went wrong. Please mention your mail

Id so that I can send the excel which I have done for your reference. (But it

is not completed till the end, as I am facing connectivity issue).

With Regards,

Giriesh M

Like (0)

Neeraj Tiwari Mar 26, 2014 9:26 AM (in response to Giriesh

Chakaravarthy Mamurugan)

Hi Giriesh,

Thanks for sharing such a wonderful tutorial and I am trying to

implement the same this, but i am getting error " User defined

type not defined".

If possible can you send me the excel. That will be really help full.

my id id: REMOVED BY SCN MODERATOR

Regards

Neeraj Tiwari

Like (0)

Giriesh Chakaravarthy Mamurugan Mar 27, 2014 1:00 PM (in

response to Neeraj Tiwari)

Hi Neeraj,

You can send me a mail. Find my mail Id in my profile.

With Regards,

Giriesh M



Like (0)

Sudarshan Chaudhari May 1, 2014 12:46 PM

Indeed...Nicely explained. a step-by-step guide. thank you very much. But now, can you give us step-

by-step guide for transferring data from Excel to SAP??? Means....I have data in Excel sheet and I

want to transfer that data in SAP. And one more thing.....Can we connect to sap without code(I mean

not directly through excel.....pls read above comments...lots of people facing "User defined Type not

defined" error on Public Functions As SAPFunctionsOCX.SAPFunctions problem......thats why I am

asking).

Thanks in advance........waiting for your reply with Excel to SAP data transfer tutorial......

Like (0)

Avirat Patel May 1, 2014 12:54 PM

Good explanation to read the data, I have also done a similar way but Data Save mode.

Here's the link.

Insert Data Via BAPI Using Excel-VBs

Thanks.

Avirat

Like (0)

Varsha Avtani Jun 17, 2014 3:14 PM

Very Informative..

Like (0)

abhishek bansal Jun 18, 2014 6:31 AM

heloo,

nice explanation. everythig seems soothing.

but hardly know anything of vb. just want to know where to write vb code.

do we need to install some another software .

please guide me where to code this vb code.

i mean platform...just like we write abap code in abap editor.

here abap is the language and abap editor is the platform.

Moreover, i dont see DEVELOPER option in our excel. how to enable that.

Like (0)

Giriesh Chakaravarthy Mamurugan Jun 18, 2014 6:39 AM (in response to abhishek bansal)

Hi Abhishek,

You have to make some configuration in Excel for getting the Developer tab. Check in Google

as it varies for MS Office versions. The code used is VB Script.

Cheers!!!

Giriesh M

Like (0)

abhishek bansal Jun 18, 2014 7:01 AM (in response to Giriesh Chakaravarthy Mamurugan)

ya...i got it girish.

but still have confusion. from where to declare these variables?

Like (0)

Eli Pai Oct 16, 2014 10:24 AM

Hi Giriesh,

I am getting "User defined Type not defined" error on 'Public objaddress, objkunnr As

SAPTableFactoryCtrl.Table ' and can't declared .

Can you please help me with this issue.

Thanks ,

Eli Pai



Like (0)

Giriesh Chakaravarthy Mamurugan Oct 16, 2014 12:17 PM (in response to Eli Pai)

Hi Eli,

I have modified some of the codes done by Nimesh Master. You can have a look and

make changes to the Macro excel. If still you have problem send a mail to me (avail from

business card). I can send you the excel for reference, but before that try from the document

and explore to know much about it.

I don't find any option to attach the file here else I would upload it.

With Regards,

Giriesh M

Like (0)

IBABAP IBABAP Apr 6, 2015 9:07 AM (in response to Giriesh Chakaravarthy Mamurugan)

Dear Giriesh,

I am also getting the same error, "User defined Type not defined". I have send you

mail on your email id, please send me the excel in reply as I am unable to find the

resolution for this error. Or else please specify here what code you have modified so

that we all can be benefited from your learning as well.

Thanks in advance for your help and support.

Regards,

Prameet Gopal Verma

Like (0)

Krzysztof Siwiec Nov 26, 2014 7:32 PM

Be careful with building VBA macros using SAP Automation based on remote functions.

This functionality is going out of maintenance and may stop to work in near future. Read the thread

http://scn.sap.com/thread/3445197. I can reccomend the CCo library instead since it uses SAP

NetWeaver RFC API. I used it writing EasyInput tool and it works perfectly.

Like (0)

walter kendall Feb 6, 2015 4:35 AM

Thank you. This will be very helpful.

Like (0)

Amol Deshmukh Feb 6, 2015 12:07 PM

Very nice blog , very helpful.

Robert Bellas Apr 16, 2015 4:38 PM

Anybody having the error " User defined Type not defined" . The solution is to add Three references

to your VBA Project.

- WDTLOG.OCX (non unicode)

- WDTFUNC.OCX (non unicode)

- WDTTAOCX.OCX (non unicode)

or

- WDTLOGU.OCX (unicode)

- WDTFUNCU.OCX (unicode)

- WDTTAOCXU.OCX (unicode)



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These can be found in the SAPGUI Program Folder...

-Bob



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excel conectivity con sap.pdf