Automate your planning and budgeting solution with Evosys’ Planning Solution

Evosys

Scot LacekRegional Sales Director

Arpan MakwanaGlobal Practice Head, EPM

Agenda

About Evosys

Challenges in Spreadsheet based Planning Process

PBCS Features

1.

2.

3.

4.

5.

Evosys’ Vertical specific solutions

Implementation Timelines

Oracle CloudHCM – 75+,ERP – 60+

PBCS – 15+

150+

Oracle Application

240+

United Kingdom North America, MEA,APAC, and

ANZ

18Consultants

850+

Proven Experts in Oracle Cloud Applications

All Pillars of Oracle Cloud

7

Happy Customers Global Presence Experienced Consultants Solution Experts

• Financials

• Procurement & SCM

• HCM

• Manufacturing

• Enterprise Asset Management

Enterprise Resource

Planning

• Cloud HCM/Taleo

• Cloud ERP

• Cloud BI

• Cloud CX

• Planning & Budgeting Cloud

Service (PBCS & EPBCS)

Oracle Cloud

• Siebel CRM

• EBS CRM

• OPA

• Sales Cloud

• CPQ

• Eloqua

• RightNow

CRM

• Planning & Budgeting

• Consolidation

• Profitability & Cost Management

• Financial Management

Hyperion

• OBI Apps

• OBIEE

• Endeca

• Big Data

• R Enterprise

• Demantra

• Advance Supply Chain Planning

• Transportation Management

• Landed Cost Management

• WMS & MSCA

• Mobile Apps for ERP

• HCM

• SCM

• Finance

• BI

• CRM

• Custom Development

• Application Development

• System Integration

• Enterprise Collaboration

• Database Management

• Master Data Management

• Oracle SOA Suite

• Oracle ADF/OAF

Expertise across Oracle Portfolio

Business Intelligence VCP & VCE Mobile Applications Technology

DESCRIPTION ERP HCM SCM PBCS CX Analytics PaaS

Live and Referenceable Customers Globally (North America, EMEA and APAC)

Customers using Manual / Excel based System Moving to Oracle Cloud

Migrated from PeopleSoft, EBS, Microsoft, Sage etc. to Oracle Cloud

Cloud Specialisations

One Stop - Oracle shop for Cloud Applications

“Integration with ADP, Kronos, Micros and many more”

“Subscription Based Financing Models”

“Industry Specific Solutions”

”Enhanced Cloud Implementation Methodology

“Custom Extension on PaaS”

“COE led Delivery Model”

“Advanced modules like Payroll, Projects, Primavera, SCM“

Vertical Expertise

North AmericanCloud Customers

15

References - North America

ERP - 9 HCM - 6PBCS - 3 BICS - 1

CX - 1

9

UK Clients (Cloud References…)

Planning Process in an Organization: Challenges & Problems

Financial planning, a key component of managing &driving business performance, continues to be oflimited value & mired with conservatism for manyorganizations.

Managing business performance in today’scomplex & rapidly changing business climate iscrucial to an organization’s success.

As per the survey conducted by Aberdeen Group, USA

Challenges of a spreadsheet driven planning cycle

Accuracy Time Collaboration Security Cost

The survey pointed out that the average timeconsumed for preparing budgets was higher incomparison of organization that use web basedapplication.

A recent survey on Financial Planning of 220 companies with revenues of more than USD 2bn, brought forwards the above challenges.

Average Time Consumption

Survey on Budgeting

How effective is Manual Budgeting?

MANUAL BUDGETING IS:

TIME CONSUMING & EXPENSIVE

4-5 Months 20-30 % $ 70,000Average length of time

organizations spend creating a budget

The amount of management’s time spent

working on a budget

The average amount of manager’s salaries that

goes towards the budgeting process

NOT DETAILED ENOUGHA best Practice concluded that financial staff spent:

21%

79%

Of their time actually analyzing the numbers

Of their time on inefficient manual budgeting activities

Spreadsheet Driven Automated Budgeting Solution

14

Key Planning Challenges

• Timelines – A planning process occupies a significant time (4-5 months) of core finance team. Typical planning timeline -

Budget preparation [Sep to Jan]

Budget finalization

[Feb to Mar]

Push budgets to

ERP

Pull actuals and commitments

(Apr to Mar)

Monitor actuals with

budget (Apr to Mar)

Forecast every

month

Approve monthly forecasts

Review monthly reports

• Numerous spreadsheets (With no proper version control or change record) make the budget manager succumb to limitations of spreadsheets

15

Key Planning Challenges

• Approvals – A formal hierarchy of approvals

(process controls) cannot be established and

manager get drenched in multiple mails for

approvals.

• Versioning – There are limitations to number

of people who can work simultaneously on a

single activity or a file. This leads of

disintegration of task and numerous versions

of same files.

16

Key Planning Challenges

• Integration with source systems – Need of

today is to have a system which is closely

knit with transactional system and which

allows seamless flow of information

across different system.

• Security and audit trail – Managers want

to have a full control for their data. The

need for the day is to have robust role

based security and have an audit trail for

any changes which have been made.

17

Key Planning Challenges

• The activity which can be done in a

matter of weeks or days would

ultimately take months to be done.

This takes a hit on –

• Timelines

• Resource availability

• Efficiency

• Effectiveness

• Flexibility

Traditional Approach

PBCS

What Oracle PCCS solution will bring

• Data Automation

• Collaboration

• Single click reporting

• Operational KPI reporting

• Robust approval and auditing

19

Solution

• Budget Setting (Revenue, Pay)

• Budget Monitoring

Public Sector

• Merchandise Planning

• ROI analysis

• Event based sales planning

Retail

• New course feasibilities

• Student Number Planning

• Student Accommodation and Faculty Planning

Higher Education

• Strategic Workforce Planning

• Patient Level Costing

• Financial Planning

Hospital

• Occupancy Planning

• Auxiliary Income Planning

• Operational KPI Dashboarding

Hospitality and Leisure

• CSI

• Lease Rental Planning

• Unit based expense planning

Construction

• Branch Portfolio Planning

• Product Level Planning

• Scenario Planning

Banking and FSI

High Level Solution

Actual Info

EPM Cloud• Financial Consolidation and

Cloud• Planning and Budgeting Cloud• Tax Reporting Cloud

Sin

gle

Clic

k R

epo

rtin

g

Budget/Calculated info

Source Systems- JD Edwards- Other ERPs- Legacy Systems- Spread Sheets - Consolidated

Statements- KPIs- Notes to Accounts

Application Key Features

Task Lists

Security

Forms & FeaturesApproval Process

Management

Smart view (Microsoft

Add-in)

Integration with other

Oracle applications

Task Lists

Budget wizard to guide planners

Send email reminders

Include Instructions

Set Due Dates

Alerts and progress

monitoring

Report on

budget

status

Forms & Features: Data Filter

Forms & Features: Data Adjustment & Spreading

Check totals to targets can providefeedback.

Data can be adjusted (increase /decrease by amount, percent)and spread.

Forms & Features: Validation Rules

Forms & Features: Roll Up

Forms & Features: Insert Comments

Forms & Features: Add Document

Approval Process Management

Email notifications on each action

Approval flow as per the organization structure

Simple to set up & manage

Trace of approved numbers at each stage

Secure delegation and promotion methodology

30

Implementation Approach

Plan and develop project strategy

• Project Plan

• Identification of Key stakeholders

• SoW Discussion

• Define Communication Plan

• Baseline Project plan

Prototyping

• Best Business practice and key features solution demo

• Business process discussion with Key stakeholders

• Prepare Configuration Workbook

• Perform Prototype configuration and implement security

Visualisation

• High Level Solution Demonstration

• Solution Designing in PBCS

• Solution Development along with University users

• Initial Solution Demonstration

• Reconfiguration

• Final Solution Demonstration

Confirmation

• Key User Training with Predefined content

• Validate solution based on standard script

• UAT Support

• Perform Production Configuration

User Enablement

• Final Validation and Review with Key stakeholders

• Begin Production Use

Support and Transition

• Transition

• Drop in sessions for end users

• Post Go Live Support

Create System Champions at Client Place

Change Management

Scot LacekRegional Sales Directorscot.lacek@evosysglobal.comPh: 612-812-5904

Arpan MakwanaGlobal Practice Head, EPMarpanm@evosysglobal.com