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European Interoperability Architecture
e-SENS Workshop :Collecting data for the Cartography Tool
7-8 January 2015
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Workshop checkpointCartography Tool sessions
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Cartography Tool in practice
Collecting data for the Cartography Tool
Document Interoperability Solutions - use case
• Done: Presentation and demo of Cartography Tool’s search capabilities
The goal of this session is to understand how to collect and add data to theCartography Tool through presentation, discussion and hands-on demos
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Session contents
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Introduction
Data template file
Data collection approach
Data collection tools
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05 Demo
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Data update process
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Updating the Cartography Tool data• No online functionality (currently) to add or modify data• Data collected in a data template input file• Import by sending data template file to administrator for processing• Import fully replaces existing data (“all-or-nothing”)
Introduction
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Session contents
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Introduction
Data template file
Data collection approach
Data collection tools
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05 Demo
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Overview
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Main features• Record a solution’s data for each of the EIRA views’ building blocks• Record global metadata for the online display of the EIRA building blocks• Quick access to EIRA building block documentation within the file itself
Format• MS excel file split in several
sheets• Most important sheets are
the ones related to data entry for the EIRA views
• Additional sheets related to metadata
Data template file
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File structure
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Data entry sheets• One sheet per EIRA view (“Legal”, “Organisational”, “Semantic”, …)• All that is needed to document a solution
Metadata sheets• “Fieldnames” sheet defines the building block descriptions visible online• “BB Descriptions” sheet useful for building block documentation lookup
Data template file
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Data entry sheets
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EIRA building blocks• Represented as columns whose name is prefixed by “BB”• Definitions are fixed (mapping one-to-one to the EIRA BBs)• Entered values represent the core Cartography Tool data
Custom attributes• Columns following a BB column are its custom attributes• Attributes can be freely added or dropped• Used to capture more information for a BB (Interoperable
European System - BB60 - has 17 attributes)• Name relates to BB and lists value options (if applicable)
Data template file
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Recording data
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Recording a solution• Data is added on rows completing the building blocks and their attributes• Where no data can be entered a dash (“-”) is used• Multiple values are recorded on additional rows (start by copy & paste)
Some fine points• When copying, select all rows up to now to avoid missing relationships• Attribute values relate to their building block value of the same row • Building block columns are independently processed in the import• Semantically related building blocks should be treated together (e.g.
“Business Process” and “Business Transaction”) for richer online results
Data template file
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Session contents
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Introduction
Data template file
Data collection approach
Data collection tools
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05 Demo
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1. Document solutions directly in the MS excel data template file
2. Use a questionnaire-based approach through existing data collection tools• TES Questionnaire• TES Database
Overview
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Main considerations• The availability of an existing structured documentation of solutions• The number of people needed to contribute in the documentation process• The ultimate goal is a populated data template file
Alternative approaches
Data collection approach
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1. Define a mapping between existing documentation structure and target data template file columns
2. Document information directly in the data template file using mapping
Approach 1 - Use data template file directly
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When to use• One already has good experience working with the data template file• The target solutions are already documented using a structured approach• All the information can be provided by one person
Steps
Data collection approach
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1. Send out questionnaires
2. Collect and aggregate responses in the questionnaire response DB
3. Use existing mapping between DB and data template file to populate it
4. Complement data where needed
Approach 2 - Use TES Questionnaire and DB
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When to use• No or little structured documentation currently exists• The documentation process is targeting multiple systems• Input from multiple people is required to complete the documentation
Steps
Data collection approach
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Session contents
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Introduction
Data template file
Data collection approach
Data collection tools
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05 Demo
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TES Questionnaire
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Purpose and added value• Questionnaire implemented for ISA
to collect input on Trans-European Solutions
• Provides a more natural way for system owners to contribute information
• Can be distributed to multiple people and be used for multiple solutions
• Mapping between questions and data template file columns already defined
Data collection tools
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TES Database
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Purpose and added value• An MS excel file used to aggregate responses to the TES Questionnaire• One row per questionnaire question, one column per target solution• Can be used to incrementally record responses from multiple parties• Easier to share, process and map to the data template file contents
Data collection tools
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Session contents
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Introduction
Data template file
Data collection approach
Data collection tools
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05 Demo
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Demo
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Points to cover • Hands-on presentation of the data template file and discussed data collection
tools (TES Questionnaire & Database)• Presentation of the data template file and TES Database currently used to
populate the EU Cartography• Step by step demo on how to populate the data template file
Demo
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Q&A
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