ESEA Title II-A Non-public Schools Equitable ServicesRepayment to Participating Schools

Office of Consolidated Planning & MonitoringFebruary 2015

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Agenda

Overview

Reduced Liability

Planning and communicating through consultation

Documenting consultation in ePlan

Questions for LEAs

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Overview

There are 31 districts that have been affected by the reviews

Reviews dated back to FY 2010

United States Department of Education (ED) has suggested a 5 year corrective process• FY 2015 allocations are correct and out to the schools in a timely

fashion• The repayment of services over the next 4 years

Schedules were determined on a case-by-case basis in consultation with the Office of the Chief Financial Officer

Starting with FY 2016, the repayment will come out of the LEA’s annual Title II-A allocations

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Reducing Liability

All affected LEAs have worked to reduce their liability where possible

• Found documented activities where districts included the non-public schools NOT PREVIOUSLY INCLUDED IN ORIGINAL APPLICATION

• Documented those activities on II-A Fiscal Adjustment Form (provided)

• Supplied evidence of the non-public schools being included (i.e. email correspondence, meeting agendas, budgets, fiscal worksheets)

• Tallied the proportionate share

• Subtracted the total deductions from the estimated cost II-A amount owed by the LEA

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Planning/Communication

Timeline Consultation

Documentation

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Before Consultation

The LEA should: Create a timeline of events

• Communicate repayment of services to non-public schools• Establish meeting dates for consultation• Create plan for school access to services• Document deadlines for non-public schools• Collect feedback • Identify persons responsible for timeline tasks

Begin planning regarding non-public schools• Possible uses for allocation• Costs of possible uses for allocation• Staff that may need to be involved in the process and their roles• Communication to non-public schools

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Communication

Communication should be timely and meaningful

Communication to non-public schools should be separate from the Annual Consultation for next year’s services• One-on-One• Small group • Whole group

Document Consultation• Meeting invitation• Copy of presentation• Agenda• Evaluation

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During Consultation

Be transparent• Process for repayment of services • Review the purpose of Title II-A funds• Allowable expenditures• Non-allowable expenditures

Get feedback from non-public school officials• Questionnaires• Surveys• Leave time for questions/answers• Affirmation of consultation (template available)

– For Title II-A– May be altered for the specific topic

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Affirmation of Consultation

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After Consultation

Review feedback from consultation meetings• Compare and contrast feedback to pre-planning ideas• Non-public school feedback should be considered during

district planning process

Create an action plan for repayment allocation• Possible uses for allocation• Costs of possible uses for allocation

– Budget breakdown

• Staff that may need to be involved in the process and their roles

• Timeline• Communication of final plans to non-public schools• Start dates for implementation

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Documentation Uploaded to ePlan

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Future Allocations

Be mindful when planning for future II-A allocations

• Heavy funding in areas that can’t be counted toward equitable services

– Class size reductions– Bonuses– Recruitment and retention

• When rolling out LEA action plans, demonstrate consideration of non-public schools’ requests

– Include private school officials in planning» Advisory council

– Refer to private school feedback in action plan» Survey results» Questionnaire results

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TDOE is Here to Support the Process:

Office of the Chief Financial Officer

Maryanne.Durski@tn.gov

Brenda.Staggs@tn.gov

Office of Consolidated Planning and Monitoring

Eve.Carney@tn.gov Debbie.Owens@tn.gov Quache.Spencer@tn.g

ov

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TDOE is Here to Support the Process:

Office of the Chief Financial Officer

Brad.Davis@tn.gov Cindy.Smith@tn.gov Brian.Runion@tn.gov Robert.Mynhier@tn.go

v Jackie.Broyles@tn.gov Dustin.Winstead@tn.g

ov

Office of Consolidated Planning and Monitoring

Corey.Currie@tn.gov Janet.Mansfield@tn.go

v Bridgette.Jones@tn.go

v Bridgett.Carwile@tn.g

ov Jacki.Wolfe@tn.gov

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Resources

Title II-A guidance

• https://www2.ed.gov/programs/teacherqual/guidance.pdf

Title I Non-public Schools Guidance

• https://www2.ed.gov/programs/titleiparta/ps/titleitoolkit.pdf

• http://www2.ed.gov/policy/elsec/guid/equitableserguidance.doc

• http://www2.ed.gov/programs/titleiparta/psguidance.doc

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Questions?

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FRAUD, WASTE or ABUSE

Citizens and agencies are encouraged to report fraud, waste or abuse in State and Local government.

NOTICE: This agency is a recipient of taxpayer funding. If you observe an agency director or employee engaging in any activity which you consider to be illegal, improper or wasteful, please call the state Comptroller’s toll-free

Hotline:

1-800-232-5454

Notifications can also be submitted electronically at:

http://www.comptroller.tn.gov/hotline