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  • Dear Mrs Woods,

    Thank you for your email. To some extent you've given me a spade rather the actual informaon,

    but parcularly with the circumstances of Susannah's compassionate leave that is understandable

    and I have started digging. I'm going to address your points one by one; please forgive the

    expediency of answering in another colour between paragraphs but we have three numbering

    systems in our correspondence and it will be clearer this way. My addions to your email below

    are in blue.

    On 05/06/2014 11:11, Susannah Jennings wrote:

    Dear Mr Walter

    Thank you for your email dated 4th June 2014. I will endeavour to respond to that email as well as

    queries raised in your previous emails.

    1. I conrm I found the original completed survey forms and oered you that chance to come and

    view the defacted copies at the Parish Oce but you decline this opportunity unl you had received

    further informaon from me.

    Yes, indeed. Since you will not let me have a copy of the redacted sheets to take with me, I need

    to be sure that I know what to look for when I come or it will be a wasted visit. I have to do the

    spadework before then.

    2. I contacted Jackie Johnson from the Isle of Wight Council and she kindly emailed me through the

    link to the relevant secon of the IWC website, which Shaleet Parish Council had been sent, in order

    for you to see the original survey form. Jackie Johnson said to me that if you wish to know her

    qualifcaons you will need to contact her direct and she is available on the IWC phone number

    (01983) 821000.

    I believe several Parish and Town Councils are working from the template and guidance sent through

    from the IWC, including Arreton and Fishbourne.

    I phoned Jackie who was very helpful but neither of us could see why I needed to know her

    qualicaons since she was the junior member of the team looking at the task, and I needed to

    speak to Mr Peter Griths, who is a planning ocer. The main thing that Jackie stressed is that

    especially since the Localism Act it is the Parish Councils who have responsibility for this not the

    Principal Authority. She said she had certainly not insisted on any quesons being included in the

    Parish Aordable Housing Survey and she doubted whether Peter would have (I have yet to speak

    to Peter). She stressed a second me that for beAer or worse, the responsibility lies with the

    Parish Council.

    3. I conrmed that I had been informed that the survey (inially sent through by the IWC) was agreed

    by the Shaeet Parish Council Working Party and subsequently by the full Council.

    The Shaleet Parish Council Working Party has/had no authority to make decisions about the

    survey. The WP, I understand, was to report to the Parish Council. When you say "the full Council"

    about:blank

    1of5 06/06/201418:30

  • do you mean the Parish Council or the IWC? In either case that would be minuted. If you mean

    the Parish Council, would you please steer me to the appropriate meeng/minutes? If it was the

    IWC would you steer me to something that allows me to dig it out. It wouldn't the the Full Council

    in any case, I would have thought? To precis, can you please nd out who (or which CommiAee)

    actually minuted that the Aordable Housing Survey was t to send out, and when?

    4. Mr R. Powell who undertook the processing of the survey and collated the report is quite happy for

    you to contact him to discuss further i.e. macros/formula etc. His phone number is (01983) xxxxxxxx.

    His name is in fact on the front sheet of the Sustainable Housing Survey of which we referred to

    yesterday on the telephone.

    He informed me his qualicaons are:

    Masters Degree in Physical Oceanology, Bachelors in Environmental Science and 'A' Level Maths.

    Cllr Whitney believes the IWC were sased with Mr Powell collang the survey informaon via a

    phone call but suggested you could ask Jackie Johnson for conrmaon.

    Cllr Hewston previously conrmed in our telephone conversaon, held on speaker phone, that it was

    not compulsory or mandatory for the IWC to monitor the survey carried out by Shaleet PC.

    So Mr Powell has no relevant qualicaons? i.e. he has no prior professional training or job

    experience in the analysis of public surveys, parcularly housing surveys? Jackie, on the phone,

    said that it was not even appropriate for the IWC to take responsibility for the survey on behalf of

    the SPC let alone compulsory. In her email of 27/5, Susannah said that "The Isle of Wight Council

    was consulted to ensure the survey conformed to the latest Government advice. ....The Isle of

    Wight Council were happy that he met all the necessary competent criteria." I hope you see the

    problem? I stress that I am not trying to point any nger of blame to anyone. I am simply trying to

    determine whether the Aordable Housing Survey is/was t for purpose. If it isn't then I will ask

    SPC to have it removed from the record or brought up to standard. For the me being, it is being

    used by Property Developers to jusfy a housing 'need' that the residents believe does not exist. I

    hope this is clear because it is the sole purpose of this FOI request. Indeed, if SPC had looked at it

    again as I asked them to three mes they would have found all this out by themselves.

    5. I believe Cllrs said on the phone that the IWC had accepted the draHs and conclusions of the report,

    do not recall the word 'approved' being used as obviously it is a Shaeet Parish Council indepentent

    report.

    We know that the survey has been included in the IWC planning package but we don't know

    whether they approved it or relied on SPC to carry out due diligence. Jackie rather suggested that

    it was SPC's duty to sasfy themselves and since there are no qualied persons on SPC to carry out

    this appraisal they would have had to take outside advice. Clearly Mr Powell's Oceanology,

    Environmental Science and A level maths is not relevant to Housing Needs Surveys; indeed, a short

    visit to the Government website shows that this is a very technical science in its own right.

    Furthermore, even without the benet of a qualicaon in Housing Needs Surveys, if you read the

    document 'Local Development, Island Needs IW Council Feb 2012' from which Susannah almost

    certainly took the template, you will see a large number of deciencies:

    about:blank

    2of5 06/06/201418:30

  • "It is important that all households in your area are included in the survey". As you know, a

    considerable number say they never received the survey, a fact that my wife and I reported back

    when we collected on behalf of the SPC. This was conrmed at two recent public meengs with

    people present saying they never got the survey or no-one picked it up. Obviously if they weren't

    picked up it amounts to the same thing as not being included.

    "You will also need to include a return date and a return envelope (pre-paid is the recommended

    opon to ensure a good response date)" From my recollecon there was no envelope supplied

    and the pick-up was so late that almost everyone commented that they'd given up with it. Some

    of mine said they'd thrown them away and certainly wouldn't ll in another.

    "Also, be prepared to send a second survey if no response is received by your response date" I

    don't believe that happened?

    "Always include a covering leAer and a response date for the form to be returned. this should

    clearly set out the benets of understanding housing need for the community, along with contact

    details for people who may have queries or might require assistance in compleng the form" Was

    that included?

    "....For this reason it is important that you have a good response rate for your survey and we

    would suggest that a survey should try and achieve as close to a minimum response rate of 50% as

    possible." The response rate, from Mr Powell's Excel le gures, was 21% not 50%! My stats is

    very out of date and was for my engineering degree, but from what I remember the dierence is

    vast. It seems incredible that the SPC would press on with approving the document with such a

    low response rate, knowing that the consequence could be for property developers to seek

    planning to build on our Green Belt on the invalid assumpon that there is a need.

    "Remember: the survey is not just about determining aordable housing need but all types of

    housing." - Printed in bold. Yet SPC refers to this as the 'Aordable Housing Survey'. What about

    social housing - i.e. what used to be called 'Council Housing' with property belonging to the

    Council being let to tenants who meet a dened prole?

    I am aware that you have requested for the validity of the survey to go on a Parish Council Agenda and

    if aHer receiving the above informaon you feel this is sll necessary then it woud be up to Susannah,

    as Parish Clerk to arrange this. I feel I have done all I can to answer the queries you have raised with

    the informaon I have gathered and indeed have spent some me on this maAer in order to do so.

    Please bear in mind Susannah does have a meeng to prepare for on her return from compassionate

    leave.

    I am sorry if you feel that you have been put-upon but you will understand that this is an

    important maAer and the law - the Freedom of Informaon Act - places this obligaon on you. If

    Shaleet Parish Council had not refused point blank on three occasions to address this issue you

    would not have been leH having to answer these quesons under an FOI request. I was leH with

    no alternave.

    about:blank

    3of5 06/06/201418:30

  • As you see, there are sll quesons that need to be answered. I shall write to Peter Griths and I

    am copying him on this with another email to explain but from what we know at the moment it

    seems that the answers lie within Shaleet Parish Council who will need to answer them and

    consider how these revelaons aect the validity of their Aordable Housing Survey.

    Best wishes.

    Yours sincerely,

    Sally M Woods (Mrs)

    On behalf of

    Susannah Jennings

    (Clerk to Shalfleet Parish Council)

    The information in this message should be regarded as confidential and is intended for the addressee only unless

    otherwise stated. If you have received this email in error please delete and notify the sender. Any views expressed

    in this message are personal and not necessarily those of Shalfleet Parish Council, unless otherwise stated.

    From: Seraphina

    Sent: 04 June 2014 11:46

    To: [email protected]

    Cc: John Whitney; hewston

    Subject: Re FOI Aordable Housing Survey (The Survey)

    FAO Mrs Sally Woods, acng Clerk to Shaleet Parish Council

    Dear Mrs Woods,

    Herewith my notes of our telephone conversa#on this morning, with Cllrs Hewston and Whitney

    part-#me on conference call.

    1. The original survey forms are not immediately to hand. You will try to nd them. Rather than

    photocopy them, given that you haven't a scanner, you suggested that will let me have sight of the

    forms in your oce.

    2. You explained that the Survey quesonnaire was provided by the IWC and lled-in by the Clerk. I

    am seeking the source of this - both the template and the quesons.

    3. You said that the Survey was approved by the IWC before being sent out. I am seeking evidence of

    that approval.

    4. I am seeking evidence that those who worked on the data processing had the appropriate skills.

    You said that IWC had approved the individual. I am seeking evidence of that.

    5. You said that IWC had approved the conclusions of the Report. I am seeking evidence of that.

    I hope that sums up the essenals of our discussion on the maAer of the FOI? If not, please let me

    know.

    about:blank

    4of5 06/06/201418:30

  • Thank you for your help.

    Sincerely,

    David Walter

    about:blank

    5of5 06/06/201418:30