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2May 21, 2014
Position Management Project
Phase One
Salary Table functionality (Batch Wage Changes)
Delivered SU54507.48-1805*44 Q2 2011
Phase Two
Position Control features added to Position Budgeting;
becomes Position Management
Phase Three
Position Control Reporting
Enhance Position Budgeting and financial data added
to Position Management
The Position Management CAT
Client Advisory Team (CAT)
A group of clients
that collaborates with Ellucian
during the planning and development of new
functionality
Created in April 2010
Focus on Position Management
4May 21, 2014
Position Management CAT Member Institutions
Birmingham Southern College
Clackamas Community College
Coastal Carolina University
College of Wooster
Columbus State Community College
Contra Costa Community College
Elgin Community College
Lakehead University
Lethbridge College
Loyola MD
Nazareth College of Rochester
North Central College
Ohlone College
San Diego Community College District
Saint Xavier University
Widener University
Our Awesome Betas
Position Control Overview
7May 21, 2014
Position Control Features
You will be able to:
Assign position control number(s) and associated status
and effective date to position control number(s)
Transfer position control numbers while maintaining a
complete audit trail
View a warning if new data will cause a controlled
position to exceed maximum headcount or FTE
Define the status of each position control slot (active,
frozen, inactive)
Run intended vs. actual reports
8May 21, 2014
Position Control – What’s New
Processes and infrastructure to:
Place existing positions under position control
Create slots associated to positions
Maintain slots and slot assignments
View current and past slot assignments and information
Move slots around and get rid of old slots
Report on slots
FTE Expected vs. Actual
Headcount Expected vs. Actual
Total of 19 new processes
A Deeper Look
13May 21, 2014
Putting Positions Under Control
You choose which positions to control
You choose when to put positions under control
Control by headcount, by FTE, or by both
Type of control may be different for each position
Manage headcount by the number of slots
allocated to a position
Each slot represents one headcount
Manage FTE by the FTE of each slot
14May 21, 2014
Initiate Position Control
15May 21, 2014
Maintain Slots
16May 21, 2014
Preparing Your Positions
When you initiate control of a position, Colleague:
Creates a slot for each incumbent
Be sure position assignments are accurate and up to
date
Sets the FTE for a slot to the FTE of a position’s
incumbent
Verify the FTE for employee position assignments
With the concept of slots, you might be able to
consolidate positions
17May 21, 2014
Place Employees in Positions Under Control
18May 21, 2014
Select a Slot
19May 21, 2014
Change Primary Position
20May 21, 2014
Rapid Rehire
21May 21, 2014
Headcount/FTE Warning Messages
22May 21, 2014
More Warning Message Examples
What’s Next?
Anticipated Position Budgeting Features
Budget at the slot level
Budget for filled and vacant slots
Enhanced budgeting for benefits Ability to budget as a percent, flat amount, or both
Ability to update position budgeting with HR activity as positions are changed, filled, vacated, eliminated or added
Ability to see unspent funds for vacant positions
Ability to transfer budget dollars when transferring a person and/or slot to a different position
Stay Connected
26May 21, 2014
Roadmaps
27May 21, 2014
Forums
29May 21, 2014
Follow Change Requests
30May 21, 2014
Follow Change Requests