Elective Posting_IMS.doc

FACULTY OF MEDICINE

INTERNATIONAL MEDICAL SCHOOLMANAGEMENT AND SCIENCE UNIVERSITYYEAR 4 ELECTIVE POSTINGIntroduction:The Elective Posting is part of the curriculum of the MSU medical educational program. It is introduced at the beginning of Year 4 to provide an opportunity for the students to a wider panorama of the students education.

The objectives of elective posting are:

Knowledge At the end of this module students shall be able to:

Consolidate knowledge in areas of interest.

Plan and develop interest in certain medical field with the intention to create path for future career.

Plan and conduct a medical posting, and

Write a project report, manuscript and poster.

Skills At the end of this module students shall be able to:

Carry out the duty given with minimal supervision and own initiative and sense of responsibility.

Exercise effective communication and good professional conduct. Work as a team in planning, organizing and presenting the findings. Conduct a research project, write a manuscript and present a poster with minimal supervision.

Attitude At the end of this module students shall be able to:

Appreciate a good medical practice.

demonstrate leadership and team spirit Pre-requisites:

All year 4 students shall proceed into this posting.General Information

1. Topics for the elective have to be broad based with some orientation to medicine and health.2. It can be conducted in any locations within Malaysia or overseas if the students have the resources to undertake the elective there.3. An academic staff will supervise the elective. Students will be working in groups of 6-8 students. Students will be given an opportunity to choose their own groups members. Supervisors are to be chosen from academic staff by the Research Committee and Medical Education Unit of IMS. Each supervisor is allowed to supervise only 1 group per academic session.

4. The fund shall be borned by the students. Topic Selections for the Elective: Selection A: Medical/health care support/non-government organizations (NGOs) based attachmentThis section will focus on medical or health care support services, basic medical science attachments and medical education based surveys. Students will get attachment to these centers and get hands on experience during the period of the elective. Example: elderly care centers, centers for the handicap/disabled and MERCY.Selection B: Basic science/laboratory based attachmentThis will involve an attachment in clinical or science laboratories. Students are expected to conduct a study or project in the related field of laboratory medicine. Example: pharmaceutical drug producing companies, pathology labs in health premises.Selection C:Community/Public Health based attachmentThis will involve the health care premises which are not the teaching premises the students are currently using. General Guidelines

1. Students are advised to discuss their proposal with the lecturers/supervisors assigned to them. After the discussion the students will prepare a proposal with guidance from the supervisor. A literature review is required to better understand the topic of the proposed study. Ethical clearance would need to be obtained from the Faculty Ethical Committee where needed. 2. The elective proposal has to be submitted to the respective supervisor one month before the start of the elective program. If ethical clearance is required, the application should be submitted at the same time.3. Supervisor will give feedback on the proposal and students would have to make amendments based on the lecturers or ethical committees advice.

4. All proposals are to be approved by supervisor and forwarded to the elective coordinator one week before commencement of the elective program.

5. Students are not allowed to change topics once the elective week starts. Any changes in groupings or topics, prior to the start of the electives, is permitted ONLY after obtaining permission from the supervisors involved and the elective coordinator.

6. The academic time should be spent doing the elective. Any student caught using elective time for other activities such as going back home will be reprimanded. The tog book shall be used during elective posting.

7. There will be a poster presentation in the first posting of year 5. A panel of judges elected by the faculty will mark the poster presentation session.

8. The process in part and parcel of continuous assessment contributing to Professional III exam.9. A written report by the group is to be submitted on week 4 of year 5 to the supervisors and the supervisors have to submit it to the elective posting coordinator on week 5 of year 5. Any student/group that is considered not completed elective posting is deemed to have failed the posting. Time ScheduleDateEvent

1.W24-W27 grouping and identifying area if interest

2.W28Submission of Interests form+ groups to the EP coordinator

3.W29-30Conducting the coordination meeting for assigning supervisors

4.W30-32 Inform the students the approval and supervisor

5.W32-47 Proposal preparation with the supervisors guidance

6.W48-51 Conduction of the Elective Posting

7.W4 of year 5 Submit the (Project report + manuscript) to the respective supervisors

8.W5 of year 5 Submit the evaluation form plus the (project report + manuscript) to the Elective Posting coordinator by supervisor

9.During 1st posting of year 5Posters presentation and evaluation

W: week of academic calendarOverall Assessment:ItemMarks

1.Research proposal10%

2.Written Project Report50%

3.Poster presentation20%

4.Manuscript20%

INTERNATIONAL MEDICAL SCHOOLMANAGEMENT AND SCIENCE UNIVERSITYELECTIVE ATTACHMENT: INTERESTS AND GROUPS FORMStudent should complete and return this form to the Coordinator of Elective Posting by: 13/04/20151. Name of Group Leader: ___________________________

(block letters)

Matric No: ______________________________________2.Year / Session: _____________________________________________________

3.Elective posting:-

3.1 Duration of Posting: _________________________________________________

Date begins _________________________ ends __________________________

3.2 Elective Center: 1.__________________________________________________

(address) ____________________________________________________

____________________________________________________

Tel. No: __________________________________________________________

Contact Person at the Center: __________________________________________

__________________________________________________________________

Elective Center: 2.__________________________________________________

(address) ____________________________________________________

____________________________________________________

Tel. No: __________________________________________________________


__________________________________________________________________

Elective Center 3.__________________________________________________

(address) ____________________________________________________

____________________________________________________

Tel. No: __________________________________________________________


__________________________________________________________________

Elective Project Data:4.Title of Elective project: _____________________________________________

__________________________________________________________________

__________________________________________________________________

5. Name of group members and their student Matric no:No:Name:Student Matric No:

1

2

3

4

5

6

7

8

9

10

11

12

______________________________

Signature of Group Leader

Date:

ELECTIVE GUIDELINESStudent Guidelines

Guidelines for Proposal Writing

1. Title: Give a title/theme of the project/study. Also indicate the name of the organization (if relevant).2. Names:List the names of the students in the group and the supervisors (internal and external) names

3. Objectives: Describe the aim of the study and what is expected to be achieved from the study. Students are expected to indicate how the attachment to this organization will benefit them (if relevant).4. Literature review: Review literature of past work done by other researchers on the same topic that you have chosen. All reviewed literature should be cited in the reference section. The review should include the main activities of the organization the students are attached to (if relevant).5. Materials and method:Explain the methodology of the project/study and the materials used in gathering the information on the subject.

6. Costing:This needs to be mentioned if applicable. State the source of funding.

7. Ethics Committee approval:The internal supervisors would have to obtain ethical clearance for the projects that involves: patients patient records

patients particulars

procedures on patients

obtaining information on any form pertaining to medical practice

Formatting (follow the MSU Guidelines of research proposal writing)Font : Times New Roman, Arial

Font Size: 12 point size

Spacing: In between sentence: single

In between paragraph: double

The number of words: 1-Proposal (not to exceed 5,000 words). 2-Report: 10,000 words.

3- Manuscript (to be subjected to the respective journal of interest for

publication)

Guidelines for Poster Presentation

Each group is expected to present their work in a poster presentation session. A number will be assigned to every group and the posters will be placed in a selected space according to the number given. A panel of academic members will judge the poster session. Students are expected to be at the site to explain and discuss about their project. All students must be present during the poster presentation session. The poster presentation session will be followed by the announcement of the winners and the prize giving ceremony.Formatting:

i. Space on display board: 1 meter x 1 meter

ii. Font size: at least 24 point size

iii. Title of project or study or theme of the elective (larger font size than contents)iv. Contents: Introduction, Materials and Methods, Results or Findings, Discussion and Conclusion

Guidelines for Final Project Report Writing 1. Each group is required to submit a written report (only ONE report per group)2. The report is to be written in English

3. The report must be typed and bond

4. Each report should be divided in the following sections:

a. Title Page:This page should contain the following information:

i. Title of the elective topic or project

ii. Full names of the group members

iii. Full name of the supervisor(s)

iv. Date and year of the elective program

b. Acknowledgement:This section acknowledges the help or guidance rendered by any person during the project.

c. Table of content

d. List of tables, charts, graphs or photographs

e. Abstract

The abstract is a summary of the elective project. This should contain the objective of the project that has been undertaken, brief methodology (if applicable) and findings from the project or study.f. Contents

i. Introduction/ Literature reviewii. Methodology

iii. Results

iv. Discussion

v. Conclusion

vi. References

g. Formatting

i. Font: Times New Roman

ii. Size: 12 point

iii. Spacing: double spacing

iv. Paper size: A4

Please submit in hard copy and in disc form.Guidelines for Writing a Maunscripts: 1. Each group is required to submit a written manuscript (only ONE manuscript per group)2. Each manuscript should be divided in the following sections:

a. Title:This part should contain the following information:

v. Title of the topic or project

vi. Full names of the group members

vii. Full name of the supervisor(s)viii. Affiliation b. Abstract

The abstract is a summary of the elective project. This should contain the objective of the project that has been undertaken, brief methodology (if applicable) and findings from the project or study.

c. Contents

1. Introduction/ Literature review

2. Methodology

3. Results

4. Discussion5. Conclusion6. References

d. List of tables, charts, graphs (Most Journals have their own Guidelines for manuscript preparation; it is advisable to visit the journal website before preparing your own manuscript)ELECTIVE ASSESSMENT FORMYEAR: __________________________

SESSION:__________________

GROUP: _________________________

DATE:

__________________

SUPERVISORS: __________________________________________________ (Local)

________________________________________________ (External)

PROJECT TITLLE: ________________________________________________________________________

________________________________________________________________________

1-Marking Scheme for Final Project Report:

Area of evaluationMarks

Group activities (participants or enthusiasm level)20%

Introduction10%

Materials & methods10%

Results20%

Discussion/conclusions20%

References10%

Overall10%

TOTAL 100%

50%

2-Marking Scheme for Manuscript:


Title10%

Introduction10%

Materials & methods10%

Results20%

Discussion/conclusions20%

References10%

Style10%

Tables and figures5%

Overall5%

TOTAL 100%

20%

COMMENTS: ___________________________________________________________

___________________________________________________________

___________________________________________________________

Signature of Supervisors:1.__________________________________________

2.__________________________________________

3-Marking Scheme for Poster:


Title expression (design and suitability of title to content)10%

Overall presentation and layout10%

Contents60%

Visual impact (`eye catching, not too wordy)10%

Presentation by the presenter and group participation during poster session10%

Total100%

20%

ELECTIVE ATTACHMENT: EXTERNAL SUPERVISORS EVALUATION

To be filled by the Elective Center Supervisor

Please return form via student or send to the;

IMS

Level 11, Academic BlockManagement & Science University,University Drive, Off Persiaran Olahraga,Section 13, 40100 Shah Alam,Selangor Darul Ehsan.For each student, please provide a rating for each category as follow:

1.-Unsatisfactory / very poor

2.-marginal

3.-satisfactory

4.-good

5.-outstanding/excellent

1.Students attendance

2.Participation in departmental / ward activities

3.Students attitude towards work

4.Assessment of medical knowledge and skills

5.Rapport with consultants and support staff

6.Professional behavior

7.Initiative

8.Promptness / work ethic

9.Assessment of elective

10.Other comments

INTERNATIONAL MEDICAL SCHOOLMANAGEMENT AND SCIENCE UNIVERSITYGUIDELINES FOR SUPERVISORS

Your Role

1. Any academic member of the faculty is eligible to be the elective supervisor.

2. The name of a replacement supervisor or additional co-supervisor must be given to the Elective Posting Committee before commencement of the Elective Posting. This is necessary in the event, the supervisor is not around during the course of the elective.

3. The supervisor is responsible to monitor the progress of the project and the distribution of responsibilities among members of the group.

4. The supervisor will advise the student in writing the report and guide the student during the project, preparation of the manuscript and also the poster presentation.

5. The assessment of the students performance must be submitted to the Elective Posting coordinator on week 5 of year 5.

Elective Program Evaluation1. The evaluation is divided into two parts:

a. Assessment of individual student

b. Assessment of group poster presentation

2. The assessment of the students is done by the respective project supervisor.3. The assessment of poster presentation will be performed by a group of selected members of the faculty as decided by the Elective Posting Committee.

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Elective Posting_IMS.doc