eGovernment with ECM

© ELO Digital Office GmbH

eGovernment with ECM Strategies & Possibilities

Karl Heinz Mosbach, CEO



Workflow

Availability of Information

Applications ECM

Databa

ses

E-Mails

Host

Printer

Fax

Scanner


Modular and Flexible

Barcode-/Form

Identification

Fulltext / OCR

COLD-XMLImport

ERPArchiv Link

BackupServer

Click & ViewArchive Access

MobileReplication

E-mailIntegration

IDEA Interface

Multi CAD

DigitalSignature

Internet Gateway

Workflow

DMS

Archive


ELOELOenterpriseenterpriseELOELOprofessionalprofessionalELOELOofficeoffice

- „Out of the Box“Product

- Entry-level-solution- Bundle Product for

Hard- and Software - Example HP,

Microsoft etc.

- Client/Server Architecture

- Windows-Platform- Modular

configuration- Easy to install- Low administration

costs

- Java –Technology (J2EE, SOAP)

- Platform independent(Win, Unix, Linux, Sun Solaris

- Application Server,SOA- Portal Integration- Client enabled- Hosting-System- High Scalability

ELO – Product Strategy


ELO Enterprise Architecture

Index Database

Document Store

Secure Database

Fulltext Database

Workflow Database

…

Infastructure: WIN 2000 Server, LINUX, UNIX, MS-SQL, Oracle …

Document Manager

…Appl. Server

Security Server

Fulltext- Server

Workflow Manager

Render- Engine

ELO API / Indexserver

HTTP/HTTPS/ SOAP --- HTML Documents … Render Engine

HTTP Access --- XML Documents …

ELOprof. Client

JAVA Client

WEB- Browser

.net- Appl.

XML- DOC Importer

COLD- Service

SAP Archive Link

Lotus Notes Connect

Server-servicesClient-services

… …

…

…


ELO FS

„Normal“ Network drive:Drag & DropCopy & PasteSSO

Directly in Explorer (no separate window)

IndexingAuthorisationsVersion historyEtc.

Show/Hide


Lufthansa Service Portal


Information Portal with ELO WCM

Highligts:Highligts:

easy to useeasy to use

FullFullyy integrated in ELOintegrated in ELO

Nothing newNothing new to to learnlearn


VollstVollstäändige Tabelleninhaltendige Tabelleninhalte

CreditorCreditor

Invoice recipientInvoice recipient

Invoice numberInvoice number

Invoice date ... etc.Invoice date ... etc.

VollstVollstäändige Tabelleninhaltendige Tabelleninhalte

After Tax AmountAfter Tax Amount

Before Tax AmountBefore Tax Amount

Various VAT rVarious VAT raatestes

Total sum ... etc.Total sum ... etc.

Field Field informationeninformationen

Fiel

dFi

eld

Fiel

dFi

eld

Fiel

dTa

ble

Tabl

e

ExtractionExtraction

ExtractionExtraction

Automated Field Extraction


Finishing processFinishing process

ExportExport

CaptureCapture

Inventory and Order dataInventory and Order data

ImportImport

FaxFax--ServerServer

MailMail--ServerServer

ScannerScannerPapierPapier

FaxFax

EE--MailMail

ElektronischeElektronische DokumenteDokumente

Classification & ExtractionClassification & Extraction HandoverHandover

ArchiveArchive

WorkflowWorkflow

DatabaseDatabase

SAPSAP

Automated In-box Processing

Automatic Automatic Analysis Analysis

and Processingand Processing


ELO SAPLink: ELO Integration in SAP Portal


Archiving of Email and ERP Data

Tiff/PDF-Process and Archiving

Archive


Aspects of Email Management

System AspectsSystem Aspects -- Reduction of data volume of the MailReduction of data volume of the Mail--ServerServer-- Increasing performance with EIncreasing performance with E--Mail databaseMail database-- Avoiding of redundancies and dublets Avoiding of redundancies and dublets

Compliance RequirementsCompliance Requirements -- Compliance of legal requirements for ECompliance of legal requirements for E--MailMail archiving and usagearchiving and usage

Business ProcessesBusiness Processes -- ActivityActivity--related Email Managementrelated Email Management -- Automated Processes Automated Processes

Knowledge ManagementKnowledge Management -- Supported by highly productive researches and Supported by highly productive researches and analysing functions analysing functions


Automated Classification

ELO Archive

Mail-System

Format Conversion

Signature

Optimal Virus- Scan

Editing modules can be integrated to the process Editing modules can be integrated to the process

Serverbased Automation


Java, J2EEJava, J2EEJava, J2EE

XMLXMLXMLWEB 2.0WEB 2.0WEB 2.0 PK7, digital SignaturePK7, digital SignaturePK7, digital Signature

BEA-, IBM-, SAP-,Tomcat- Application.

BEABEA--, IBM, IBM--, SAP, SAP--,Tomcat,Tomcat-- Application.Application. WEB-ServicesWEBWEB--ServicesServices FDAFDAFDA

PDF/APDF/APDF/A HTTP-SOAPHTTPHTTP--SOAPSOAP SOAXSOAXSOAX

ProgrammingProgramming InterfacesInterfaces ComplianceCompliance

GDPdUGDPdUGDPdUSOA*SOA*SOA*

ELO Standards


ELO RepositoryELO Repository

Application ServerApplication Server

ServiceService--InterfaceInterface

ELO IndexELO Index--ServerServer

ArchivArchiv

ArchiveArchive

DMSDMS

DocumentsDocuments

CaptureCapture

DBDB--InformationInformation

WorkflowWorkflow

Access ProtectionAccess Protection

Process Step 2Process Step 2 Process Step 3Process Step 3Process Step 1Process Step 1

Service + Service + Business LogicBusiness Logic

Process LogicProcess Logic

SOA: Functionality as Business Process Service


E-Mail Solution Bundle

ELO XC &ELO XC & Microsoft Exchange 2007Microsoft Exchange 2007

Launch: 7th February 2007Launch: 7th February 2007


Office-Power-Packet

ELOoffice 7.0 &ELOoffice 7.0 & Microsoft Office 2003 SBEMicrosoft Office 2003 SBE

Launch: September 2006Launch: September 2006

For Smaller CompaniesFor Smaller Companies


ELO & SharePoint


SharePoint ServerSharePoint Server

ELOenterpriseELOenterprise

•• PortalPortal•• WebsiteWebsite•• CollaborationCollaboration•• Web Access for ApplicationsWeb Access for Applications•• Intranet & ExtranetIntranet & Extranet

•• WorkflowWorkflow•• Central RepositoryCentral Repository•• Capturing & ClassificationCapturing & Classification•• EE--Mail ArchivingMail Archiving•• Mobile Client AccessMobile Client Access•• Branch Office ReplicationBranch Office Replication•• High Performance BackHigh Performance Back--EndEnd

••Document WorkspaceDocument Workspace••Microsoft Office IntegrationMicrosoft Office Integration

Information AccessInformation Access

Information ManagementInformation Management

New Sharepoint IntegrationNew Sharepoint Integration

ProjectProject-- and Support from ELOand Support from ELO


MSIM BPA DCM config doc

DCM SMS Package

.net framework 1.1

Data source dll

BPA core engine (wrapped in a

cmd line wrapper)

Installer (SMS program)

MSIM BPA DCM config doc

DCM SMS Package

.net framework 1.1

Data source dll

BPA core engine (wrapped in a

cmd line wrapper)

Installer (SMS program)

SMS Agent executing SMS Agent executing DCM solutionDCM solution

Data, ReportsData, Reports

ConsolidationConsolidation

CRMCRM

DCM Compliance report by CollectionDCM Compliance report by Collection

Windows 2000 Advanced Server (1) SP2 MS05-005 Windows 2000 Advanced Server 2.2.2

MS05-006

Operating System (Count) Service Pack Level Hotfixes Manifest Name

All OS GroupingsDesired Configuration Monitoring Solution Report

Windows 2000 Advanced Server (5) SP1 MS05-005 Windows 2000 Advanced Server 2.1.1

Unknown (97) Unknown Unknown No Manifest

Windows Server 2003 Standard (1) SP1 MS05-005 Windows 2003 Server Standard 3.0.1

Report Date: MM/DD/YY HH:MM:SS

DCM Authoring ToolDCM Solution Authoring Tool

Applications, Applications, DocumentsDocuments

ArchiveArchive

PortalPortalDMSDMS

ECM as central ECM as central Data repositoryData repository

Trend: Centralised Data Archiving


Thank you for your Attention



• Fulltext search in scanned document


• Virtual File System archive access


• Electronic signing in full client