U.S. Department of Agriculture eGovernment Program March 27, 2002 eGovernment Working Group Meeting Chris Niedermayer, USDA eGovernment Executive

U.S. Department of Agriculture

eGovernment Program

March 27, 2002

eGovernment Working Group Meeting

Chris Niedermayer, USDA eGovernment Executive

2

U.S. Department of Agriculture eGovernment Program

Welcome

Briefing Topics

Guest Speaker – Capital Planning & Investments

Agency Updates

Tactical Planning

Q & A

Next Steps and Wrap-up

Agenda

3


EGWG Briefing Topics

• Past Briefings: Universal Telecommunications Network (UTN) — February 13 Export.gov (Quicksilver) — February 20 eEligibility (Quicksilver) — February 27 Geospatial One Stop (Quicksilver) —March 13 Integrated Acquisition System (eProcurement) — March 13

• Today’s Briefing: Capital Planning and Investment (CPIC)

• Planned Briefings: Additional USDA-related Quicksilver initiatives Cyber Security Enterprise Architecture GPEA/Paperwork Reduction Act

4


Agenda

Welcome

Briefing Topics


Agency Updates

Tactical Planning

Q & A


5


Guest Speaker

IT Capital Planning at USDA

Gregory Parham,

Associate CIO

Information Resources Management

6


IT CAPITAL PLANNING

The CPIC is a structured, integrated approach to managing IT investments. It ensures that all IT

investments align with the USDA mission and support business needs while minimizing risks and maximizing

returns throughout the investment’s life cycle.

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IT CAPITAL PLANNING

Legislative Background and Associated Guidance

Clinger-Cohen Act of 1996

OMB Circular A-130

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IT GOVERNANCE STRUCTURE

The Secretary of Agriculture/Deputy

Secretary

The Executive IT Investment Review BoardExecutive Work Group

Chief Information Officer

“USDA IT Leadership”CIO & Agency IT Leaders

IT Management Advisory Council

Cyber Security Advisory Council

Telecommunications Advisory Council

Internal

CFO, IG, Budget,Procurement

External

OMB, GAO, CIO Council, Vendors,

9


IT CAPITAL PLANNING

Investment Technology Budget Overview

USDA’s portfolio of IT investments totals over $1.2 billion annually since FY 2000

35 investments considered major for FY 2003

50+ investments considered major for FY 2004, including eGov “Smart Choices”

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IT CAPITAL PLANNING

1,259 1,322

1,511

1,684

$0

$200

$400

$600

$800

$1,000

$1,200

$1,400

$1,600

$1,800

$ in

Mill

ions

FY 2000 FY 2001 FY 2002 FY 2003

Fiscal Year

Total IT Budget

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SCOPE/THRESHOLDS FOR MAJOR IT INVESTMENTS

Major IT systems meet at least one of the following criteria:

• Total life cycle costs greater than $50 million

• Significant multiple-agency impact

• Mandated by legislation or executive order, or identified by the Secretary as critical

• Common infrastructure

• Department strategic or mandatory-use system, or

• Significantly differs from or impacts on the Department infrastructure, architecture, or standards guidelines

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CPIC 5-PHASE PROCESS

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• Mission

• Secretarial/Administration Priority

PRE-SELECT

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SELECT

• Mission

• Risk

• ROI

• Security

• Enterprise Architecture

• Telecommunications


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CONTROL

• Risk

• Cost

• Schedule

• Performance

• Security




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EVALUATE

• Post-Implementation Review

• Security



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STEADY-STATE

• Mission

• Cost

• Performance

• Security



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IMPORTANT DATES

EVENT WHO WHEN

EWG “Watch List” Meeting* EWG April 9 Pre-Select/Select/Control Phase Major Investment Proposals Due to OCIO

Agencies April 30

Issue IT Budget call memo OCIO May 15 OCIO Assessments of Pre-Select/Select/Control Major IT Investments Proposals Provided to Agencies

OCIO May 24

Comments From Agencies Due to OCIO Agencies May 31 Evaluate/Steady-State Phase Major Investment Proposals Due to OCIO

Agencies May 31

Pre-Select/Select/Control Phase Major Investment Proposals to Executive Working Group (EWG)

OCIO June 6

EWG Meeting on Major Investments* EWG June 26 EWG Recommendations Submitted to the EITIRB

OCIO July 1

EITIRB Major Investment Decisions EITIRB July 12

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IMPORTANT DATES

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Agenda

Welcome

Briefing Topics


Agency Updates

Tactical Planning

Q & A


21


Agency Updates

• Short (30 Second) updates on new or interesting eGovernment-related items in your agency (not tactical plan-related) that your EGWG peers would benefit from knowing. New best practices/lessons learned New eGovernment applications or systems coming on-line

(important milestones reached)—for example, USDA redesign, Service Center eFILE requirements, etc.

Positive stories of how eGovernment is working in your agency Awards won Actions taken/initiatives started (e.g., Section 508 efforts in

NRCS, CyberSeniors/Teens in CSREES, etc. ) Resources others might find of use

22


Agenda

Welcome

Briefing Topics


Agency Updates

Tactical Planning

Q & A


23


Agency Tactical Plans:Progress & Status Update

First drafts received from 13 agencies Very high quality,

represent a lot of hard work

Comments on first drafts returned earlier this week

Complete draft due March 29 (Friday)

Initial MeetingeGov TeamAttended?

Sections 1-4 Complete

Rough DraftComplete

eGov Team Comments

Final Draft Due

eGov Team Comments

Submit Final Draft

Due Date 3/6/2002 N/A 3/6/2002 3/15/2002 3/22/2002 3/29/2002 4/5/2002 4/12/2002FFASFSAFAS Y YRMA Y Y

FNCSFNSCNPP

NREFS Y YNRCS Y Y

MRPAPHIS Y YGIPSAAMS Y Y

FSIS Y Y

RDRBSRHSRUS

REEARS Y YCSREES Y YERS Y YNASS Y Y

DA

OfficesOCOCE Y YOCIOOCFOOES Y YOIG

Agency Tactical Plan Schedule

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Agency Tactical Plans:Common Trouble Spots

Information collections ‘Information collections’ in the tactical plans refer to collections of

information from the public regulated by the Paperwork Reduction Act

Each PRA-regulated information collection has an 8 digit control number issued by OMB; control numbers for USDA begin with 05. Example OMB Control Number: 0505-1234

PRA information collections are important because they are also the set of transactions that GPEA requires be electronically enabled by 2003.

Financial information Part A of section VI requires no additional calculations; it is simply

a summary of the budget information presented in section V. Part B (current IT spending by stakeholder group) is

understandably difficult; if you cannot reasonably acquire this information, make estimates based on your agency’s current or recent IT budget/spending information.

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Agency Tactical Plans:Common Agency-Specific Initiatives

• In addition to linkages with the Department’s eGovernment Strategic Plan, many agencies had similar agency-specific initiatives

• Agencies may wish to take advantage of these similarities to integrate their initiatives, or to simply collaborate and share knowledge.

• Common initiatives include:

Extranets Commodity data/market news Telecommunications/infrastructure

• Additional commonalities may become apparent as agency plans become more complete

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Agenda

Welcome

Briefing Topics


Agency Updates

Tactical Planning

Q & A


27


Questions and Answers

????

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Welcome

Briefing Topics


Agency Updates

Tactical Planning

Q & A


Agenda

29


Next Steps & Wrapup

PDA Redrawing

Complete final draft of Agency Tactical Plan by Friday, March 29 and submit to eGovernment mailbox

• Remember to submit eGovernment baseline with Tactical Plan (since it is an appendix to the plan)

1/2-day Business Case Seminar by OMB including Mark Forman on April 10th and April 11th hosted at USDA

We continue to welcome your contributions to and suggestions about the eGovernment Web site, including news, agency highlights, Guidebook resources, etc.

Next meeting: Wednesday, April 10, 2002 in Room S-107

Thanks for all your effort

Documents

U.S. Department of Agriculture eGovernment Program March 27, 2002 eGovernment Working Group Meeting Chris Niedermayer, USDA eGovernment Executive