EDOGElectronic Distribution of General Ledger Data

Why is EDOG important?Keep track of spendingCross-check recordsLook for anomaliesSet budgets for events, etc.

EDOG(Electronic Distribution of General Ledger Data)

Go to: https://finance.vanderbilt.edu/ebiz/

Click on the eDog link Log in with your VUnet id and password

EDOG Homepage

Monthly Accounting Reports Select your organization from the “Low-

Level Center” box Choose the fiscal year you want to view

from the dropdown menu Choose the month (“report period”) you

want to view Choose MD90B Center Fund Balance

Report from the “Available Reports” box Click Submit

Monthly Accounting Report

Monthly Accounting Report In your monthly accounting report, there

are two lines you will find helpful—TOTAL FUND BALANCE and STUDENT FEES.

The Total Fund Balance is how much money you organization had in its account at the end of that particular reporting period.

Student Fees is your AcFee money.

Monthly Accounting Report

Detailed Transaction Data How to access Detailed Transaction Data: Select your organization from the “Low-Level Center”

box Choose the fiscal year you want to view from the

dropdown menu Choose the month or months (“report period”) you

want to view Select “Download to Excel” under “View or Download” Select which columns you want to include in your

report Suggested columns to keep: Center #, Account #,

Account Name, Effective Date, Posted Journal Amount, Journal ID, Trans Description, Expanded Trans Descr, and Journal Source

Click submit

Detailed Transaction Data

Detailed Transaction Data

Once in excel, the information must be pared down Sort the data by “Account Number” Delete all rows with account numbers

that begin with 1, 2, 3, or 9 (They are not relevant for your purposes,

they just track movement of funds in the Vanderbilt system)