e-Safety Policy & Internet Usage Policy 2019-20 … · The Internet is an essential element in 21st century life for education, business and social interaction. The school has a duty

Eastrington Primary School - E-Safety Policy

e-Safety Policy & Internet Usage Policy

2019-20

Date of next review: Autumn 2020

Policy to be read, reviewed and monitored in conjunction with:

a) School Staff & Volunteer Code of Conduct: Safe Schools, Safe Children, Safe Staff b) Other policies as specified below:

Computing Policy

Bullying

Other Safeguarding policies

Headteacher: Heidi Gallagher

Chair of Governors: Alvin Fernandes

e-safety coordinator: Caroline Butterwick


e-Safety And Internet Usage

e-Safety encompasses internet technologies and electronic communications such as mobile phones and wireless technology. It highlights the need to educate children about the benefits and risks of using new technology and provides safeguards and awareness for users to enable them to control their online experiences. Teaching and learning Why Internet use is important? The Internet is an essential element in 21st century life for education, business and social interaction. The school has a duty to provide students with quality Internet access as part of their learning experience. Internet use is a part of the statutory curriculum and a necessary tool for staff and pupils. Many pupils will access the internet outside school and will need to learn how to evaluate online information and to take care of their own safety and security. How Does Internet Use Benefit Education? Benefits of using the internet in education include: • access to world-wide educational resources including museums, libraries and art galleries • rapid and cost effective worldwide communication • inclusion in the National Education Network which connects all UK schools • educational and cultural exchanges between pupils worldwide • access to experts in many fields for pupils and staff • professional development for staff through access to national developments, educational materials and effective curriculum practice • collaboration across support services and professional associations • improved access to technical support including remote management of • networks and automatic system updates • exchange of curriculum and administration data with the Local Authority • access to learning wherever and whenever convenient • greatly increased skills in Literacy Pupils will be taught how to evaluate Internet content Pupils will be educated in the effective use of the Internet in research, including the skills of knowledge location, retrieval and evaluation. Pupils will be taught how to acknowledge the source of information and to be aware of copyright when using Internet material in their own work.


How Can Internet Use Enhance Learning?

The school internet access is designed expressly for pupil use and includes filtering appropriate to the age of our pupils

Children will be taught what internet use is acceptable and what is not and given clear objectives for internet use

Internet access will be planned to enrich and extend learning activities

Staff will guide pupils in online activities that will support learning outcomes planned for the pupils’ age and maturity

Good Habits e-Safety depends on effective practice at a number of levels:

Responsible ICT use by all staff and pupils; encouraged by education and made explicit through published policies.

Sound implementation of E-safety policy in both administration and curriculum, including secure school network design and use.

Safe and secure broadband from the provider including the effective management of content filtering.

Dangers To Consider Some of the dangers children may face include:

Access to illegal, harmful or inappropriate images or other content

Unauthorised access to/loss of/sharing of personal information

The risk of being subject to grooming by those with whom they make contact on the internet

The sharing/distribution of personal images without an individual’s consent or knowledge

Inappropriate communication/contact with others, including strangers

Cyberbullying

Access to unsuitable video/internet games

An inability to evaluate the quality, accuracy and relevance of information on the internet

Plagiarism and copyright infringement

Illegal downloading of music or video files

The potential for excessive use which may impact on the social and emotional development and learning of the young person.

As with all other risks, it is impossible to eliminate those risks completely. It is therefore essential through good educational provision to build pupils’ resilience to the risks to which they may be exposed, so that they have the confidence and skills to face and deal with these risks. Pupils must be responsible for their own behaviour on the internet, just as they are anywhere else in the school. This includes the materials they choose to access, and the language they use.


Managing Internet Access Information system security School ICT systems capacity and security will be reviewed regularly, through discussions as a staff and with the schools ICT technician. E-mail At present school does not provide children with their own approved e-mail account but as we develop the ICT within school this is something which may be introduced. Pupils are not permitted to log onto private e-mail accounts in school time. In exceptional circumstances and with consent from parents, pupils may be permitted access under full supervision. Published content and the school website The contact details on the website should be the school’s postal address, e-mail address, telephone number and fax number. Staff or pupils’ personal information will not be published. Publishing pupil’s images and work Permission from parents/carers will be obtained before using photographs of their children in accordance with GDPR regulations. Pupils’ full names will not be used anywhere on the website, particularly in association with photographs. Social networking and personal publishing Access to social networking websites is blocked / filtered by the Local Authority Internet Provider. Pupils and parents will be advised that the use of social networking spaces outside school is inappropriate for primary aged pupils and the legal age to hold accounts on many such as YouTube or Instagram is 13 years old. This will be through on-site meetings and newsletters sent home. Pupils are advised never to give out personal details of any kind which may identify them or their location. Pupils are advised not to place personal photos on any social network space In the event that social networking sites are used: Pupils are advised on security and encouraged to set passwords, deny access to unknown individuals and instructed how to block unwanted communications.


Pupils are encouraged to invite known friends only and deny access to others Managing filtering The school will work with the Internet Service Provider (if necessary) to ensure systems to protect pupils are reviewed and improved. If staff or pupils discover an unsuitable site, it must be reported to the E-Safety Coordinator and logged immediately using the school’s I.C.T. Incident Report Log. Managing emerging technologies Emerging technologies will be examined for educational benefit before use in school is allowed. Mobile phones and wearable technology should not be brought into school by pupils, except with the prior agreement of the head teacher. In no circumstances will they be used during lessons or formal school time. The sending of abusive or inappropriate text messages is forbidden. Use of Communication and Information Technology In School A wide range of rapidly developing communications technologies has the potential to enhance learning. The table in Appendix C shows how the school currently considers the benefit of using these technologies for education outweighs their risks / disadvantages. Authorising Internet access All staff must read the ‘Use of the Internet Policy’ and the ‘Use of Email Policy’. A copy of these documents can be found in the e-Safety File, which is located in the staff room. At Key Stage 1, access to the Internet will be by adult demonstration with occasional directly supervised access to specific, approved on-line materials. Assessing risks In common with other media such as magazines, books and video, some material available via the Internet is unsuitable for pupils. The school will take all reasonable precautions to ensure that users access only appropriate material. However, due to the international scale and linked nature of Internet content, it is not possible to guarantee that unsuitable material will never appear on a school computer. The school cannot accept liability for the material accessed, or any consequences of internet access. However, through careful planning and the setting-up of resources, the risk should be greatly reduced. If staff or pupils discover unsuitable sites, the URL, time and content must be reported to the E safety coordinator and network manager who will investigate and take appropriate action, liaising with broadband provider if necessary


The school will audit I.C.T. provision to establish if the e-safety policy is adequate and that its implementation is effective. The e-safety coordinator will complete a quick self-audit each time this policy is reviewed to help the senior leadership team (SLT) assess whether the e-Safety basics are in place, see Appendix D. Handling E-safety complaints Complaints of Internet misuse will be dealt with by the e-safety coordinator or Headteacher. Any complaint about staff misuse must be referred to the Head Teacher. Complaints of a child protection nature must be dealt with in accordance with school child protection procedures. Any other complaints will be dealt with through the school’s complaints policy Staff should make the E-Safety Co-ordinator aware of any concerns. Communications Policy Introducing the E-safety policy to pupils E-safety rules will be posted in all networked rooms and discussed with the pupils at the start of each year. They will be referenced regularly throughout the year. Pupils will be informed that network and Internet use will be monitored. Staff and the e-Safety policy All staff, including teachers, supply staff, classroom assistants and support staff will be provided with the schools e-Safety Policy and its importance explained through e-Safety training. Staff should be aware that Internet traffic can be monitored. Discretion and professional conduct is essential. Enlisting parents’ support Parents’ attention will be drawn to the School E-Safety Policy in newsletters and at specific meetings (detailed earlier). Failure to Comply Failure to comply in any way with this policy will be considered a serious risk to health & safety and all incidents of non-compliance will be investigated. Communication of E safety And Internet Usage Policy Pupils


• During the Autumn term of Foundation Stage 2 pupils will be issued with an Acceptable Use Agreement (see appendix B) which, with support from parents / carers, pupils will sign and return it to school. • Rules for internet access will be posted in all classrooms • Pupils will be informed that internet use will be monitored • Pupils will be reminded of E safety rules regularly – especially when using the internet Staff

All staff will be given the e-safety Policy and its importance explained

Staff will sign an Acceptable Use Agreement, see appendix A.

Staff should be aware that internet traffic can be monitored and traced to the individual user. Discretion and professional conduct is essential.

Parents

Parents’ attention will be drawn to the E-safety Policy in newsletters and the school website

Parents will be able to read the Pupil Acceptable Use Agreement via the school website, see Appendix B.


Appendix A - Staff and Governor Acceptable Use Agreement

This document has been produced to ensure all staff and governors within Eastrington Primary School are aware of the professional responsibilities when using Information Communication Technology (ICT) equipment and systems. Personal Responsibilities You are responsible for your behaviour and actions when carrying out any activity which involves using ICT equipment and Information Systems in school or any other locations including use at home. ICT equipment and associated technologies include all facilities / resources that may be used to access the school network and internet as well as standalone devices with digital storage including tablets, mobile phones, cameras etc.

When using the school’s ICT equipment and Information Systems, I have understood and will

comply with the following statements. Any areas I am unsure of can be explained in greater detail

by contacting the Computing Coordinator or E-safety Coordinator.

• I have read and understand my personal responsibilities in relation to the use of ICT

equipment detailed in this policy.

• Any usernames and passwords issued to me will be kept secure. I will not allow other

people to use my account for access to the Internet or other systems. I will not leave my

workstation unattended and if I suspect a breach of my personal security I will report it to

the e-safety coordinator.

• I will seek the consent of the e-safety coordinator prior to the use of any new technology

which I bring into school including but not limited to laptops, computers, mobile devices,

software & cloud based services.

• I will not search for, download, upload or forward any content that is illegal or that could be

considered an offence by another user. If I encounter any such material I will report it

immediately to the e-safety coordinator.

• A professional and proactive approach should be taken to assessing the educational and safe

content of any online resources I have included in my schemes of work prior to the lesson

being taught. This should be carried out on an annual basis if reusing material.

• I will not attempt to bypass any filtering or security systems put in place by the IT

department. I will only use school issued devices including laptops, tablets, cameras

removable media and phones; when taken off site they will be secured in accordance with

schools data protection policy / guidelines.


• I understand my personal responsibilities in relation to the data protection act and the

privacy and disclosure of personal and sensitive confidential information.

• I will notify the e-safety coordinator and secure any equipment taken off site for School

trips.

• I accept that only encrypted portable storage devices (flash drives / cards) can be used. I will

ensure that any personal or sensitive information taken off site will be on this device and I

will not attempt to save this information on any other unapproved device.

• Any information which I create from other information systems which could be deemed as

personal or sensitive will be stored internally on the school network or if to be taken offsite

will be stored on an approved device ( for example spreadsheets exported from SIMS or

pupil photographs exported from SIMS).

• I will not download or install any software from the Internet or any other media which may

compromise the school network or security of information without prior authorisation from

the IT-Manager.

• I will return any school ICT equipment or software once they are no longer required. It is my

responsibility to return all equipment when my employment with the school is over.

• I understand that the use of computer systems without permission or for inappropriate

purposes could constitute a criminal offence under the computer misuse act 1990 and

breaches will be reported to the appropriate authorities.

• I understand that my files, school e-mail communications and Internet activity may be

monitored and checked at all times including when using the school device at home to

protect my own and others’ safety; action may be taken if deemed necessary to safeguard

me or others.

• I understand that if I do not follow all statements in this AUP and in other school policies

relating to the use of ICT equipment, I may be subject to disciplinary action in accordance

with the school's established disciplinary procedures.

Social media

• I must not talk about my professional role in any capacity when using personal social media,

common examples being Facebook, Twitter and YouTube.

• I will not use social media tools to communicate with current or former pupils under the age of 18.

• I will not use any social media tools to communicate with parents about school matters.


• I will set and regularly maintain my profile on social network sites to be of maximum privacy and give access only to known friends. Assistance with privacy settings is available from the Computing Coordinator and e-safety coordinator.

• If I experience any derogatory or slanderous comments relating to the school, colleagues or

my professional status, I must notify the e-safety coordinator immediately.

Digital Content

• I will demonstrate professional safe and responsible behaviour when creating, using and storing digital images, video and sound within school. All pictures must be stored on the school server for central storage and administration and not stored on personally owned devices.

• I will only use school equipment to create digital images video and sound unless personal equipment has been approved by the e-safety coordinator.

• No pupil images or video resources will be published on the school website without the

permission of parents. An overview of parental consent is available from the school office for staff.

• When searching for images video or sound clips I will ensure that I or any pupils in my care

are not in breach of any copyright law.

• I will model safe and responsible behaviour in the creation and publishing of online content including e-mail.

Learning and Teaching

• I will support and promote the school e-safety policy at all times. I will model safe and responsible behaviour with pupils when using ICT to support learning and teaching.

• I will ensure that I am aware of my individual responsibilities relating to the safeguarding of

children within the context of e-safety and know what to do in the event of misuse of technology by any member of the school community.

• I understand the importance of respecting and acknowledging copyright of materials found

on the internet and will model best practice in the creation of my own resources at all times.

Email

• I will use my school email address for all correspondence with staff or other agencies and I understand that any use of the school email system will be monitored and checked. I will not communicate directly with Parents or issue my email address to them.

• Communication between staff and members of the wider school community should be

professional and related to school matters only.


• I will ensure that any posts made on websites or via electronic communication, by either myself or the pupils in my care, will not damage the reputation of my school.

• I will take care in opening any attachments sent by email. I will only open emails and

associated attachments from trusted senders.

• Emails sent to external organisations will be written carefully and when I feel it necessary, I will carbon copy (cc) the Headteacher or another suitable member of staff into the email.

• I will ensure that I manage my email account, delete unwanted emails and file those I need

to keep in subject folders.

• I will access my school email account on a regular basis to ensure that I respond in a timely manner to communications that require my attention.

Mobile phones, wearable technology and devices

• I will ensure that my mobile phone and any other personally-owned device is stored safely

and only accessed in an emergency during working hours.

• I will not contact any parents or pupils on my personally-owned device unless there is an emergency situation.

• I will not use any personally-owned mobile device to take images, video or sound recordings

unless agreed with a member of the Senior Leadership Team and removal and storage procedures are adhered to as outlined in the Digital Content section of this document.

• I will ensure that any device brought into School will be protected by a security pin.

• I will not use wearable technology during working hours to do anything other than tell the

time. If I find that it is causing a distraction during working hours I will immediately activate the ‘Do not disturb’/’flight mode.’ During working hours I will disable any ability for the device to take photos, record sound or images.

School issued iPad

• When using the iPads I will adhere to the rules outlined in this document for Internet use

and the storage of still and moving images.

• In the case of theft, loss or damage I will report this immediately to the e-safety Coordinator or Computing Coordinator.

• Any damage to the iPad will be covered by the School providing the equipment is in the case

it was issued in. I will be held personally accountable if damaged without the protective case on.


Information Communication Technology Staff & Governor

Acceptable Use Policy

Agreement I have read and understand all of the listed points in the Information Communication Technology Staff Acceptable Use Policy. I understand that if I fail to comply with this Acceptable Use Policy agreement, I could be subject to disciplinary action.

Staff / Governor Name:

Signed:

Date:

Please return this page to the e-safety coordinator


Appendix B – to be issued in Autumn Term of Foundation Stage 2 Pupil Acceptable I.C.T. Use Agreement / e-Safety Rules Dear Parent/Carer As part of pupils’ curriculum enhancement and the development of I.C.T. skills, we provide supervised access to the Internet in school. I.C.T and access to the Internet is a valuable aid to learning and we want to ensure that it is used safely. Below is a list of the school’s rules for ‘Responsible Internet Use’, in-line with the e-safety Policy. We ask that at a time convenient to you, you discuss the rules with your child – and their importance – and return the completed slip to school. .

I will make sure that all I.C.T. contact with other children and adults is responsible.

I will not deliberately look for, save or send anything that could be unpleasant or nasty. If I accidentally find anything like this I will turn off my monitor and tell my teacher immediately.

I will not give out my own details such as my name, phone number or home address.

I will not arrange to meet someone unless this is part of a school project approved by my teacher and a responsible adult comes with me.

I will be responsible for my behaviour when using I.C.T. because I know that these rules are to keep me safe.

I will only access my own file and not access other people’s work.

I know that my use of ICT can be checked and that my parent/carer contacted if a member of school staff is concerned about my E-Safety.

If you have any questions, please don’t hesitate to contact me. E-Safety meetings for parents will be taking place later in the academic year. Yours sincerely, Mrs C Butterwick E-Safety Co-ordinator ---------------------------------------------------------------------------------------------------------------- Pupil Acceptable I.C.T. Use Agreement / E-Safety Rules Name of child ……………………………………..……………Class………………………………………Date………….. We have discussed this and my child agrees to follow the E-Safety rules and to support the safe use of I.C.T. at Eastrington Primary School. Parent/ Carer Signature ………………………………………………… Childs Signature..................................................................................


Apendix C Use of Communication and Information Technology In School A wide range of rapidly developing communications technologies has the potential to enhance learning. The following table shows how the school currently considers the benefit of using these technologies for education outweighs their risks / disadvantages:

Staff and other adults Pupils Communication technologies

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Mobile phones and wearable technology may be brought into school

* *

Use of mobile phones and wearable technology in lessons

* *

Use of mobile phones and wearable technology in social time

* *

Taking photos on mobile phones or wearable technology

* *

Use of handheld devices i.e. iPads * *

Use of personal email addresses in school, or on school network

* *

Use of chat rooms/facilities on school equipment

* *

Use of instant messaging on school equipment

* *

Personal use of social networking sites on school equipment

* *


Appendix D E safety Audit This quick self-audit will help the senior management team (SMT) assess whether the e-Safety basics are in place. Has the school an e-safety Policy? Yes

Date of latest update: November 2019

The Policy was agreed by governors on: November 2019

The Policy is available for staff at: Document on staff shared files School website e-Safety folder

And for parents at: School website

The designated Child Protection Teacher/Officer is: Mrs. H. Gallagher

The E-safety Coordinator is: Mrs. C. Buterwick

The E safety Governor is: Mrs. C. Goodwin

Has E-safety training been provided for both pupils and staff?

Yes – pupils receive regular e-Safety lessons as part of the computing curriculum and themed days such as Safer Internet Day Staff receive annual training from a CEOP ambassador

Do all staff sign an Acceptable Use Policy on appointment?

Yes, governors will also be asked to do this also

Do children sign an agreement about responsible IT use? Are parents sent a copy of that?

Yes, these are also available on the school website. Pupils will be issued with an agreement (see appendix B) in the Autumn Term of Foundation Stage 2.

Have school E safety rules been set for pupils? Yes

Are these rules displayed in all rooms with computers?

Yes

Internet access is provided by an approved educational Internet service provider and complies with DCSF requirements for safe and secure access

Yes

Documents

e-Safety Policy & Internet Usage Policy 2019-20 … · The Internet is an essential element in 21st century life for education, business and social interaction. The school has a duty