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STANDINGORDER NO. 267/2009

DUTIES AND RESPONSIBILITIES OF POLICE STAFF POSTED ATVARIOUS HOSPITALS

Introduction

1. Police personnel are posted to various hospitals in Delhi for theirround the clock presence to attend to the medico legal cases (MLCs)and to maintain liaison with hospital authorities, which is requiredfrom time to time. This Standing Order contains instructionsapplicable to all police personnel posted at police posts established invarious hospitals.

Aims and Objectives

.2. The aims and objectives of establishing PPs at various hospitals andposting police personnel there are as under:

'. (i) To receive, collate and disseminate promptly all information regardingaccidents; un-natural injuries/deaths, such as burn .cases, deaths/injuries due to bomb explosions, extremist action, 'crimes, i.e. murder,dacoity, robbery, rape, hurt, etc; deaths due to drowning, poisoningand natural calamities, i.e earthquakes, floods, etc. deaths/injuriesdue tolaw and order problems, death, etc. and to maintain a completerecord thereof.

(ii) To inform the concerned police stations in NCT, Delhi and theadjoining districts of other States through PCR.

(iii) To assist the victims/relatives of victims for ensuring timely help andproviding relevant information to them.

(iv). Tokeep aproper record ofMLCsjPost Mortem (PM)cases and to pursue-,with the concerned doctors for their expeditious opinion/ report.

(v) To inform the concerned police station immediately regarding receiptof results of Ml.Cs Zpostmortem Cases.

Rotation of Duties

, ,·3.· The staff shall performduties in three shifts and accordingto availability

of staff. An upper subordinate l/C P.P. shall supervise the working of, the staff under the over all supervision of the ACP/SDPO and SHOconcerned in whose jurisdiction the hospital is situated.

Accommodation

4. Sufficient accommodation shall be got arranged by the Distt. DCsPfor the staff, records and visitors concerned with the help of hospitalauthorities. As far as practicable, the P.P. should be accommodated

,"Jina room near the EmergencyUnit ofthe hospital and shall be provided.furniture/ equipment to make it a reasonably comfortablework place.

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Communication Facilities

5. The P.P. at the hospital shall be provided with telephones from thehospital exchange and a direct telephone/extension of EPABX. Inaddition, hotline facilitywith PCRwould also be provided in importanthospitals.

Maintenance of Phones and Calls Record

6. It shall be the personal responsibility of the l/C PP whowill be eitheran SI or ASI to ensure that these telephones are kept in order andnot misused. Proper record ofall calls received/made indicating date,time, brief of calls, from whom received or to whom made and actiontaken, time etc. relating to all MLCsshall be kept by one of the policepersonnel to be called 'telephone clerk' in a register to be maintainedby him as per Annexure-1.The register shall be checked daily by theI/C P.P. and it shall be his duty to ensure that the register is properlymaintained. The I/C P.P. shall append his signatures with date atthe close of the entries in the said register each day: SHas/ ACsPshall check this fact personally during their visits to hospital' andrecord their observations.

Duties of the staff

7.(i) The staff deployed at the P.P. will ensure that the doctors attendingthe injured/casualties and preparing the MLCsare duly assisted bythe policeinformingthem about the police stationin whosejurisdictionthe incident has occurred and obtain other such details from thevictim and persons accompanying him.

(ii) Information regarding the incident shall be conveyed to the concernedpolice-station in Delhi/neighbouring districts by the quickest possiblemeans and nearby places through PCR.

(iii) The staff -on duty shall keep in their custody all articles pertaining tothe victim and the case. The same shall be handed over to the 1.0.immediately under proper receipt. They shall make a record of sucharticles in a register as per Annexure-II.

(iv] The staff shall take into custody all exhibits, duly sealed by the doctorin heinous' offences such as murder, dacoity, robbery, rape etc. Theyshall hand over the same to the Ia. They shall keep a record of suchdocuments/material in a register as per Annexure-II.

(v) In serious cases where there is some delay in arrival of the 1.a theI/e PP on duty should talk to the victim and try to elicit as much,information as he can about the incident. He should also take initiativein getting the dying decla.ration recorded in the presence ofa doctoron duty, in cases, where the condition of the victim is extremely

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precarious and chances ofhis/her survival are bleak, before the arrivalof local police and the Magistrate. He should have full informationabout the location and ward etc. where the victim is admitted.

vi) On being informed by the CMOabout the discharge or death of thevictim for whom an MLChas been prepared, the l/C PolicePost, shallinform the police station concerned and the nearest kin of the deceasedby the quickest means.

vii) Policepersonnel on duty must acquaint themselves with the topographyand other relevant information relating to the hospital, and the variouswards/ departments.

viii) In case of serious offences like riots, terrorist attacks, bomb blasts ornatural calamities like earthquakes, fire and floods, etc., the policeofficer(s) on duty shall keep a ready record of the injured personsadmitted to the hospital with their names, age, addresses, etc.

ix) . The l/CP.P ..shall ensure that an upto date list of telephone Nos. ofPolice Dept., hospitals and Magistrates who are required to besummoned for recording a dying declaration/inquest, etcvismaintained at the police post.

x) In case ofunconscioua/ unidentified person brought to the hospital,action will be taken as per SO No. 260 relevant to the subject.

xi) In case ofmajor incidents resulting in inflowoflarge number ofvictims,their relatives / well-wishers, etc. and WIP movements, the l/C P.P.at hospital shall request for suitable law and order and securityarrangements through his district DCP..

xii) In case ofbomb blast victims arriving at hospitals, the concerned l/C.P.P. must request for a thorough anti-sabotage check to be organizedto prevent secondary blasts. The hospital premises be got cleaned ofall parked vehicles except those identified as belonging to the Hospitalstaff which also should be got checked.

8. Experience has shown that a number ofD.D. entries/cases registered.in police stations do not get finalized early for want of MLCs/postmartem reports etc. The staff posted in the hospitals do notmaintain a systematic record regarding Ml.Cs/postmortem cases ordo not keep track of these cases and sometimes fail to inform theconcerned 10 though reports/results are ready since long. In orderto cut such delays, l/C P.P. in the hospitals is required to keep properrecord of all Ml.Ca/Postmartem cases and pursue the matter with theconcerned doctors to get their opinion expeditiously. For that purpose,the followingsystem shall be adopted.-

(i) Whenever an injured person is taken to/admitted in a hospital, the. 10 concerned would visit the hospital. In case of death the deadbody would be shifted to the mortuary.

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(ii) Each Police Post at a hospital would have sufficient number of policepersonnel posted in the casualty. It is the responsibility of thesepolice personnel to liaise with the J;1ospitalauthorities for variouspurposes.

(iii) These police personnel would also maintain a register as perAnnexure-III where details of MLCs prepared in the hospital wouldbe entered.

(iv) Whenever an 10. approaches the hospital for getting reports aboutthe nature of injuries, whether simple or grievous, he shall depositthe relevant papers (MLC)with the police personnel posted in thehospital's PP who shall make an entry of the details of the MLCs inthe register and put his initials in the relevant column as a token ofacknowledgement of the MLC. The 1.0. may also (ifhe feels so) obtainthe signature of the concerned police person in PP on the photocopyof the MLCas acknowledgement and record.

(v) It would be the duty of the PP staff to keep in touch with the doctorsand obtain final opinion on MLCs.

(vi) In addition to the PP staff, each district/unit would nominate a HeadConstable or Constable to be in touch with the P.P. staff and collectopinion on MLCspertaining to his district/unit. This Head Constable/Constable would sign in the relevant column of the MLCregister as atoken of having received the report. .

(vii) It would be the duty of the Head Constable/Constable so deputed tosend these reports/opinion to the SHO of the concerned police stationor Officer Incharge or to the concerned 1. O. He would maintain aregister for this purpose as per Annexure-IV.

(viii)'The P.P. staff shall prepare a Monthly Goshwara of pending MLCsonthe first ofeverymonth and send the same to the MedicalSuperintendentof the concerned hospital with a request to expedite the pendingreports. A copy of the same should be endorsed to the district/unitDCP concerned for his information.

(ix) Inspector investigation under the supervision of SHO shall maintaina register for monitoring MLCreports as per Annexure-V.

9. Sometimes followinga death either outside or in hospital, the body issent to the mortuary. While hospitals like AIIMS,Safdarjang, LNJP,DDU, Sanjay Gandhi Memorial, Lady Hardinge, Babu Jagjivan Ram,Lal Bahadur Shastri and G.T.B. hospital have mortuaries attached tothe hospitals, however, the postmortem cases ofthe followinghospitalsare conducted at the mortuaries mentioned below against them:

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(a) Ram Manohar Lohia Hospital(b) Hindu Rao Hospital(c) Aruna AsafAliHospital(d) Sushrut Trauma Centre.(e) St. Stephens Hospital(f) Jassa Ram Hospital(g) Ambedkar Hospital

(h) S.D.N.Hospital, Shahdara

Lady Hardinge HospitalSubzi Mandi Mortuary-do--do--do-LNJPHospitalSanjay Gandhi MemorialHospital.Subzi Mandi Mortuary

10. The staff deployed in hospitals where mortuaries are attached would.also look after the postmortem cases for which a separate registershould be maintained as per Annexure-VI.

11. In case of other mortuaries, the followingaction should be taken:. a) Staff from PP/Lady Harding and Sucheta KirplaniHospital would liaise

with the mortuary at Lady Hardinge Hospital.b) .. One HC/Constable shall be deputed from P.S. CivilLines to manage

the S~ub~z!Mand] Mortuary.Aconstable from P.S./Mangol Puri shall manage the postmortem casesin Sanjay Gandhi Memorial Hospital.

12. The above staff shall perform all the duties of the staff posted at PPs inthe hospitals, as narrated. Every police station/unit should maintaina Post Mortem Register as Annexure-VII.

c)

( .I '~ /" - .....;

13. The hospital wise existing distribution ofwork relating to MedicoLegalCases and Post-Mortemis enclosed at Annexure-VIII & IX respectively.

14. The MLCs and Post Mortem Register should be available with theDuty Officerin Reporting Room. Entries of all injured persons sent tothe hospital either by the Duty Officeror Emergency Officeror by theInvestigating Officeror in any other manner, shall be entered in thatregister and followed up. The Inspector Investigatiori under thesupervision of SHO should check these registers daily and ensureexpeditious receipt of MLC/PMreports.

15. TheACPIiC Sub-Divisionshould gothrough the MLCand postmortemRegisters during his visits to the police stations. He should give hisremarks in both the registers in case of delay in the receipt of reports. and the action taken or required to be taken for expediting the same.

16. Any delay in the receipt of MLC/ postmortem reports should betakenup with the concerned hospital through the district DCP andthe staff of PP of the hospital.

17. Any delay in the receipt ofviscera report should be taken up with theFSL/CFSL by the ACP/DCPconcerned.

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Registers: To be maintained

18. The following registers shall be maintained at every hospital/policestation as per Annexures indicated against each:-

(i) Telephone Calls Register as per Annexure- I(ii) Victims Reception Register as per Annexure-Il(iii) MedicoLegal Cases Register (at hospital) as per Annexure-Ill(iv) MLCsResults Register as per Annexure-IV(v) MLCsMonitoring Register (at P.S) as per Annexure-V(vi) Post Mortem Register (at Hospital) as per Annexure-VI(vii) Post Mortem Register (at Police Station) as per Annexure-VII

This Standing Order supersedes earlier standing order on this subjectissued vide this Hdqrs. No. 21483-560/C&T (AC-II),PHQdated 14.05.2002.

(Yudhbir Singh Dadwal)Commissioner of Police

Delhi

O.B. NO.70/RB/PHQ Dated 9-6-09

No. 11301-11400 /Record Branch/PHQ, dated Delhi, the 9-6-09

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. j

Annexure-I

TELEPHONE CALLS REGISTER

Sl.No. Date & From/To Brief to Action SignaturesTime Whom Calls taken of

TelephoneClerk onduty

1 2 3 4 5 6

Annexure-II

VICTIMS RECEPTION REGISTER

Sl. Date & Name of Name Place of . Daily Diary Name of-No. .Time the address -ineiderrt/ - -entry- - - - theP.-S;

Victim of the accident No. through concernedand person which and 1.0.address by whom information attending

the conveyed to the Call.victim thewas concernedbrought PS and

name of theD.O.attendingtheinformation

1 2 3 4 5 6 7

Details of Signature of MLCNo. Remarksrelative / person / I.o. & Date indicatingreceiving the item FIR, No. etc.

and SI. No. ofcorrespondingentry inregister No.II

Personal Belonging (ii)Case 1. Personal 2. CaseRecovered/Received Property Item Propertyfrom patient, if any item, if items.

?JlY,

8 9 10 11

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Annexure-III

MLC REGISTER TO BE MAINTAINED AT HOSPITAL

Yearwise MLC No. PS, Name Name of Injured MLC SignatureSerial & Date & No. of injured Discharged deposited & NameNo. the 1.0. on on of the

'PolicehospitalstaffreceivingMLC.

1 2 3 4 5 6 7

- MLC Result Nature of PS informed Collected by Signature of RemarksPrepared on injury on whom with person (delay, if

date receiving any, withreasons)

8 9 10 11 12 13

Annexure-IV

RESULT OF MLCs

Year MLC No. Name of Name of Date on Result Result Signaturewise & Date Police the which received handed of theSerial Station injured MLC from the over on, personNo. was hospital to Name, receiving.

deposited on No. &

for Posting

result.of officer.

1 2 3 4 5 6 7 8

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Annexure-V

MLC MONITORING REGISTER TO BE MAINTAINED AT POLICE STATION

Date DD No./FIR MLCNo. Name of the Name of the Name ofNo., 1.0. Hospital injured

1 2 3 4 5 6

Injured MLCDeposited Result Name of Injury RemarksDischarged on on Received on

7 8 9 10 11

Annexure-VI

POSTMORTEM REGISTER AT HOSPITAL

Yearwise DD/FIR P. S. Name of Brief Name of Name ofSerial No.idt & the 1.0. Facts the deceasedNo. uls mortuary

1 '2 3 4 5 6 7

Post Viscera "if Viscera Viscera Viscera Final RemarkMorterm viscera sent to Result Result Opinion ofConducted preserved, CFSL on Received Received Poston the same on in Morterm:

is handed Hospital Receivedover to the on onLO." on I

dated

8 9 10 11 12 13 14

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Annexure- VII

POSTMORTEM REGISTER AT POLICE STATION.

Yearwise DDjFIR P. s. Name of Brief Name of Name ofSerial No. dt & the l.0. Facts the deceasedNo. ujs mortuary

1 2 3 4 5 6 7

Post Viscera Viscera Viscera Viscera Final RemarkMorterm Preserved sent to Result Result Opinion ofConducted Collected CFSL on Received Received Poston on on in Morterm

Hospital Receivedon on

8 9 10 11 12 13 14

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Annexure-VIII

DISTRIBUTION OF MEDICO-LEGAL CASES WORK IN VARIOUSHOSPITALS IN DELHi

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S1.No. Districts Police Station HospitalI. East Gandhi Nagar Swami Dayanand Hospital, Shahdara.2. Geeta Colony -do-

3. Krishna Nagar -do-4. Vivek Vihar -do-5. Farsh Bazar -do-6. Anand Vihar -db-7. Preet Vihar LBS Hospital Khichri Pur Kalyan Puri8. Shakar Pur -do-9. Kalyan Puri -do-lO. Trilok Puri -do-ll. New Ashok Nagar -do-12. Mandawali -do-

- - . MayurVihar ----do~- - - - -. - . -13.New Delhi District14. Tughlak Road Dr. Ram Manohar Lohiya Hospital15. Pt. Street -do-16. Chankaya Puri -do-17. Connaught Place -do-18. Mandir Marg -do-19. Tilak Marg -do-South-West20. Inder Puri -do-21. Naraina -do-22. Maya Puri Din Dayal Upadhaya Hospital23. Jafar Pur Kalan -do-24. Dwarka -do-25. Najafgarh -do-26. Kapashera -do-27. Dabri -do-28. Sarojni Nagar Safdrujung Hospital29. Vasant Vihar -do-30. Vasant Kunj -do-31. Delhi Cantt -do-32. R.K.Puram, -do-Central33. LP.Estate Loknayak Hospital34. Kamla Market -do-35. Hauz Qazi -do-

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36. Chandni Mahal -do-37. Jama Masjid -do-38. Darya Ganj -do-39. Parshad Nagar Sucheta Kirplani and RML Hospital40. Rajinder Nagar Sir Ganga Ram and Kolmet Hospital.4l. Karol Bagh Lady Harding Hospital42. Pahar Ganj -do-43. Nabi Karim -do-44. D.B.,G.Road -do-North West45. Sultan Puri Sanjay Gandhi Memorial Hospital46. Mangol Puri -do-47. Kanjhawala -do-48 .. Nare1a Ind. Area Babu Jagjivan Ram Hospital49. Bawana -do-50. Ali Pur -do-5l. Samay Pur badli -do--52.- - - J ahangir Puri - -do- - - - - -

53. Shalimar Bagh -do-54. Adarsh Nagar -do-55. Ashok Vihar -do-56. Keshav Puram -do-57. Model Town Hindu Rao Hospital58. Mukherjee Nagar -do-59. Rohini Sanjay Gandhi Memorial Hospital

and Dr. Ambedkar Hospital60. Prashan t Vihar -do-6l. Saraswati Vihar Sanjay Gandhi Memorial HospitalNorth East62. See1am Pur G.T.B.Hospital63. New Usman Pur -do-64. Bhajan Pura -do-65. Khajoori Khas -do-66. Gokal Puri -do-67. Welcome -do-68. Welcome -do-69. Man Sarover Park -do-70. Dilshad Garden -do-7l. Nand Nagri -do-72. Seema Puri -do-North73. Kotwali L.N.Hospital, B.H.Rao, Shushrta

Trauma Centre, Ring Road.

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74. Lahori Gate LNJP, B.H.Rao, Aruna Asaf Ali, St.Stephen Hospital

75. Chandni Chowk LNJP, B.H.Rao, AruanAsaf AliHospital.76. Sadar Bazar B.H.Rao, Aruna Asaf Ali Hospital77. Bara Hindu Rao B.H.Rao, Aruna Asaf Ali, St. Stephen

Shushurtta Trauma Centre.78. Kashmere Gate B.H.Rao, Aruana Asaf Ali & St.

Stephen, Shushurtta Hospital.79. Sabzi Mandi B.H.Rao, Aruna Asaf Ali & St. Stephen

Hospital80. Sarai Rohilla B.H.Rao Hospital8l. Partap Nagar B.H.RaoHospital and st. Stephen Hospital82. Civil Line B.H.Rao Hosp. Aruna Asaf Ali

Hospital, Shushurtta Trauma Centre83. Timar Pur -do-84. Roop Nagar B.H.Rao Hospital and Aruna Asaf Ali

Hosp.85. Sarai Rohilla Bara Hindu Rao Hospital86. Maurice Nagar Bara Hindu Rao & Aruna ASaf~I:I0spitalWest- DIsH. -- - .".. __ .- ---- ---- -

87. Punjabi Bagh Sanjay Gandhi Hospital88. Nangloi -do-89. Paschim Vihar -do-90. Rajouri Garden ESI Hospital, Basai Dara Pur9l. Kirti Nagar Guru Govind Singh Hospital

92. Hari Nagar DDU Hospital, Hari Nagar93. Patel Nagar -do-94. Moti Nagar -do-95. Anand Parbat -do-96. Tilak Nagar -do--97. Uttam Nagar -do-98. Janak Puri -do-99. Vikas Puri -do-IGI Airport100. PalamAirport Safdarjung Hospital10l. Mahipal Pur -do-102. IGI Airport -do-South103. Hauz Khas AIIMS & Safdar Jung Hospital104. Malviya Nagar -do-105. Mehrauli -do-106. Defecnce Colony Mool Chand, Khairati Ram Hospital107. Lodhi Colony AIIMS & Safdar Jung108. Kotla Mubarkpur AIIMS

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109. Lajpat Nagar AIIMS

110. Hazrat Nizamuddin AIIMS11l. Siri Niwas Puri Jeevan Nursing Home and Vimhans

Hospital.

112. NewFriends Colony Holi Family Hospital

113. Greater Kailash AIIMS

114. Ambedkar Nagar Batra Hospital

115. Chitranjan park Mool Chand, Batra & AIIMS

116. Sangam park AIIMS

117. Kalka Ji AIIMS.

118. Okhla Indl. Area AIIMS & Safdar Jung

119. Sarita Vihar AIIMS

120. Hazarat Nizamuddin Safdar Jung Hospital

12l. Badar Pur Apolo, Batra, Holi Family, JeevanNursing Home, & ESI (Okhla)

··122.· NDRS Lady HardingrJl'N: and RML-Hospital-

123. RMD PS RMD has to Police P.P.(Rly.) SabziMandi is attached with Aruna AsafAli Hospital and Shahdara is attachedwith Aruna Asaf Ali Hospital andShahdara is attached with GTBHospital Shahdara. o

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Annexure-IX

DISTRIBUTION OF WORK RELATING TO POSTMORTEM

)

S1.No. Hospital Police Station1. DDU All Police Stations's of West District except

Punjabi Bagh, Nangloi, Paschim Vihar andPolice Stations Jafra Kalan, Dabri andNajafgarh, Kapashera & Dwarka of South-West Districts.Persons dying in DDU Hospitaland bodies brought dead in DDU Hospital.

2. LNJP. All Police Stations of Central Districts exceptPaharganj.

3. SGM Police Station Rohini, Mangol Purl, Sultan Purland Kanjhawala of North-West Districts andPolice Stations Punjabi Bagh, Paschim Vihar,Nangloi of West Distt.

4. A.A.A. All Police -Stations of North Districts including- - lhePoliteSlafions- OIClDelhiRailway -Station,

Old Subzi Mandi, Sarai Rohilla RailwayStation, Railway Police Post Kishanganj &Hazrat Nizamuddin Railway Station. All PoliceStation of East Delhi except Kalyan Purl, TrilokPuri, Mandawli, New Ashok Nagar, MayurVihar Phase-I and all Police Stations of North-West District except Mangol Puri, Sultan Puri,Kanjhawla, Rohini, Mukherjee Nagar, ModelTown, Adarsh Nagar, Bawana, Narela, AshokVihar, Keshav Puram and J ahangir Purl.

5. Safdarjang All Police Stations of S-West District exceptPolice Stations Jafra Kalan, Dabri, Najafgarh,Kapashera and Dwarka.

6. AIIMS All Police Stations of South District

7. Lady Harding All Police of New Delhi District, Police StationPahar Ganj of Central District and PoliceStation New Delhi Railway Station.

·8. G.T.B. Hospital All Police Station of North-East District andShahdara Railway Station.

9. L.B.S. Police Station Kalyan Puri, Trilok Puri, Mandawli,New Ashok Nagar and Mayur Vihar Phase-I.

10. B.J.R.M. Police Stations Mukherji Nagar, Model Town,Adarsh nagar, Bawana, Narela, Ashok Vihar,Keshav Puram, Jahangir Puri.

II. Hindu Rao Deaths occurred and bodies that are declaredbrought dead in the said Hospital.

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