DPR for Raigarh Siding

IRCON INTERNATIONAL LIMITED General Consultancy & DPR

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IRCON INTERNATIONAL LIMITED (A Government of India Undertaking)

e-Procurement Notice

for

“Providing consultancy services for feasibility study and preparation of

Detailed Project Report (DPR) including traffic study, land acquisition

works and estimating various items, in connection with construction of

new coal sidings with total approximate length of 50km in Raigarh

district in the state of Chhattisgarh in the jurisdiction of SEC Railway.”

No: IRCON/2059/A/CGRP/e-tender EW4/15/DPR Dt.02/02/2015.

TECHNICAL BID & FINANCIAL BID

FEBRUARY, 2015

IRCON INTERNATIONAL LIMITED (A Govt. of India Undertaking)

C-4, DISTRICT CENTRE, SAKET, NEW DELHI-110017 PHONE: +91-11-29565666; FAX: +91-11-26522000, 26854000

E-mail: [email protected] ; Web: www.ircon.org

mailto:[email protected]

http://www.ircon.org/

http://www.ircon.org/


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Part – II

TABLE OF CONTENTS

SECTION - I ................................................................................................................. 3

e-Procurement Notice ................................................................................................ 3

SECTION - II ................................................................................................................ 8

Form of Bid ..................................................................................................................... 8

SECTION - III ............................................................................................................. 11

Instructions to Tenderers........................................................................................ 11

SECTION - IV ............................................................................................................ 37

Appendix to Tender ................................................................................................... 37

SECTION - V .................................................................................................................. 39

Special Conditions of Contract ..................................................................................... 39

SECTION -VI .................................................................................................................. 50

TERMS OF REFERENCE (TOR) ....................................................................................... 50

SECTION-VII .................................................................................................................. 57

Certificate of Familirisation .......................................................................................... 57

SECTION –VIII.…………………………………………………………………………………………….58

Bill of Quantities (BOQ).……………………………………………………………………………….59


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SECTION – I



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IRCON INTERNATIONAL LIMITED (A Govt. of India Undertaking)

No.: IRCON/2059/A/CGRP/e-tender/EW4/15/DPR Date: 02/02/2015


1.0 Executive Director/General, Ircon International Limited (IRCON in abbreviation), C-4, District Centre, Saket, New Delhi-110017, invites online bids in two packet system on prescribed forms from confide firms/companies having requisite experience and financial capacity for execution of the work detailed in the table given below. The bidder is advised to examine carefully all instructions including addendum/corrigendums, condition of contract data, forms, terms, technical specification, bill of quantities in the bid document.

S.

No. Name of Work Estimated

Cost of Work

Rs. (रु.)

Earnest Money

Rs. (रु.)

Completion Period

1 Providing consultancy services

for feasibility study and

preparation of Detailed Project

Report (DPR) including traffic

study, land acquisition works and

estimating various items in

connection with construction of

new coal sidings with total

approximate length of 50 km and

five loading yards for 3 MT to 15

MT of coal per annum in Raigarh

district in the state of

Chhattisgarh in the jurisdiction of

SEC Railway.

148.77 Lacs

2.50 lacs

Six months

2.0 Website http://www.tenderwizard.com/IRCON may be referred for detailed

terms and conditions of the Bidding Documents which is available on line. Amendments/Corrigendum/Addendum, if any would be hosted on the website only.

http://www.tenderwizard.com/IRCON


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3.0 ELIGIBILITY CRITERIA Eligibility of the applicants shall be assessed based on the “Essential Qualifying Criteria” and “Other Qualifying Criteria” as given in Annexure-IV to “Instructions to Tenderers”.

4.0 Accessing/ Purchasing of Bid Documents 4.1 The complete Bid Document can be viewed / downloaded from the e-

Procurement portal i.e. http://www.tenderwizard.com/IRCON free of cost. 4.2 A vender’s manual containing the detailed guidelines for e-Procurement system

is also available on e-Procurement portal of IRCON.

4.3 It is mandatory for all the bidders to have class-III Digital Signature Certificate (in the name of person having power of attorney to sign the Bid) from any of the licensed Certifying Agency (Bidders can see the list of licensed CA’s from the link www.cca.gov.in) to participate in e-Procurement of IRCON.

4.4 It is mandatory for the bidders to get their firm/company registered with e-procurement portal of IRCON, i.e. http://www.tenderwizard.com/IRCON to have user ID & password by submitting a non-refundable annual registration charge of

रु. (Rs.)2500/-(exclusive of taxes, levies, etc.) which can be paid online through

Debit/ Credit Card in favour of “M/s ITI Limited”, payable at New Delhi using the payment gateway of Punjab National Bank. The registration so obtained by the prospective bidder shall be valid for one year from the date of its issue and shall be subsequently renewed.

4.5 Tender documents will be available online on website http://www.tenderwizard.com/IRCON from 19/02/2015 (17:00 Hrs.) which can be downloaded free of cost till the last date and time of submission of tender. However, to participate in the online bidding process, bidders are required to pay

a non-refundable fee of Rs.(रु.)10,000/- (Rupees. Ten thousand only) towards

the cost of one set of tender document through NEFT or RTGS only in IRCON’s e-Procurement bank account no.: 040802000002237, RTGS/IFSC code: IOBA0000408 in favour of “IRCON INTERNATIONAL LIMITED” payable at New Delhi.

4.6 In addition to this, Bidder shall submit a non-refundable fee of रु.5000/-(Rupees

five thousands only) inclusive of all taxes towards e-bid processing fee paid online through Debit/ Credit Card in favour of “M/s ITI Limited”, using the payment gateway of Punjab National Bank.

http://www.tenderwizard.com/

http://www.cca.gov.in/

http://www.tenderwizard.com/


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5.0 Validity of Bidder’s Registration on the e-Procurement portal of IRCON Bidders may note the following:

(a) This shall be the sole responsibility of the bidder(s) to keep the Registration valid up to the original/extended date of submission of bid.

(b) Bids can be submitted only during the validity of their registration.

6.0 IRCON may issue addendum(s)/corrigendum(s) to the tender documents. In such case, the addendum(s)/corrigendum(s) shall be issued and placed on website http://www.tenderwizard.com/IRCON at any time before the closing time of tender. The tenderers who have downloaded the tender documents from website must visit the website and ensure that such addendum(s)/corrigendum(s) (if any) is also downloaded by them. This shall be the responsibility of the prospective registered bidders to check the web site for any scuh corrigendum/addendum at the time of closing time of tender and ensure that bid submitted by them are in accordance with all the corrigendums/addendums. Suitable time extension (not less than 3 days beyond the date of last amendment) for submission of bids will be granted.

7.0 The tender documents shall be submitted online on or before 15:00 Hrs on

25.03.2015 in the prescribed format given on the websites and technical bids received online shall be opened at 15:30 Hrs. on 25.03.2015. No other mode of submission is acceptable. Detailed credentials as per the requirement of eligibility criteria and all tender papers except Bill of Quantities are to be submitted in “Technical Bid”. Bill of Quantities with rates duly filled in are to be submitted in the format provided online in the name of “Financial Bid”. Hence, physical submission of the documents is limited as per the Annexure V of ITB. Representative of the bidder, who chooses to attend, may attend the online opening of the technical bids on 25.03.2015 at 15:30 Hrs. However, such representatives shall be allowed to attend the opening of the Technical Bids, only, if such person presents the letter of authority issued in his name by the bidder on his letter head.

8.0 Bidders cannot submit the tender after the due date and time of e-bid submission. Time being displayed on e-procurement portal of IRCON (“Standard Time”) shall be final and binding on the bidder. e-Bids are required to be submitted by bidders, only as per the Standard Time and not the time as per their location/country.

9.0 The bidders are advised to submit their e-bids well before the e-bid due date. IRCON shall not be responsible for any delay in submission of e-bids for any reason including server and technical problems.

http://www.tenderwizard.com/IRCON


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10.0 The Technical and Financial Bid shall be digitally signed by the Authorized Signatory of the bidder & submitted “on-line” only. The authorised signatory of the bidder must be in possession of Power of Attorney before submitting the digitally signed bid. Scan copies of various documents can be prepared in different file format (PDF, JPEG). Bidders can upload a single file of size of 5 MB only but he can upload multiple files.

11.0 Tender shall be submitted as per “Instructions to Bidders” forming a part of the bid document.

12.0 Any bid received without Earnest Money in the form as specified in bid documents shall not be considered and shall be summarily rejected.

13.0 IRCON reserves the right to cancel the bids before submission/opening of bids, postpone the bid submission/opening date and to accept/reject any or all bids without assigning any reasons thereof. IRCON’s assessment of suitability as per eligibility criteria shall be final and binding.

14.0 Bidders may note that they are liable to be disqualified at any time during bidding process in case any of the information furnished by them is not found to be true. EMD of such bidder shall be forfeited. The decision of IRCON in this regard shall be final and binding.

15.0 IRCON reserves the right to pre-qualify the bidder(s) provisionally based on the documents submitted by them and open financial bid(s), subject their final verification. In the event of any document being found false, the provisional qualification shall stand withdrawn, and the next lower bidder shall automatically come to the position of such disqualified bidder. Action against such disqualified bidders shall be taken as per above clause no.: 14.0 of e-procurement Notice.

16.0 The validity of the offer shall be 90 days after the date of opening (Technical Bid) of the tender.

For and Behalf of

Ircon International Limited

(Sanjay Rastogi) Executive Director/General


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SECTION – II

Form of Bid


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FORM OF BID To Executive Director/General, IRCON INTERNATIONAL LIMITED, C-4, District Centre, Saket, New Delhi – 110017. Dear Sir, I/We, ____________________________ (Name and address of the tenderer) have read the various terms and conditions of the e-Procurement documents attached here with duly signed by me/us and agree to abide by the same. I/We also agree to keep this bid open for acceptance for a period of 90 days from the date fixed for opening the same and on default thereof our Earnest Money (Bid Security) is liable to be forfeited. I/We hereby declare that we have visited the site of the work and have made ourselves fully conversant of the conditions therein and including the topography of area, soil strata at site of work, sources and availability of construction materials, rates of construction materials, water, electricity, all local taxes, royalties, octroi etc., availability of local labour (both skilled and unskilled), relevant labour rates and labour laws, the existing road and approaches to the site of work, requirements for further service roads / approaches to be constructed by me / us, the availability and rates of private land etc. that may be required by me / us for various purposes, climatic conditions, law and order situation and availability of working days. I/We have quoted our rates for various items in the Bill of Quantities taking into account all the above factors and We offer to do the work “_____________________________________________” (Name of the work) at the rates quoted in the attached Bill of Quantities and hereby bind ourselves to complete the work in all respects within time schedule depicted in bid documents from the date of issue of letter of acceptance of bid.

A sum of रु.____________ (Rupees _________________) (amount of Earnest Money

Deposit) is herewith forwarded as Bid Security. I/We understand that the full value of the Bid Security shall stand forfeited without prejudice to any other rights and remedies available to IRCON International Limited in case our bid is accepted and if:- i) I/We do not execute the Contract Agreement within time period specified in the

bid documents. ii) I/We do not commence the work as soon as is reasonably possible after the

receipt of the Letter of Acceptance or elsewhere stated in the Contract documents.


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I/We also understand that until a formal Contract Agreement is executed, Letter of Acceptance alongwith all bid documents shall constitute a binding contract between me/us and Ircon International Limited. Our bank account no. for the purpose of refund of EMD is ……………. (Account no. name of the A/c holder, other details of NEFT/RTGS). Thanking you, Yours Faithfully, Signature_____________ in capacity of____________ duly authorised to sign bids for and on behalf of: _________________________________________________________ (In Block capital letters) Date this________day of __________ 2015.


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SECTION – III

Instructions to Bidders


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Section III : INSTRUCTIONS TO BIDDERS (ITB)

TABLE OF CLAUSES Clause No. Description A.1 General

A.2 Cost of Bidding

B. The Bidding Documents

B.3 Content of Bidding Documents

B.4 Understanding and Amendment of Bid Documents

C. Preparation of the Bids

C.5 Language of Bid

C.6 Signing of All Bid papers and Completing Bill of Quantities

C.7 Deviations

C.8 Transfer of bid documents

C.9 Earnest Money (Bid Security)

C.10 Period of validity of the bid

D. Submission of Bids

D.11 Deadline for submission of bid

D.12 Withdrawal of bid

E. e-Bid opening and Evaluation

E.15 Opening of the bid

E.16 Clarification of the bids

E.17 Preliminary Examination of bids

E.18 Evaluation and comparison of bids

E.19 Canvassing

E.20 Right to accept any tender or reject all bids

E.22 Award of Contract

Annexure-I Assessment of Performance of working contractor

Annexure-II Assessment of Performance of working consultant

Annexure-III Format of Affidavit to be signed by the bidder

Annexure-IV Essential Qualifying Criteria

QCF1 Requirement of Skilled and trained Manpower including Engineers and technical Staffs.

QCF2 Minimum Requirement of Tools, Plants and Machineries (in working conditions)

Annexure-V Check list for list of documents to be scanned, uploaded with the e-tender and submitted in physical form not later than the prescribed date and time for e-bid submission

Format-1 Details of similar works completed in last seven years

Format-2 Annual Turnovers for the last three years

Format-3 Programme for deployment of manpower

Format-4 Programme for deployment of plant and machinery proposed to be deployed on the project


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INSTRUCTIONS TO BIDDERS

A

1 General

1.1 Name of the Work: As indicated in ‘Appendix to Bid.

1.2 “A bidder in the capacity of Individual or Sole Proprietor, Partnership Firm, or

Company can participate in the bid and the bidder must upload and forward

attested copies of the constitution of its firm such as Partnership Deed,

Memorandum & Articles of Association, etc. along with original Power of Attorney

of authorised signatory”.

Joint Venture firms/ companies shall not be considered.

1.3 The work is proposed to be executed under the following relationship.

a) Client : As indicated in ‘Appendix to Bid.

b) Employer : IRCON INTERNATIONAL LIMITED address as given in

‘Appendix to Bidder.

c) Contractor : The successful bidder to whom the work is awarded shall

become the contractor for the execution of this work.

1.4 Throughout these bidding documents, the terms “bid” and “tender” and their

derivatives (“bidder” / “tenderer”),“bid / tendered”, “bidding”/ “tendering”, etc.) are

synonymous. Day means calendar day. Singular also means plural.

1.5 Scope of Work: As indicated in ‘Appendix to Bid.

The scope given above is only indicative. The detailed scope has been described

in the bid documents.

1.6 Approximate Estimated cost of the work is as indicated in the ‘Appendix to Bid.’

1.7 A bidder shall submit only one bid in the capacity of an Individual or Sole

Proprietor, Partnership firm, or Company. Violation of this condition is liable to

disqualify the bids in which such bidder has participated and EMD of all such

bidders shall stand forfeited.

2. Cost of Bidding


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2.1 The bidder shall bear all costs associated with the preparation and submission of

the bid and the Employer will in no case be responsible or liable for these costs

regardless of the conduct or the outcome of the bidding process.

B The Bidding Documents

The bidders must use the online technical and financial sheets available in excel

format in this Bid Document for submission of their Technical as well as Financial

Bid. Any Bid not conforming to the prescribed format is liable to be declared non-

responsive.

3 Content of bidding documents

3.1 The bidding documents include the following:


Instructions to Bidders

Appendix to Bid

Form of Bid

Special Conditions of Contract/

General Conditions of Contract

Terms of reference (TOR)/Technical Specifications

Certificate of familiarisation

Codes and manuals

Bill of Quantities (BOQ)

3.2 The bidder is expected to examine all instructions, terms, conditions, forms,

specifications, corrigendum/addendums and other information in the bidding

documents. Failure to furnish all information required by the bidding documents

or submission of a bid not substantially responsive to the bidding documents in

every respect will be at the bidders' risk and may result in rejection of his bid.

4 Understanding and Amendment of Bid Documents

4.1 The bidder must obtain for itself on its own responsibility and its own cost all the

information including risks, contingencies & other circumstances in execution of

the work. It shall also carefully read and understand all its obligations & liabilities

given in bid documents.

4.2 The bidder is advised to visit and examine the site where the work is to be

executed and its surroundings or other areas as deemed fit by the bidder and

obtain for itself on its own responsibility all information that may be necessary for


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preparing the bid and execution of the contract. The cost of visiting the site and

collecting relevant data shall be at the bidder’s own expenses. It is a condition of

the bid that the bidder is deemed to have visited the site and satisfied himself

with all the conditions prevailing including any difficulties for executing the work.

4.3 At any time prior to the deadline for submission of bids, Employer may for any

reason whether at its own initiative or in response to any request by any

prospective bidder amend the bidding documents by issuing Corrigendum, which

shall be part of the bid documents. The amendment shall be advised to all the

prospective bidders.

4.4 Employer may at its discretion extend the deadline for submission of the bids at

any time before the time of submission of the bids.

C Preparation of the Bids

5 Language of Bid

5.1 The bid prepared by the bidder and all documents related to the bid shall be

written in English.

6 Signing of All Bid papers and Completing Bill of Quantities

6.1 It shall be deemed that e-bid uploaded by the bidder is digitally signed by his authorised representative holding the Power of Attorney. All the pages of documents submitted physically shall also be signed and stamped by the bidder or his authorised representative holding the Power of Attorney.

6.2 While filling up the rates in the Bill of Quantities, bidder shall ensure that the rates

are filled up in figures only. System will automatically convert such filled up rates

into words In case of item rate bids, the system will automatically calculate the

total price by multiplying the unit rate with quantity.

6.3 The bid should be submitted online only in the prescribed format given in the e-procurement portal of IRCON. No other mode of submission is accepted. The Technical and Financial Bid shall be digitally signed by the authorized signatory of the bidder & submitted “online” only. No hard copy of Technical and Financial bid is required to be submitted. Check list for the documents required to be submitted physically given in Annexure – V must be received by Employer at the address specified in the “e-procurement Notice” not later than one hour before the prescribed date and time for opening of e-bid.

The bidder may download financial bid form and upload the same duly filled through online e-Procurement process.


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The bidder must fill and submit the prices as per instructions given in Bill of

Quantities. The system does not permit any addition or alteration in the bid

documents. The requisite details should be filled in by the bidder wherever

required in the documents. Incomplete bid or bid not submitted as per

instructions is liable to be rejected. If a bidder does not quote a price/rate for any

BOQ item, the system will not accept the bid document.

7 Deviations

7.1 The bidder should clearly read and understand all the terms and conditions,

specifications, drawings, etc. mentioned in the original bid documents. Any

deviation submitted by the Bidder shall not be accepted.

8 Transfer of bid documents

Bid documents will be received in electronic form only after payment of bid

document fee and bid processing fee.

9 Earnest Money (Bid Security)

9.1 The bidder must furnish the Earnest Money (Bid Security) as indicated in

‘Appendix to Bid for the work as specified failing which the bid shall be summarily

rejected. The Bid Security may be in any one of the following forms:

a) Pay Order/Demand Draft of any Scheduled Bank in India in favour of Ircon

International Limited payable at a place as given in Appendix to Bid. It is

mandatory for bidders to provide their Banker's details (Name of Bank & Branch)

along with their own bank details (Account No., Name of Account Holder,

NEFT/RTGS details).

b) Fixed Deposit Receipt issued by any Scheduled Bank in India endorsed in favour

of IRCON INTERNATIONAL LIMITED.

c) Bid Security value upto रु.10.00 Lacs must be in the form of Pay Order/DD/FDR

In addition, EMD may also be paid through NEFT or RTGS in IRCON’s e-

Procurement bank account no.: 040802000002237, RTGS/IFSC code:

IOBA0000408 in favour of “IRCON INTERNATIONAL LIMITED” payable at New

Delhi. In case of Bid Security amount being more than Rs. रु.10.00 Lacs, it can

also be deposited in the form of irrevocable Bank Guarantee valid for minimum


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180 days beyond the last date of submission of bid, issued by a Scheduled Bank

situated in the State Capitals of India or cities listed in the Annexure-III to 'Special

Conditions of Contract (SCC)', as per the format enclosed at Annexure II to

'SCC'. B.G. not valid for 180 days beyond the last date of submission of bid, will

not be considered a valid EMD instrument. The B.G. must be made invokable at

any branch in Delhi/NCR/Project HQ branch of the issuing bank.

Bid Security in the form of Pay Order/DD/FDR/BG shall be scanned & uploaded

through online e-Procurement process. Further Bid Security in original form

sealed in an envelope must be received by Employer at the address specified in

the “e-procurement Notice” not later than prescribed date and time for e-bid

submission.

Proof of transaction towards payment of Bid Security through NEFT or RTGS

shall be scanned ether in PDF or JPEG format such that file size is not more than

5 MB and uploaded during the online submission of the e-bid. These documents

must be received in ‘ORIGINAL’ by Employer at the address specified in the “e-

procurement Notice” not later than the prescribed date and time for e-bid

submission.

No interest shall be allowed on Bid Security Deposit.

9.2 Forfeiture of Bid security:

9.2.1 The Bid Security of the bidder shall be forfeited if he withdraws his bid after

opening of the bid during the period of bid validity specified in the “Appendix to

Bid” or extended validity period as agreed to in writing by the bidder.

9.2.2 The Bid Security of the successful bidder is liable to be forfeited if he fails to;

i) sign the Contract Agreement in accordance with the terms of the bid, or

ii) furnish Performance Guarantee in accordance with the terms of the bid, or

iii) commence the work within the time period stipulated in the bid.

9.2.3 In case of forfeiture of Bid Security, the bidder shall be debarred from bidding in

case of re-invitation of the bids.

9.3 Refund of Bid Security:

9.3.1 The Bid Security of the unsuccessful bidders in the form of FDR/BG shall be

discharged and returned as promptly as possible and the Bid Security in the form


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of DD/Pay Order/ NEFT or RTGS shall be directly credited to his bank account

through Electronic Fund Transfer, under advice to the bidder.

9.3.2 The Bid Security Deposit of the successful bidder shall be dealt as under:-

i) If the Bid Security Deposit is in the form of Fixed Deposit Receipt

(FDR)/Bank Guarantee (BG), the FDR/BG shall be returned after

deduction of an equivalent amount from the first on account bill and further

deduction of retention money from the bills shall commence after adjusting

this Bid Security amount.

ii) If the Bid Security Deposit is in the form of Demand Draft/Pay Order/

NEFT or RTGS, the same shall be retained towards retention money and

further deduction of retention money from the bills shall commence after

adjusting this Bid Security amount.

10 Period of validity of the bid

10.1 The bid shall remain valid for the period indicated in “Appendix to Bid” after the

date of the opening of the bid. If the bidder gives validity period less than that

fixed/prescribed by Employer, the bid shall be liable to be rejected.

10.2 Notwithstanding the above clause, Employer may solicit the bidder’s consent to

extend the validity period of the bid. The request and the response shall be made

in writing.

D Submission of Bids

11 Deadline for submission of bid

11.1 The documents required in physical form, as per the list given in Annexure V

must be received by Employer at the address specified in the “e-Procurement

Notice” not later than the prescribed date and time for of e-bid submission.

11.2 A bid received later than the deadline prescribed for submission of bid by

Employer is liable to be rejected.

12 Modification / Substitution / Withdrawal of bid

12.1 The bidder may modify, substitute or withdraw his e-bid after online submission

prior to the date and time of e-bid opening.


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12.2 For modification of e-bid, bidder has to first detach its old e-bid from the e-

procurement portal of IRCON and then upload / resubmit digitally signed

modified e-bid in the e-procurement portal of IRCON.

12.3 For withdrawal of e-bid, bidder can withdraw his e-bid by clicking on withdrawal

icon at e-procurement portal.

12.4 Before withdrawal of an e-bid, it may specifically be noted that after withdrawal of

an e-bid for any reason, tender processing fee will not be refunded. The bidder

trying to re-submit the e-bid will have to pay the processing fee and cost of bid

document again.

13. Submission of an e-bid by a bidder implies that he had read all the bid

documents including amendments if any, visited the site and has made himself

aware of the scope and specifications of the work to be done, local conditions

and other factors having any bearing on the execution of the work.

14. Submission of bids (e-bid).

14.1 All documents/ forms/instructions/specifications etc listed in item 3.1 of this notice

and those attached as per the Annexure V are deemed to be a part of the

bid/tender and accepted by the bidder.

14.2 In case of any discrepancy between uploaded documents and those submitted in

physical form, the physical form will prevail. In case of any ambiguity, IRCON will

be free to seek confirmation of information from the issuer of the document.

E e-Bid opening and Evaluation

15 Opening of the bid

15.1 Bids will be opened at the address mentioned in “e-procurement notice” in

presence of bidders or their authorised representatives who wish to attend the

opening of bids Physical presence during e-bid opening is optional.

15.2 Bidders or their authorised representatives who are present shall sign on register

in evidence of their attendance.

15.3 Bidder’s name, presence or absence of requisite Security Deposit, total cost of

work quoted or any other details as Employer may consider appropriate will be

displayed with list to all participating bidders online after bid opening.


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16. Clarification of the bids

16.1 To assist the examination, evaluation and comparison of the bids, Employer may

at his discretion ask the bidders for any clarifications as considered essential. All

such correspondence shall be in writing and no change in price or substance of

the bid shall be sought or permitted. The above clarification for submission of the

details shall form part of the bid and shall be binding on bidder.

17. Preliminary examination of bids

17.1 The Employer shall examine the bids to determine whether they are complete,

whether physical copy of all the relevant documents have been received not

later than the prescribed date and time for of e-bid submission and

generally they are in order.

17.2 Prior to the detailed evaluation, Employer shall determine whether each bid is of

acceptable quality, is generally complete and is substantially responsive to the

bidding documents. For purposes of this determination, a substantially

responsive bid is one that conforms to all the terms, conditions and specifications

of the bidding documents without material deviations, objections, conditionality or

reservation. A material deviation, objections, conditionality or reservation is one;

i) that affects in any substantial way the scope, quality or performance of the

contract.

ii) that limits in any substantial way, inconsistent with the bidding

documents, the Employers’ rights or the successful Bidder’s obligations

under the contracts; or

iii) whose rectification would unfairly affect the competitive position of other

Bidders who are presenting substantially responsive bids.

17.3 If an e-bid is not substantially responsive, it shall be rejected by the Employer.

17.4 In case of bids containing any conditions or deviations or reservations about

contents of bid document, Employer may ask for withdrawal of such

conditions/deviations/reservations. If the bidder does not withdraw such

conditions/deviations/ reservations, the bid shall be treated as non responsive.

Employer’s decision regarding responsiveness or non-responsiveness of a bid

shall be final and binding.


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18. Evaluation and comparison of bids

18.1 In case of open tenders, bids, which are determined as substantially responsive,

shall be evaluated based on criteria as given in Annexure-IV. The bidder must

submit all necessary authentic data with necessary supporting certificates of the

various items of evaluation criteria failing which his bid is liable to be rejected.

18.2 The Employer/Engineer reserves the right to negotiate the offer submitted by the

bidder to withdraw certain conditions or to bring down the rates to a reasonable

level. The bidder must note that during negotiations of rates of items of BOQ can

only be reduced and not increased by the bidder. In case the bidder introduces

any new condition or increases rates of any item of BOQ, his negotiated offer is

liable to be rejected and the original offer shall remain valid and binding on him.

19. Canvassing

19.1 No bidder is permitted to canvass to Employer on any matter relating to this bid.

Any bidder found doing so may be disqualified and his bid may be rejected.

20 Right to accept any bid or reject all bids

Employer/Engineer reserves the right to accept, split, divide, negotiate, cancel or

reject any bid or to annul and reject all bids at any time prior to the award of the

contract without incurring any liability to the affected bidders or any obligation to

inform affected bidder, the grounds of such action.

21 If the bidder, as individual or as a partner of partnership firm, expires after the

submission of his bid but before award of work, the Employer/Engineer shall

deem such bid as invalid.

22 Award of Contract

22.1 Employer/Engineer shall notify the successful bidder in writing by a Registered

Letter/Courier/ Speed Post or per bearer that his bid has been accepted.

22.2 Letter of Acceptance after it is signed by the Contractor in token of his

acceptance shall constitute a legal and binding contract between

Employer/Engineer and the contractor till such time the contract agreement is

signed.


22

23 Contractor Performance Feedback and Evaluation System

The employer will have a ‘Contractor Performance Feedback and Evaluation

System’ for periodic evaluation of Contractors performance during execution of

Contract. In case contractor’s over-all performance is found unsatisfactory (<85%

for Works Contracts and <75% for Consultancy Contracts) based on the

parameters as listed in Annexure 'I' and 'II' respectively, the Contractor is liable to

be declared a ‘Non-Performer’, and will become ineligible for participation in

future bid of this Organization for a period of 2 (two) years from the date of such

decision. This decision is to be conveyed to the Contractor in writing. The non-

performer status may be revoked during currency of the contract on improvement

of performance parameters during the next annual review.

This is without prejudice to any other recourse available to the Employer under

the Conditions of Contract.

24 Ineligibility to participate in re-tenders/ future cases

Notwithstanding anything contained in the Qualification Clauses of ITB, if a

bidder withdraws from an offer after having been declared a preferred bidder or

after Notification of Award or does not sign the Contract Agreement pursuant to

the Letter of Acceptance or does not submit an acceptable Performance Security

which results in tender being annulled then such bidder shall be treated as

ineligible for participation in re-tendering of this particular work and also for any

other work for a period of 6 months. A repeat incident of similar type within a

period of 2 (two) years will render the bidder ineligible for participation in all future

tenders for a further period of 2 (two) years.

25 Declaration of non-performance or ban status

Bidders are not eligible to participate in the bid process under the following

conditions:

a) They have been declared a non-performer by Central Government/State

Government or a CPSU during the preceding 2 years.

b) They are currently debarred from contract work by Central or State

Governments or a CPSU.

Accordingly, bidders are required to sign an Affidavit as per the enclosed pro-

forma in Annexure-'III', declaring their status of non-performance or debarment.


23

26 Details of disputed status of ban/non-performance

Bidders will clearly state the status of dispute in the cases of ban/non-

performance pending in courts against them as on the date of opening of tender.

Merely, pending appeal with the Departments concerned and Courts will not

merit change of status. Grant of stay order by a Competent Court will be taken

into account while considering the status of ban/non-performance.

26.1 Bidder to be fully responsible for the consequences of misrepresentation

a) Any suppression of information and misrepresentation will render the bidder

ineligible for the bid along with the forfeiture of Bid Security. The bidder will

also be liable for disqualification for future bids of IRCON for a period of 2

years.

b) If any suppression of information and misrepresentation is found after the

award of Contract, the Contract may be terminated with forfeiture of EMD, PG

and SD (if any). The Contractor will also be disqualified for future tenders of

IRCON for a period of 2 years.

-------xx----


24

Annexure -‘I’

(Ref. Clause 23 of Instructions to Tenderers)

ASSESSMENT OF PERFORMANCE OF WORKING SUBCONTRACTOR

Sl. No. Description Weightage Remarks

Assigned Obtained

1 Resource Management/ Financial Status

1.1 Timely mobilization of manpower, as per the requirement of work and/or as suggested by Engineer in writing

5

1.2 Timely mobilization of machinery, as per the requirement of work and/or as suggested by Engineer in writing

5

2 Physical Progress /Project Execution Capability 75

2.1 Target Vs Achieved review of the progress and adherence to milestones of the work as per above submitted & approved programme (may be judged as below, to be modified depending on availability of front/site or as indicated in Contract)

a At 33% time: >15%

b At 50% time: >30%

c At 100% time: >60%

d At 175% time: >98%

3 Quality Assurance Capability

3.1 Documentation of procedures, work instructions, check list and adherence to the requirements of ISO 9001:2008

4

3.2 Rectification of defects/non-conformity to quality standards within 30 days: (Nos. mentioned in writing/Rectified within 30 days of writing)

4

3.3 Implementation of corrective and preventive measures to control non-conformities/ rejections

2

4 Claims and Disputes

4.1 Raising unnecessary claims and litigation

5

TOTAL: 100


25

Annexure-‘II’ (Ref. Clause 23 of Instructions to Tenderers at Page 19).

ASSESSMENT OF PERFORMANCE OF WORKING CONSULTANT S.

No. Description Weightage Remarks

Assigned Obtained

1. Resource Management 15

1.1. Mobilisation time 5 Shall be immediate as per the submission.

1.2. Deputation of qualified team leader. - overall co-ordination.

5 Person so nominated at the time of submission shall not be changed.

1.3. Deputation of experienced staff for specific job / trade

5 Persons identified at the time of submission may not be changed.

2. Quality Assurance 20

2.1. Methodology of submission of drawing

5 There has to be a document stating the methodology of forwarding the drawing.

2.2. Methodology to ensure that integrated drawings are issued and not in isolation.

5 Working on the same platform and on the same corrected drawing.

2.3. Formats for delivery stages of project

5 So as to segregate the drawings for info, tender and working drawings.

2.4. Quality of submission – adequate detailing

5 Is there in house cross checking facility

3 Physical Progress 65

3.1. Submission of detailed schedule of delivery with number of drawings to be submitted

5 This needs to be tweaked with construction programme.

3.2. Adherence to Milestones for various submissions

10 Important to ensure smooth working

3.3 Capability of change management and incorporation of changes

10

3.4 Timely response to the queries Important for execution and is measure of seriousness about the project.

a. During design stage 5

b. During execution stage 5

3.5. Quality and detailing of Report 20 Speaks about the effort and sincerity

3.6 Timely submission of the reports / details / calculations etc.

10 Mandatory for timely execution of the project.

TOTAL 100


26

Annexure-'III' (Ref. Clause 25.of Instructions to tenderers and A.5 of Essential Qualifying Criteria)

FORMAT

AFFIDAVIT*

1. I/we, the undersigned, do hereby certify that all the statements made in the enclosed attachments are true and correct.

2. The undersigned also hereby certifies that

i) Neither our firm M/s _____________________ have abandoned any work awarded to us by any Authority / Department of Government of India or CPSU or any multi-laterally funded project work nor any contract awarded to us for such works have been rescinded, during the last 2 years prior to the date of this bid.

Or

The details of contracts awarded to us by the Authorities / Departments of Government of India, CPSUs and the multi-laterally funded projects which have been abandoned / rescinded during the last 2 years prior to the date of this bid and the reasons there for are enclosed**.

ii) We have not been declared a non-performer by any Authority / Department of Government of India or a CPSU or a multi-laterally funded agency during the last 2 years prior to the date of this bid.

iii) We are not debarred for any contract work by any Authority / Department of Government of India or CPSU or a multi-laterally funded agency.

Or

We were debarred for contract work by __________ for a period of _____ and the debarred period is already over.***

3. We have no objection to IRCON requesting to any bank, person, firm or body and any such agency furnishing pertinent information as deemed necessary or to verify this statement or regarding our competence and general reputation.

4. We understand that further qualifying information may be requested by Ircon and we agree to furnish any such information at the request of IRCON within the prescribed time.

5. We bind ourselves with all the stipulations of the Bidding Document including period of completion, provision of adequate equipment, personnel and other resources required for completion within the stipulated completion period and


27

agree to augment any resources, if found necessary for timely completion of the project, as desired by the Ircon.

6. We have read and understood all the provisions included in the bid documents and abide by them.

7. The information furnished by us is correct and we understand the consequences in case any of the information furnished is not found to be true.

(Signed by the Authorized Representative of the Firm)

Name of the Authorized Representative.

Name of the Firm.

Dated:

---------------------------------------------------------

* To be executed on a non-judicial stamp paper of Rs.100/-.

** If no details are attached, it will be presumed that there is no rescission of any contract in the relevant two years. A willful suppression of information may result in termination of Contract and debarring for two years.

*** Disputes pending with courts may be listed along with their status.

All reference dates are to be reckoned from the date of opening of tender.


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ANNEXURE - IV A. Essential Qualifying Criteria 1. The contractor should possess the experience of having successfully completed

similar works during the last five (5) years (ending last day of the month previous to the one in which tenders are invited) which should be any one of the following:-

i) One similar work of length not less than 30 km including one loading yard

handling minimum 4 rakes per day as a part of the same work or as a separate work.

ii) Two similar works of length not less than 20 km each including one loading yard handling minimum 4 rakes per day as a part of the one of the works work or as a separate work.

. Notes :

Works are considered similar if the work consists of preparation of DPR including selection of alignment based on digital elevation model using Mx rail or AutoCAD civil 3D soft ware for construction of new BG electrified railway track.

2. The average annual financial turnover during the last 3-years should be at least

150% of the estimated cost. Notes :

The financial turnover shall be judged from ITCC or Annual Reports including Profit and Loss Account.

3. The Contractor should have positive networth. This will be judged from the audited Balance Sheet of the last financial year ending on a date not prior to 18 months from the date of submission of the tender.

4. The contractor should submit performance certificates in reference to S.No.1

(minimum, 2 nos. or 1 no. as the case may be) above issued by Government Organizations / Semi Government Organizations/ Public Sector Undertakings/ Autonomous bodies/ Municipal bodies/ Public Limited Company listed on BSE/NSE for having successfully completed similar works in the last five (5) years. Certificates issued by such Public Limited Company must be supported by Tax Deducted at Source (TDS) Certificates in evidence of the value of work and the bidder shall also submit documentary proof that such public limited company was listed on BSE/NSE when the work was executed.


29

5. The Contractor shall sign the Affidavit as enclosed in Annexure-'III' of

“Instructions to Bidders” on a non-judicial stamp paper of रु.100/-.

B. Other Qualifying Criteria

(a) GENERAL

As per prevailing laws/rules at the site/place of work

Sl. No.

Description Maximum

Marks

1

Registration of Company, Partnership Deed (in case of a partnership company), Article of Association, Registration under Labour Laws, registration under Sales Tax Act

5

2 Availability of IS/ISO-9001-2008 certification 5

3 Availability of Banker’s certificate 5

Total 15

The marks awarded above will either be 100% in case of availability of relevant documents or zero in case the documents are not available. Total marks scored above will general score (SG)

(b) TECHNICAL

Sl. No.

Personnel Qualification Minimum Numbers Required

Total Experience for each person (in

years)

Maximum marks

1 Team Leader B. Tech. 1 20

10

2 Chief Survey

Engineer B. Tech. 1 15

10

3 Survey Engineer B. Tech. 2 5 10

4 Alignment Expert B. Tech. 1 10

10

5 Bentley Rail Track and

AutoCAD expert B. Tech. 1 5 10

Total 6 50


30

Sl. No.

Description Maximum

Marks

1 Availability of skilled and trained manpower, relevant to the work as per QCF 1

50

2 Availability of equipment, tools, instruments relevant to the work as per QCF 2

35

Total 85

QCF 1: Availability of skilled and trained manpower, relevant to the work

NOTE:

1. The agency should submit CVs duly signed by candidate and employer for the

post deployed on the project.

2. Marks shall be awarded on pro rata basis. If the candidate has years of experience

equal to or more than the required year of experience, he will be awarded 100%

marks. If he has the experience less than the required years of experience,

reduced marks will be awarded on pro rata basis.

3. Discretion of IRCON in evaluating the experts can not be challenged.

QCF 2: Availability of equipment, tools, instruments relevant to the work

Bidders must submit ownership proof of their equipments. If they don’t own any of the equipment and intend to hire the same, proper documents shall be submitted which guarantee the availability of the equipment at engineer’s disposal at site during the contract period.

S. No.

Description

Capacity Numbers required

Maximum marks

1 Total Station 1 sec accuracy-

2 10

2 DGPS (WAAS enabled) Latest Model 1 5

3 Bentley rail Track Latest Model

1 5

4 Satellite Image Processing Soft ware (IREDAS Imaging, Arc Info etc.)

Latest Model 1 5

5 AutoCAD Civil 3D Latest Model 1 5

6 Plotter (Office equipment) Latest Model 1 5

Total 35


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Total of marks scored in QCF 1 and QCF 2 will be Technical score of the bid (ST). Short listing of bids

The bidder should qualify in all items of “Essential Qualifying Criteria” and should obtain minimum 75 marks out of the 100 of “Other Qualifying Criteria” , as per above three tables (To be filled by bidder) to get shortlisted/qualified in general

& technical qualification. Bidders may please note that their offers will be evaluated as per the credentials/documents attached by the bidder(s) along with the bid. Of the applicants not more than five shall be pre-qualified and short-listed for the financial evaluation in the second stage. However, if the number of such pre-qualified bidders is less than two, IRCON may, in its sole discretion, pre qualify the highest scoring bidders from those, whose technical score is less than 75 marks, provided that in such an event, the total number of prequalified and shortlisted bidders shall not exceed two.

(c) FINANCIAL 1. The financial proposal of those bidders who could not qualify in general &

technical qualification, shall be returned un-opened to the bidders. 2. In the second stage, financial evaluation of the bid will be carried out. For this

purpose, the total cost indicated in the Financial Proposal (Quoted Price in BOQ) will be taken inclusive of Service Tax etc.

3. IRCON INTERNATIONAL LIMITED will determine whether the Financial

Proposals are complete, unqualified and unconditional. The cost indicated in the financial proposal shall be deemed as final reflecting the total of services.

4. The successful bidder will be the one having lowest financial proposal (FM) and

satisfying the above criteria.


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ANNEXURE – V

(Ref. Clause 10.0 of e-procurement notice, sub-clause C 6.3 of ITT, Sub-clause D.11.1 of ITT and Sub-clause D.14.1 of ITT)

CHECK LIST FOR LIST OF DOCUMENTS duly page numbered, signed, stamped by authorised signatory of the bidder to be scanned, uploaded (in PDF/JPG Format such that file size is not more than 5 MB) with the tender and submit in physical form at the address specified in the “e-procurement Notice” not later than the prescribed date and time for e-bid submission: 1. Forwarding letter of the Bidder.

2. Form of Bid.

3. Details of similar works completed in last 5 years (Fornat-1)

4. Annual Turnover for the last three years with supporting documents (Format - 2).

5. Programme for deployment of key personnel (Format - 3).

6. Programme for deployment of Plant and Machinery on the project (Format-4)

7. Attested copies of the constitution of its firm such as Partnership deed (in case

of partnership company), Memorandum of Articles of Association, etc..

8. Sales Tax/Works Contract Tax Registration Certificate, Service Tax -Registration

Certificate (as applicable).

9. ISO 9001-2008 certificate, if any.

10. Banker’s Solvency Certificate.

11. Schedule of start and completion of work in the form of Bar Chart.

12. Methodology for execution of works.

13. Programme for Quality assurance during execution of work

14. Month wise Cash flow requirements.

15. Proof of transaction towards payment of Earnest Money through NEFT or RTGS

and copy of Earnest Money Deposit of requisite amount in the prescribed form.

16. Original Power of Attorney duly attested by Notary Public of the in favour of the

person signing the tender e-bidding documents digitally as well as manually or

photocopy duly attested by Notary Public.

17. Banker’s Details (Name of the Bank and Branch), along with bidders own bank

details (Account no., Name of Account holder, NEFT/RTGS details)

18. Affidavit (as per format given in annexure-III)

19. Original EMD in prescribed form.

20. Any other details sought through ITB.

Note: Hard copy of Financial Bid must not be submitted along with any document. This

will make the bid invalid.


33

FORMAT-1 (Ref. Sr. No. 3 of Annexure-V to Instruction to tenderers)

DETAILS OF SIMILAR WORKS COMPLETED IN LAST FIVE YEARS

S. No.

Description of the Work

Name and address

of the Employer

Contract No. and

date

Date of

award of

work

Stipulated date of

completion

Date of actual

completion

Value of completed

work (In

Lacs of रु.)

Reasons for

delays, if any

Penalty ,if any,

imposed for delay

Any other relevant

information

Remarks

1

2

3

4

5

6

Note :

1. Please attach copies of the certificates issued by the Client.

2. Only those works shall be considered for evaluation for which copies of the certificates issued by the client are attached.


34

FORMAT-2 (Ref. Sr. No. 4 of Annexure-V to Instruction to tenderers)

ANNUAL TURNOVERS FOR THE LAST THREE YEARS

S. No.

YEAR Turnover from Civil Engineering works

(In lacs of रु.)

Turnover from all sources

(In lacs of रु.)

Remarks

1

2

3

Note :

1. Please attach certified/attested copies of the latest ITCC and/or Profit and Loss Account statement to support the information

furnished.

2. Certified copy of Chartered Accountant showing turn-over of


35

FORMAT-3 (QCF-1) (Ref. Sr. No. 5 of Annexure-V to Instruction to tenderers and QCF-1 of ITT)

PROGRAMME FOR DEPLOYMENT OF MAN POWER ALONGWITH COMPLETE ORGANISATION CHART AND BIO-DATA OF

KEY PERSONNELS.

S. No.

Name Qualification Designation Total Experience (in years)

Programme for Deployment

1

2

3


36

FORMAT-4(QCF-2) (Ref. Sr. No. 6 of Annexure-V to Instruction to tenderers and QCF-2 of ITT)

PROGRAMME FOR DEPLOYMENT OF PLANT AND MACHINERY PROPOSED TO BE PROCURED/HIRED ON THE PROJECT.

S. No.

Description Make Model & Year of

manufacture

Capacity Condition Nos. proposed to be deployed

Programme of Deployment

Remarks

1

2

3

4


37

SECTION – IV

Appendix to Bid


38

APPENDIX TO BID

DESCRIPTION Reference Clause Providing consultancy services for feasibility study and preparation of Detailed Project Report (DPR) including traffic study, land acquisition works and estimating various items in connection with construction of new coal sidings with total approximate length of 50 km and five loading yards for 3 MT to 15 MT of coal per annum in Raigarh district in the state of Chhattisgarh in the jurisdiction of SEC Railway.

1.1 of Instructions to Bidders

Client:- Chhattisgarh East Railway Limited, Mahadev Ghat Road, Raipura Chowk, Raipur, Chhattisgarh

1.3(a) of Instructions to Bidders

Employer:-

IRCON INTERNATIONAL LIMITED C-4, District Centre, Saket, New Delhi-110 017.

1.3(b) of Instructions to Bidders

Scope of Work:- Scope of work consists of as per Terms of Reference (TOR/Technical Specifications)


Approximate Estimated Cost of the Work:- Rs.148.77 lakhs


Amount of Earnest Money and in case EMD is submitted in the form of Pay Order/Demand Draft, the same shall be payable at:- Rs. 2.50 lakh


Period of Validity of Bid:-

90 days.


Period of Completion:-

Six months.

8.0 of Special Conditions

of Contract

Defect Liability Period:- Six Months

9.0 of Special Conditions

of Contract


39

SECTION - V

Special Conditions of Contract


40

1..0 ORDER OF PRIORITY OF CONTRACT DOCUMENTS:

Where there is any conflict between the various documents in the contract, the following order of priority shall be followed i.e. a document appearing earlier shall override the document appearing subsequently:

1) Agreement

2) Letter of Acceptance

3) Notice Inviting Bid

4) Instructions to the Bidders

5) Appendix to Bid

6) Form of Bid

7) Special Conditions of the Contract

8) General Conditions of Contract

9) Terms of Reference (TOR)/ Technical Specifications

11) Relevant codes and Standards

13) Bill of Quantities (BOQ)

2.0 MOBILISATION ADVANCE: No mobilization advance shall be paid to contractor.

3.0 SUPPLY OF MATERIALS (Ref.: G.C.C. Clause ‘34.0’ and ‘56.0’)

3.1 Contractor shall make his own arrangements at his cost for all materials required

for execution, completion and maintenance of all items of work included in his scope of work to the complete satisfaction of the Engineer. Engineer shall not supply any materials nor shall assist for procurement of any materials required for execution, completion and maintenance of works.

4.0 SUPPLY OF PLANT AND MACHINERY BY EMPLOYER/ENGINEER (Ref.: G.C.C. Clause ‘35.0’ and ’56.0’)

4.1 Contractor shall make his own arrangements at his cost for all Plant and Machinery required for execution, completion and maintenance of all items of work included in his scope of work to the complete satisfaction of the Engineer. Engineer shall neither supply any Plant and Machinery nor assist for procurement of any Plant and Machinery required for execution, completion and maintenance of works.

5.0 LABORATORY AND TESING FACILITIES OF SAMPLES

The laboratory tests on samples shall be done through national reputed agency approved by IRCON.


41

The Contractor shall have to arrange for all field / lab tests at his own cost for carrying out all the tests required, as per Specifications or as stated elsewhere in the contract, including supply of laboratory equipment and also provision of adequate number of qualified personnel, erection, maintenance and running of laboratory including all consumable like chemicals and reagents.

6.0 SALES TAX ON WORKS CONTRACT (Ref.: G.C.C. Clause ‘56.0’,’57.0’, ‘62.0’ and ’64.0’)

6.1 The Contractor shall get registered with the concerned Sales Tax Department of the relevant state(s) of the project and submit a copy of the same to the Employer/Engineer. He shall be responsible for filing sales tax returns and assessments, as necessary as per prevalent Laws, Rules and Regulations and shall also furnish necessary certificates to Employer/Engineer from time to time.

6.2 Employer/Engineer intends to register with the Sales Tax Department under the Composition Scheme and shall be responsible for depositing of Sales Tax on works contract leviable on this project. The Contractors need not consider Sales Tax liability on works Contract while quoting their rates. The Contractor may arrange necessary TDS exemption certificate from Sales tax/Commercial tax/Trade tax authorities for exemption from deduction of tax at source. Till the TDS exemption certificate is submitted by the Contractor, the Engineer will continue to deduct the Sales tax at source from the payments due to the Contractor and deposit the same with Sales Tax Department. If requested, the Employer/Engineer shall issue necessary certificate in this regard.

6.3 Wherever certain exemptions/benefits are available on custom duty, excise duty, service tax, Sales tax, works contract tax etc., the Contractor shall consider the same while quoting his rates. For instance, materials/ Plant and Machinery etc. used for execution of the projects financed by International organizations enjoy exemption from custom duty and/or excise duty on fulfilling the conditions as per Govt. notifications. Similarly the Contractor shall ensure that whenever any benefits are available under Sales tax/Works contract tax, Service tax, these shall be considered while quoting the rates.

7.0 PRICE ADJUSTMENT (Ref.: G.C.C. Clause ‘57.0’)

7.1 No price adjustment shall be applicable in this tender during the work period till completion of the works.

8.0 COMPLETION PERIOD The work is required to be completed within a period as specified in the Appendix to Bid from the date of issue of letter of acceptance. The work shall be completed in phased manner if specified in the Appendix to Bid.


42

The work has to be executed in co-ordination with other agencies working on or near the project.

In case of any delay in the completion period, the extension of the same shall be dealt as per the clause 49.0 of General Conditions of the contract.

9.0 Defect Liability Period Defect Liability Period has been specified in the Appendix to Bid. 10.0 Insurance (Ref.: G.C.C. Clause ‘9.0’): Clause 9.0 of GCC may be referred. 11.0 Performance Security:

Relevant clauses (clause 8.0) of General Conditions of Contract are applicable regarding retention money.

12.0 RETENTION MONEY:

Relevant clauses (clause 8.0) of General Conditions of Contract are applicable regarding retention money.

13.0 COMPLETION PERIOD, WORK PROGRAMME SUBMISSION AND COMMENCEMENT OF WORK AND DELAY & EXTENSION OF CONTRACT

13.1 The work is required to be completed within a continuous period of six months including monsoon period from the date of issue of letter of acceptance.

13.2 Within 7(Seven) days of the issue of Letter of Award and before the work is commenced; the contractor shall have to submit a detailed programme for each major element of the work, using the modern networking techniques for Project monitoring, for approval of the Engineer. The construction programme will show the general methods, arrangements, order and timing for all the significant activities in the works identifying the critical path for the work clearly.

13.3 The agreement or the approval of the programme by the Engineer shall not relieve the contractor of any of his responsibilities to complete the whole works by the prescribed time.

13.4 The Contractor shall submit to the Engineer, for approval, an updated Program, whenever the Engineer may so direct, to take account of the actual progress of the Contract Works so as to achieve completion either before the due date for completion or by the due date for completion or as soon as practicable thereafter. The Engineer may further require the Contractor to indicate the means by which the programmed progress will be achieved. If the Contractor does not submit an


43

updated Programme within a reasonable period as indicated by the Engineer, the Engineer may withhold the payment of next on account bill until the overdue Programme has been submitted.

13.5 In case of any delay in the completion period, the extension of the same shall be dealt as per clause 49 of General conditions of contract (GCC).

14.0 ACHIEVEMENT OF MILESTONE PROGRESS

14.1 In order to ensure progress during execution of the work, the contractor will be expected to achieve the following milestone targets ahead of dates mentioned against each. Failure to accomplish milestone targets within allocated time frame, save for reasons accepted as valid by the Engineer-in-charge, shall create and constitute ground for failure on the part of contractor for maintaining progress of the work as per agreed programme sufficient enough to recover liquidated damage @ Rs 20,000/- per day after the due date of each mile stone, limited to amount as per GCC.

Mile stone targets

Description of mile stone to achieve Time frame to achieve Mile stone

Milestone 1 Drawing of alignment and yards on topo-sheet for approval and survey of approved alignment and yards and submission of draft feasibility report for approval of Railway / SECL

D1 = D+50 days

Milestone 2 Submission of final feasibility report after incorporation of comments / remarks from the Railway / SECL (Clause 5 – Vol I of TOR)

D2 = D1+30 days

Milestone 3 Final location survey and centre line pegging along with marking of rail corridor for land acquisition on Mouza map along with land requirement and land acquisition schedule, topographic survey and alignment design report

D3 = D1+60 days

Milestone 4 Details & design of bridges, GADs, curves, followed by geo-technical investigation and submission of draft DPR

D4 = D1 + 100 days

Milestone 5 Submission of final DPR incorporating the comments of Railway / SECL ( Clause 5 – all parts of Vol II of TOR)

D5 = D4+30 days

Note: 1) ‘D’ is the date of issue of Letter of Award by IRCON to the contractor.


44

2) The liquidity damages recovered under clause 14.0 and clause 49.6

of GCC together would be limited to 10% of the contract value of the work.

15.0 VITIATION OF CONTRACT

The contract shall not be vitiated by any inadvertent error of any kind in the surveys, information, specification drawing or schedule of quantities. The aspect of vitiation of contract with respect to variation in quantities should be checked and avoided. However, during execution of work if variation of quantities against item of work become inevitable and such variation causes vitiation of the contract, the amount of vitiation will be deducted from the contractor’s bill.

16.0 Implementation of Quality, Safety, Health and Environment management

system (ref. clause 44 of GCC) In reference to clause 44 of GCC, specification of Safety, health and Environment specification has been attached, which shall be followed by the contract, during execution of work.

--------xxx------


45

ANNEXURE - VI

BANK GUARANTEE FOR ADVANCE PAYMENT

To IRCON INTERNATIONAL LIMITED, Name & Address of Project. [Acting through ______________________(Project Incharge) & Address of the Project] _________________________________________ [name of Contract] Gentlemen: In accordance with the provisions of the Conditions of contract, Sub-Clause ____

(“Advance Payment”) of the above-mentioned contract,

____________________________________________________ [name and address of

the Contractor] (hereinafter called “the Contractor”) shall deposit with

____________________ [name of Employer] a bank guarantee to guarantee his proper

and faithful performance under the said Clause of the Contract in an amount of

____________ [amount of Guarantee], ________________________ [amount in

words].

We, the ____________________ [name of bank], as instructed by the Contractor,

agree unconditionally and irrevocably to guarantee as primary obligator and not as

Surety merely, the payment to IRCON INTERNATIONAL LIMITED on their first demand

without whatsoever right of objection on our part and without his first claim to the

Contractor, in the amount not exceeding ______________ [amount of Guarantee],

______________________________ [amount in words].

We further agree that no change or addition to or other modification of the terms of the

Contract or of Works to be performed there under or of any of the Contract documents

which may be made between IRCON INTERNATIONAL LIMITED and the Contractor,

shall in any way release us from any liability under this guarantee, and we hereby waive

notice of any such change, addition, or modification.


46

This guarantee shall remain valid and in full effect from the date of the advance

payment under the Contract upto ______ (until IRCON INTERNATIONAL LIMITED

receives/recovers full repayment of advance along with interest accrued thereon from

the Contractor).

Yours truly,

SIGNATURE AND SEAL OF THE GUARANTOR

Name of Bank:

Address:

Date:


47

ANNEXURE - VII

(to be executed on a non-judicial stamp paper of रु.100/- only)

BANK GUARANTEE FOR EARNEST MONEY DEPOSIT

(Tender Notice No. and date)

Ref: (Bank Guarantee No. and Date) To IRCON INTERNATIONAL LIMITED, [Acting through ____________________(Tender Inviting Authority) & Address] WHEREAS,_________________________________ [name of Bidder] (hereinafter called “the Bidder”) intends to submit his bid dated ________ (date) for_____[name of work] (hereinafter called “the Bid”).

1. KNOW ALL PEOPLE by these presents that We _________________ [name of bank] of _____________(name of country) having our registered office at ____________(hereinafter called “the Bank”) are bound unto IRCON INTERNATIONAL LIMITED (hereinafter called “the Employer”) in the sum of

रु._________* [amount of Guarantee],________ [amount in words] for which

payment well and truly to be made to IRCON INTERNATIONAL LIMITED. The Bank binds itself, its successors and assigns by these presents with the Common Seal of the Bank this _______ day of _____ 20__ and undertake to pay to the Employer up to the above amount upon receipt of their first written demand, without IRCON INTERNATIONAL LIMITED having to substantiate their demand.

The CONDITIONS of this obligation are : (i) If the bidder withdraws his tender during the period of tender validity specified in

the bid or extended validity period as agreed to in writing by the bidder; or (ii) If the successful tenderer having been notified of the acceptance of his tender by

IRCON INTERNATIONAL LIMETED during the period of Bid validity: (a) fails to sign the Contract Agreement in accordance with the terms of the

bid; or (b) fails to furnish the Performance Guarantee in accordance with the terms of

the bid; or


48

(c) fails to commence the work within the time period stipulated in the tender. 2. We, the ____________________ [name of bank], and our local branch at New

Delhi (Indicate detail address of local New Delhi branch with Code No.), undertake to pay to IRCON INTERNATIONAL LIMITED up to the above amount upon receipt of their first written demand, without IRCON INTERNATIONAL LIMITED having to substantiate their demand, PROVIDED THAT in their demand IRCON INTERNATIONAL LIMITED will note that the amount claimed by them is due to them owing to the occurrence of one or any of the above conditions, specifying the occurred condition or conditions.

3. This guarantee will remain valid and in full effect upto and including the date

____________ **. Any demand in respect of this Guarantee should reach the Bank not later than the above date.

4. We, the ____________ Bank further agree that this guarantee shall be

invokable at our place of business at New Delhi (Indicate detail address of local New Delhi branch with Code No.)***. The branch at New Delhi is being advised accordingly.

DATE_______________ SIGNATURE OF THE BANK ____________________ SEAL ________________________ WITNESS _____________ [Signature, name and address] ______________________________________________________________ *. The Bank should insert the amount of the guarantee in words and figures

denominated in Indian Rupees. This figure should be the same as mentioned in the Tender Notice named on top.

**. Date to be filled in keeping a margin of minimum 180 days after the last date for

submission of Bids as stated in the “Notice Inviting Tenders” or as executed by IRCON INTERNATIONAL LIMITED (through corrigenda).

***. The Bank should indicate detailed address of New Delhi branch along with its

Code No.


49

ANNEXURE -V III

List of Cities from where Bank Guarantees from Scheduled Bank Branches will be recognized by IRCON INTERNATIONAL LIMLTED

a. All State Capitals in India b. Other cities including Capital cities as listed below:

S.N. Cities S.N. Cities S.N. Cities

1 Agra 26 Ghaziabad 51 Mangalore

2 Ahmadabad 27 Gorakhpur 52 Meerut

3 Aligarh 28 Greater Mumbai

53 Moradabad

4 Allahabad 29 Guntur 54 Mysore

5 Amravati 30 Guwahati 55 Nagpur

6 Amritsar 31 Gwalior 56 Nashik

7 Asansol 32 Hubli-Dharwad 57 Patna

8 Aurangabad (M.S.) 33 Hyderabad 58 Pondicherry

9 Bareilly 34 Indore 59 Pune

10 Belgaum 35 Jabalpur 60 Raipur

11 Bengaluru 36 Jaipur 61 Rajkot

12 Bhavnagar 37 Jalandhar 62 Ranchi

13 Bhiwandi 38 Jammu 63 Salem

14 Bhopal 39 Jamnagar 64 Solapur

15 Bhubaneshwar 40 Jamshedpur 65 Srinagar

16 Bikaner 41 Jodhpur 66 Surat

17 Chandigarh 42 Kanpur 67 Thiruvananthapuram

18 Chennai 43 Kochi 68 Tiruchirappalli

19 Coimbatore 44 Kolhapur 69 Tirrupur

20 Cuttak 45 Kolkata 70 Vadodara

21 Dehradun 46 Kota 71 Varanasi

22 Delhi, NOIDA, Gurgaon 47 Kozhikode 72 Vijayawada

23 Dhanbad 48 Lucknow 73 Visakhapatnam

24 Durg – Bhilainagar 49 Ludhiana 74 Warangal

25 Faridabad 50 Madurai

Note: The Bank Guarantee must be made invokable at any branch in Delhi/NCR/ Project HQ branch of the issuing bank.


50

SECTION -VI

TERMS OF REFERENCE (TOR)/

(TECHNICAL SPECIFICATIONS)


51

TERMS OF REFERENCE (TOR) (TECHNICAL SPECIFICATIONS)

1. GENERAL

IRCON International Limited (IRCON), intends to appoint the consultant for “Providing consultancy services for feasibility study and preparation of Detailed Project Report (DPR) including traffic study, land acquisition works and estimating various items in connection with construction of new coal sidings with total approximate length of 50 km and five loading yards for 3 MT to 15 MT of coal per annum in Raigarh district in the state of Chhattisgarh in the jurisdiction of SEC Railway.

IRCON will be the employer and firm will be executing agency for the works. The standards of output required from the appointed agency/firm are to be of the international level both in terms of quality and adherence to the agreed time schedule.

The broad scope of the present study has been identified as follows:

2.0 PURPOSE AND AREA OF STUDY

The purpose of this study is to assess the probable alignment of coal sidings taking off from the new East Corridor Railway line (which is under construction) to cater for the coal mines near Chhal, Korichchhapur and the entire mines area situated in north-west of Dharamjaigarh station. The study will also cover the proposed stations and their locations with their connectivity to East Corridor Railway line, coal loading points and the loading yard plans depending on the traffic projection. Given length of 50 Km is approximate that includes yards/ stations and may vary and shall be under the scope of this contract. A separate design of coal loading yards at five locations to cater for 3 MT to 15 MT of coal per annum is also included in scope of the present work.

3.0 SCOPE OF SERVICES

3.1 Feasibility Study

(i) To conduct study on location of mines in the feeder area near Chhal,

Korichhapuram and north-west of Dharamjaigarh of east corridor line basing on CMPDI maps and identify allotted Coal Blocks to prospective owners and unallocated coal blocks which has potential for exploring and conduct feasibility study for connectivity to East corridor line along with the traffic projection.

(ii) To study the project vicinity and identification of possible Rail route alignment / alternative alignment and location of five yards based on the available topo-sheet.

(iii) To conduct foot by foot reconnaissance survey with hand held GPS along the


52

proposed alignments, duly checking various geographical features, site constraints such as existing hilly area, existing roads, power lines etc. and to assess modification to the proposed alignment as per site conditions.

(iv) To study the traffic projection and to prepare conceptual plan and drawing for the proposed traffic up to the plant entry point.

(v) To prepare plan for siding takeoff point, the junction arrangement and the connectivity line duly accounting for the site constraints and to check the technical feasibility of the alignment and the five loading yards.

(vi) To study the proposed serving stations, identification of locations for bridges, cross-drainage structures, level crossings / ROB / RUB and marking of high tension/low tension wire and road / NH / SH crossing etc.

(vii) To collect GPS coordinates along the proposed / possible alignments and spot levels to establish X, Y, Z co-ordinates along alignment and taking coordinates of stations, yard, as may be required.

(viii) To prepare index plan and index section at 500 m interval based on contour level correlated with site observations.

(ix) To prepare abstract cost estimates for Earth work, Bridges, Track & signaling and other miscellaneous Civil works.

(x) To prepare draft feasibility report and submit to IRCON for approval.

(xi) To make presentations, concept drawings etc., for discussions with SEC Railway and SECL whenever required to maximum 3 times during period of study.

(xii) On receipt of approval from IRCON and discussions with railways / SECL, to submit the Final Feasibility Report to Railways / SECL for their ‘in-principle’ acceptance.

(xiii) To obtain approval of Feasibility Report from railway authorities.

(xiv) To assist for obtaining approval of RTC by Railway Board (If required)

3.2 Detailed Project Report

On obtaining in principle approval from Railway / SECL, final location survey shall be carried out for the approved alignment and the five yards.

i) To check / review alignments finalized at FSR. ii) To carry out Final Location survey of the approved alignment and the yards and

detailed design of the alignment & connectivity.

iii) To fix the proposed alignment and the yards by Total Station Survey as per Indian Railway stipulation.

iv) To take detailed longitudinal and transverse levels along the alignment and the

yards.


53

v) To fix bench marks at 500 m intervals along the line and in the yards to facilitate checks during construction work.

vi) Centre line pegging along with marking rail corridor for land acquisition on Mouza

map, with details of land ownership (forest, revenue or private), khasra details, liaison and collection of signed documents from revenue and forest and other concerned departments, preparation of rehabilitation and resettlement plan, preparation of land acquisition documents as per the relevant Land Acquisition Acts.

vii) To fix permanent reference points along alignment and the yards.

viii) To survey water courses for computation of flood discharge including fixing exact

location of bridges on the alignment for proper drainage.

ix) To carry out geo-technical investigations adequate for tender drawings of all major and minor bridges, station and other buildings, borrow areas for earth-fill etc.

x) To prepare Engineering Scale Plans and sections for the project (as per Indian

Railway code), as may be required in the draft DPR. a) Index map

b) Index section and plan

c) Detailed plans and sections

d) Plan for junction arrangements

xi) To prepare Detailed Project Report along with detailed estimates, drawings of Civil

work as applicable, and covering various railway related requirements of the siding, GADs & construction drawings, bill of quantities, rate analysis, signaling arrangements, electrification of yards, station and other buildings.

xii) To assist for obtaining approval of DPR by railway authorities.

4.0 Other Supports

i) IRCON shall provide necessary support for obtaining Forest Maps & Other

maps as required for superimposition of the alignment if required.

ii) Documentation required i.e. S&T Schematic Plan, Estimate & Report in

line with scope of services as mentioned above shall be arranged by

IRCON.

5.0 DELIVERABLES

The following reports will be delivered covering the milestones activities as shown in

SCC Clause 14.1:


54

Volume – I Feasibility Report (Draft followed by Final): This report will include all the information collected based on the studies under clause 3.1 as mentioned above including the alignment shown on topo-sheet, geographical features and site constraints along the alignment, traffic survey report, conceptual plan and drawings upto plant entry point, locations of proposed track features like take-off points, stations, bridges, level crossings, ROB/RUB, cross-drainage structures, power line crossings, index plans and abstract cost estimate of the project.

Volume – II Land acquisition: This part will give the details of land to be acquired

along with strip plans showing the rail corridor and encumbrances on certified Mauza maps and all necessary documents (Form 10 etc.) duly certified by the concerned department for verification as per the relevant land acquisition Act. This part will also have the rehabilitation & resettlement plan.

Volume – III Part 1 Detailed Design Report: This part will consist of alignment design

details, L-section and plan, geo-technical investigation report, details & design of bridges, ROBs / RUBs, GADs, curves, gradients, yard plans, Index plans, embankment / cutting slope design etc. supported by computer printout of calculations wherever applicable. The Report shall clearly bring out the various features of design standards adopted for the study. This part will also include details of quantities and bill of quantities for execution.

Volume – III Part 2 Rate analysis and cost estimate: This part will present the

analysis of rates for all items of works. The details of unit rate of materials at source, carriage charges, any other applicable charges, labour rates, and machine charges as considered in arriving at unit rates will be included in this volume. This part wil also include detailed estimate indicating the cost of each item of work.

Volume – III Part 3 Drawings: This part will have all drawings forming part of the

Detailed Project Report.

Volume – IV Detailed Project Report: This report will cover all the above said

parts in brief including Executive Summary that will include the project background, social analysis of the project, details of surveys and investigations carried out, final location survey report, analysis and interpretation of survey and investigation data, designs, abstract cost estimate, PAP, traffic survey report, availability of labour & material land acquisition required and its ownership (whether private, forest or revenue) and other features like sanctuary/wild life that may need environmental clearance along the alignment, economic analyses and conclusions brief accounts of the findings of the study and recommendations. This part will also include maps, alignment shown on the topo-sheet, charts and diagrams based on topographic survey showing locations and details of track features like stations, yards, bridges, ROBs/RUBs, level crossings, cross drainage works, their conceptual plan along with junction arrangement and signaling features.

The basic data obtained from the field studies and investigations and input data used for

the preliminary design shall be submitted as an Appendix. All the above said reports will be submitted in four copies each.


55

The CDs containing all basic as well as the processed data from all field studies and investigations, reports, appendices, annexures, documents and drawings shall be submitted to Employer at the time of submission of Final report.

6.0 Design Standards/ Technical Specifications:

General These specifications to be followed while designing and execution of works under

the contract or otherwise directed by the Engineer. Codes and Specifications The abbreviations mentioned elsewhere for standard specifications and code of

practices shall be considered to have the following meaning. BIS : Bureau of Indian Standard of the Indian Standards Institution.

IRS : Indian Railway Standard Specifications and Code of Practices.

GCC : General Condition of Contract

IRC : Indian Roads Congress. RDSO : Research, Designs and Standards Organizations (RDSO)

(Ministry of Railways) Reference of standard specification and relevant IS codes

1. The works shall be carried out to the relevant I.S. Codes of practice and other

specifications. Relevant specifications are as follows

2. RDSO’s specifications for earth work in formation vide 2003 July.

3. IS: 10379-1982- Code of practice for field control of moisture and

compaction of soils for Embankment and Subgrade.

4. Specifications for Mechanically produced Blanketing Material for Railway

Formations including Guide lines for laying- Specification No. : GE:IRS-

2(Final) July-2005

5. IS.2720 (Pt. XIV) 1983

6. IS:2720 (Pt. VIII)-1983 and all parts latest revision with upto date

correction slips for IS method on testing of soil

7. IS: 3764-1992 code for safety for excavation work.

8. IS 13416: 1992 Code for preventive measures at work place.

9. I.S. Code of practice for plain and reinforced concrete for general

building construction (IS-456-2000)

10. IRS code of practice for plain concrete construction – 1982.

11. IS 4926(Ready Mixed Concrete)

12. IS:3558-1983 Code for use of vibrator


56

13. IS 7861 Part I & II Code for extreme weather concreting

14. IS 12468:1988 Code for general requirement for vibrators for mass

concreting

15. IS 9013 -1978 Code for method for making curing and determining

compressor strength of concrete test.

16. IS:516 - 1959 Code for test of concrete

17. I.S. Code of practice for use of structural steel in general building

construction (IS-800-1984).

18. IS 1786-1985 (grade Fe 415/ Fe 500)

19. I.S. specification for fine and coarse aggregate from natural sources for

concrete IS-383-1970 and IS-515 & 516-1959 latest with upto date correction

slips.

20. IS : 2430:1986 Code for sampling of aggregate for concrete

21. IS:2386-1983 all relevant parts (Code for testing aggregate for concrete.

22. RDSO specification of Track ballast, June 2004

23. Indian railway schedule of dimensions 1676mm (5’6”) gauge 1939

reprinted in 1979.

24. I.S. Specifications for medium quality galvanized mild steel continuous

welded cables conforming to IS-1239-1979.(latest edition)

25. IS:226-1975 specifications for structural steel latest edition.

26. Indian Railways Permanent Way Manual (IRPWM).

27. Indian Railways Track Manual.

28. Indian Railways Engineering Codes.

29. Indian Railways Ultrasonic Testing of Rails and Welds

30. Indian Railways Alumino-thermic welding by SKV process.

31. Indian Railways manual of instructions for fabrication, installation and

maintenance of Glued Insulated Rail joints.

32. Indian Railways Manual for Flash Butt Welding of rails

33. Indian Railways Manual CE-1000 – Guidelines on Handling of Rails-July

2000 –Issued by RDSO.

34. Other approved drawings and latest relevant IS, IRS, IRC, RDSO and ISI

etc. codes of practice required to complete the work.

35. The above list is indicative and the items in the BOQ governed by

standard specification /code are to be executed accordingly.

Wherever a reference is made to any of the standard specifications and code of practice it shall be taken as a reference to the latest versions/revision of the same and shall include all the ERRATA/corrections made in the same from time to time.


57

SECTION-VII

CERTIFICATE OF FAMILIARISATION


58

CERTIFICATE OF FAMILIARISATION

A. I/We hereby solemnly declare that I/We have visited the site/place of work and have familiarized myself/ourselves of the working conditions therein all respects and in particular, the following:

a) Topography of the Area. b) Soil conditions at the site of work. c) Sources & availability of Construction material. d) Borrow areas of earth. e) Rates for construction materials. f) Availability of local labour, both skilled and unskilled and the prevailing

labour rates. g) Availability of water & electricity. h) The existing roads and access to the site of work. i) Availability of space for putting labour camps. Officers, stores, godown,

sheds engineering yards etc. j) Climatic condition and availability of working days. k) Prevailing all taxes, VAT, duties etc.

B. I/We have kept myself/ourselves fully informed of the provisions of this bid

document comprising Instructions to the Bidders, General Conditions of the Contract, Special Conditions of Contracts and Special Technical Specifications/ Conditions of contract apart from information conveyed to me/us through various other provisions in this bid document.

C. I/We have quoted my / our rates as ‘Percentage above / below / at par “ and

quoted against blank items by rates in figure and words, with total cost as per Schedule of Items Rates and Quantities (BOQ) in Schedule “A to H”, in FINANCIAL BID (volume-II) taking into account all the factors given above.

(Signature of Bidder/s) Date: ________________ Place: ________________


59

SECTION-VIII

BILL OF QUANTITIES


60

BILL OF QUANTITIES (BOQ)

Name of Work - Providing consultancy services for feasibility study and preparation of Detailed Project Report (DPR) including traffic study, land acquisition works and estimating various items in connection with construction of new coal sidings with total approximate length of 50 km and five loading yards for 3 MT to 15 MT of coal per annum in Raigarh district in the state of Chhattisgarh in the jurisdiction of SEC Railway. No.: IRCON/2059/A/CGRP/e-tender EW4/15/DPR Dt.02/02/2015

Schedule-I (Siding)

Sl. no.

Activity Details of work Unit Qty. Rate (`) Amount (`)

1 Desk Study of alternatives

Desk study of alternative aligments on topo-sheet as per the purpose, area and scope of work defined in TOR in consultation with SECR/SECL/IRCON/ other stake holders - proposal of alignment on topo-sheet Google Earth, KMZ format

km 50 2,730.00 136,500.00

2 Reconnaissance Survey and traffic study (Feasibility Report)

To conduct foot by foot reconnaissance survey with hand held GPS along the proposed alignment, duly collecting various information and to suggest modification to the proposed alignment as per site condition, traffic survey and submssion of draft feasibility report as defined in TOR and then submitting final feasibility report in consultation with SECR/SECL/IRCON/other stake holder

km 50 5,250.00 262,500.00

3 Final Location Survey and plot verification

Fixing of alignment by centre line pegging with RCC pillars (of size 15 cm x 15 cm x 450 cm with 4 nos of 8 mm dia steel & 6 mm plain bar stirrups and M20 grade concrete) @100 m C/C in straight portion, tangent points and apex point of curve including travesing between existing control points, marking of land corridor for land acquisition and facilitate verification of village plots and land schedule on ground etc. by State govt. officials.

Km 50 10,500.00 525,000.00


61

4 Topographic Survey and identification of bridges, road crossings, power line and other utilities

Detailed field survey along the final selected route, comparision with other routes as per the available details, establishing horizontal and vertical control points, collecting details of land, PAP, marking of rail corridor, crossings, buildings, hydrological data collection, proposal for bridge openings, road crossings, RUBs and ROBs, etc.along the alignment and submission of draft report.

Km 50 34,965.00 1,748,250.00

5 Preparation of Estimates, L-Section,

Alignment design, preparation of survey report including plans, L-Section @20m interval , estimate, cross sections at every 50m and submssion of draft report

Km 50 13,650.00 682,500.00

6 Land requirement and land acquisition schedules

Preparation of land width plans based on forest, agriculture, rural and urban position and land schedules based on Khasara maps including digitisation of the same.

Km 50 16,800.00 840,000.00

7 Detailed Engineering

Detailed design of bridges including GADs, yards, junction arrangements, service buildings, colony layout, station building/platform including design of structures with drawings, geo-technical investigations etc. as per Railway circulars. (The item includes required field works, liaison with concerned department etc for collection / obtaining signed documents / data in connection with design of structures, preparation and submission of reports etc.)

Km 50 90,914.69 4,545,734.50

Total 8,740,484.50

Add: Service tax @ 12.36% (present rate) 1,080,323.88

Grand Total 9,820,808.38

From the payments under items 3 to 7 an amount of 25% will be retained that will be release after submission of final version of DPR in four copies as defined in TOR along with the CDs


62

Schedule-II (Loading yards)

Sl. no.

Activity Details of work Unit Qty. Rate (`) Amount (`)

1 Design of in campus loading yards

Designing in campus loading yards for loading projected traffic of coal at SECL pit heads in the range of 3 to 15MTPA ( 2 rakes to 12 rakes per day) including in- campus in-yard, loading lines and out yard, engine escape lines, etc. with loading arrangements to be suggested including silo loading, mechanical loading from platforms, circulation of vehicles, loading PFs etc., excluding conveyor or silo systems. (stacking area for coal also to be suggested)

A. Preparation of conceptual plan for each location depending on quantum of loading and suggested and agreed method of loading and obtaining Client and SEC Rly's approval through draft Feasibility Report

each 5 100,000.00 500,000.00

B. Finalization of loading yard as per approval of SEC Railway, tracks, PF and structures, Circulation and roads, total space requirement ( within the specified boundaries of SECL) and submission of final feasibility report

each 5 100,000.00 500,000.00

2 Preparation of Estimates, L-Section,

Alignment design, preparation of survey report including plans, L-Section @20m interval , estimate, cross sections at every 50m and submssion of draft report

each 5 200,000.00 1,000,000.00

3 Preparation of DPR

GADs and ESPs of bridges and structures , yards, junction arrangements, service buildings, station building/platform as per Railway circulars and agreed instructions of Clients and Rly., Estimation of the project within SECL campus, analysis of rates and approval of the same from SEC Railway and submission of draft DPR

each 5 200,000.00 1,000,000.00


63

4 Detailed Engineering

Detailed design of bridges including GADs, yards, junction arrangements, service buildings, station building/platform including design of structures with drawings, geo-technical investigations etc. as per Railway circulars. (The item includes required field works, liaison with concerned department etc for collection / obtaining signed documents / data in connection with design of structures, preparation and submission of reports etc.)

each 5 300,000.00 1,500,000.00

TOTAL OF SCHEDULE I AND II

Total 4,500,000.00

Add: Service tax @ 12.36% (present rate)

556,200.00

Grand Total 5,056,200.00

TOTAL AMOUNT ( ` ) OF SCHEDULE I AND II 14,877,008

From the payments under items 3 to 4 an amount of 25% will be retained that will be release after submission of final version of DPR in four copies as defined in TOR along with the CDs. Note:- 1. In case yard involves reversal loop, payment for the loop length will be on per km basis of

Schedule I.