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DIVISION OF BUSINESS AFFAIRS
Office of Financial
Management Services
Planning, Assessment, and
Accreditation Documentation
2017-2018 Fiscal Year
Planning, Assessment, Accreditation Document, 2017-2018 Fiscal Year
2
SECTION ONE-General
A. Executive Summary
Prior to July 2007, the Fiscal Office areas reported to the Controller. The Office of Financial Accounting Reporting and Procurement was established in July 2007 during a Business Affairs re-organization. The Fiscal Office was re-organized into three functional areas: Financial Accounting Reporting and Procurement, Financial Services, and Budgets and Reconciliations. On February 1, 2010, another re-organization occurred that moved both the Budget Office and the Reconciliation Section under Financial Administration (formerly Financial Accounting Reporting and Procurement). On February 1, 2011, the Central Receiving/Surplus area moved to the Physical Plant Office during another Business Affairs re-organization. More recently as a result of the outsourcing of Physical Plant operations to SSC, the Central Receiving and Surplus are now been moved back under Financial Administration.
Since the reorganization, the Office of Financial Administration (FADM) consisted of the following areas: Budget Office, Financial Accounting and Reporting, Procurement, Contracts and Reconciliations, and Fixed Assets. Since the establishment of the office, FADM continuously worked to provide impeccable service to University, System, and State Offices.
FADM developed a web page for the various areas, developed a regularly scheduled monthly trainings in the following areas: Budgets (DBR’s), FAMIS/Canopy and Account Profiles, Procurements and Contracts, and Fixed Assets training. Under FADM, the University has achieved statewide Historically Underutilized Business recognition. In addition, FADM identified and established strategic campus wide procurement activities. Effective 09/01/2012, FADM (Budget Office) started administering the financial aid grants and contracts that were previously administered by the Office of Sponsored Programs (OSP). On July 1, 2013, PVAMU outsourced its Physical Plant operations to SSC as part of a TAMUS wide initiative. The outsourcing affected FADM primarily the Purchasing area. FADM continued to be involved with this outsourcing effort. Effective July 6, 2015, with the new Business Affairs re-organization, FADM is now Financial Management Services and consists of Accounting, Budgets, and Treasury Services.
FMS will continue to review and improve the web site, upgrade the current FAMIS/Canopy training being offered, develop management reports on University-wide areas, continue to ensure to ensure the financial stability of the University and deliver excellent customer service to our customers (students).
Planning, Assessment, Accreditation Document, 2017-2018 Fiscal Year
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B. Vision-Business Affairs will set the campus standard for impeccable service.
C. Mission of the Department The Office of Financial Management Services is committed to supporting the University’s mission to achieve first class status in teaching, research and service by providing efficient and effective services that ensure accurate and timely budget and financial reporting and impeccable customer service in a manner that ensures compliance with applicable laws, policies, rules and regulations.
D. Relationship of the Unit’s Mission to the University’s Mission
Unit’s Mission is to provide impeccable services to support the University in accomplishing it’s mission.
The Office of Financial Management Services is committed to supporting the University’s mission to achieve first class status in teaching, research and service by providing efficient and effective services that ensure accurate and timely budget and financial reporting and impeccable customer service in a manner that ensures compliance with applicable laws, policies, rules and regulations. These services also include providing impeccable customer services to staff, faculty, students, parents, constituents, and stakeholders, etc. to achieve the University’s goal to increase and enhance the visibility of the University in a positive manner.
Planning, Assessment, Accreditation Document, 2017-2018 Fiscal Year
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E. Current Organizational Structure
Corey S. Bradford
Senior Vice President
for Business Affairs
Vacant
Administrative Associate
Rod Mireles Assoc. Vice President for
Financial Administration
Cozette Turner
Equilla Jackson
Dianne Evans
Director of Accounting
Director of Treasury Services
Director of Budgets
Theresa Augustin
Jiying Yu
Martha Ewane
Zina Lang
Accounting Supervisor
Manager P12
Asst Director Treasury
Cashier Supervisor
Cheryl King
Services
Budget Specialist II
Carolyn Giles
Stephaine
Daniels
Tim Price
Carolyn Sanders
Financial Accountant I
Fin Specialist I
Financial Acct I
Reconciliation Specialist
Stephanie Redd
Vivian Smith
Margaret FranconeBudget
Specialist II
Financial Accountant I
Financial Specialist I
Sue Smith
Financial
Abhilasha Sharma
Specialist II
Recon Specialist
Ashok Baweja
Financial
Accountant I
Dushyant (DK)
Baweja
Gwen Anderson
Financial Accountant II
Financial
Specialist I
Vacant
Shamala Scott
Recon Specialist
Financial Accountant I
Planning, Assessment, Accreditation Document, 2017-2018 Fiscal Year
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F. Unit’s Support of the University’s Core Values
1. Access and Quality
2. Diversity
3. Relevance
4. Leadership
5. Social Responsibility
6. Accountability
1. Web Presence and training provided to end users ensures quality.
2. FMS is an equal opportunity employer and recruits staff without regard to race, color, gender, age, national origin, disability, or veteran status.
3. FMS provides the budgeting, financial reporting, treasury and student business services for the University.
4. FMS is a leadership resource that provides training to end users (regularly scheduled monthly training on FAMIS/Canopy, DBRs, and cash handling).
5. FMS has a web presence and is looking to going to
more online/electronic document processing.
6. FMS processes activity in accordance with established
procedures, maintains clear and detailed records of activities and provides regular report submissions.
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SECTION TWO-Assessment
G. Accomplishments Over the Past Two (2) Years
--Implemented TRECs, reconciliation software --No audit findings for AY14 Benefits Proportionality by Fund Report (APS011) --Brought bank/clearing account reconciliations current, including Bank 0009
--Obtained departmental e-mail account for Accounting Services to enhance efficiency in responding to customers. --Updated the global sub-code edit table to prevent the use of frozen codes and unallowable expenses on various accounts. --Updated departmental web pages --Partnered with Sallie Mae to offer students medical withdrawal insurance (tuition refund insurance) for Fall 2014. ---TAMUS recognition for AFR (Blue Ribbon award winner) two years in a row. --College of Business Management Institute 2015 graduates: Cozette Turner & Dianne Evans --Treasury re-established customer service box at the window. -- TAMUS Tuition & Fee Audit, level 2 -- Establishment of calling center to enhance customer services at Treasury Services -- Cohort II-Leadership PVAMU, Participant: Equilla Jackson
-- Texas Bursars for Universities and Colleges (BUC$)-Equilla Jackson elected Vice President for 2017 and will transition to President in 2018.
Planning, Assessment, Accreditation Document, 2017-2018 Fiscal Year
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H. Report on FY17 Goal Achievement as of 8/31/17
Dept. Goal
#
Description Performance Measure
Method(s) of Assessment
Progress Toward Goal as of 06/30/2017
University Imperative
Change Effected Based on Assessment
of Progress
Evidence (Form and Location)
Add additional
accounts to TRECs, reconciliation software.
Completion of tasks
Weekly reports
We have already added several
Banner clearing accounts
5,6 In-Process Reconciliation Office
Increase monitoring and reporting mechanisms on University budget-to
include specific revenue types, departments,
accounts, and/or University wide basis.
Also to include forecasting models.
Completion of task
Review of completed
project
In-process. Additional report on USF balances and budgets has been
recently developed.
5, 6 In-process Quarterly report binder and monthly reviews of specific
accounts.
Implement electronic routing and approval for
FMS forms
Completion of project
Successful implementation of project
Looking at updating Account Profile Form for electronic routing
5,6 In-process Reports will be maintained in shared
drive Enhance
communication efforts with students to reduce the number of students
we drop for non-payment. We will use more text messaging
and utilize housing and meal cad for messages
to our students
Completion of project
Review of completed
project
Upon completion will notify SVPBA
5, 6 Implemented-more students paid by due
date
Reports will be maintained in shared
drive.
Enhance customer service for student
payments by providing self-service kiosks at the
service windows
Completion of tasks
Monthly reports
Quarterly reporting 4 In-process (delayed due
to flooding and temporary
relocation of office and
placement of keyboards)
FMSV Offices—communication with
respective offices.
Planning, Assessment, Accreditation Document, 2017-2018 Fiscal Year
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I. Assessment Activities
A. List each external audit in the section to the right and attach a copy of the report. If there were no outside audits of your unit, please state “None”.
Financial Review – State Auditor’s Office 2003 Review of Financial Management Services Project #20050503 State Auditor’s Office – 2009 and 2014 Statement of Expenditures of Federal Awards (SEFA), no findings on SEFA for PVAMU for 2009 and 2016 State Auditor’s Office – 2009 SACS Accreditation Review Price Waterhouse – NCAA Audit (2009, 2010, 2011, 2012, 2013, 2014, 2015 & 2016) Ingram Wallis – KPVU Audit (2009, 2010, 2011, 2012, 2013, 2014, 2015 & 2016) TAMUS System Internal Audit – Financial (2011) TAMUS System Internal Audit Follow-up – Financial (2013) TAMUS APS Benefits Proportionality by Fund review (2012, 2013 & 2014) Appropriation Control Officer AY15 Benefits Proportionality by Fund APS011 review Banner audit (SAID) 2015 TAMUS Internal Audit – Tuition and Fee Audit (2017)
B. In this section, please list the specific changes you have made in your unit as a result of the aforementioned audit. If you have not made any changes as a result of an audit, please state “None”.
-GL Accounts are reconciled on a Monthly Basis. -Account review training is offered on a monthly basis. -Allowance adjustment is done annually. -Developed and adhered to Unclaimed Fund procedures --Updated procedures --Management review of weekly, monthly and quarterly reports --Monthly review of and liquidation of encumbrances --Developed monitoring mechanism for reconciliations (weekly report) --Developing program to auto the removal of meal & housing charges for students not enrolled --Updating collection and state hold procedures with process changes
C. List each peer review in the section to the right and attach a copy of the peer review. If there were no peer reviews of your unit, please state the semester and fiscal year when you are scheduled to have your next peer review.
Treasury Services Peer Review – delivered June 30, 2014. Reviewed by TAMUCC and UTEP.
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D. In this section, please list the specific changes you have made in your unit as a result of the aforementioned peer review. If you have not made any changes as a result of a peer review, please state “None”.
Automation of Parent Plus loans in process. Automation of non-student payment process Graduate Incremental accounts no longer have to cover employer related benefits from their budget. This provided the colleges with additional budget for programs.
E. Attach a copy of the results from your
annual customer survey. In the box to the right, please include a listing of results from your unit’s most recent customer service survey. For each item, please describe the changes you have made to improve your results in the next fiscal year.
Last departmental survey was April 2011. SVPBA does an annual customer survey to cover all areas of Business Affairs. Will initiate a departmental survey during FY2017.
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J. Departmental Risk Matrix Department Name and/or Process
Identified Risk Likelihood (High, Medium, Low)
Mitigation Activities Monitoring Activities, Reports, and Frequency of Same
Budget Deficit Balances High Require units to encumber funds prior to spending. Encourage units to monitor account balances and activity via Canopy and FAMIS
Deficit Balances – Non Compliance violation letters Daily review of Account Control Flags.
Budget Scholarship spending levels
High Review and coordinate with other departments such as IR to obtain data and report on SFA activity.
Communicate to upper management status of funding level on scholarship accounts.
Reconciliations Reconciliation items not being cleared on a timely basis may result in incorrect reporting
High Working with Business Units to clear items in a timely manner; dedicate staff to clearing closing banks; provide regular status reports to managers and VPs.
Weekly status reports and monthly reconciliation reports
Treasury Services – Cash handling by outside departments
Departmental cash handling
High Offer additional training to enhance knowledge of personnel approved to handle funds.
More frequent (monthly) surprise counts. Have cashiers review the departments depositing cash and report to Director.
Treasury Services Safeguarding Credit Card Information
Departmental Credit Card Information Collection
High Offer departmental web payments through Marketplace. Departments using handheld credit card devices.
Have cashiers review the departments bringing credit card information for processing and report to Director for further review. Proper training for departments utilizing the handheld devices.
Treasury Services Depositing Cash
Cash and checks deposits
High Cash is deposited daily and reconciled. Segregation of duties of
Daily
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receipting and reconciliation. Cashier is escorted by police staff to bank for deposit.
Treasury Services Billing for student accounts receivables
Ensuring accuracy in Student Accounts Receivable Billings
High Detail procedures on reviewing the accuracy of the billings and exceptions noted.
Each semester after fees tables have been updated
Treasury Services Accounts Receivables
Making unapproved adjustments to Accounts Receivables
High Segregation of duties between cashiers and accounts receivable staff. Aging Accounts Receivables reports are reconciled monthly.
Monthly
Treasury Services Collections
Not reviewing accounts receivables listing for bad debts and collections on a timely basis
High Formal written procedures are developed and past due accounts are notified according to procedures. Accounts are sent to collection agencies on a timely basis and monitored. State holds will now be placed sooner than accounts being assigned to collections. State holds will be placed 3 times a year as opposed to 2 times a year.
3 times per year
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K. SWOT Analysis Template
Strengths (internal) • Secure Offices w/restricted access • Certified and academically strong
personnel • Professional development for staff • Experienced, qualified & trained staff • Innovative and service oriented staff • Regular staff meetings at each level
and sharing of information • Documented procedures • TAMUS Internal Audit Services
Weaknesses (Internal) • Lack of
administrative support/knowledge of processes at the departmental level.
• Deficiency in knowledge of processes at the departmental level
• New systems • No accountability
for non-compliance
Opportunities (External) • New Systems • Evolving processes and procedures • Internet website • Continual improvement in monthly
training classes for end users • Create special interest groups (campus
wide) for various functions within Financial Management Services—Budget, Accounting, FAMIS, Treasury, etc.
Threats (External) • Loss of key staff • Future state funding
levels (4%) state budget reduction
• Economy
criteria examples Market developments? Industry trends? Technology development and innovation? Global/state/national influences? Business process and rule development? Information and research?
criteria examples Gaps in capabilities? Lack of competitive strength? Reputation, presence and reach? Financial? Own known vulnerabilities? Timescales, deadlines and pressures? Distractions? Reliability of data, plan predictability? Morale, commitment, leadership? Processes and systems, etc? Knowledge gaps?
criteria examples Political effects? Legislative effects? Environmental effects? IT developments? Competitor intentions - various? New technologies, services, ideas? Vital contracts and partners? Sustaining internal capabilities? Obstacles faced? Insurmountable weaknesses? Loss of key staff? Sustainable financial backing? Economy?
criteria examples Capabilities? Competitive advantages? USP's (unique selling points)? Resources, Assets, People? Experience, knowledge, data? Innovative aspects? Certifications? Processes, systems, IT, communications? Cultural, attitudinal, behavioral? Philosophy and values?
SWOT Analysis Template
Department Name: Financial Management Services ____________________
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SECTION THREE-Planning Year
L. Proposed FY18 Goals (All identified Risks and Weaknesses should be addressed in your unit’s goals. If they are not, please use the Section P-Miscellaneous section to explain why the risk/weakness is not addressed.)
Dept
. Goal
#
Description Performance Measure
Method(s) of Assessment
Method of Reporting Results to VPBA & Report Frequency
TAMUS Imperative
University Imperative
Evidence (Form and Location)
Enhance customer service for student
payments by providing self
service kiosks at service windows.
Completion of tasks
Monthly reports
Quarterly reporting Increase efficiency of operations
Increase efficiency of operations
Reports on shared drive
Implement electronic routing and approval for
FMS forms
Completion of task
Monthly reports
Quarterly Reports Increase efficiency of operations
Increase efficiency of operations
Reports will be maintained on
shared drive
Increase monitoring and reporting
mechanisms on University budget – to include specific
revenue types, departments,
accounts, and/or University wide basis. Also to
include forecasting models.
Completion of task
Review of completed
project
Quarterly reports Increase efficiency of operations
Increase efficiency of operations
Reports will be maintained on
shared drive
Enhance communication efforts with students to reduce the number of students we drop for non-payment. We will use more text messaging and utilize housing and
Completion of project
Review of completed
project
Upon completion will notify SVPBA
Increase efficiency of operations
Increase efficiency of operations
Reports will be maintained in shared drive
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meal card for messages to our students
Add additional accounts to TRECs, reconciliation software.
Completion of project
Monthly reports
Quarterly reporting Increase efficiency of operations
Increase efficiency of operations
Reconciliations in TRECs
Migration to Helios Workday: Budget staff training, develop training materials and conduct training for campus users
Completion of training for users
One-Time submitted
report
Training evaluations after all users have been trained
Increase efficiency of operations
Increase efficiency of operations
Training material (Training Library
University Website) and Training Log
and Evaluations (Office of Budgets)
Provide International students a better way to wire funds to the University by Flywire
Completion of project
Monthly reports
Quarterly reporting Increase efficiency of operations
Increase efficiency of operations
Reports will be maintained on
the shared drive
Hand held credit card devices for Departmental use
Completion of project
Monthly reports
Quarterly reporting Increase efficiency of operations
Increase efficiency of operations
Reports will be maintained on
the shared drive
Planning, Assessment, Accreditation Document, 2017-2018 Fiscal Year
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M. Proposed List of Improvements Over the Next Three (3) Years
Fiscal Year Proposed Improvement
How Will This Benefit PVAMU?
Implementation Cost, Estimated Annual Savings To Be Achieved
TAMUS Imperative
University Imperative
2018 Develop online trainings for the
various FMS areas.
Ensure more efficient processing by better
disseminating information and
utilization of available resources
No additional costs. Current resources will be utilized to
accomplish tasks. An unknown amount of savings will be realized through efficiency of operations
Increase efficiency of operations
Increase efficiency of operations
2018 Improve effectiveness and
utilization of website
Reduce reliance on and requirement of
staff to provide regular routine
information
No additional costs. Current resources will be utilized
Increase efficiency of operations
Increase efficiency of operations
2018 Enhance operational
efficiency by revising forms to
be more interactive, user-
friendly forms that can be submitted
and routed electronically.
Allows for electronic routing of property transfer forms. Data stored electronically
No additional cost Increase efficiency of operations
Increase efficiency of operations
2018 Improve customer relationships and increase visibility
with our customers by partnering with
various peer groups (current) on campus. If
proven effective, establish a peer
group where specific
customers’ needs, concerns, or issues can be addressed
directly with the
Improve customer service
No additional cost Increase efficiency of operations
Increase efficiency of operations
Planning, Assessment, Accreditation Document, 2017-2018 Fiscal Year
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Budget Office 2018 Implementation of
department signature
authorization form
Reduce paper work allowing
departments to only submit one form
when making changes to signature
authorities
No additional costs Increase efficiency of operations
Increase efficiency of operations
2018 Departmental receipt of credit card payments via credit card mobile devices
Enhance customer service within
departments to retrieve revenue more efficiently
$20,000 annual maintenance cost. Cost savings are not known at this time but will be a more efficient
process.
Increase efficiency of operations
Increase efficiency of operations
2019 Automated phone payment system (if possible). This will keep customers
from leaving messages to make
payments via phone.
Enhanced customer service
Not known at this time Increase efficiency of operations
Increase efficiency of operations
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N. Departmental Internal Calendar (Deadlines this department will need to meet for University and non-University requirements.)
Date Task/Report/Event
Dec., March, June, Sept
Deficit Balances/Business Objects Report –generated after month close/ Non-Compliance letter to Account Manger requesting action and a Prevention Plan/ Copy of signed letters are to SRVPBA in Monthly Report Binder (By the 10th Business Day).
Dec., March, June, Sept
Budgeted to Realized Revenue Comparison/Business Objects Report comparing Budgeted Revenue to Realized Revenue showing FYTD of realized revenue. (By the 10th Business Day)
Dec., March, June, Sept
Budgeted Reserves/Excel Spreadsheet listing account number and balance. ( By the 10th Business Day)
Dec., March, June, Sept
Vending Revenue/Excel Spreadsheet listing account number and balance. ( By the 10th Business Day)
Dec., March, June, Sept
Balance Report -Auxiliary Support Services/Excel Spreadsheet listing account number and balance. ( By the 10th Business Day)
Dec., March, June, Sept
Balance Report – Health Services/Excel Spreadsheet listing account number and balance. ( By the 10th Business Day)
09/01/2017 Encumber FY2018 Schedule of Known Cost
Spring for odd FYs; Summer for even FYs
Annual Operating Budget
11/01/2017 General Revenue Reconciliation
11/20/2017 Comprehensive Annual Financial Report (USAS)
Biennial – August 2018 & October 2018
Legislative Appropriation Request - LAR
07/15/2018 SACS Financial Profile
08/31/2017 PUF/RFS reimbursement
09/16/2017 Due to/from and Intrasystem Pass throughs due to TAMUS
10/01/2017 OCR/Academic Development Initiative information
10/09/2017 AFR
11/20/2017 Source and Uses Report/Research Expenditures
01/15/2018 Athletic NCAA Report
12/20/2017 IFRS Report
04/13/2018 IPEDS Financial Report
08/31/2017 Summer Need Based Scholarship Report
11/18/2017 THECB Campus Based Programs
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12/01/2017 Administrative Accountability
12/15/2017 Annual RFS Certification
02/15/2018 Employee Performance Evaluations
02/29/2020 Facilities and Administrative Cost Proposal Long Form
Weekly Reconciliation status report Weekly on Monday until current; then 15th of Each Month Bank/Account Reconciliation Report 10th – August, November, February & May ABEST/USAS Reconciliation 1st of Each Month Appropriation Balance Report Friday Student refund disbursement 8th of each month Treasury Services: Send departments non student monthly aged receivable reports 07/15/2017 Departmental write-offs 08/15/2017 Student write-offs 01/15/2018 1098 T’s (Test file due November) 06/01/2018 THECB Tuition Fee Survey 11/30/2017 Title III Endowment Report to Department of Education 04/30/2018 NACUBO survey 03/01, 08/01 & 10/01 Tuition Set A Side Notices 07/15/2018 College Board Annual Survey of Colleges – Tuition & Fees Jan, August, Sept Tuition Rebate Notices to 1st Time Freshmen & 1st Time Transfer Undergraduate Students
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O. Departmental External Calendar (Deadlines that University departments will need to meet for this department. These are to be posted on the Business Affairs web calendar by the Department. See Ms. Sandles if you have questions about how to do so.)
Date Task/Report/Event Tentative (BVD1 due 18th of each month – BVD2 due 23th of each month)
Budget Verification Document Certification (BVD1 & BVD2)/BPP Generated/Monthly certification for all salary employees. Email notification for pick-up sent to Adloc Manager.
Deficits Balance Notice
Within 5 business days of receipt of notice: Complete and Approve the Deficit Balance Non-Compliance Letter. Where applicable, submit a DBR or Expenditure Transfer request to clear deficit.
Fall Semester Spring Semester
Installment Plan: • Installment # 1 - 34% payment of tuition and fees in advance
of the beginning of the semester; no later than the 20th class day.
• Installment # 2 - 33% payment due by the first Friday in October for the Fall semester; due by the first Friday in March for the Spring Semester
• Installment # 3 - 33% payment prior to the first Friday in November for the Fall Semester; due by the first Friday in April for the Spring Semester.
Fall Semester Spring Semester Summer Semester
Drops for non-payment • 1st drop –12th day of class for Fall and Spring • 2nd and final drop on the Census Date – 20th class day
in Fall and Spring • 4th and 15th class day for Summer
Fall Semester Spring Semester Summer Semester Tuition and Fee Schedules are revised prior to each semester
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P. Training to be Provided to the Campus by Your Department (These sessions are to be posted to the Business Affairs Web Calendar. Please see Ms. Sandles if you have questions about how to do so.)
Description of Training Frequency Length of Each Training Session Method of Delivery Annual Budget Preparation Once a Year 2 Hours Classroom Instruction/Hands-
On Departmental Budget Request (DBR), Employee Payroll Action (EPA) and Employee Pay History (EHIS)
2nd workday after the 1st and 15th
2 hours Classroom instruction
FAMIS and Account Profile Training
2nd workday after the 1st and 15th
2 hours Classroom instruction
Monthly Statement of Account Review Training
3rd workday after the 15th 2 hours Classroom instruction
Cash Handling Monthly or as needed 1 hour Face to face Market Place As needed 1 hour Face to face Credit card equipment training
As needed 1 hour Face to face
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Q. Steps your unit has taken or will take to implement the 4Cs concept: As a department we continue to stress the 4 Cs to our employees. We are committed to fully implementing these as we believe that this will enhance the level of our operations. As a department, we have developed a 4Cs document. We will continue to review this on a periodic basis and make adjustments/changes to it as necessary in order to successfully implement the departmental 4Cs document.
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R. Miscellaneous Matters that the Department Wants to Make the SVPBA Aware of: --Significant number of reports to Texas State agencies are due during November and December Sources & Uses to Texas Higher Education Coordinating Board Accountability Report to State Legislative Offices Campus Based Program Funding Report to THECB IFRS to Texas Higher Education Coordinating Board RFS Certification Report to TAMUS National Science Foundation Report (January) --Annual audits: NCAA Financial Audit due January 15th; KPVU audit due January 31st. --SEFA audit by State Auditor’s Office for FY2017. The audit will occur during November 2017 and December 2017. The audit this fall will include a review of the FISAP.