District of Tofino | 2013 Annual Report · District of Tofino | Annual Report 2013 5 Message from the Mayor On behalf of Tofino Council, I am proud to share the District of Tofino’s

District of Tofino | Annual Report 2013

District of Tofino | 2013 Annual Report

Photo: Catherine Bruhwiler

District of Tofino | Annual Report 2013 2


Table of Contents

Annual Report Message from the Mayor ................................................. 5

Mayor and Council ............................................................ 7

Declaration of Disqualified Council Members .............. 9

Message from the Chief Administrative Officer ............ 10

Message from the Director of Finance ........................... 11

District of Tofino 2013 Organizational Chart ................. 12

Our Mission, Vision & Values .......................................... 13

Our Strategic Priorities for 2012-2014 .............................. 14

Strategic Priorities - Projects & Initiatives Summary .... 15

Department Highlights & Progress. . …………………..16

Corporate Services Department ...................................... 17

Community Sustainability Department .......................... 21

Public Works & Building Inspection Department ......... 25

Fire Department ................................................................. 27

Resort Municipality Initiative Services Department ..... 29

Appendix 1 2012-2014 Strategic Priorities Report ........ 57

Financial Report Financial Statements .......................................................... 31

Management’s Responsibility .......................................... 32

Auditor’s Report ................................................................ 33

Statement of Financial Position........................................ 34

Statement of Operations & Accumulated Surplus ........ 35

Statement of Change in Net Financial Assets ................ 36

Statement of Cash Flows ................................................... 37

Notes to Financial Statements .......................................... 38

Reserve Fund Activities .................................................... 51

Revenue & Expenses by Segment .................................... 52

Tangible Capital Assets ..................................................... 54

2013 Permissive Tax Exemptions ..................................... 56


Welcome to Tofino The community of Tofino is situated on the tip of the Esowista

Peninsula on Vancouver Island’s west coast and is home to

approximately 2,000 people.

As a popular tourist destination, Tofino attracts visitors from

around the world who come to enjoy its natural beauty and

participate in activities ranging from surfing and kayaking, to storm

watching and hiking. Tofino is also home to a world class food

scene that produces some of the most innovative and exciting west

coast cuisine.


Message from the Mayor

On behalf of Tofino Council, I am proud to share the District of Tofino’s 2013 Annual Report, which

offers an overview of the District’s key initiatives and accomplishments for 2013, identifies goals for

2014, and presents the District’s audited 2013 financial statements.

Over the past year, we have continued to make significant steps towards the priorities identified by

Council in January 2012 for our 2011 – 2014 term.

This year, we adopted a new Official Community Plan (OCP) after more than two years of

consultation with residents and businesses. This updated OCP provides direction for growth

and change in Tofino over the next 10 years.

The District was also proud to be formally recognized by the Green Communities Committee, a

joint initiative of the Province and Union of BC Municipalities, for demonstrating its

commitment to take action on climate change by completing a corporate carbon inventory.

In September 2013, the District won a 2013 Community Excellence Award in Leadership and

Innovation from the Union of BC Municipalities for its role in biodiversity conservation of the

Tofino Wah-nah-jus Hilth-hoo-is Mudflats.

Marking the culmination of two projects begun in 2012, in December 2013, Council adopted

the Arts & Culture Master Plan and the Heritage Master Plan. The Arts & Culture Plan helps

identify ways to promote and support Tofino’s arts, culture and heritage communities, while

the Heritage Plan provides a framework to preserve Tofino’s heritage resources through

increased public awareness and education.

Two key planning initiatives began in 2013. First was the development of an Integrated

Community Sustainability Plan (ICSP) which will help guide Tofino into the future through a

“big picture” plan informed by sustainability principles and public input. The ICSP provides a

framework for all other municipal plans, policies and decisions. Second was the initiation of a

Tourism Master Plan, which will provide a framework for sustainable tourism planning over

the next 20 years.

Continuing on the implementation of the Tofino Vitalization Plan, in late 2013 a Concept Plan

for Main Street was initiated. A concept plan is a high level document that will provide

direction for the future development of Main Street. The first phase of the Downtown

Campbell Street Upgrade was also completed in 2013, including water and storm sewer

infrastructure upgrades in downtown Tofino.

This year, Council established the Community Economic Development Advisory Committee to help

develop a vision and plan to guide Tofino’s socio-economic development. And to formally

recognize and celebrate the contribution of volunteers to our community, we established the

Volunteer Recognition Committee.

In the spirit of promoting a healthy lifestyle and to contribute to Tofino’s emergency planning

capacity, we were pleased to support the construction of the Tonquin Connector Trail, which

connects the existing Tonqiun Trail (formerly known as the Lighthouse Trail) to the Industrial

Way area. Upgrades to the Multi-Use Path were also completed.

In mid 2013, Council was pleased to welcome Bob Macpherson as the District’ s new Chief

Administrative Officer. Mr. Macpherson brings to the District over 20 years’ experience in local

government, particularly in the areas of planning and development. As the former General Manager

of Corporate and Community Services for the Resort Municipality of Whistler, Mr. Macpherson is

well acquainted with the opportunities and challenges faced by resort communities.

Mayor Josie Osborne


Because Tofino is a provincially designated resort municipality, Council remains committed to working with

partner organizations to build a vibrant and sustainable community that benefits Tofino residents, visitors and

businesses alike. We recognize that as a resort community we face a number of unique opportunities and

challenges, including those brought about by shifts in global tourism. Looking ahead to 2014, Council remains

committed to initiatives aimed at supporting and growing this important sector, while at the same time taking steps

to diversify the local economy and continuing to build the strong social fabric that underlies our community.

As a Council, we are well supported by many community volunteers who dedicate their time, energy and intellect

to help ensure our community is the best it can be. Many of the positive initiatives that occurred in 2013 are the

direct result of improved communications between the District and the community. We are also well served by a

dedicated staff whose professionalism and deep commitment to Tofino is consistently demonstrated. Through

passion and hard work, I am confident that together we can make Tofino an even better place to live, visit, raise

families and do business.

Josie Osborne

Mayor, District of Tofino


Mayor and Council 2011-2014

Mayor Josie Osborne

Mayor Josie Osborne’s Portfolio:

Audit Committee, Chair

Emergency Program Executive Committee, Chair

Volunteer Recognition Committee

Community Economic Development Advisory

Committee, Chair

ACRD Board of Directors

ACRD West Coast Committee

ACRD Fisheries Resource Committee

ACRD West Coast Landfill Committee

Island Coastal Economic Trust – North Island-

Sunshine Coast Regional Advisory Committee

Tourism Tofino Board of Directors

Tofino Tla-o-qui-aht Ad Hoc Higher Learning

Committee

Clayoquot Salmon Round Table

Westcoast Native Health Care Society Building

Committee – Pacific Rim Communities Advisory

Group

Long-Beach Airport Advisory Committee

West Coast Multiplex Advisory Committee

West Coast Health Group

West Coast Emergency Planning

About Mayor and Council

District of Tofino councillors were each elected for a three-year term in the

General Election held November 2011. Josie Osborne was sworn in as Mayor on

January 15, 2013 following a mayoral by-election. Elected to represent the citizens of

Tofino on a district-wide basis, each member of Council is also appointed to various

District and regional committees.

Council is the governing body of the municipality, with each member responsible

for considering the well-being and interests of the District and the community.

The purposes of a municipality include:

providing for the good government of the community;

stewardship of public assets;

providing services and making laws; and

fostering social, economic and environmental well being.

To find out how to contact Council directly visit the District’s website at

www.tofino.ca.


Allen Anderson

Cathy Thicke

Duncan McMaster

Audit Committee

Tofino Housing Management Committee, Chair

Design Review Panel

Downtown Vitalization Implementation Committee

Year of Reconciliation Committee

Municipal Insurance Association

Vancouver Island Regional Library Board

Long-Beach Airport Advisory Committee, Alternate

Tofino Housing Corporation


Arts, Culture and Heritage Committee

Lighthouse Trail Committee, Chair


Tofino Mudflats Wildlife Management Area Advisory Committee

Terms of Reference for Festival Service Coordinator

go2 Tourism HR Society’s Resort Community Labour Market Project Steering

Committee

Tofino Tla-o-qui-aht Ad Hoc Higher Learning Committee

West Coast Multiplex Advisory Committee, Alternate

Clayoquot Biosphere Trust, Director

Audit Committee

Tofino Housing Management Committee

Community Economic Development Advisory Committee

Downtown Vitalization Implementation Committee, Chair

OCP Implementation & Monitoring Committee, Chair

ACRD Board of Directors, Alternate

Municipal Insurance Association, Alternate

Westcoast Native Health Care Society Building

Committee – Pacific Rim Communities Advisory Group


Dorothy Baert

Arts, Cultural and Heritage Committee, Chair

Community Economic Development Advisory Committee

OCP Implementation & Monitoring Committee, Alternate

Vancouver Island Regional Library Board, Alternate

Tofino Mudflats Wildlife Management Area Advisory Committee, Alternate

Clayoquot Salmon Round Table, Alternate


Ray Thorogood


Lighthouse Trail Committee


Tofino Harbour Authority, Director Local Government Sector

Terms of Reference for Festival Service Coordinator

Disqualified Council Members During 2013 there were no council members disqualified from holding office.

Tofino Housing

Management Committee

Wickaninnish Community School Society

Garth Cameron


Message from the Chief

Administrative Officer

The second half of 2013 marked the beginning of my role as the Chief Administrative

Officer (CAO) for the District of Tofino. In this role I am responsible for the overall

operation of the municipal corporation. I am also the sole municipal staff person that

reports directly to municipal Council.

Although I was only in Tofino for half of 2013, I would like to acknowledge the many

accomplishments that occurred through the hard work of Council, committees and

dedicated District of Tofino staff.

District staff and Council continue to work together to deliver on the strategic priorities

that Council identified early in its term including:

a review of Tofino’s Official Community Plan was completed in mid-2013;

work commenced on a Tourism Master Plan that brings together groups

representing Tofino’s tourism economy to strive to build a stronger tourism

sector as a means of improving quality of life in Tofino;

planning and upgrading Tofino’s infrastructure is on-going; and

staff continued to gather knowledge to implement a detailed asset management

system that will be a step toward connecting this District’s valuable

infrastructure with our ability to update and replace that infrastructure as

needed.

Looking forward to 2014, our work will continue on many important areas including:

the completion of a Comprehensive Sustainability Plan that will guide future

decisions;

a review of the existing development approvals in the District and our ability to

service these developments at build out;

the completion of a Tourism Master Plan;

improving our asset management processes;

ongoing infrastructure replacement;

reinvigorating the District Liquid Waste Management Plan process; and

the second phase of Campbell Street improvements that leverage a number of

external funding sources.

In November of 2014 the District will be conducting a general municipal election. Shortly

after our new Council is sworn in the following month, staff and Council will begin

working together to establish strategic priorities for their four-year term.

On a personal note, I would like to thank the many Toficians that have welcomed me to

the community in my first months here.

Bob MacPherson


Message from the Director

of Finance I am pleased to present the District of Tofino’s audited financial statements for the year

ended December 31, 2013. The financial statements are the responsibility of the District

of Tofino’s management and have been prepared in compliance with section 167 of the

Community Charter and in accordance with generally accepted accounting principles

approved by the Public Sector Accounting Board (PSAB). The financial statements were

audited by Smythe Ratcliffe LLP who reported that the statements present fairly, in all

material respects, the financial position of the District of Tofino as at December 31, 2013.

The District continues to maintain a system of internal accounting controls designed to

safeguard the assets of the community and provide reliable and relevant financial

information.

Responsibilities of Department

The Financial Services Department is responsible for short and long term financial

planning, tangible capital asset management, internal and external financial reporting,

management of cash and investments, property tax, utilities, accounts payable and

receivable, and all other general municipal accounting. The department acts as a leader

in financial management for the organization.

Financial Highlights

At December 31, 2013 the District had an accumulated surplus of $28,442,368 which

primarily accounted for the value of tangible capital assets and funds held in Statutory

Reserve Funds and reserve accounts.

In 2013 there was an increase in taxation of 2.2% in the amount of $50,000 specifically

intended for Fire Department service level changes. An additional property tax was

levied to all property owners to fund capital upgrades to the District’s water

infrastructure.

The District used restricted and unrestricted funds in the year from General Capital,

Water Utility Infrastructure, Sanitary Sewer Infrastructure, Parking Stall, Campbell

Street Upgrade, Zoning and OCP reserve accounts. The District used restricted revenues

from the Resort Municipality Initiative and Gas Tax program. The District received

$209,908 from the Provincial Strategic Community Investment Fund which was used to

minimize tax increases in the year. Grants in the amount of $496,435 were received in the

year and used for various projects including the Multi-Use Path (MUP) Connector and

improvements to Campbell Street.

In closing I would like to thank Mayor and Council, Managers and staff, particularly in

the Financial Services Department, who contributed to another successful financial year

for the District of Tofino.

Sincerely,

Nyla Attiana CGA

Director of Financial Services

May 14, 2014

Nyla Attiana



Our Mission, Vision & Values

Our Mission

Our mission is to lead responsible and effective community government which is responsive to local needs and circumstances, to

act as stewards of public assets and the public trust, and to proactively foster the economic, social, cultural and environmental

well-being of the greater community for today and tomorrow.

Our Vision

Our vision for the District of Tofino includes being a municipal corporation that:

exercises responsible decision making;

is proactive and collaborative;

serves as stewards of a strong and diverse economy;

is resourceful and efficient;

is a leader in small community governance; and

is respectful of community and environment.

Our Values Respect: We respect the dignity of our people and land, and celebrate diversity.

Integrity: We act in an ethical and accountable manner.

Service Excellence: We provide innovative, efficient and professional public services.

Responsible: We exercise prudence in public spending and communicate results.

Future Oriented: We are forward looking and thinking, and consider the long-term consequences of our

actions.


Our Strategic Priorities

for 2012 - 2014

In January 2012, Council embarked on a strategic planning process aimed at identifying priority area objectives for

the 2011 – 2014 term of office.

During a workshop held January 8th and 9th of 2012, Council identified the following priority area objectives:

Plan, build and maintain water infrastructure and resolve existing deficit.

Plan, build and maintain sewer infrastructure and resolve existing deficit.

Strive for open and transparent communication with citizens.

Develop a tourism strategy that encourages and supports a diverse local economy.

Undertake an Official Community Plan review.

Develop service standards.

Ensure good governance, fiscal responsibility, open government, and effective and efficient practices and

procedures.

Manage and maintain solid waste and road infrastructure.

Plan, build and maintain quality parks, trails and facilities.

Specific projects and initiatives to help reach priority area objectives were prepared by Council and staff at the

January 2012 workshop. A summary of the top six priority areas, their objectives and the strategies used to reach

them are summarized in the following table and detailed in Appendix 1. Appendix 1 reports out the progress made

toward these objectives.


2012-2014 Top Six Strategic Priorities

Projects & Initiatives Summary

Strategic Priority 2012-2014 Projects / Initiatives

WATER 4-3-2-1 Initiative

Revisit Development Cost Charges

projects

Address Close Creek turbidity

Replacement pipes & reservoir

improvements

Complete Water Implementation

Capital Plan

Re-engineer interzonal valve

Reporting – recommendations from

engineer

SEWER Complete Liquid Waste Management

Plan and implement

Develop sewer upgrade plan funding

strategies

TOURISM STRATEGY Develop a tourism master plan

Tourism Tofino agreement

Policy development for Resort

Municipality Initiative capital projects

Complete existing RMI funded

projects, advocacy & reporting

Festival & events assistance

Develop arts, culture & heritage master

plan

Economic development

Higher learning centre

OFFICIAL

COMMUNITY

PLAN REVIEW

Update population projections

Create a road hierarchy

Local Area Plan extension

House-keeping items

Infrastructure

Define “Gateway”

Affordable housing

Tourism land policy including

residential component

Rural and marine areas Development

permits areas

Review existing

Create new multi-family area

(WMA)

Address treaty lands

Strata development

DEVELOP

SERVICE LEVEL

STANDARDS

Water

Sewer

Roads

Parks

Multi-Use Path (MUP)

Administration

COMMUNICATIONS Improve municipal communications -

explore social media opportunities

Community education & awareness of

civic authority and responsibilities

Improved accessibility to Council

meetings

Live streaming of Council meetings

Build and nurture partnerships

Refine TFN communications and

agreements


2013 - Departmental Highlights &

Progress towards Objectives

The 2012-2014 Strategic Plan helps chart the District’s direction and monitor performance by setting priority area

objectives and strategies for Council’s three-year term of office.

The following sections provide a brief overview of departmental responsibilities, operational highlights and pro-

gress made toward priority objectives during 2013.


Corporate Services Department

Chief Administrative Officer

The Chief Administrative Officer (CAO) is appointed by Council and is responsible for the overall management of

District operations including providing leadership and guidance to departmental managers.

The CAO assists Council in the development of strategic plans and is accountable for ensuring that Council policies

and objectives are carried out in an efficient and effective manner. The CAO provides a coordinating link between

Council and District staff, and is assisted by departmental managers and the Fire Chief.

Departmental Responsibilities & Highlights

As both an internal and external service provider, the Corporate Services Department plays a key role in

managing the flow of information between the community, Council members and District departments. In

2013, Corporate Services took over responsibility for bylaw enforcement, business licensing and various

other activities requiring permits or licences such a parking.

Key services on the legislative side include:

• Administration of local government elections, by-elections, referendums and other voter approval

processes.

Preparation and distribution of agendas and minutes for Council and Committee of the Whole meetings.

• Development of operating frameworks and standards for the administration of Council committees,

commissions and other advisory bodies.

• Development and maintenance of the corporate records management program, including

administration of the Freedom of Information and Protection of Privacy Act.

• Citizen engagement processes such as coordination of delegation requests, management of Council

correspondence and coordination of town hall meetings.

• Development of operating frameworks and standards for the preparation and management of District

bylaws and policies.

• Corporate communications including design and management of the District’s website, use of social

media, and administrative support for press releases and advertising.

• Administrative support to Community Sustainability, Public Works and other departments as needed.

Departmental highlights for 2013 include launching the new civic web portal to provide better access to agendas,

minutes and other District records and continued implementation of a new software application to better manage

workflow processes associated with Council meetings. During 2013, the Department bid farewell and welcomed

four staff members.


Commission & Other Bodies

Board of Variance

Tofino Recreation Commission


Committees, Commissions & Other Bodies

Committees

Arts, Culture & Heritage Committee

Audit Committee

Community Economic Development Advisory

Committee

Design Review Panel

Downtown Vitalization Implementation Committee

Emergency Program Executive Committee

Lighthouse Trail Committee

Official Community Plan Implementation & Moni-

toring Committee

Tofino Housing Management Committee



2013 by Numbers

32 Regular and Special Council meetings

13 Committee of the Whole meetings

4 Public Hearings

31 media releases

2 Town Hall meetings

3 Freedom of Information requests


Bylaw Enforcement & Licensing

Focusing on education and awareness, the goal of bylaw enforcement is to preserve the quality of life for residents

and visitors. Departmental highlights for 2013 included the launch of the seasonal bylaw enforcement program

which is aimed at keeping Tofino’s parks, beaches and downtown core safe and healthy for residents and visitors.

Bylaws enforced include:

Zoning

Building

Sign Control

Parking and Traffic

Animal Control

Business Licence

Public Property Use (includes noise control and liquor infractions)

Fireworks

2013 by Numbers The chart below illustrates the difference in the number of permits and licences issued in 2012 compared to 2013.

Licensing & Permits Issued Revenue

Business Licences 455 $106,100

Sign Permits

Permanent Signs - 18

Temporary Signs - 1

District Directory Signs - 4

23 $4,250

Dog Licences 115 $1,535

Offshore Parking Permits 178 $0


2013 Seasonal Bylaw Enforcement Program

The main goal of the seasonal bylaw enforcement program is to achieve compliance with District bylaws through

public awareness and education. As shown in the pie chart below, of the approximately 1,200 contraventions

observed, compliance was largely achieved through education.

Bylaw Enforcement Issued Revenue

Written Complaints Received 40 $0

Warnings Issued 405 $0.

Tickets Issued 150 $5,086

Impoundments 0 $0.


Community Sustainability

Department

The Community Sustainability Department is responsible for providing land use planning and management

services, basic IT support to all departments, emergency program services and parks and recreation programming.

Department highlights for 2013 are summarized below.

2013 Development Applications by Numbers

Strategic Planning

Official Community Plan Update

The Official Community Plan (OCP) Update was

completed in 2013. The new OCP sets out the general

vision of how the community plans to develop over

the next 10 years. The OCP Update began fall 2011

and involved significant public input on a variety of

matters including new development permit areas,

updated statistics and climate change adaption

policies. The OCP will be reviewed every six months

by staff and the Implementation and Monitoring

Committee.

Zoning Bylaw (Signage and Parking)

Following adoption of the Official Community Plan,

staff began work on updating the Zoning Bylaw.

Considerable time and effort was spent in the

design of a robust public consultation process which

began in the spring. Two important topics for

Council, and the first items to be reviewed, were the

Sign and Parking Bylaws. Work on these bylaws and

other zoning aspects are continuing into 2014.

Emergency Preparedness

Tofino participated in the annual Great BC ShakeOut.

Subdivision and Development Bylaw

Staff began work with engineering and legal

consultants to develop a draft Subdivision and

Development Bylaw.

Age Friendly Plan

Working with a local contractor staff developed an

Age Friendly Community Action Plan.

Integrated Community Sustainability Plan

Staff began working with the Whistler Centre for

Sustainability on an Integrated Community

Sustainability Plan (ICSP). An ICSP is a high-level

strategic document that is developed by the

community, informed by sustainability principles,

and used to guide the community into the future. It

identifies strategies and short, medium, and long-

term actions for implementation, tracks and monitors

progress, and is reviewed on an annual basis. An

ICSP is a big picture, holistic plan that provides for

the development or alignment of all municipal or

government plans, policies and decisions (e.g.,

Official Community Plan, Tourism Development

Plan, Transportation Plan, Resort Development

Strategy, purchasing policies) under one integrated

decision-making framework.

1 rezoning application was completed and 7 are

underway.

5 development permits were issued.

No applications were submitted by the Board of

Variance.

No temporary use permit applications were

received.


Other Projects

Fourth and Campbell Intersection

Staff managed the construction of the Fourth and

Campbell Intersection.

GIS Upgrading

Staff worked with a consultant to produce a new set of

orthophotos for the District for use in a number of

departments including planning, recreation, and

bylaw.

Beach Monitoring

Quarterly beach monitoring program for North

Chesterman and Cox Bay beaches monitors the slope of

the beach over time and seasonally to help inform

future land use decisions.

Mapping Support

The planning department provided mapping products

for other departments.

Summer Student

A summer student was hired to assist in day to day

planning duties including permit processing, minor

development applications and a downtown parking

review.

Parking Data Collection

The planning department continued to collect parking

data.

Main Street Concept Plan

Working with consultants from DIALOG, staff

undertook the development of a conceptual plan for

Main Street. A conceptual plan is a high level overview

document intended to provide direction for the future

development of Main Street.

Subdivision and Development Review

The Community Sustainability Department is

responsible for the administration and review of

subdivision and development applications, including

works and services agreements. Staff works closely

with the contract Approving Officer in the

consideration of subdivision approvals.

Information Technology (IT)

Community Sustainability is responsible for basic Information Technology (IT) support for District departments.

Duties include planning for future hardware and software needs, basic support, working with IT contractors and

organizing Council IT orientation and hardware.

Building Permits

The Community Sustainability Department is responsible for intake zoning and title/covenant review of all building

permits. In 2013, the department processed 21 permits.


Emergency Program

In 2013 the District said goodbye to our half time Emergency Program Coordinator (EPC). The EPC position was

absorbed into the general duties of the Community Sustainability Department. As in 2012, the main priorities of

Emergency Preparedness were staff and volunteer training, capital investments and review of the Emergency Plan.

Capital improvements to the Emergency Program included new radios, water cans, a review of the Tsunami Siren

communication system, and the purchase of a storage unit for the Emergency Social Services supplies.

A regional emergency planning group was initiated in 2013 to develop a preparedness framework for the west

coast.

Continuing Priorities and Goals for 2014 are as follows:

Review, revise and/or update the District of Tofino Emergency Plan and Emergency Program Bylaw, as

required and as approved Council.

Improve public education and awareness.

Continue training of all staff and volunteers.

Exercise the Emergency Plan on a regular basis.

Develop a schedule of testing and maintenance for the emergency notification systems.

Ongoing capital improvements.


Parks & Recreation The Parks & Recreation Department develops, coordinates and delivers parks and recreation programming that is

aimed at promoting awareness and interest in healthy lifestyles. The Department works closely with the Tofino

Recreation Commission to develop and deliver services that appeal to the needs and interests of a variety of

community groups. This work is carried out under the Parks and Recreation Master Plan.


Programming

The Parks & Recreation Department continues to provide Tofino residents with a wide range of programs and

events in which community members can participate. Regular programs include children’s soccer, dance, baseball,

water polo, swimming and martial arts, as well as a various youth and adult fitness classes.

In 2013, the recreation staff started a number of new programs including a free children’s running club, a girl’s only

fashion program, and a free Esowista surf day. New contracted programs include Zumba, Aikido, Stand Up Paddle

Boarding Clinics, and Soap Making Workshops.

Special Events

In the fall the Department received an RBC Sports Day grant to host a free floorball try-it day. Staff submitted a

video of the event to the BC’s Sportiest Community contest and won an additional $1,000 to purchase floorball

equipment. The Parks & Recreation Department was also selected to participate in the Open Water Wisdom

campaign, which supplied the community with child and youth sized life jackets. Staff used these donated jackets

to facilitate a children’s Open Water Wisdom summer camp, where children learned ocean safety and how to

properly use a Personal Flotation Device.

Staff organized numerous special events in 2013, including the Easter Egg Hunt (with Tofino Volunteer Fire

Department), Jamie Collins Skate Day, Canada Day, Bike to Work Week, Breakfast with Santa, Halloween Howl,

and Chalk up the MUP (for BC Arts and Culture Week). The Parks & Recreation Department was involved in

organizing and leading the Demeria Park Design Charette, which took place in November of 2013.

We are looking forward to working on the continuing improvement and development of our recreation programs

and identifying opportunities to develop all season recreation facilities.


Public Works & Building Inspection

Department The Public Works and Building Inspection Department is dedicated to providing high quality services to Tofino

residents and at the same time ensuring capacity for future growth. Department services include maintaining and

making improvements to District parks and roads, as well as the District's sewer, water and storm drain systems.

We strive to provide services in an efficient, effective, responsible, sustainable and timely manner. Proactive

planning and infrastructure maintenance help maximize the benefits to these assets to the community.


Water Services

Campbell and Second Street Watermain Upgrades

Upgrading of six inch asbestos mains to eight inch

polyvinyl, installation of new fire hydrants, new

service connections to residents and businesses.

Olsen Road Watermain Upgrade

Replacement of a four inch asbestos main with a six

inch polyvinyl , installation of a new fire hydrant,

new service connections to residents and business.

Radio Read Meters

Installation of the radio read metering system will

help ensure timely collection of data.

Sharp Creek Dam Testing

Inspection of the Sharp Creek Dam by an

engineering company revealed concrete flaking and

resulted in a recommendation that the dam be

resurfaced to help ensure its longevity. The

resurfacing of the Sharp Creek Dam was added to

the Water Capital Plan.

Water Source Low Flow Analysis

To help ensure available water resources during

peak demand periods, a comprehensive low flow

analysis of all District water sources was undertaken

by North West Hydraulics Consultants and District

staff. Collected data was analyzed and cross

referenced to Water Services Canada monitoring

sites to establish available flows at peak demand

times during low flow conditions.

Wastewater Services

First Street Comminutor Upgrade

This project involved replacement of 1984 sewer

infrastructure with up-to-date technology and

hardware. A comminutor is a machine that

pulverizes solids and is used in waste water

treatment.

Sewer Air Valves and Wet Well Washers

Sewer air valves in forcemains were replaced and

wet well washers installed in lift stations to help

ensure that the sewer system operates at optimum

efficiency.


Public Works

Roads Condition Assessment

This report identified District roads that require upgrades or replacement, the associated costs, and project

timelines. The report also spoke to the need for ongoing road maintenance to help improve the useable life of

District roads.


Tofino Volunteer Fire Department

The Tofino Volunteer Fire Department provides the District with twenty-four hour emergency response services.

Our fire fighters work as a team drawing on passion and professionalism to provide critical services in moments of

need.

Departmental highlights for 2013 are summarized below.

Membership & Recruitment Membership in 2013 continues to be a challenge for the Department. At the start of the year there were 16 regular

members. The Department took on six new recruits during the spring of 2013, bringing the membership up to 22

active members. Unfortunately, during the course of the year four dedicated and long serving members moved

from the District.

Recruitment of volunteers for 2014 is a high priority for the department.

Training The members have started training to the National Fire Protection Association 1001 Level II standard; which is a

national standard recognized throughout North America. Members complete written and practical evaluations

through the Justice Institute of B.C. (JI).

New recruits are enrolled in the JI Firefighter Basic Program, upon successful completion of which they will have

basic firefighting skills certification.

Officers and senior firefighters have participated in various Officer Development Programs sponsored throughout

the Province.

2013 Total Calls

2013 Calls for Service Number

Alarm Activation 30

Duty Officer / Investigation 2

Hydro-Electric Trouble 2

Misc. Outdoor Fire 5

Structure Fire/Smoke 9

Medical 1st Responder Assist 9

2013 Calls for Service Number

Motor Vehicle Incidents 5

Low Angle Rescue 1

Public Service 4

Mutual Aid 0

Tsunami Warning/Evacuation 1

TOTAL 68


Fire Department Goals For 2014 Develop fire fighter recruitment and retention strategies.

Improve public relations.

Appoint a Fire Chief and officers to oversee Fire Department operations (budget, training, records

management, policies & operational guidelines development).

Develop and plan for renovations to the existing fire hall or new hall construction.

Develop and implement a fire apparatus maintenance/ replacement program.

Ensure that high quality fire services are provided to the community.

Provide Medical First Responder service.

Develop a Records Management System for fire department records.

Implement Automatic Mutual Aid with Ucluelet Fire Department.


Resort Municipality Initiative

Services Department

As one of British Columbia’s 15 designated Resort Municipalities, Tofino participates in the Province’s Resort

Municipality Initiative program which provides ongoing incentive based funding to assist small resort-oriented

municipalities in maintaining and growing a robust regional tourism economy.

Tofino’s Resort Development Strategy (RDS), which guides the District’s focus as it relates to Resort Municipality

Initiative fund expenditures is an important component to the overarching community tourism goal of promoting a

resilient and vibrant economy that reflects Tofino’s commitment to sustainable development. The purpose of

Tofino’s RDS is to develop a sustainable year-round tourism industry which maximizes the visitor experience

through interaction with the natural environment, showcasing our cultural amenities and promoting an active

lifestyle.

The 2012-2016 RDS identifies projects meant to augment existing amenities and promote balanced and diverse

economic activity in Tofino. Funding is apportioned to projects in the following categories:

70% - Resort Infrastructure (capital projects) – small and large capital projects generally related to one of

three main areas:

downtown vitalization;

water access and beach improvements; and

the development of a civic centre.

20% - Resort Services (programs and events) – several projects were identified, including:

a summer seasonal shuttle service;

special events and festival support;

signage;

ambassador program support;

development of a tourism master plan;

a community calendar; and

Evaluation.

10% - Operation/Maintenance – operational costs and maintenance on capital projects developed under

the Resort Municipality initiative (RMI), including, trail maintenance and beach washroom facility

cleaning.

When Tofino became a Resort Municipality in 2008, oversight of RMI projects and programs was distributed across

several departments. In March of 2013, Tofino Council elected to create the Resort Municipality Initiative Services

Department to oversee all projects relating to RMI funding. This allowed for increased program oversight and

ensured that funding was being allocated per the Tofino’s RDS.


Projects

In the 10 months since the RMI Services Department was created, the following projects have been completed:

The design phase of the second phase of Campbell Street upgrades.

400 additional km of trail added to the Tonquin Trail network.

Construction of the Tonquin Connector Trail, connecting the existing Tonquin Trail to the Industrial Way

area.

Upgrades to 370 meters of Multi-use Path.

Tofino’s Heritage Master Plan.

Tofino’s Arts and Culture Master Plan.

Additionally, a Tourism Master Plan and civic centre feasibility study have also been undertaken.

Programs

Tonquin Trail signage was created and installed.

A seasonal shuttle ran through peak visitation months of July and August to reduce parking and traffic

congestion in the downtown core.

A full-time employee was hired to provide administrative support related to the delivery of RMI programs

and projects (30% of position) as well as support the District of Tofino and Tourism Tofino’s mutual

interest in the support of a growing menu of independent festivals and events, particularly during the

shoulder and off-season (70%).

Partnered with Tourism Tofino, Tofino’s destination marketing organization, and the Tofino Long Beach

Chamber of Commerce to deliver the Tofino Ambassador Program; a training program for front-line

service staff to ensure visitors are given respectful and knowledgeable information about the area and local

business community.

The Heritage Walking Tour guide of downtown Tofino was created.

Enhancements to downtown street furnishings were provided, including the installation of 10 bear-proof

bins in the downtown core.

Operations and Maintenance

A full-time seasonal Parks employee (six months) was hired to meet the increased demand on municipal services

from visitors during shoulder and high season. The employee’s focus is to upkeep parks, trails and public areas.


District of Tofino

Financial Statements December 31, 2013


























2013 Permissive Tax Exemption In accordance with Section 98 (2) (b) of the Community Charter, the following properties in the District of Tofino

were provided permissive property tax exemptions by Council in 2013:

Legal Description Civic Address Organization Value of Tax

Exemption

Lots 1 & 2, Block 6, DL 114,

Plan 717 361 Main Street

Anglican Synod

Diocese of BC $ 7,671

Lot 4, Block 5, DL 114, Plan

1615 441 Main Street Bishop of Victoria $ 2,989

Part of Lot 1, DL 114, Plan

VIP73847 174 Grice Road

TLC The Land

Conservancy of BC $ 5,057

Portion of Lots 6 and 7, Block

7, DL 114, Plan 717

331 Main Street

Royal Canadian

Legion $ 16,819

Lot B, DL 114, Plan 9535 261 Neill Street

Tofino General

Hospital Foundation

(VIHA)

$ 14,814

Part of DL 123, Except Plans

20646, 28696, and VIP73401 1084 Pacific Rim Hwy

Tofino Botanical

Gardens

$ 12,668

Lot 5, DL 261, Plan VIP76054

1426 Pacific Rim Hwy

Tofino-Long Beach

Chamber of

Commerce

$ 4,570

Parts of Lots 9 & 10, Block 6,

DL 114, Plan 717

370 Campbell Street

Clayoquot Sound Com-

munity Theatre $ 7,088

Portion of DL 132, known as

Sharp Rd, and a portion of

Plan 28223, DL 115, known as

Bay St

Bay Street & Sharp Rd

Tofino Salmon

Enhancement

Society

$ 3,311


Appendix 1

STRATEGIC PRIORITIES 2011-2014 TOP 6 STRATEGIC PRIORITY: WATER

Plan, build and maintain water infrastructure

Desired Long Term Re-

sults

Projects/Initiatives

2012-2014

Staff Responsibility

(Department)

Construction and

maintenance of water

infrastructure and

resolution of the existing

infrastructure deficit.

4-3-2-1 Initiative

(COMPLETE) Public Works

Address Close Creek turbidity


Complete Water Implementation Capital Plan

(COMPLETE)

Administration /

Finance / Public

Works

Re-engineer interzonal valve


Revisit Development Cost Charges projects

(ON-GOING)

Administration /

Finance /

Public Works

Replacement pipes & reservoir improvements

(ON-GOING) Public Works

Reporting – recommendations from engineer

(ON-GOING) Public Works

Address existing water

infrastructure shortcomings & weaknesses

(ON-GOING)

Public Works

Water radio read project



Appendix 1—Continued

TOP 6 STRATEGIC PRIORITY: SEWER Plan, build and maintain sewer infrastructure

TOP 6 STRATEGIC PRIORITY: TOURISM STRATEGY Develop a Tourism Strategy which encourages & supports a

diverse local economy

Desired Long Term

Results


2012-2014


(Department)

Construction and

maintenance of sewer

infrastructure and

resolution of the

existing infrastructure

deficit.

Complete Liquid Waste Management Plan and implement Public Works

Develop sewer upgrade plan Public Works

Explore introduction of new

infrastructure & technology –

geo-thermal, fibre optic, energy from sewer

(POSTPONED)

Public Works

Desired Long Term

Results


2012-2014


(Department)

A municipal operating

environment that

supports tourism based

initiatives and events.

Develop a tourism master plan (enlarge shoulder season,

welcome works,

historical walks)

(ON-GOING)

Administration

Parks & Recreation

Prepare an agreement with Tourism

Tofino (COMPLETE) Administration

Provided festivals and events assistance

(ON-GOING)

Administration Parks

& Recreation



TOP 6 STRATEGIC PRIORITY: TOURISM STRATEGY (Continued) Develop a Tourism Strategy

Desired Long Term

Results


2012-2014


(Department)


environment that supports

tourism based initiatives

and events.

Develop a master plan for arts, culture &

heritage

(COMPLETE)

Administration Parks &

Recreation

Take full advantage of

Resort Municipality Funds

(RMI) through developed

and operating RMI funded

facilities and infrastructure

that meet the needs of the

community and visitors.

Policy development for Resort Municipality

Initiative (RMI) capital projects (ON-GOING) Administration

Complete existing RMI funded projects,

advocacy and

reporting (ON-GOING)

All Departments


environment supportive of

local business and a

thriving local economy.

Higher learning centre

(ON-GOING)

Administration

Parks & Recreation

Strengthen economic

development

(ON-GOING)

Administration


Recognition of the need for improved airport and

ferry access Community Sustainability

Review & streamline municipal approval

processes e.g. DCC’s, business licences, permits Community Sustainability

A healthy and prosperous

downtown that serves the

needs of residents,

businesses & visitors.

Address concerns related to parking in the

downtown by preparing a parking strategy.

(COMPLETE)




TOP 6 STRATEGIC PRIORITY: OFFICIAL COMMUNITY PLAN

REVIEW

TOP 6 STRATEGIC PRIORITY: DEVELOP SERVICE LEVEL STANDARDS

Desired Long Term

Results


2012-2014


(Department)

Complete a review and

updated sections of the

Official Community

Plan (OCP) to address

the community’s

needs.

Update population projections /

Address Treaty lands/Create a road hierarchy / Local

Area Plan (LAP) extension / House-keeping items /

Infrastructure needs

(COMPLETE)


Rural and marine areas

Development permits areas

• Review existing

• Create new multi-family area

(COMPLETE)


Strata development / Affordable housing / Tourism

land policy

including residential component/ Define “Gateway”

(COMPLETE)


Desired Long Term

Results


2012-2014


(Department)

Develop service level

standards for the

delivery, maintenance and

replacement of

infrastructure.

Administration, Water, Sewer, Roads, Parks and

Multi-Use Path (MUP)

(ON-GOING)

Administration /

Community Sustainability /

Finance / Parks &

Recreation / Public Works



TOP 6 STRATEGIC PRIORITY: OPEN AND TRANSPARENT

COMMUNICATIONS WITH CITIZENS OF TOFINO

Desired Long Term Results


2012-2014


(Department)

An open, communicative,

efficient and effective municipal

corporation.

Improve municipal

communications - explore social

media opportunities

(ON-GOING)

Administration

Community education & awareness of civic

authority and responsibilities

(ON-GOING)

Administration

Improved accessibility to Council meetings

(ON-GOING) Administration

Live streaming of Council meetings

(POSTPONED) Administration

Improve municipal communications by upgrading

municipal website

(ON-GOING)

All Departments

Good working relationships and

partnerships that benefit the

residents and businesses of Tofino.

Initiate improved relationships with the Federal

Government, Provincial Government, and First

Nations

(ON-GOING)

Administration

Refine TFN communications and agreements


TFN Treaty Issues




STRATEGIC PRIORITY Ensure good governance, fiscal responsibility, open government and

effective and efficient local government practices and procedures



2012-2014

A municipal financial position that enables the provision of

services within the means of the taxpayers.

(ON-GOING)

Complete capital asset appraisal and capital asset

management planning

Financial and fiscally responsible

Future of Tofino Housing Corporation

A corporation well prepared for emergencies.

(ON-GOING)

Support emergency planning for tsunamis,

earthquakes etc

Review of Fire Department needs

Personal safety – fire, police, hospital, schools,

bylaws, water and sewer

Current and complete municipal policies, bylaws and

procedures.

(ON-GOING)

Update zoning bylaw

Update procedure bylaw

Develop/update human resource policies

Update business licence bylaw

Update sign bylaw

Update subdivision bylaw

DCC’s renewed and adjusted in 20 year plan

dropping Kennedy Lake

Review Council committees and their structures

Implement a records management strategy

Succession planning

Develop & implement HR policies

Community pride in place – staff and citizens



STRATEGIC PRIORITY Manage and maintain solid waste and road infrastructure

STRATEGIC PRIORITY Plan, build and maintain quality parks, trails & facilities



2012-2014

Management of recyclables. Recycling program for solid and organic waste

(ON-GOING)

Well maintained and serviceable roads that meet the

community’s needs.

Address maintenance needs of downtown roads

(ON-GOING)

Address maintenance needs of Chesterman Beach area

roads (ON-GOING)

Address parking concerns on downtown roads

(ON-GOING)

Improve pedestrian facilities on downtown roads

(ON-GOING)



2012-2014

An inventory of quality parks, trail and facilities that meet

the community’s needs and resources.

Negotiate a joint use agreement with the School

District (COMPLETE)

Indoor recreation & fitness facility

Update Recreation Master Plan

(COMPLETE)

Improved pedestrian and bike access. No specific projects identified

(ON-GOING)



District of Tofino

121 3rd Street, PO Box 9

Tofino BC V0R 2Z0

(T) 250-725-3229

(F) 250-725-3775

Documents

District of Tofino | 2013 Annual Report · District of Tofino | Annual Report 2013 5 Message from the Mayor On behalf of Tofino Council, I am proud to share the District of Tofino’s