DiscoverET.org Volunteer Database Needs An Analysis and Recommended Solution IS520 Bridger Dyson Smith Roger Weaver

DiscoverET.org Volunteer Database Needs

An Analysis and Recommended Solution

IS520

Bridger Dyson Smith

Roger Weaver

What is the Project

Research existing volunteer matching projects

Conduct a needs survey of local non-profits

Create a recommendation and conceptual design for a local solution

Existing Matching Projects

1-800-Volunteer 211 Information/Referral Idealist.org Networkforgood.org Volunteermatch.org Volunteersolutions.org

Existing Matching Projects

National Organizations do not offer Comprehensive Local/Regional Coverage.

Issues that Prevent Nat’l Orgs from Being the Best Solution

Existing Software

Volunteer Software Minimum Cost of $700, up to $1000 Yearly maintenance/update fee of $250 Additional cost of $300 for Web Assistant Off-site storage

Existing Software

Samaritan Technologies Implementation at www.volanooga.com Pricing unknown without accurate user counts Additional costs for Linux servers Additional costs for yearly maintenance and

support On- or Off-site storage

Existing Software

Volunteer2

Visually appealing, excellent demo on Website Pricing is significantly higher, based on number of

users Off-site storage Allows for multiple admin accounts and flexibility for

end-users Compatible with Microsoft and Apple/Macintosh OS

Existing Software

Count Me In Pricing is also user-based

User Transaction fees via credit card Pricing is difficult to grasp Volume effects pricing

Only one Admin Account Off-site Storage

Needs Survey

21 responses out of a Minimum of 300

Percent responding = 7% Response Rate

Needs SurveyAnnual Budget of Local Non-Profit

Organizations

0

1

2

3

4

5

No.

of

Non

-Pro

fit

not defined $0 - 4,999 $5K - 24,999$25K - 99,999 $100K - 249,999 $250K - 999,999$1 mil - 5 mil over $5 mil

Needs Survey

Locations of Non-Profit Orgs

0

2

4

6

8

10

12

14

No.

of

Org

s

Anderson

Blount

Campbell

Claiborne

Cocke

Grainger

Hamblen

Jefferson

Knox

Loudon

Monroe

Roane

Scott

Sevier

Union

other

Needs Survey

No. of Orgs Using Volunteers

18

2

YesNo

Needs Survey

Types of Services Offered

0

2

4

6

8

10

12

14

16

18

Advocacy & Human Rights

Animals

Board Development

Children & Youth

Community

Computers & Technology

Crisis & Support

Disaster Relief

Disabled

Education & Literacy

Emergency & Safety

Employment

Gay/Lesbian/Bi & Trans

Health & Medicine

Homeless & Housing

Hunger

Immigrants & Refugees

Justice & Legal

Media & Broadcasting

Politics

Race & Ethnicity

Religion

Seniors

Sports & Recreation

Women

Other

Needs Survey

Org Use of Volunteer Coordinator

9

10

2

YesNoNo Response

Needs SurveyOrg Satisfaction with Quality of Volunteers

6

13

2

YesNoNo Response

Needs Survey

Advertising Methods Use by Org

0

2

4

6

8

10

12

14

16

18

Word of MouthNewspaperVolunteer FairWeb SiteUnited WayOnline ServiceOther

Needs Survey

2 Groups out of 21 Reported using an OnlineMatching Service

Needs SurveyWould You Use an Online Matching Service If

It Were Available?

15

1

5

YesNoNo Response

Recommendation

The creation of an internet accessible database to match volunteers with opportunities available from local no-profit organizations

Database must be simple, easy to use and maintain, require little to no maintenance

Recommendation

The project will be in 2 phases Phase 1 – Implement Basic Services

Volunteer Profile Organization Profile Opportunity Profile Matching by Volunteer Selecting Interest Notification of Both Volunteer and Organization

via Email Simple Password Protection

Recommendation

Phase 2 – Extended Services (Not in current scope) Automated Matching Integrated Mapping Statistical and Trend Reporting Advanced Password and User Control

To save the money database will be developed using MySQL and HTML with PHP

The Database Tables

Volunteers Volunteer Interests Organizations Organizational Opportunities Opportunity Types

The Database Tables

Volunteers Table

Record ID Auto Number

Last Name Text

First Name Text

Middle Name Text

Phone Number Text

Email Address Hyperlinked Text

Street Address Text

City Text

State Text

Zip Code Text

County Text with controlled vocabulary

Password Text

Volunteer

Profile

Memo

Organizations Table


Name Text

Street Address Text

City Text

State Text

Zip Code Text

County Text with controlled vocabulary

Contact name Text

Phone Number Text

Email Hyperlinked Text

Web Address Hyperlinked Text

Password Text

Mission Statement

Memo

Organizational

Profile

Memo

Opportunities Types

Record ID

Description

Advocacy & Human RightsAnimalsBoard DevelopmentChildren & YouthCommunityComputers & TechnologyCrisis & SupportDisaster ReliefDisabledEducation & LiteracyEmergency & SafetyEmploymentGay/Lesbian/Bi & TransHealth & MedicineHomeless & HousingHungerImmigrants & RefugeesJustice & LegalMedia & BroadcastingPoliticsRace & EthnicityReligionSeniorsSports & RecreationWomenOther

Opportunities Table


Organization Record ID

Number – Link to Organizations Table

Organization Type Number – Link to Organization Type Table

Short Description Text

Opportunity Description

Memo

Skills Description Memo

Date Description Text

Time Description Text

Location Description

Text

Best For Text with controlled vocabulary

Expire Date Date

Active Yes/No

Interests Table


Volunteer Record ID

Number – Link to Organizations Table

Opportunity Record Id

Number – Link to Organization Type Table

Date Selected Date

Active Yes/No

Volunteer ProfileVolunteer Profile for James R. Weaver

Search Opportunities

Opportunity Type

My Account Log Out

Organization


Search Advanced Search

Name James R. Weaver

Address 719 Luttrell StreetKnoxville, TN 37917

Phone Number (865) 599-9698

Email Address [email protected]

Click on My Account to view or change your profile.

Your Current Active Volunteer Opportunities

Date Opportunity Organization

01/01/2006 Advocacy & Human RightsVolunteer Lobbyist in Nashville

United Campus Workers UnionMore







04/15/2006 Homeless & HousingKitchen Help

Volunteer MissionMore

04/15/2006 Gay/Lesbian/Bi & TransPhone Councilor

Knoxville Gay & lesbian Help LineMore

Click More to view or change your active volunteer opportunities.

My Profile

Organization ProfileOrganization Profile for United Campus Workers Union

My Account Log Out

Name United Campus Workers- Communications Workers of America Local 3865

Address PO Box 3814Knoxville, TN 37927

Phone Number (877) CWA-3865



Your Current Active Opportunities with Volunteers

Date Opportunity Volunteer


James R. WeaverMore


James R. WeaverMore


James R. WeaverMore


James R. WeaverMore

Click More to view or change your active opportunities.

Contact Camron Brooks

Web Address http://ucw-cwa.org

Add an Opportunity

Your Current Active Opportunities

05/01/2006 Advocacy & Human RightsVolunteer Lobbyist in Nashville More

06/01/2006 Advocacy & Human RightsVolunteer Lobbyist in Nashville More

My Profile

Volunteer Search ProfileVolunteer Profile for James R. Weaver


Opportunity Type

My Account Log Out

Organization








Your Search has Resulted in These Opportunities

Date Opportunity Organization


United Campus Workers Union







Click More if you wish to see addition information related to this opportunity or to volunteer for this opportunity.

More

More

More

More

My Profile

Volunteer Opportunity ProfileVolunteer Profile for James R. Weaver


Opportunity Type

My Account Log Out

Organization








These are the Details of the Opportunity You Selected

Volunteer Lobbyist in Nashville


Click I Volunteer if you wish to volunteer for this opportunity. A notification email will be sent to the organization with a copy sent to you.

Organization

Opportunity Type Advocacy & Human Rights

Opportunity

My Profile

We are seeking a group of union member to travel with us to Nashville on the date below to participate in our monthly lobby day.

Skills Political action skills would be nice but are not required.

Date May, 14 2006

Estimated Time 8:00 am – 8:00 pm (12 hours)

Meet at our office a van will be providedLocation

I Volunteer

Development Costs for Phase 1

Estimated 40 – 60 Hours to Development Estimated 20 Hours of Initial Testing and

Troubleshooting Estimated 5 – 10 Hours of Monthly

Maintenance Cost is dependant Upon Availability of

Volunteer or Programmer and Associated Rates if Any

Questions?

Documents

DiscoverET.org Volunteer Database Needs An Analysis and Recommended Solution IS520 Bridger Dyson Smith Roger Weaver