No. D-27017/1/2014-SEOGovernment of India

Ministry of Commerce and IndustryDepartment of Industrial Policy and Promotion

****Udyog Bhawan, New Delhi

Dated the 20th November, 2014

E-TENDERNOTICE

FOR LIFTINGOF TORNBITS/WASTE PAPER/OFFICE SEEPINGETC.

1. Online e-Tenders are invited by the Ministry of Commerce andIndustry, Department of Industrial Policy and Promotion under two bidsystems (i.e. Part-I: Technical Bid and Part-II: Financial Bid) from thereputed, experienced and financially sound services providers for liftingof torn bits/waste paper/office sweeping etc. from Udyog Bhawan, NewDelhi. The details of terms and conditions of the contract are given inAnnexure-I. Proforma for Technical Bid and Financial Bid is atAnnexure-II and III. The contract will initially be for a period of one year.However, the contract may be extended on mutual consent and subjectto satisfactory services, for a period of not more than one year at a time(up to a maximum of two year) on review of performance, dependingupon the requirements and administrative conveniences of theDepartment of IPP. The annual value of the contract would be around15 Lakhs.

2. The tender documents can be downloaded from the websites ofhttp://eprocure.gov.in/eprocure/appfrom21.11.2014 to12.12.2014 (up to 3.00 PM.).

3. The interested service providers may submit the tenders online athttp://eprocure.gov.in/eprocure/app in two bids systems {i.e. (i)Technical Bid and (ii)Financial Bid}in the prescribed proforma. Tendersare to be submitted only online through e-Procurement Portalhttp://eprocure.gov.in/eprocure/app. All the documents in support ofeligibility criteria etc. are to be scanned and uploaded along with theTender Documents. Tenders sent by any other mode or incompletetenders will not be accepted. No tender documents will be accepted afterthe expiry of stipulated date and time for the purpose under anycircumstances whatsoever.

4. The Earnest Deposit (EMD) of Rs. 70,000/- (Rupees Seventythousand only) in the form of Account Payee Demand Draft/BankersCheque drawn in favour of DDO(Cash), Department of Industrial Policyand Promotion, Udyog Bhawan, New Delhi has to be submitted to theUnder Secretary(SEO), Department of Industrial Policy and Promotion,Room No. 271-A, Udyog Bhawan, New Delhi-llOOOl from 21.11.2014 to

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3.00 P.M on 12.12.2014. Bids received after the prescribed date andtime shall not be considered. Late receipt of EMD i.e. after closure ofonline bidding, the bidder shall be disqualified and such bid will not beconsidered. If the bid is received without EMD, it would not beconsidered and would be rejected summarily.

5. The Technical Bids will be opened online by a Committee of 3Officers in the Department of IPP on 12.12.2014 at 3.30 P.M. in RoomNo. 271-A, Udyog Bhawan, New Delhi. In the first instance the technicalbids shall be opened and evaluated by the Tender Evaluation Committee(TEC) constituted for the purpose by the Department. At the secondstage, the Financial Bids of only those bidders, who qualify in thetechnical bid, will be opened on 19.12.2014 at 3.30 P.M. by thecommittee members. The Tender Evaluation Committee (TEC), afterevaluation of the Technical and Financial Bids, will give its specificrecommendation (s) regarding the lowest responsive bid, which is to beselected along with a comparative statement duly signed by the membersof the TEC.

6. The competent authority in the Department of Industrial Policyand Promotion reserves the right to cancel the tender at any time oramend / withdraw any of the terms and conditions contained in theTender Document, without assigning any reason, there for.

7. The pre-bid meeting will be held on 8.12.2014 at 3.00 P.M. to 4.00P.M. in the Room No. 271-A, 2nd Floor, Udyog Bhawan, New Delhi-110011. The perspective bidders are requested to attend the aforesaidmeeting for any clarification etc.

(D.S. Parihar)Under Secretary to the Government of India

Tel. No. 23063697

Copy to:

1. All Ministries and Department of Govt. of India located at NewDelhi/Delhi with the request that the contractors engaged by themfor the purpose may be requested to submit their tenders, ifinterested.

2. NIC for placing this tender on the website of DIPP for widepublicity.

3. Firms/Companies in the field as per list enclosed.

Copy for information to:

1. Reception Officer, Department of Industrial Policy and Promotion,Gate No. 12, Udyog Bhawan, New Delhi.

2. CISF, Udyog Bhawan.

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Annexure-I1. General Terms and Conditions

a. The work of collecting of torn bits/waste paper/office sweeping etc.will start at 8.00 A.M. and will continue till 5.00 P.M. on allworking days; failing which a monetary penalty of Rs. 1000/ - perday shall be imposed and recovered from the contractor.

b. The contractor shall depute two laborers on all working days (i.e.Monday to Saturday); the wages of the laborers shall be borne bythe contractor.

c. The person deputed shall not be below the age of 18 years andthey shall not interfere with the duties of the employees of theDepartment.

d. The Contractor shall ensure proper conduct of his personnel Inoffice premises, and enforce prohibition of consumption ofalcoholic drinks, paan, smoking, loitering without work.

e. The contractor's personnel shall not enter or try to enter therooms. They will also not divulge/disclose any details of office,operational process, technical know-how, security arrangements,administrative / organizational matters, to any person.

f. The contractor will strictly adhere to minimum wages for theiremployees prescribed by Govt. of NCTof Delhi as revised from timeto time. They will also adhere to Government rules relating toESI/EPF, etc., whichever is applicable.

g. The torn bit/waste paper material, whatsoever, collected from thebuilding. No sorting would be done in the premises of building.

h. The Department reserves the right to impose any other conditionsfor regulating the contract in public interest.

i. Udyog Bhawan is a restricted area where movements and routesare restricted. The Contractor shall have to apply for passes inrespect of deployed workers, well in advance for carrying out thework.

J. The contractor shall not appoint any sub-contractor for the workor sub-let the contract under any circumstances.

k. All disputes are subject to the jurisdiction of courts in the NationalCapital Territory of Delhi and Agreement will be governed by andbe construed in accordance with the laws of India.

1. Incomplete bids in any manner shall not be accepted and areliable to.

m. The tender of tenderer who does not fulfill any of the aboveconditions and incomplete tenders are liable to be summarilyrejected at the risk and cost of the tenderer only and any furthercorrespondence in this regard will not be entertained.

n. Conditional tenders are summarily liable to be rejected.

2. Duration of Contract:

The contract will be valid for a period of 12 months and maybe extended for another one more years. In case the services of

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the contractor are not found satisfactory or contractor fails tocomply with any of the terms and conditions of this contract orcommits any breach of contract, the Department mayterminate the contract at any time. In such an eventuality, theperformance security deposit submitted to the Department bythe contractor will be forfeited.

3. Performance Security:

10% of the tendered amount will be the "Security Deposit" inthe case of successful bidder, which may be furnished in theform of Fixed Deposit Receipt from a Commercial Bank orBank Guarantee from a Commercial Bank. The PerformanceSecurity should be valid for a period of sixty days beyond thedate of completion of all contractual obligations of thecontractor. Earnest Money will be refunded to the successfulbidder on receipt of Performance Security.

4. Penalty:

The Storage (Godown) facilities would be provided only for amaximum period of one month only. The torn bit/waste papermaterial stocked in the Godown of the Department beyond onemonth will be seized and auctioned. All expenses incurred inconnection with the auction process will be recovered from thecontractor. The contractor will also be charged rent of thegodown @ Rs. 1000/ - per day for every day beyond theauthorized period of one month till the auction takes place. Itwill be contractor's responsibility to keep the surrounding of thewaste paper Godown neat and clean in all respect, otherwisenecessary action, as deem appropriate will be taken by theDepartment with the approval of the competent authority. Thecontractor will make his own arrangements for removal of storedwaste paper, etc., from the godown.

5. Mode of Payment:

Payment shall be made on monthly installment, i.e., 1/12 oftotal contract value is required to be deposited by contractor inadvance by 7th of each month in the form of Demand Draft orBanker's Cheque drawn in favour of DDO (Cash), DIPP. In caseof any delay in payment of monthly installment a penalty of Rs.1000/ - per day plus penal interest @ 2% per month on the duemonthly installment will be charged from the contractor. Penaltyand penal interest will be calculated on daily basis. The contractcan be cancelled for any delay. Contract can also be cancelled ifservices provided by firm/contractor are not found satisfactory.Department's decision in this regard will be final. In that caseperformance security will be forfeited and stock seized.

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6. Inspection of Premises

The interested parties can inspect the office premises at anytime between 11.00 A.M. to 3.00 P.M. on any working day from21.11.2014 to 12.12.2014 to assess the job. For the purpose,Section Officer (SEa) may be contacted on Telephone No.23063448 during office hours on any working day from the dateof publishing of tender till 12.12.2014 up to 3.00 P.M. Afterinspecting the premises and going by the terms and conditionsmentioned in the tender documents, the interested biddersshould submit the bids online.

(D.S. Parihar)Under Secretary to the Government of India.

Tel. No. 23063697

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7. Technical Bid Qualification Criteria

The tendering agency/firm must fulfill the following technicalqualifications / specifications in order to be eligible for qualifying thetechnical evaluation stage of the bid:

(a)The office of the service providers should be located either in Delhi/ New Delhi. The copy of proof of address is to be scanned anduploaded with the bid documents.

(b)In case of partnership firms, a copy of the partnership agreement,or General Power of Attorney (GPA) duly attested by a NotaryPublic, should be furnished on stamped paper dully sworn in andaffirmed by all the partners admitting execution of the partnershipagreement or the GPA. The attested copy of the certificate ofregistration of firm should also be furnished along with the tender.The said documents are to be scanned and uploaded with biddocuments.

(c)The firms/bidders should have at least three years of experiencewith contract value of at least Rs. 5.00 lakhs per annum in singleMinistry/Department/PSU's for the contract of lifting of tornbits/waste paper/office sweeping. The said documents are to bescanned and uploaded with bid documents.

(d)The interested firms/bidders should also be registered with ServiceTax, and Income Tax Authorities. The said documents are to bescanned and uploaded with bid documents. Self attested copy ofthe PANcard of the bidding firms shall be scanned and uploadedwith the bid documents.

(e) The firms/bidders should not have been blacklisted by anyMinistry/ department of the Government of India. The tenderingfirms/bidders shall have to give a notarized affidavit on a stamppaper of appropriate value to the effect that they have not beenblacklisted or their business dealings with the GovernmentMinistries/Departments have not been banned. The affidavitshould be scanned and uploaded with the documents.

(f) In case it is found that the information/certificates furnished bythe participating firm are incorrect/wrong or bogus, the firm shallbe blacklisted. Its bid will be ignored and EMD/Performancesecurity Deposit will be forfeited.

(g)A copy of the tender document should be duly signed by thebidder in all pages thereby conveying his/her acceptance of the allthe terms and conditions mentioned therein, and submit it withthe bid documents.

(h)The highest quoted bidder shall be chosen on the basis of thequalifying bidder and total bid price quote.

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Annexure-II

8. PERFORMA FOR TECHNICAL BID

81. Item head Filled by the Agency I firmsNo.1. Name of Agency Ifirm

2. Nature of the concern:(i.e. Sole Proprietor IorPartnership firm or a companyor a Government Department ora Public Sector Organization) I

3. Full address of Reg. OfficeTelephone No.Fax No.E-Mail Address.

4. Full address of OperatinglBranch Office in Delhi(i)Telephone No.(ii) Fax No.(iii) E-Mail Address

5. Details of EMDI

6. Registration No. of Agency I firmif available

7. PAN of the Agency IFirm8. Service Tax / Income tax

Registration No. of theAgency / Firm

9. Documents supporting theexperience of the firm (for thelast 3 years).

10. Certificate of satisfactory 1.performance from organization 2.to whom the service was 3.provided.

11. Affidavit by the firm that it isnot blacklisted etc.

Signatu e of authorized person.Date: Name:Place: Seal:

Note: All the supporting documents should be scanned and uploadedwith the bid documents.

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DECLARATION

1. I, son/ aughter'/wife of Shri

.......................................... mentioned abovte, is competent to sign

this declaration and execute this tender docu ent;

2. I have carefully read and understood all the erms and conditions of

the tender and undertake to abide by them;

3. The information/documents furnished al ng with the above

application are true and authentic to the be t of my knowledge and

belief. I/we ami are well aware of the fact tha furnishing of any false

information/fabricated document would lead to rejection of my/our

tender at any stage besides liabilities towa ds prosecution under

appropriate law and forfeiture of EMD and Per ormance Guarantee.

Signat re of authorized personull Name

Date:Place:

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The details of documents/contents to be sub itted with financial bidon line:

9. FINANCIAL BID:

(a] The bidder is required to quote the c nsolidate rate for liftingof torn bit/waste paper/office sw eping etc. from UdyogBhawan. The successful bidder s ould be deposited themonthly installment, i.e., 1/12 of otal contract value isrequired to be deposited by contrac or in advance by 7th ofeach month. In case of any delay n payment of monthlyinstallment a penalty of Rs. 1000 - per day plus penalinterest @ 2% per month on the d e monthly installmentwill be charged from the contrac r. Penalty and penalinterest will be calculated on daily asis. The contract canbe cancelled for any delay. Contract an also be cancelled ifservices provided by firm/ contr ctor are not foundsatisfactory. Department's decision lin this regard will befinal. In that case performance secu ity will be forfeited andstock seized.

(b) The rates must be written in figur as well as in words.Erasing and overwriting in the rate quoted will make thetender void. All alteration in the rat! s should be signed inink otherwise the quotation/tender 11 not be considered.

(c] The firm should not quote any fake price/unrealistic pricerate for lifting of torn bit/waste pap r / office sweeping etc.from Udyog Bhawan. If any fake p iceZunrealistic price isquoted, it shall not be treated as vali quote and shall resultin summary dismissal of the financi bid even though thefirm is otherwise technically qualified

(d) The tender document must be filled in neatly and clearly.Incomplete or conditional tenders will not be entertained.

(e) Complementary service by the firm s not acceptable. Thefirm must quote a reasonable am nt as per details ofworkjjob to be provided as indicated i the financial bid.

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10. Performa For Financial Bid

Rate Quoted for:

Annexure-III

Lifting of torn bits / waste paper / office sw epmg etc. from UdyogBhawan, New Delhi.

SI. Service Provided for: C( nsolidate Rate QuotedNo. bJ the firm/bidder

A mual) (Rs.)1. Annual Rate Contract for lifting of

torn bits/waste paper / office

sweeping etc. from Udyog Bhawan

for a period of one year from the date

of award of contract.

Total: INote: Overwriting or cutting on rates quoted will be not be acceptedand liable for cancellation of tender.

Signatu r of authorized person.

Name:Date:

Place: Seal:

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