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… because good research needs good data
IASSIST 2011 Workshop, Vancouver, Canada, 31 May 2011
Developing Effective Data Management Plans using DMP Online (pt 1)
Martin Donnelly Digital Curation Centre University of Edinburgh
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Sarah Jones Digital Curation Centre University of Glasgow
… because good research needs good data
IASSIST 2011 Workshop, Vancouver, Canada, 31 May 2011
Agenda Time Activity
13.30 Introductions and intentions for the session (SJ, all)
13.45 Data Management Planning at the DCC (MD)
14.00 Funders' requirements for Data Management Plans (SJ)
14.30 DMP Online: background and quick demo (MD)
15.00 Short break
15.15 Group exercise: each completing a section of DMP Online (MD/SJ, all)
16.00 Discussion session / feedback on DMP Online (all, SJ facilitator)
16.30 Wrap up and close (MD)
… because good research needs good data
IASSIST 2011 Workshop, Vancouver, Canada, 31 May 2011
Liz Lyon (DCC Bath) ‘Dealing With Data’ (2007) consultancy report...
REC 9. Each funded research project should submit a structured Data Management Plan for peer-review as an integral part of the application for funding. (1, 2)
http://www.ukoln.ac.uk/ukoln/staff/e.j.lyon/publications.html#2007-06-19
Background and context
… because good research needs good data
IASSIST 2011 Workshop, Vancouver, Canada, 31 May 2011
Why plan data management? The 5 Ps...
Perfect Planning Prevents Poor Performance
Why plan?
Data management is a journey with multiple drivers /stakeholders, from researchers to funders to support staff to curators to long-term data centres: each has to follow the same map in order to mitigate the risk of not getting there.
… because good research needs good data
IASSIST 2011 Workshop, Vancouver, Canada, 31 May 2011
What can a plan not do?
It can’t do the work for you.
The map is not the territory (Korzybski) or Chalk’s no shears (Scottish saying)
It is important to remember that the human challenges in data management are often more difficult to meet than the technological ones. Communication is vital.
The limits of planning
… because good research needs good data
IASSIST 2011 Workshop, Vancouver, Canada, 31 May 2011
We conducted an analysis of the major UK research funders’ data-related policies (Jones, 2009)...
Major findings: • Not all funders have data policies • Some have different policies for different programs • Requirements are expressed in different ways • In a word, they’re diverse...
http://www.dcc.ac.uk/resources/policy-and-legal/overview-funders-data-policies
(N.B. Sarah will cover this in more detail in the next session...)
Analysis of data-related policies
… because good research needs good data
IASSIST 2011 Workshop, Vancouver, Canada, 31 May 2011
We pulled together a list of all the UK funders’ requirements, gathered them into thematic groups, and supplemented this list with our own expertise... (Donnelly & Jones, 2009)
Checklist for a Data Management Plan
This became the first ‘Data Management Plan Content Checklist’ (Checklist v1.0’) – it had 51 questions/headings. (Post-consultation, v2.0 had 115 questions/headings.)
… because good research needs good data
IASSIST 2011 Workshop, Vancouver, Canada, 31 May 2011
Changes to the DCC Checklist...
1. More questions 2. Atomic questions 3. Closed questions 4. More active/direct language 5. Broadened thematic coverage
We are always interested in feedback on this – it’s a work in permanent beta, reacting to changes in the game...
How the Checklist developed
… because good research needs good data
IASSIST 2011 Workshop, Vancouver, Canada, 31 May 2011
We mapped our Checklist questions to each funder’s data-related requirements, and determined three key stages...
Mapping the general to the specific
… because good research needs good data
IASSIST 2011 Workshop, Vancouver, Canada, 31 May 2011
DCC resources on the Web
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IASSIST 2011 Workshop, Vancouver, Canada, 31 May 2011
The Checklist v3.0 (Donnelly & Jones) is the underlying intellectual framework which supports all of the DCC’s data management planning work.
It is arranged into 10 sections, and aims to be comprehensive and generic.
The Checklist, Section by Section
The next few slides provide an overview of these sections, with a little commentary from me on who might be involved in filling this in.
… because good research needs good data
IASSIST 2011 Workshop, Vancouver, Canada, 31 May 2011
What? Basic project and administrative information Aims and purpose of the research Relevant policies (institutional, departmental, funder-
specific...)
Who? Researcher(s) Research support officers
§1: Introduction and Context
… because good research needs good data
IASSIST 2011 Workshop, Vancouver, Canada, 31 May 2011
What? Data (and metadata) specifics New and existing data Justifications of decisions
Who? Researcher(s) Technicians Librarians / Data Centre staff?
§2: Data Types, Formats, Standards and Capture Methods
… because good research needs good data
IASSIST 2011 Workshop, Vancouver, Canada, 31 May 2011
What? Ethical and privacy issues (inc. Data Protection Act) Ownership of datasets Licensing of datasets
Who? Researcher(s) Faculty ethics committees Institutional legal/IP advisors
§3: Ethics and Intellectual Property
… because good research needs good data
IASSIST 2011 Workshop, Vancouver, Canada, 31 May 2011
What? Plans for sharing data / making accessible Freedom of Information Re-use expectations Embargoes, publications etc
Who? Researcher(s) Institutional records manager Data centres
§4: Access, Data Sharing and Re-use
… because good research needs good data
IASSIST 2011 Workshop, Vancouver, Canada, 31 May 2011
What? In-project data management specifics
Storage media Backups Security
Who? Researcher(s) Computing support
§5: Short-Term Storage and Data Management
… because good research needs good data
IASSIST 2011 Workshop, Vancouver, Canada, 31 May 2011
What? Long-term strategy (post-project)
Selection Retention Transformation Longer-term custody
Who? Researcher(s) Data centre staff Institutional compliance officers
§6: Deposit and Long-Term Preservation
… because good research needs good data
IASSIST 2011 Workshop, Vancouver, Canada, 31 May 2011
What? Roles and responsibilities for implementation Funding (in-project and post-project)
Who? Researcher(s) Funder Institutional staff
§7: Resourcing
… because good research needs good data
IASSIST 2011 Workshop, Vancouver, Canada, 31 May 2011
What? Roles and responsibilities Timetable for review / versioning
Who? Researcher(s) Funder Institutional staff
§8: Adherence and Review
… because good research needs good data
IASSIST 2011 Workshop, Vancouver, Canada, 31 May 2011
What? Statement of agreement (N.B. This is optional.)
Who? Relevant level of authority/seniority
§9: Agreement/Ratification by Stakeholders
… because good research needs good data
IASSIST 2011 Workshop, Vancouver, Canada, 31 May 2011
What? Contact details and expertise of named individuals Glossary of terms Other annexes as required
Who? Project staff Others will depend on content
§10: Annexes
