[email protected] Keyboard Shortcuts and Sequences · PDF fileKeyboard Shortcuts and Sequences PowerPoint 20 3, 20 0, 2007, and 2003 for Windows + PowerPoint 20 for Mac Geetesh Bajaj

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PowerPoint KeyboardShortcuts and Sequences

PowerPoint 20�3, 20�0, 2007, and 2003 for Windows + PowerPoint 20�� for Mac

Geetesh BajajMicrosoft PowerPoint MVPIndezine.com

SOLD TO THE [email protected]

http://www.indezine.com

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Front MatterCopyright Indezine.com All rights reserved.

First Published: June 2012This Edition: 1.12 Published: March 2014

You may not copy this book, or any content from this book -- but you are welcome to spread the word. We hope you enjoy this book as much we enjoyed creating it.

CreditsThanks to all these amazing people for their feedback and suggestions:

Alec StonehouseChantal BosséChirag DalalDaniel MissenDebby GildenSteve HardsValary Oleinik

Microsoft and the Office logo are trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries.

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Contents

You Need Keyboard Shortcuts?Page 4

PowerPoint 2013 Keyboard ShortcutsPage 5 to 21




PowerPoint 2011 for Mac Keyboard ShortcutsPage 69 to 83

About the AuthorPage 84

Follow UsPage 85

More ProductsPage 86

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You Need Keyboard Shortcuts?

Keyboard shortcuts appeal to those who repeatedly need to use the same options within their computer software, and PowerPoint users are no exception.

There are two reasons why these keyboard shortcuts appeal to users:

1. They make repetitive tasks happen faster2. They become a habit!

Pressing keyboard shortcuts becomes a habit you may not even be aware of – similar to changing gears while driving a car. That’s why people tend to frown when software manufacturers change the keyboard shortcuts in newer versions of a program. And vendors do understand this aspect of the user experience story – that’s the reason why companies like Microsoft made sure that most keyboard shortcuts from the menu-driven PowerPoint 2003 continue to work in the Ribbon-driven interface of PowerPoint 2013, 2010, and 2007.

Even then, there are differences in how shortcuts work in the last four released versions of PowerPoint: 2003, 2007, 2010, and 2013 – that’s because some features get deprecated and newer features were released. Deprecated features no longer need keyboard shortcuts, and newer features can use those same shortcut keys.

To make it easier for you, we created separate compilations of keyboard shortcuts in the last four versions of PowerPoint for Windows (2013, 2010, 2007, and 2003) – we are sure you will find this compilation useful.

We are also exploring doing a similar compilation for users of PowerPoint’s Mac versions.

Do send us your feedback -- you can contact us through our site, and you’ll also find us on Facebook and LinkedIn. Your feedback and suggestions will help us improve this book.

Have an awesome day.

– Geetesh Bajaj

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Ctrl Shortcuts

Ctrl + ASelect all slide objects (Normal view)Select all slides (Slides tab and Slide Sorter view)Select all text (in Outline view)Change the pointer to an arrow (Slide Show view)

Ctrl + BBold selected text

Ctrl + CCopy

Ctrl + DDuplicate slide objects (Normal view)Duplicate slides (Slide Sorter view, and in Slides pane within Normal view) Duplicate Layout and Slide Master (Slide Master view)

Ctrl + Shift + DDuplicate active slide

Ctrl + ECenter Align selected text (Normal view)Change Pointer to Eraser (Slide Show view)

Ctrl + FOpen the Find dialog box

Ctrl + GGroup selected slide objects

Ctrl + Shift + GUngroup

Ctrl + HOpen Replace dialog boxHide Pointer and Navigation buttons (Slide Show view)

Ctrl + Shift + H New for 20�3Show/Hides Notes pane

PowerPoint 20�3

Tip

These shortcuts for PowerPoint 20�3 require that you press the Shift, Ctrl, or Alt keys as you click the View buttons on the right side of the Status Bar:

Shift + Normal View Access Slide Master view

Shift + Slide Sorter ViewAccess Handout Master view

Shift + Slide Show orShift + Reading ViewAccess the Set Up Show dialog box

Ctrl + Reading View or Alt + Reading ViewGoes to Browsed by an Individual view

Ctrl + Slide ShowBrings up the Present Online option

Alt + Normal ViewBrings up the Outline pane

Alt + Slide ShowGoes to a quarter screen Slide Show view

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Ctrl + Shift + N New for 20�3Duplicates active presentation

Ctrl + IItalicize selected text

Ctrl + JJustify selected text

Ctrl + KInsert hyperlink

Ctrl + LLeft align selected text

Ctrl + MInsert New Slide (Normal and Slide Sorter)Insert New Master (Slide Master view)

Ctrl + NCreate New Presentation

Ctrl + OOpen presentation

Ctrl + PBring up Print optionsChange Pointer to Pen (Slide Show view)

Ctrl + QExit PowerPoint

Ctrl + RRight align selected text

Ctrl + SSave (for presentations saved at least once)Save As (for presentations never saved)Open All Slides dialog box (Slide Show view)

Ctrl + TOpen Font dialog boxDisplay the computer task bar (Slide Show view)

PowerPoint 20�3

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PowerPoint 20�3Ctrl + UUnderline selected text Hide the pointer and navigation button (Slide Show view)

Ctrl + VPaste

Ctrl + Alt + VPaste Special

Ctrl + WClose active presentation

Ctrl + XCut

Ctrl + YRepeat or redo

Ctrl + ZUndo

Ctrl + F1Hide and unhide Ribbon

Ctrl + F2Print Preview

Ctrl + F4Close active presentation

Ctrl + F5Present Online

Ctrl + F6Switch between open PowerPoint presentations – recently opened ones after previously opened ones

Ctrl + Shift + F6Switch between open PowerPoint presentations – previously opened ones after recently opened ones

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PowerPoint 20�3Ctrl + F12Open presentation

Ctrl + TabSwitch between open PowerPoint presentations

Ctrl + SpaceReset all text formatting to default (select all text in Outline view, and use this shortcut key)

Ctrl + BackspaceDelete the word just before the insertion point

Ctrl + DeleteDelete the word just after the insertion point

Ctrl + HomeGo to the beginning of the first word in a text container -- otherwise to the first slide

Ctrl + EndGo to the end of the last word in a text container -- otherwise to the last slide

Ctrl + EnterSwitch to the next text placeholder in the presentationAdd new slide if no more text placeholders exist

Ctrl + Left ArrowGo to the beginning of the previous wordNudge selected slide object leftwards

Ctrl + Right ArrowMove cursor to beginning of next wordNudge selected slide object rightwards

Ctrl + Up ArrowMove cursor to start of previous paragraphNudge selected slide object upwards

Ctrl + Down ArrowMove cursor to start of next paragraphNudge selected slide object downwards

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PowerPoint 20�3Ctrl + Shift + FOpen Font dialog box, when text is selected

Ctrl + Shift + POpen Font dialog box, when text is selected

Ctrl + Shift + F12Print

Ctrl + Shift + CCopy object attributes

Ctrl + Shift + VPaste object attributes

Ctrl + Shift + TabSwitch between the Normal View and Outline view

Ctrl + Shift + Left ArrowSelect or cancel selection for one word to the left

Ctrl + Shift + Right ArrowSelect or cancel selection for one word to the right

Ctrl + Shift + Up ArrowSelect or cancel selection for one paragraph above

Ctrl + Shift + Down ArrowSelect or cancel selection for one paragraph below

Ctrl + Shift + > or Ctrl + ]Increase font size

Ctrl + Shift + < or Ctrl + [Decrease font size

Ctrl + < New for 20�3Adds a new section

Ctrl + - (minus), just - (minus), or G New for 20�3Zoom out of a slide, or See all slides (Slide Show view)

GShow all slides (Slide Show view)Show all slides with active slide unaffected (Presenter View)

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PowerPoint 20�3Ctrl + + (plus) or + New for 20�3Zoom in a slide (Slide Show view)

Ctrl + Shift + =Ctrl + Shift + Alt + >Superscript selected text

Ctrl + =Ctrl + Shift + Alt + <Subscript selected text

Alt Shortcuts

Alt + AAccess Animations tab of the Ribbon

Alt + FOpen Backstage view

Alt + GAccess Design tab of the Ribbon

Alt + HAccess Home tab of the Ribbon

Alt + JAccess Contextual tabs of the Ribbon – results depend on what type of slide object is selected

Alt + KAccess Transitions tab of the Ribbon

Alt + L New for 20�3Access Developer tab of the Ribbon

Alt + MAccess Slide Master tab of the Ribbon (Slide Master view)

Alt + NAccess Insert tab of the Ribbon

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PowerPoint 20�3Alt + PToggle between Play and Pause Buttons for media (Works in Normal and Slide Show views)

Alt + QStops media playback (Works in Normal and Slide Show views)

Alt + RAccess Review tab of the Ribbon

Alt + SAccess Slide Show tab of the Ribbon

Alt + UMute (works in Normal and Slide Show views)

Alt + WAccess View tab of the Ribbon

Alt + EscSwitches to the next open application

Alt + F2Save As

Alt + F4Close

Alt + F5 New for 20�3Opens Presenter View

Alt + F8Show Macro dialog box

Alt + F9Show/Hide Guides

Alt + F10Show Selection Task Pane

Alt + F11Access Microsoft Visual Basic for Applications environment

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PowerPoint 20�3Alt + Shift + F9Show/Hide Rulers

Alt + Shift + AShow all text or Headings (Outline view) Alt + Shift + DShow Header and Footer dialog box

Alt + Shift + FOpen Backstage view

Alt + TabSwitch to next application(s) (essentially a Windows shortcut key, not a PowerPoint shortcut)

Alt + Shift + TabSwitch to previous application(s) (essentially a Windows shortcut key, not a PowerPoint shortcut)

Alt + Shift + Left ArrowPromote (for selected text on the slide or in the Outline view)

Alt + Shift + Right ArrowDemote (for selected text on the slide or in the Outline view)

Alt + Shift + Up ArrowMove up (for selected text on the slide or in the Outline view)

Alt + Shift + Down ArrowMove down (for selected text on the slide or in the Outline view)

Alt + Shift + 1Hide everything except titles within the Outline viewCollapse all groups within the Selection pane

Alt + Shift + 9Show all content within Outline viewExpand all groups within the Selection pane

Alt + Shift + +Expand text for selected title within Outline view

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Alt + Shift + -Collapse text for selected title within Outline view

Alt + Shift + Page DownSeek media ahead; like a Forward button (works in Normal and Slide Show views)

Alt + Shift + Page UpSeek media backwards; like a Rewind button (works in Normal and Slide Show views)

Alt + EndGo to the next Bookmark for media clip (works in Normal and Slide Show views)

Alt + HomeGo to the previous Bookmark for media clip (works in Normal and Slide Show views)

Alt + Up ArrowIncrease the volume (works in Normal and Slide Show views)

Alt + Down ArrowDecrease the volume (works in Normal and Slide Show views)

Alt + Left ArrowRotate slide object counter-clockwise by 15 degrees

Alt + Right ArrowRotate slide object clockwise by 15 degrees

Shift Shortcuts

TabMove to the subsequent cell within a TableActivate the next option or option group within Dialog boxSelect next slide object on Slide (when one object is selected)Go to next hyperlink in Slide Show view (if hyperlinks exist)

Shift + TabMove to the preceding cell within a TableActivate the previous option or option group within Dialog boxSelect previous slide object on Slide (when one object is selected)Go to previous hyperlink in Slide Show view (if hyperlinks exist)

PowerPoint 20�3

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PowerPoint 20�3Shift + F3Cycle case of selected text (Sentence, Lowercase, and Uppercase)

Shift + F4Repeat last Find action, after the Find dialog box is closed

Shift + F6Move to a pane from another pane in the program window (works counterclockwise)

Shift + F9Show or hide the grid

Shift + F10Display the right-click contextual menu for the selected object

Shift + Left ArrowSelect or deselect one character to the left

Shift + Right ArrowSelect or deselect one character to the right

Shift + Up ArrowSelect or deselect text one line up

Shift + Down ArrowSelect or deselect text one line down

Shift + HomeSelect or deselect text to the beginning of the line.

Shift + EndSelect or deselect text to the end of the line

Shift + Ctrl + HomeSelect or deselect all text from the cursor to the start of the active text object

Shift + Ctrl + EndSelect or deselect all text from the cursor to the end of the active text object

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PowerPoint 20�3

Function Key Shortcuts

F1Open PowerPoint Help Window (all views except Slide Show view)Opens a list of Slide Show shortcut keys (Slide Show view)

F2Activate text editing in a text object such as a placeholder, box, or shape. Press F2 again to deactivate text editing and select the entire text object Rename Section (when a Section is selected in the Slides pane or in Slide Sorter view)Rename Slide Object (when a slide object is selected in the Selection and Visibility pane)

F4Redo or repeat

F5View the slide show from first slide

Shift + F5View Slide Show from the current slide onwards

F6 Moves among various panes, the QAT, and the Ribbon (Normal view)

F7Spellcheck

Shift + F7Thesaurus

F12Save as

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PowerPoint 20�3

Other Shortcuts

HomeMove cursor to beginning of current line of textSelect first slide (Slide Sorter view)

EndMove cursor to end of current line of textSelect last slide (Slide Sorter view)

Page UpMove to previous slide (Normal and Slide Show views)

Page DownMove to next slide (Normal and Slide Show views)

BackspaceDelete one character to the left (when text within a text box, place-holder, or shape is active)

Backspace, P, or Left ArrowMove to previous slide or previous animation (Slide Show view)

Spacebar, N, or Right ArrowMove to next slide or next animation (Slide Show view)

<Number> + EnterGoes to the slide of that number (Slide Show view)

B (or W)Pause the slide show and display a black (or white) screen - Press B again to resume the show (Slide Show view)

S or PauseStop the show, and freeze the screen. Press S again to restart the show (Slide Show view)

EErase on-screen annotations (Slide Show view)

HGo to next hidden slide (Slide Show view)

�7

MUse mouse-click to advance while rehearsing (Slide Show view)

OUse original timings while rehearsing (Slide Show view)

TSet new timings while rehearsing (Slide Show view)

EscEnd the slide show (Slide Show view)Cancel a menu or dialog box action

EnterAdd text within selected object such as a shape or placeholder

DeleteDelete one character to the right (when text within a text box, place-holder, or shape is active)

Left ArrowMove cursor towards left on slide (Normal view) Select previous slide (Slide Sorter view)

Right ArrowMove cursor towards right on slide (Normal view) Select next slide (Slide Sorter view)

Up ArrowMove cursor upwards on slide (Normal view) Select slide upwards (Slide Sorter view)

Down ArrowMove cursor downwards on slide (Normal view) Select slide downwards (Slide Sorter view)

PowerPoint 20�3

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Keyboard Sequences

Animation Sequences

First access the Animation Task pane:

Alt+A > CBring up the Animation Task pane

Then reorder your animations:

Alt+A > EMove the selected animation to play one step earlier

Alt+A > LMove the selected animation to play one step later

Selection

Alt+H > G > PBring up the Selection Pane

Ctrl+Spacebar > CCloses active Task Pane

Working with Slides

Alt+H > I > LOpen Insert Outline dialog box

Alt+H > F > OShow the Office Clipboard Task pane

Alt+H > I > RBring up Reuse Slides Task pane

Alt+N > T > XInsert Excel Spreadsheet

Alt+R > ROpen the Research Task pane

PowerPoint 20�3

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Alt+S > HHide / Unhide the selected slide

Alt+W > NOpen a new window containing a view of the current presentation

Alt+H > QReset the position, size, and formatting of the slide placeholders to their default settings

Alt+N > CBring up the Insert Chart dialog box

Alt+S > N > RStart recording from current slide

Alt+W > ECascade the open document windows on the screen so that they overlap

Alt+W > FFits the slide to current window

Alt+W > XBring up the Grid and Guides dialog box

Aligning and Distribute Slide Objects

First make sure you choose whether you want to align objects to each other or to the slide:

Alt+H > G > A > OAlign Selected Objects to Each Other

Alt+H > G > A > AAlign Selected Objects to Slide

Then choose the Alignment options:

Alt+H > G > A > BAlign objects Bottom

PowerPoint 20�3

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Alt+H > G > A > CAlign objects Center

Alt+H > G > A > LAlign objects Left

Alt+H > G > A > MAlign objects Middle

Alt+H > G > A > RAlign objects Right

Alt+H > G > A > TAlign objects Top

You can also distribute selected slide objects:

Alt+H > G > A > HDistribute objects Horizontally

Alt+H > G > A > VDistribute objects Vertically

Working with Themes and Backgrounds

Alt+G > T > F > CBring up the Format Background Task pane

Alt+G > H > MBring up the Choose Theme or Themed Document dialog box

Alt+G > H > SBring up the Save Current Theme dialog box

Alt+G > V > C > CBring up the Create New Theme Colors dialog box

Alt+G > V > F > CBring up the Create New Theme Fonts dialog box

PowerPoint 20�3

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PowerPoint Views

Alt+W > LNormal View

Alt+W > DReading View

Alt+W > HHandout Master view

Alt+W > TNotes Page view

Alt+W > ISlide Sorter view

Alt+W > KNotes Master view

Alt+W > MSlide Master view

Alt+W > P > OOutline view

Alt+S > B (also F5)Slide Show View from first slide

Alt+S > C (also Shift + F5)Slide Show View from current slide

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PowerPoint 20�3

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Tip

These shortcuts require that you press the Shift or Ctrl keys as you click the View buttons near the Status Bar:

Shift + Normal View Goes to Slide Master view (2003, 2007, and 2010)

Shift + Slide Sorter ViewGoes to Handout Master view (2003, 2007, and 2010)

Shift + Slide ShowGoes to Set Up Show dialog box (2003, 2007, and 2010)

Shift + Reading View Goes to Set Up Show dialog box (2010 only)

Ctrl + Reading ViewGoes to Browsed by an Individual view (2010 only)

Ctrl + Slide ShowGoes to a quarter screen Slide Show view (2003, 2007, and 2010)

Ctrl Shortcuts

Ctrl + ASelect all slide objects (Normal view)Select all slides (Slides tab and Slide Sorter view)Select all text (in Outline tab)Changes the pointer to an arrow (Slide Show view)


Ctrl + CCopy

Ctrl + DDuplicate slide objects (Normal view)Duplicate slides (Slide Sorter view, and in Slides pane within Normal view)Duplicate Layout and Slide Master (Slide Master view)

Ctrl + Shift + DDuplicates active slide


Ctrl + FOpens the Find dialog box



Ctrl + HOpens Replace dialog boxHide Pointer and Navigation buttons (Slide Show view)

PowerPoint 20�0

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Ctrl + JJustify selected text



Ctrl + MInsert New Slide (Normal and Slide Sorter)Inserts New Master (Slide Master view)



Ctrl + PBrings up Print optionsChange Pointer to Pen (Slide Show view)



Ctrl + SSave (for presentations saved at least once)Save As (for presentations never saved)Opens All Slides dialog box (Slide Show view)

Ctrl + TOpens Font dialog boxDisplays the computer task bar (Slide Show view)

PowerPoint 20�0

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Tip

PowerPoint does not allow you to create your own keyboard shortcuts unlike some other programs. But there are workarounds for this omission!

Shortcut Manager for PowerPoint is a third-party add-in created by Chirag Dalal that allows you to customize your PowerPoint keyboard shortcuts, and also associate keyboard shortcuts with VBA macros.

Shortcut Manager for PowerPoint plugs seamlessly right into PowerPoint. It works on all Windows versions of PowerPoint right from versions 2000 to 2010.

Ctrl + UUnderlines selected text Hide the pointer and navigation button in 15 seconds (Slide Show view)

Ctrl + VPaste



Ctrl + XCut


Ctrl + ZUndo




Ctrl + F5Broadcast Slide Show



PowerPoint 20�0

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Ctrl + F12Open presentation


Ctrl + SpaceReset all text formatting to default (select all text in Outline pane, and use this shortcut key)

Ctrl + BackspaceDeletes the word just before the insertion point

Ctrl + DeleteDeletes the word just after the insertion point

Ctrl + HomeGoes to the beginning of the first word in a text container -- other-wise to the first slide

Ctrl + EndGoes to the end of the last word in a text container -- otherwise to the last slide

Ctrl + EnterSwitches to the next text placeholder in the presentationAdds new slides if no more text placeholders exist

Ctrl + Left ArrowGoes to the beginning of the previous wordNudge selected slide object leftwards

Ctrl + Right ArrowMoves cursor to beginning of next wordNudge selected slide object rightwards

Ctrl + Up ArrowMoves cursor to start of previous paragraphNudge selected slide object upwards

Ctrl + Down ArrowMoves cursor to start of next paragraphNudge selected slide object downwards

PowerPoint 20�0

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Tip

This shortcut requires that you use the Ctrl key along with the scrolling wheel on your mouse:

Press the Ctrl key and scroll the wheel towards yourself to zoom out.

Press the Ctrl key and scroll the wheel away from yourself to zoom in.

This trick works with the active slide in Normal view. It also works within both the Slides and Outline

PowerPoint 20�0Ctrl + Shift + FFont dialog box, when text is selected

Ctrl + Shift + PFont dialog box, when text is selected




Ctrl + Shift + TabSwitches between the Slides tab, the Outline tab, and the Slides pane (all in Normal view).








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PowerPoint 20�0Ctrl + =Ctrl + Shift + Alt + <Subscript selected text

Alt Shortcuts

Alt + AAccess Animation tab of the Ribbon

Alt + DAccess Developer tab of the Ribbon (tab should not be disabled)

Alt + FOpens Backstage view




Alt + KAccess Transitions tab of the Ribbon



Alt + PToggle between Play and Pause Buttons for media (Works in Normal and Slide Show views)

Alt + QStops media playback (Works in Normal and Slide Show views)

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PowerPoint 20�0Alt + RAccess Review tab of the Ribbon


Alt + UMute (works in Normal and Slide Show views)



Alt + F2Save As

Alt + F4Close

Alt + F5Restore Window



Alt + F10Show Selection and Visibility Task Pane


Alt + Shift + F9Show/Hide Rulers

Alt+ Shift + AShow all text or Headings (Outline pane)

Tip

A reader asked if there were any shortcut keys that could let her go from Normal to Slide Sorter view? What you need to do is quickly press the Alt+V keyboard shortcut to bring the View tab of the Ribbon in focus -- and then press the D key immediately thereafter. So you would use the Alt+V > D sequence to get to Slide Sorter view.

Fortunately, you can quickly access all PowerPoint views with similar keyboard sequences:

Normal: Alt+V > N Slide Sorter: Alt+V > D Slide Show: Alt+V > W (also F�)Notes Page: Alt+V > P

You can use the Alt+V > Z sequence to bring up the Zoom dialog box -- this however will not work in Slide Show view.

More keyboard swquences can be found in page 35.

2�

PowerPoint 20�0Alt + Shift + DShow Header and Footer dialog box

Alt + Shift + FOpens Backstage view



Alt + Down ArrowOpen a selected drop-down list (in dialog boxes)

Alt + Shift + Left ArrowPromote (for selected text on the slide or in the Outline tab)

Alt + Shift + Right ArrowDemote (for selected text on the slide or in the Outline tab)

Alt + Shift + Up ArrowMove up (for selected text on the slide or in the Outline tab)

Alt + Shift + Down ArrowMove down (for selected text on the slide or in the Outline tab)

Alt + Shift + 1Hides everything except titles within Outline tabCollapses all groups within the Selection and Visibility pane

Alt + Shift + 9Shows all content within Outline tabExpand all groups within the Selection and Visibility pane

Alt + Shift + +Expand text for selected title within Outline tab

Alt + Shift + -Collapse text for selected title within Outline tab

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PowerPoint 20�0Alt + Shift + Page DownSeek media ahead; like a Forward button (works in Normal and Slide Show views)

Alt + Shift + Page UpSeek media backwards; like a Rewind button (works in Normal and Slide Show views)

Alt + EndGo to the next Bookmark for media clip (works in Normal and Slide Show views)

Alt + HomeGo to the previous Bookmark for media clip (works in Normal and Slide Show views)

Alt + Up ArrowIncrease the volume (works in Normal and Slide Show views)

Alt + Down ArrowDecrease the volume (works in Normal and Slide Show views)

Alt + Left ArrowRotate slide object counter-clockwise by 15 degrees

Alt + Right ArrowRotate slide object clockwise by 15 degrees

Shift Shortcuts

TabMoves to the subsequent cell within a TableActivates the next option or option group within Dialog boxSelects next slide object on Slide (when one object is selected)Go to next hyperlink in Slide Show view (if hyperlinks exist)

Shift + TabMoves to the preceding cell within a TableActivates the previous option or option group within Dialog boxSelects previous slide object on Slide (when one object is selected)Go to previous hyperlink in Slide Show view (if hyperlinks exist)

3�

PowerPoint 20�0Shift + F3Cycle case of selected text (Sentence, Lowercase, and Uppercase)









Shift + HomeSelect or deselect text to the beginning of the line


Shift + Ctrl + HomeSelects or deselects all text from the cursor to the start of the active text object

Shift + Ctrl + EndSelects or deselects all text from the cursor to the end of the active text object

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PowerPoint 20�0


F1Opens PowerPoint Help Window (all views except Slide Show view)Opens a list of Slide Show shortcut keys (Slide Show view)

F2Activate text editing in a text object such as a placeholder, box, or shape. Press F2 again to deactivate text editing and select the entire text object Rename Section (when a Section is selected in the Slides pane or in Slide Sorter view)Rename Slide Object (when a slide object is selected in the Selection and Visibility pane)

F4Redo or repeat



F6Moves among various panes, the QAT, and the Ribbon (Normal view)

F7Spellcheck

Shift + F7Thesaurus

F12Save as

33

Other Shortcuts

HomeMoves cursor to beginning of current line of textSelects first slide (Slide Sorter view)

EndMoves cursor to end of current line of textSelects last slide (Slide Sorter view)

Page UpMoves to previous slide (Normal and Slide Show views)

Page DownMoves to next slide (Normal and Slide Show views)





BPauses the slide show and displays a black screen - Press B again to resume the show (Slide Show view)




PowerPoint 20�0

3�



WPauses the show and displays a white screen - Press W again to resume the show (in Slide Show view)

S or PauseStops the show, and freezes the screen. Press S again to restart the show (Slide Show view)

EscEnds the slide show (Slide Show view)Cancel a menu or dialog box action



Left ArrowMoves cursor towards left on slide (Normal view)Selects previous slide (Slide Sorter view)

Right ArrowMoves cursor towards right on slide (Normal view)Selects next slide (Slide Sorter view)

Up ArrowMoves cursor upwards on slide (Normal view)Selects slide upwards (Slide Sorter view)

Down ArrowMoves cursor downwards on slide (Normal view)Selects slide downwards (Slide Sorter view)

PowerPoint 20�0

3�

PowerPoint 20�0

Keyboard Sequences

Animation Sequences

First access the Animation Task pane:

Alt+A > CBring up the Animation Task pane

Then reorder your animations:

Alt+A > EMove the selected animation to play one step earlier

Alt+A > LMove the selected animation to play one step later

Selection

Alt+H > G > PBring up the Selection and Visibility pane

Ctrl+Spacebar > C Closes active Task Pane

Working with Slides

Alt+H > I > LOpen Insert Outline dialog box

Alt+G > H > OEnable content updates from Office.com

Alt+H > F > OShow the Office Clipboard Task pane


Alt+N > A > ABring up the Photo Album dialog box

3�







Alt+S > V Show the full-screen slide show using Presenter View

Alt+S > N > RStart recording from current slide



Alt+W > XBring up the Grid and Guides dialog box

PowerPoint 20�0

37















PowerPoint 20�0

3�


Alt+G > GBring up the Format Background dialog box

Alt+G > MHide background graphics

Alt+G > H > MBring up the Choose Theme or Themed Document dialog box


Alt+G > T > C > CBring up the Create New Theme Colors dialog box

Alt+G > T > F > CBring up the Create New Theme Fonts dialog box

PowerPoint Views


Alt+W > DReading View






PowerPoint 20�0

3�

Alt+S > B (also F5)Slide Show View from first slide

Alt+S > C (also Shift+F5)Slide Show View from current slide

PowerPoint 20�0

�0

PowerPoint 2007

Ctrl Shortcuts



Ctrl + CCopy

Ctrl + DDuplicate slide objects (Normal view)Duplicate slides (Slide Sorter view, and in Slides pane within Normal view)Duplicate Layout and Slide Master (Slide Master view)








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PowerPoint 2007Ctrl + JJustify selected text












�2

PowerPoint 2007Ctrl + VPaste



Ctrl + XCut


Ctrl + ZUndo








�3

PowerPoint 2007Ctrl + SpaceReset all text formatting to default (select all text in Outline pane, and use this shortcut key)


Ctrl + DeleteDeletes the word just after the insertion point








Ctrl + Shift + FFont dialog box, when text is selected

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PowerPoint 2007Ctrl + Shift + PFont dialog box, when text is selected




Ctrl + Shift + TabSwitches between the Slides tab, the Outline tab, and the Slides pane (all in Normal view)









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PowerPoint 2007

Alt Shortcuts

Alt + AAccess Animation tab of the Ribbon

Alt + DAccess Developer tab of the Ribbon (tab should not be disabled)

Alt + FOpens Office Button menu






Alt + RAccess Review tab of the Ribbon




Alt + F2Save As

Alt + F4Close

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PowerPoint 2007Alt + F5Restore Window





Alt + Shift + DShow Header and Footer dialog box

Alt + Shift + FOpens Office Button menu







Alt + Shift + Down ArrowMove down (for selected text on the slide or in the Outline tab)

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PowerPoint 2007Alt + Shift + 1Hides everything except titles within Outline tab

Alt + Shift + 9Shows all content within Outline tab



Shift Shortcuts

TabMoves to the subsequent cell within a TableActivates the next option or option group within Dialog boxSelects next slide object on Slide (when one object is selected)


Shift + F3Cycle case of selected text (Sentence, Lowercase, and Uppercase)






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PowerPoint 2007Shift + Right ArrowSelect or deselect one character to the right





Shift + Ctrl + HomeSelects or deselect all text from the cursor to the start of the active text object

Shift + Ctrl + EndSelects or deselects all text from the cursor to the end of the active text object



F2Activate text editing in a text object such as a placeholder, box, or shape. Press F2 again to deactivate text editing and select the entire text object Rename Slide Object (when a slide object is selected in the Selection and Visibility pane)

F4Redo or repeat


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PowerPoint 2007Shift + F5View Slide Show from the current slide onwards

F6Moves among various panes, the QAT, and the Ribbon (Normal view)

F7Spellcheck

Shift + F7Thesaurus

F12Save as

Other Shortcuts









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PowerPoint 2007BPauses the slide show and displays a black screen - Press B again to resume the show (Slide Show view)












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PowerPoint 2007Right ArrowMoves cursor towards right on slide (Normal view)Selects next slide (Slide Sorter view)



Keyboard Sequences

Animation Sequences

Alt+A > CBring up the Custom Animation Task pane

Selection

Alt+H > G > PBring up the Selection and Visibility pane

Ctrl+Spacebar > C Closes active Task Pane

Working with Slides

Alt+H > I > LOpen Outline dialog box

Alt+G > H > OOpen More Themes on Microsoft Office Online web page

Alt+H > F > OShow the Office Clipboard Ttask pane


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Alt+N > A > ABring up the Photo Album dialog box







Alt+S > V Show the full-screen slide show using Presenter View

Alt+S > N > RStart recording narration from current slide



Alt+W > QBring up the Zoom dialog box

PowerPoint 2007

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PowerPoint 2007

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Alt+G > GBring up the Format Background dialog box

Alt+G > MHide background graphics

Alt+G > H > MBringsup the Choose Theme or Themed Document dialog box


Alt+G > T > C > CBring up the Create New Theme Colors dialog box

Alt+G > T > F > CBring up the Create New Theme Fonts dialog box

PowerPoint Views







Alt+W > S (also F5)Slide Show view

PowerPoint 2007

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PowerPoint 2003

Ctrl Shortcuts



Ctrl + CCopy

Ctrl + DDuplicate slide objects (Normal view)Duplicate slides (Slide Sorter view, and in Slides pane within Normal view)Duplicate Slide Master (Slide Master view)




Ctrl + GOpens the Grid and Guides dialog box

Ctrl + Shift + GGroup

Ctrl + Shift + HUngroup


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PowerPoint 2003Ctrl + IItalicize selected text












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PowerPoint 2003Ctrl + VPaste


Ctrl + XCut


Ctrl + ZUndo

Ctrl + F1Hide and unhide Task Pane



Ctrl + F5Restores presentation window





Ctrl + SpaceReset all text formatting to default (select all text in Outline pane, and use this shortcut key)

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PowerPoint 2003Ctrl + DeleteDeletes the word just after the insertion point








Ctrl + Shift + FActivates Font list in the Formatting toolbar, when text is selected

Ctrl + Shift + PActivates Font size list in the Formatting toolbar, when text is selected



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PowerPoint 2003


Ctrl + Shift + TabSwitches between the Slides tab, the Outline tab, and the Slides pane (all in Normal view).









Alt Shortcuts

Alt + DOpens Slide Show menu

Alt + EOpens Edit menu

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PowerPoint 2003Alt + FActivates File menu


Alt + Shift + FOpens File menu

Alt + HOpens Help menu

Alt + IOpens Insert menu

Alt + LActivates Slide Layout task pane

Alt + NInserts a new slide after the active slide

Alt + OOpens Format menu

Alt + ROpens Draw menu in the Drawing toolbar

Alt + SActivates Slide Design task pane

Alt + TOpens Tools menu

Alt + UOpens AutoShape menu in the Drawing toolbar

Alt + VOpens View menu

Alt + WOpens Window menu

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PowerPoint 2003Alt + EscSwitches to the next open application

Alt + F2Save As

Alt + F4Close

Alt + F5Restore Window




Alt + Shift + DShow Header and Footer dialog box







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PowerPoint 2003Alt + Shift + Down ArrowMove down (for selected text on the slide or in the Outline tab)

Alt + Shift + 1Hides everything except titles within Outline tab

Alt + Shift + 9Shows all content within Outline tab



Shift Shortcuts







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PowerPoint 2003Shift + F10Display the right-click contextual menu for the selected object





Shift + HomeSelect or deselect text to the beginning of the line


Shift + Ctrl + HomeSelect or deselect all text from the cursor to the start of the active text object

Shift + Ctrl + EndSelect or deselect all text from the cursor to the end of the active text object



F2Activate text editing in a text object such as a placeholder, box, or shape. Press F2 again to deactivate text editing and select the entire text object

F4Redo or repeat

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PowerPoint 2003F5View the slide show from first slide


F6Moves among panes and toolbars (Normal view)

F7Spellcheck

F12Save as

Other Shortcuts








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PowerPoint 2003<Number> + EnterGoes to the slide of that number (Slide Show view)




MUse mouse-click to advance while rehearsing (Slide Show view) OUse original timings while rehearsing (Slide Show view) TSet new timings while rehearsing (Slide Show view)






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PowerPoint 2003Left ArrowMoves cursor towards left on slide (Normal view)Selects previous slide (Slide Sorter view)




Keyboard Sequences

Working with Custom Animation:

Alt+D > MBring up the Custom Animation Task pane

Working with Slides

Alt+I > LOpen Insert Outline dialog box

Alt+E > BShow the Office Clipboard Task pane

Alt+I > FBring up Slide Finder dialog box

Alt+T > ROpen the Research Task pane


Alt+I > HInserts Chart on slide

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Alt+W > CCascade the open document windows on the screen so that they overlap

Alt+V > IBring up the Grid and Guides dialog box Aligning and Distribute Slide Objects


To align objects to each other, select two or more objects to be aligned to each other

Alt+R > AAlign Selected Objects to Each Other

To align objects to slide select the objects which are to be aligned to the slide

Alt+R > A > SAlign Selected Objects to Slide


Alt+R > A > BAlign objects Bottom

Alt+R > A > CAlign objects Center

Alt+R > A > LAlign objects Left

Alt+R > A > MAlign objects Middle

Alt+R > A > RAlign objects Right

PowerPoint 2003

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Alt+R > A > TAlign objects Top


Alt+R > A > HDistribute objects Horizontally

Alt+R > A > VDistribute objects Vertically

Working with Slide Designs

Alt+O > DBring up the Slide Design Task pane

PowerPoint Views

Alt+V > NNormal View

Alt+V > M > DHandout Master view

Alt+V > M > NNotes Master view

Alt+V > DSlide Sorter view

Alt+V > M > SSlide Master view

Alt+D > V (also F5)Slide Show View

PowerPoint 2003

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PowerPoint 20�� for Mac

Command Shortcuts

Cmd + ASelect all slide objects (Normal view)Select all slides (Slides tab and Slide Sorter view)Select all text (in Outline tab)Changes the pointer to an arrow (Slide Show view)

Cmd + BBold selected text

Cmd + CF3Copy

Cmd + DDuplicate slide objects (Normal view)Duplicate slides (Slide Sorter view, and in Slides pane within Normal view)Duplicate Layout and Slide Master (Slide Master view)

Cmd + Shift + DDuplicates active slide

Cmd + ECenter Align selected text (Normal view)

Cmd + FTakes the cursor to the Find search box

Cmd + Option + GGroup selected slide objects

Cmd + Shift + Option + GUngroup

Cmd + Shift + JRegroup

Cmd + Shift + HOpens Replace dialog box

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PowerPoint 20�� for MacCmd + HHides opened presentation(s)

Cmd + IItalicize selected text

Cmd + JJustify selected text

Cmd + Control + MOpens Media toolbox

Cmd + KInsert hyperlink

Cmd + LLeft align selected text

Cmd + Shift + NInsert New Slide (Normal and Slide Sorter)Inserts New Master (Slide Master view)

Cmd + NCreate New Presentation

Cmd + MMinimizes opened presentation

Cmd + Option + DHide/Show Dock

Cmd + OOpen presentation

Cmd + PBrings up Print optionsChange Pointer to Pen (Slide Show view)

Cmd + QExit PowerPoint

Cmd + RRight align selected text

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Cmd + SSave (for presentations saved at least once)Save As (for presentations never saved)

Cmd + TOpens Format Text box

Cmd + UUnderlines selected text

Cmd + VF4Paste

Cmd + Control + VPaste Special

Cmd + Option + RHide/Show Ribbon

Cmd + Option + +Zoom in Screen

Cmd + Option + -Zoom out Screen

Cmd + Shift + POpens Presentation Gallery

Cmd + WClose active presentation

Cmd + XF2Cut

Cmd + YRepeat or redo

Cmd + ZF1Undo


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Cmd + F6Switch between open PowerPoint presentations – recently opened ones after previously opened ones

Cmd + Shift + F6Switch between open PowerPoint presentations – previously opened ones after recently opened ones

Cmd + Up ArrowMoves cursor to start of paragraphNudge selected slide object upwards

Cmd + Down ArrowMoves cursor to end of paragraphNudge selected slide object downwards

Cmd + Option + MOpens Format Text - Paragraph dialog box

Cmd + Shift + CCopy object attributes

Cmd + Shift + VPaste object attributes

Cmd + Shift + Up ArrowSelect or cancel selection for one paragraph above

Cmd + Shift + Down ArrowSelect or cancel selection for one paragraph below

Cmd + Shift + >Increase font size

Cmd + Shift + <Decrease font size

Cmd + Shift + -Subscript selected text

Cmd + Shift + +Superscript selected text


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Cmd + 1Switch to Normal view

Cmd + 2Switch to Slide Sorter view

Cmd + 3Switch to Notes Page view

Cmd + Option + Control + GShow/Hide Guides

Cmd + TabSwitch to next application(s) (essentially a Windows shortcut key, not a PowerPoint shortcut)

Cmd + Shift + TabSwitch to previous application(s) (essentially a Windows shortcut key, not a PowerPoint shortcut)

Cmd + Shift + Left ArrowPromote (for selected text on the slide or in the Outline tab)

Cmd + Shift + Right ArrowDemote (for selected text on the slide or in the Outline tab)

Cmd + Shift + Up ArrowMove up (for selected text on the slide or in the Outline tab)

Cmd + Shift + Down ArrowMove down (for selected text on the slide or in the Outline tab)

Cmd + Option + 2Opens Handout Master

Cmd + Option + 1Opens Slide Master

Cmd + Option + 3Opens Notes Master


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F1Undo

F3Copy

F4Paste



F7Spellcheck

F12Displays Dashboard, which are simple programs such as a calculator or calendar.

Control Shortcuts

Control + IOpens Outline tab (in Normal view)

Control + MAdds new Slide (in Normal view)

Control + PControl + QPause media (Works in Normal and Slide Show views)

Ctrl + U (also Cmd + U)Hide the pointer and navigation button in 15 seconds (Slide Show view)

Control + Shift + DShow Header and Footer dialog box


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Control + Shift + D (with text selected)Show Date and Time dialog box

Control + Shift + CHides all panes

Control + Shift + MOpens Get Images from PowerPoint slides dialog box

Control + Shift + TOpens Notes Page view

Control + Shift + VOpens Slide Sorter view

Control + Shift + XExpand the navigation pane in normal view, and switch to the outline tab

Control + ClickOpens the right-click contextual menu for the selected object

Shift Shortcuts


Shift + TabMoves to the preceding cell within a TableActivates the previous option or option group within Dialog boxSelects previous slide object on Slide (when one object is selected)


Shift + F9Opens all active programs in separate Windows



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Shift + Cmd + HomeSelects or deselect all text from the cursor to the start of the active text object

Shift + Cmd + EndSelects or deselects all text from the cursor to the end of the active text object


Option Shortcuts

Option + F8Show Macro dialog box

Option + F11Access Microsoft Visual Basic for Applications environment

Option + Shift + Page DownSeek media ahead; like a Forward button (works in Normal and Slide Show views)

Option + Shift + Page UpSeek media backwards; like a Rewind button (works in Normal and Slide Show views)

Option + Left ArrowRotate slide object counter clockwise by 15 degrees


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Option + Right ArrowRotate slide object clockwise by 15 degrees

Option + Shift + Left ArrowSelect or cancel selection for one word to the left

Option + Shift + Right ArrowSelect or cancel selection for one word to the right

Option + EnterOpens Presenter view

Other Shortcuts



ReturnAdd text within selected object such as a shape or placeholder

Note: All Mac keyboards may not have the Enter key – in that case, you can press both the Fn and Return keys together instead of Enter.






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Delete Cmd, P, or Left ArrowMove to previous slide or previous animation (Slide Show view)



W or CommaPauses the show and displays a white screen - Press W again to resume the show (in Slide Show view)

S or +Stops the show, and freezes the screen. Press S again to restart the show (Slide Show view)







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Delete Delete one character to the left

Delete Delete one character to the right


HGo to next hidden slide if the next slide is hidden (Slide Show view)





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Keyboard Sequences

When you are working with PowerPoint on Windows, you will be able to use a number of keyboard sequences which help you access vari-ous menu commands. These keyboard sequences are combinations that start with pressing the Alt key followed by a few more characters in succession.

But with the Mac, this approach does not work -- in fact you can do something similar but even then, the process and the results are both a little different. Let’s learn more in this tutorial:

Press the Ctrl+F2 key combination (or Ctrl+Fn+F2 , if you use a smaller keyboard on a Mac laptop). This will activate the Menu Bar by highlighting the Apple Mac symbol, as shown in Figure 1 (highlighted in red). This is an indication to signify that the Menu Bar is activated.

Figure 1: Menu Bar activated Note: Is the key combination Ctrl+F2 (or Ctrl+Fn+F2) not working? Refer to our Troubleshooting Menu Activation in PowerPoint 2011 for Mac tutorial to know what you can do to make it work again.

Now type the first letter of the Menu command that you want to select. If you want to select one of the two menu commands that start with the same first letter such as File and Format, then quickly type the first two letters of the command that you want to select. In Figure 2 you can see that we selected the View option just by typing the letter ‘v’.

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2.


http://www.indezine.com/products/powerpoint/learn/customize/troubleshooting-menu-activation-mac.html

http://www.indezine.com/products/powerpoint/learn/customize/troubleshooting-menu-activation-mac.html

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Figure 2: View option selected by typing the letter ‘v’

Press the Return key on your keyboard to open the drop-down menu for the selected command. Figure 3 shows the View drop-down menu that we accessed by pressing Return key when the View menu option was selected.

Figure 3: View drop-down men activated by pressing the Return key

3.


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When the drop-down menu of the selected command is opened, type the first letter of the command that you want to select within the drop-down menu. Again, to select one of the commands that start with identical words, you need to type multiple letters. We typed ‘m’ to select the Master command within the View menu as shown in Figure 4.

Figure 4: Typing ‘m’ within View drop-down menu selects the Master option

If you select an option that includes a sub-menu, press the Return key again to activate the sub-menu. We activated the Master sub-menu by pressing the Return key after the View | Master option was selected (refer to Figure 4, above).

When the required sub-menu is open, type the first letter (or the first few letters, if required) of the command that you want to select within the sub-menu. In Figure 5 you can see that we typed the letter ‘n’ when the Master sub-menu was active – this selected the Notes Master option. Press the Return key again to execute this option.

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Figure 5: Typing ‘n’ within Master sub- menu selects the notes Master option

So, the keyboard sequence we used to access the Notes Master view is:

Ctrl+F2>v>Return>m>Return>n>Return.

These keyboard sequences may at first appear long and convo-luted, but once you get used to them, they can be very useful and quick when you want to access these options without a mouse.


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About the Author

Geetesh Bajaj has been designing presentations and templates for over a decade and half now, and heads Indezine, a presentation and content creation studio based out of Hyderabad, India.

Geetesh believes that any presentation is a sum of its elements—these elements include abstract elements like concept, color, interactivity, and navigation—and also slide elements like shapes, graphics, charts, text, sound, video, and animation. He explains how these elements work together in his

best-selling book Cutting Edge PowerPoint for Dummies—the book has several five-star ratings on Amazon.com. Geetesh has also authored three other books on PowerPoint 2007, and two books on Microsoft Office for Mac.

Geetesh has been awarded the Microsoft MVP (Most Valuable Professional) title for PowerPoint since the last 11 years.

His Indezine.com site attracts nearly three million page views each month and has thousands of free PowerPoint templates, Themes, and other goodies for visitors to download.

He also does custom training sessions for PowerPoint and presentation skills.

To enquire about these training sessions, fill in the feedback form on Indezine.com.

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http://www.indezine.com/feedback.html

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Documents

[email protected] Keyboard Shortcuts and Sequences · PDF fileKeyboard Shortcuts and Sequences PowerPoint 20 3, 20 0, 2007, and 2003 for Windows + PowerPoint 20 for Mac Geetesh Bajaj