Deputation Policy of Punjab Government

DEPUTATION POLICY

GOVERNMENT OF THE PUNJAB FINANCE DEPARTMENT

Compendium 2008 Deputation Policy

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No. FD.SR.II/6-13/97

Dated the 13th August 1998

Subject: DEPUTATION POLICY

I am directed to refer to the subject noted above and to say that in

supersession of all previous policy instructions on the subject, the following

standard terms and conditions shall be made applicable in case of

officers/officials working on deputation against the post under Autonomous

Bodies of the Punjab irrespective of the fact whether the deputation is a Federal

or a Provincial Governments employee:

1. PAY AND ALLOWANCES

Pay and allowances as admissible in his parent department from

time to time under the Government rules.

2. DEPUTATION ALLOWANCE

Deputation Allowance @20% of the Basic pay of deputation

3. RESIDENTIAL ACCOMMODATION

He is entitled to House Rent Allowance as admissible under the

Punjab Government Rules provided he is not already residing in a

Government owned accommodation. If accommodation is provided

it will be subject to normal deduction of 5% of his pay.

Provided, if a Government servant, while on deputation with an

Autonomous Body, continues to retain Government owned

accommodation, the Autonomous Body concerned shall be liable to

pay House Rent to the Government on behalf of the deputationist

@ 45% or 30% (whichever is applicable) of the minimum of the pay

scale of the deputationist in his parent Department.


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4. TRAVELLING/DAILY ALLOWANCE

(i) T.A./D.A. during incumbency of deputation

As admissible in accordance with the T.A. Rules of the

Borrowing Organization, provided these are not inferior to

Government rules.

(ii) T.A./D.A. on transfer to and back to the parent department

shall be paid on the Borrowing Organization.

5. JOINING TIME

He will be entitled to joining time on his transfer from the Borrowing

Organization, and salary for the joining time will be paid by such

Organization.

6. ENCASHMENT OF L.P.R.

A civil servant on deputation who is due to retire from Government

service either on completion of 26 years qualifying service or

attaining the age of superannuation may draw the encashment of

L.P.R. from the Borrowing Organization, if he continues to work

during the entire period of his L.P.R./last year of his service, without

repatriation of his services.

7. LEAVE/LEAVE SALARY

The leave account of the Government servant during the period of

deputation shall remain closed. No leave salary contribution shall

be reserved from the Borrowing Organization and the deputationist

will be granted leave and paid leave salary by such Organization.

The period of service with the Borrowing Organization shall not

count towards earning leave under the Government. However, in

case a deputationist applied for leave to the Competent Authority in

the Borrowing Organization and the leave was refused, the

borrowing authority is bound to pay him the encashment of

leave/remaining portion of leave earned by the deputationist during

the period of his deputation.


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8. DISABILITY LEAVE.

The Borrowing Organization shall also be liable for leave salary in

respect of disability leave granted to the civil servant on account of

disability occurred in and through deputation service even though if

such disability manifest itself after the termination of service. The

leave salary charges, for such leave shall be recovered by the civil

servants direct from the Borrowing Organization.

9. PENSION CONTRIBUTION

The Borrowing Organization shall be required to pay pension

contribution at the rate of 33-1/3% of the mean of minimum and

maximum of the pay scale of the officer plus other emoluments

reckonable for pension (subject to verification of audit) to the

Government during the deputation period.

10. MEDICAL FACILITIES

He will be provided medical facilities in accordance with the rules of

the Borrowing Organization, provided such facilities are not inferior

to those admissible to him under the Government/parent

department.

11. SUBSCRIPTION TO FUNDS

He will continue to subscribe to G.P. Fund and such other funds as

he was subscribing to before deputation at the rates under the

relevant rules of the Government.

12. RESIDENTIAL TELEPHONE

*As per policy of the Borrowing Organization.

* Substituted vide letter No. SOR.II-6-13/97 dated 10th April ,2002.


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13. CONVEYANCE ALLOWANCE

The deputationist will be provided conveyance/transport as

admissible to Government officers of his status/grade under the

rule.

14. CONDUCT AND DISCIPLINE

He will be governed by the provisions of relevant E&D/Conduct

Rules, applicable to the service/cadre to which he belongs.

15. CHANGE IN TERMS OF DEPUTATION

The civil servant on deputation will continue to be under the rules-

making control of the lending Government, in matters of pay, leave

pension, G.P. Fund etc. The lending Government accordingly will

have a right to determine, in consultation with borrowing

organization, the terms which shall not be varied by the borrowing

organization, without consulting the lending Government.

16. FRINGE BENEFITS

*The deputationist shall be entitled to any fringe benefit, attached to

the post other than those specifically mentioned above.

17. PERIOD OF DEPUTATION

The period of deputation shall not exceed three years. However,

Government reserves the right to withdraw/transfer the

deputationist at any time without assigning any reason. In case the

deputationist retires while on deputation the period of deputation

shall stand expired on the date of his retirement.

2. The above terms and conditions will be made applicable by all the

Administrative Departments to its employees and there is no need to refer their

cases to the Finance Department for approval. However, if an advice of the

Finance Department on the specific issue is required, Administrative Department

can refer the case with their self-contained comments on the issue.

*Substituted vide letter No. SOR.II-6-13/97 dated 10th April 2002


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Ancillary Instructions

(DEPUTATION POLICY)


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Table of Contents

Sr# Subject Page1 DEPUTATION POLICY(1974) 2 DEPUTATION POLICY 3 DEPUTATION POLICY 4 DEPUTATION POLICY 5 PROVISION OF RESIDENTIAL ACCOMMODATION TO

DEPUTATIONISTS IN AUTONOMOUS BODIES/CORPORATIONS

6 DEPUTATION POLICY 7 SCOPE FOR DEPUTATION 8 DEPUTATION POLICY 9 DEPUTATION OF GOVERNMENT SERVANTS 10 DEPUTATION OF GOVERNMENT SERVANTS TO PRIVATE

FIRMS/ORGANIZATIONS

11 TERMS AND CONDITIONS OF SERVICE OF PUNJAB GOVERNMENT EMPLOYEES UNDER THE ENSUING ISLAMABAD ADMINISTRATION

12 TERMS AND CONDITIONS FOR SECONDMENT TO THE CIVIL AND APPOINTMENT OF ARMY OFFICERS UNDER THE PUNJAB GOVERNMENT AND ITS AUTONOMOUS BODIES ETC

13 RECOVERY OF LEAVE SALARY AND PENSION CONTRIBUTION IN RESPECT OF PROVINCIAL GOVERNMENT EMPLOYEES ON DEPUTATION TO FOREIGN SERVICE WITHIN PAKISTAN AS WELL AS ABROAD

14 DEPUTATION POLICY 15 TERMS & CONDITIONS OF SECONDMENT TO THE CIVIL AND

APPOINTMENT OF ARMY OFFICERS UNDER THE PUNJAB GOVERNMENT AND ITS AUTONOMOUS BODIES ETC

16 TERMS AND CONDITIONS OF SERVICE OF ARMED FORCES OFFICERS SECONDED TO CIVIL MINISTRIES (OTHER THAN DEFENCE) DEPARTMENT OF THE CENTRAL/PROVINCIAL GOVERNMENTS AND AUTONOMOUS/ SEMI AUTONOMOUS BODIES/CORPORATIONS ETC

17 DEPUTATION OF SAS ACCOUNTANTS/ASSISTANT ACCOUNTS OFFICERS TO THE PROVINCIAL GOVERNMENTS

18 POLICY REGARDING DEPUTATION WITHIN THE COUNTRY 19 DEPUTATION POLICY(1997) 20 ENCASHMENT OF UN-AVAILED PORTION OF LEAVE EARNED

BY THE DEPUTATIONIST DURING HIS DEPUTATION PERIOD

21 EXTENSION IN DEPUTATION PERIOD BEYOND THREE YEARS IN RELAXATION OF DEPUTATION POLICY

22 DEPUTATION POLICY


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No.FD.SR.II.6(57)-73-2785

Dated the 9th February 1974

1. Subject: DEPUTATION POLICY

I am directed to state that the Government of the Punjab has decided

that with effect from 21st January, 1974, Administrative Departments may

prescribe the terms and conditions of deputation of the Government Servants

under their administrative control regardless of whether such deputation is to

Autonomous or Local Bodies or to another Government *or to another Department

of the Provincial Government, in accordance with the following guidelines/rules:

i) In cases where the deputation posts carry pay scales equivalent to

those of the posts held by the deputationists in their parent

departments, deputation pay may be allowed at the rate of 10 per cent

of the basic pay in the parent departments. However, if any special

pays are attached permanently to the deputation posts, as part of the

pay scales of such posts, the deputationists may be allowed either such

special pays or deputation pay (at the rate of 10 per cent of basic pay in

their parent departments), whichever be more beneficial to them.

ii) In cases where deputation posts carry pay scales higher than those of

the posts held by the deputationists in their parent departments,

deputation pay may be allowed up to a maximum of 20 per cent of the

basic pay in the parent departments, provided that total pay, inclusive

of deputation pay, does not exceed the maximum of the pay scale of

the deputation post or the maximum of the pay scale of the next higher

grade/post in the Government Servants ordinary line of service under

the Government, whichever is lower. However, if any special pays are

attached permanently to the deputation posts as part of the pay scales

of such posts, the deputationists may be allowed either such special


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pay or deputation pays at the rate of 20 per cent of basic pay in the

parent department whichever be more beneficial to them.

*iii) In cases where the deputations are to Autonomous or Local Bodies,

these Bodies are to be required to pay the *leave salary and pension contribution for the periods of deputation in accordance with the

existing rules on this subject.

iv) In cases where the deputations are to Autonomous or Local Bodies,

the deputationists are to be required to subscribe to G.P. Fund,

Benevolent Fund and Group Insurance Schemes of the Provincial

Government in accordance with the rules applicable to them in their

parent departments. In cases where the deputations are to the Federal

or other Provincial Governments, this aspect of the deputation terms is

to be governed by the Federal/Provincial and inter-Provincial

agreements on this subject.

v) In all cases of deputation, Traveling Allowance and Daily Allowance is

to be allowed in accordance with the Traveling Allowance Rules of the

foreign employers. In respect of other Compensatory Allowances, the

deputationists are to be governed by the rules applicable to them in

their parent departments:

***Provided that in case of deputation from one Government to

another the compensatory allowances as admissible under the rules of

the borrowing Government may be allowed to a deputationist in case

these are beneficial to him.

*provisions regarding payment of leave salary and pension contribution superseded vide F.Ds letter

No.FD.SR.II-6-3/82 dated 7th September, 1982. The foreign employer is to grant leave and pay leave salary

to the deputation. The pension contribution shall be at uniform rate of 33/3% of the mean of minimum and

maximum of the pay scale of government servant concerned at the time of his proceeding on deputation. *Added vide F. D's. circular letter NO.FD.SR.II-6-28/87, dated 5th October, 1987.


1064

vi) In all cases of deputation, if residential accommodation owned by the

borrowing organizations is allotted to a deputationist, he is to be

charged rent for the same at the rate of 7-1/2 percent of pay. As an

exception to the above, in the case of Government Servants appointed

as Chief Executives of Autonomous or Local Bodies, the facility of rent

free unfurnished accommodation at the scale admissible to

Government Servants of equivalent rank and status may be allowed

provided the facility of rent free accommodation is attached to the post

of Chief Executive in the concerned Autonomous or Local Body.

vii) In all cases of deputation, where the borrowing organization does not

have its own residential accommodation or is unable to allow such

accommodation to the deputationists even if available, the

deputationists may be allowed house rent subsidy up to maximum of

20 per cent of pay in accordance with the instructions contained in

F.D.'s circular letter No.PW-II-13 (2)-61(II), dated 7th July, 1966(copy

attached). As an exception to the above, deputationists to the Federal

Government, posted at Islamabad, may be allowed house rent

subsidy in accordance with the rules applicable to the Federal

Government Servants stationed at Islamabad.

As per instructions contained in circular letter referred to above, house

rent subsidy is admissible only to officers posted at Lahore, Rawal-

pindi and Karachi.

viii) In all cases of deputation, deputationists may be allowed medical

facilities in accordance with the relevant rules of the foreign employers

provided such facilities are not inferior to those admissible under the

Government.

ix) In all cases of deputation, any fringe benefits attached to deputation

posts other than those specifically mentioned above, are not to be

allowed to the deputationists if such fringe benefits are not admissible

to them in their parent departments.


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x) The period of deputation should not exceed three years.

***(On return to the parent department after completing a three years period of deputation, a Government servant shall be required to

serve in his parent department for a minimum period of two years

before he is allowed to proceed on deputation again.)

2. In cases where the Administrative Departments desire to allow any benefits

over and above those covered by the powers delegated to them in paragraph I

above, they must obtain prior approval of the Finance Department. References to

the Finance Department for allowing benefits, over and above the aforesaid

standard terms, should be made only in most exceptional circumstances.

3. I am directed to state further that as already mentioned earlier the period of

deputation is not to exceed three years. Before the expiry of the three years

period the deputationists should be required to opt between reversion to his

parent department and absorption in the borrowing organization. In cases where

the deputationists opt for permanent absorption in the borrowing organizations

and such organizations are Autonomous or Local Bodies, the deputationists

should be required to resign from Government service. On resignation they will

be allowed gratuity equal to the balance in their G.P.Fund accounts inclusive of

interest. They will be free thereafter to get their pay fixed in the borrowing

organizations in accordance with the rules of such organizations. In cases where

the deputationists opt for permanent absorption in the borrowing organizations

and such organizations are other Governments/ (Departments), the

deputationists will not be required to resign but their liens in the parent

Government/Department will be terminated. They would be free thereafter to get

their pay fixed in the pay scales of the deputation posts according to the rules

applicable to such posts. In such cases, the past service of the deputationists in

the parent departments will count towards pension and the pensionary liability

will be shared between different Governments in accordance with the existing

rules on this subject.

*Addition made vide Notification No. FD.SR-II-6(57-73-2116, dated 29th November, 1974.


1066

*@Provided that if a Government servant on the expiry of his three years

period of deputation with an Autonomous/Local Body, in which service is

pensionable, opts for permanent absorption in that Body, he will be

required to resign from Government service. On resignation, he will be

entitled to receive pension/ gratuity from the Body concerned according to

its own rules. The Government will share pensionary liability for the period

of service rendered by the Government servant concerned under

Government before proceeding on deputation to the Autonomous/Local

Body concerned according to its own rules. As for the deputation period the

Government will refund to the Body concerned leave salary contributions

and pension contribution, if any, already paid by the later to the former. In

such a case gratuity equal to the balance in the G.P. Fund account of the

Government servant concerned inclusive of interest will not be paid by

Government.

4. The deputation policy detailed at paras 1 to 3 above shall be applicable to:

i) Further cases of deputation, including cases of Government Servants

who have already proceeded on deputation but whose deputation

terms had not been decided by the 21st January, 1974.

ii) Existing cases of deputation in which the period of deputation has

already exceeded 3 years. In such cases the deputationists may be

allowed a grace period of 6 months in which to decide whether they

wish to be absorbed in the borrowing organizations or to revert to

their parent departments (and during which they may continue on

their existing terms of deputation).

iii) Existing cases of deputation, in which the periods of deputation are

less than 3 years at present, as soon as the 3 years period is

completed, or six months from 21st January, 1974, whichever is later.

In such cases, the Administrative Departments should initiate action

immediately to ascertain the option of the deputationists between

*Added vide Notification No.FD.SR.II-6-57/73 dated 22.01.1980


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absorption in the borrowing organizations and reversion to their

parent departments.

No.FD.SR.II.6(57)-73-1959

Dated the 16th December 1974

2. Subject: DEPUTATION POLICY

I am directed to refer to the instructions contained in this department's

circular letter NO.FD.SR.II.6(57)/73.2785, dated 9th February, 1974, on the

subject noted above, and to say that a question has arisen whether the terms

and conditions of deputation in respect of a Government employee who had

served in an autonomous or in a local body or in another

Government/Government department and had been repatriated to his parent

department before the issue of this department's circular letter referred to above,

would be governed by the instructions contained in the said circular letter. It has

been decided that cases of such Government servants should be treated as

closed and need not be taken up with the Finance Department.

No.FD-SR-II-6(57)-73

Dated the 1st January 1975

3..Subject: DEPUTATION POLICY


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I am directed to refer to the instructions contained in para 3 of this

Department's circular letter No.FD.SR-II-6(57)-73-2785, dated 9th February, 1974

which inter alia lay down that before the expiry of the three years period, the

deputationists should be required to opt between reversion to his parent

department and absorption in the borrowing organization.

2. A case has come to the notice of Government where an official opted for

absorption in the borrowing organization, but the borrowing organization was

unable for some time to take a decision in the matter. Government has,

therefore, decided that in such cases the deputation may be extended for a

period up to 3 months in order to enable the borrowing organization to complete

the formalities and to take a final decision whether to absorb such an official

permanently, as requested by him, or to send him back to his parent department.

3. However, I am to request you kindly to call upon the deputationists to make

up their mind and to give their options well in time before the expiry of the

prescribed period of deputation, so that it does not become necessary to extend

the period of deputation.

No.F.D.SR-II-6(57)73-2785

Dated the 12th July 1975

4.Subject: DEPUTATION POLICY

I am directed to state that in partial modification of Finance

Department's circular letter No.FD(SR)-II-6(57)-2785, dated the 9th February,

1974, Government has decided that where a Government servant is transferred

from the field to the Secretariat, whether to his parent department or to some

other department, he should not be treated as on deputation and no deputation


1069

pay should be allowed to him. He may, however, draw such special pay as may

be attached to the post to which he is transferred in the Secretariat.

2. I am to request that if deputation pay has already been allowed in such

cases, the orders may be withdrawn immediately.

No.2612-SO(SR)IV/75-(FD)


5.Subject:PROVISION OF RESIDENTIAL ACCOMMODATION TO

DEPUTATIONISTS IN AUTONOMOUS BODIES/CORPORATIONS

I am directed to say that according to the existing deputation policy

circulated with Finance Department's letter No.FD.SR.II-6(57)73-2785, dated the

9th February, 1974, cases where the borrowing organization does not have its

own residential accommodation or is unable to provide such accommodation to a

deputationist, even if available he is allowed (house rent subsidy (admissible at

Lahore and Rawalpindi only) up to a maximum of 20 per cent of his basic pay in

accordance with the instructions contained in the Finance Department's circular

letter No.PW-II-13(2)-6(II), dated the 7th July, 1966). The question whether

deputationists should be allowed the same facilities as are available to the

employees of the autonomous bodies in the matter of residential accommodation

has been under consideration for some time. It has now been decided that

deputationists from Government Departments working in autonomous bodies

may be provided with rented residential accommodation at the expenses of the

autonomous bodies up to the maximum rent ceiling, fixed for these bodies for

their own employees of similar grades. This will, however, be subject to the

condition that such deputationists give up their claim for the allotment of

Government accommodation or surrender such accommodation already allotted

to them.


1070

2. In this connection, the following rent ceilings have been fixed for the

employees of the autonomous bodies subject to a deduction of 7-1/2 per cent

from their pay:

Officers in NPS 19 --- Rs.1,000/- per month

Officers in NPS 18 --- Rs. 650/- per month

Officers in NPS 17 --- Rs. 375/- per month

3. These ceilings would not apply in respect of existing employees of such

bodies who are, according to the terms/ conditions of their employment, not

entitled to such facilities or who are entitled to less favourable facilities. I would

request that where a higher rent ceiling is being allowed, it may be reduced

accordingly.

NO.FD-SR-II-6(57)-73-1148/76

Dated the 21st September 1976


In continuation of Finance Department's circular letter No.FD-SR-II-6

(57)-73-2785, dated 12th July, 1975, this is to inform you that it has been decided

that:

i) The deputation pay shall not be admissible in the case of officers in

Grade 22; and

ii) In the case of other officers, the deputation pay may be allowed only

after the officer concerned has completed, or is deemed to have

completed, *(one year's) continuous service in the Grade in which, but

*Substitution for "two (2) years" made vide F.D. letter No. FD-SR-II-6(57)/73 dated 19th October, 1977.


1071

for his deputation, he would have been employed under the

Government.

No.FD(SR)II 6(57)/73 (Prov)


7. Subject: SCOPE FOR DEPUTATION

I am directed to refer to the correspondence resting with this

Department's circular letter No.FD.SR-II-6-57-73-Part-II, dated 21st December,

1978, on the above subject and to state that it has been decided that if a

Government servant is transferred from one Department to another under the

Punjab Government, it will not be a case of deputation, and no deputation

allowance will be admissible to him. If a Government servant is in receipt of a

deputation allowance in such circumstances, it may be discontinued forthwith.

No.FD-SR-II-6-139/78

Dated the 22nd July 1979


I am directed to refer to this department's circular Memo. No.FD-SR-

II-6(57)/ 73, dated 19th October, 1977, on the above subject and to inform you

that in the memo under reference it was decided that deputation allowance would

not be admissible to a Government servant who is sent on deputation before

completing one year's continuous service in the Grade, in which, but for his

deputation, he would have been employed under the Government. It has now

been decided that, as in this Province only senior officers are sent on deputation

to higher posts, it is not necessary to retain this embargo.


1072

2. I am, therefore, to request that in all such cases where a Government

servant has been deprived of the deputation allowance as a result of this

embargo he may be allowed to receive this allowance for the actual period of his

deputation.

NO.FD-SR-II-6-53/79

Dated the 2nd August 1979

9.Subject: DEPUTATION OF GOVERNMENT SERVANTS

I am directed to refer to this Department's circular letter

No.FD.SR-II-6- 57/73- 2785, dated 9th February, 1974, read with S&GAD's

circular letter No.SORII (S&GAD)2-86/63, dated 16th January, 1979, on the

subject noted above and to state that it has been brought to the notice of this

Department that a number of Government servants continue to remain on

deputation indefinitely without being asked to return to their parent departments

after the expiry of 3 years. I am, therefore, to request that all such cases of

deputation may kindly be checked up, and where a Government servant has

completed 3 years of deputation, he may be recalled, except where specific

orders of MLA/Governor have been obtained to extend the period of deputation.

2. I am to add that, in future, before sending a Government servant on

deputation, formal orders should be issued fixing the terms and conditions of his

deputation in conformity with those permitted by Finance Department's circular

letter referred to above; and a commitment may be obtained from the borrowing

department/organization that he will be relieved on completion of a period of 3

years. I am also to clarify that the deputation terms are to be determined by the

parent department and not by the borrowing department.


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No. F.D.SR-II-6-94/78


10.Subject: DEPUTATION OF GOVERNMENT SERVANTS TO PRIVATE

FIRMS/ORGANIZATIONS

I am directed to refer to this department's letter

No.FD.SR-II-6-(57) /73-2785, dated 9th February, 1974 on the subject noted

above and to state that it has been brought to our notice that although the

circular referred to above did not envisage deputation of Government servants to

private Firms/Organizations certain Administrative Departments have allowed

their staff to join private firms. This is irregular. I am, therefore, to request you

kindly to recall such staff immediately and not to allow such deputation in future.

NO.FD.SR-II-6-84/80


11.Subject: TERMS AND CONDITIONS OF SERVICE OF PUNJAB

GOVERNMENT EMPLOYEES UNDER THE ENSUING

ISLAMABAD ADMINISTRATION

I am directed to state that in the light of the decision taken in the

Federal Cabinet meeting held on 3rd and 4th November, 1980, and the meeting

held in the CMLA Secretariat Rawalpindi on the 11th November, 1980 under the

Chairmanship of COS to the President, the Government of the Punjab has

decided that with the take over of complete control of the Islamabad

Administration by the Federal Government with effect from 1st January, 1981 all

employees of the Punjab Government attached with the existing administration of

Islamabad District (under the Punjab Government) except those serving in

connection with the subjects of Employees Social Security, Transport and Small

Dams Organization, will come under the administrative control of the new

Islamabad Administration under the Federal Government. In this capacity they


1074

will be treated as deputationists (from the Punjab Government to the Federal

Government). During this deputation period they would be entitled to the grant of

deputation allowance at 10% of basic pay uniformly in all cases. They will also be

entitled, as a special case, to all compensatory allowances as admissible to

Federal Government employees posted at Islamabad for as long as they remain

on deputation to the Islamabad Administration.

Government of the Punjab

FINANCE DEPARTMENT

12.Subject: TERMS AND CONDITIONS FOR SECONDMENT TO THE CIVIL

AND APPOINTMENT OF ARMY OFFICERS UNDER THE PUNJAB

GOVERNMENT AND ITS AUTONOMOUS BODIES ETC.

Will the Additional Secretary (Services), Services, General

Administration and Information Department kindly refer to the subject noted

above?

2. It has been observed that cases of settlement of terms and conditions

of secondment (deputation) of the Army Officers on their appointment under the

Punjab Government and its Autonomous Bodies etc. are invariably referred to

the Finance Department. The Officers on secondment are not paid their salaries

by the Audit till their terms and conditions of secondment (deputation) are finally

notified by the S&GAD in consultation with the Finance Department. This causes

undue hardship to the officers concerned.

3. The Army Officers on their secondment to the Civil are governed by the

terms and conditions contained in the Pakistan Army Order No.666/60 of 6th

October 1960 as amended from time to time. It has, therefore, been decided that

in future the S&GAD may fix terms and conditions of secondment of the Army

Officers in accordance with the provision of PAO 666/60, dated 6th October 1960


1075

and reference may be made to the Finance Department only if some deviation

from the terms and conditions contained in the said Order is desired to be made.

U.O.No. FD.SR-II-6-94/81 Dated the 19th January, 1982

No.FD.SR.II-6-3/82

Dated the 7th September 1982

13.Subject: RECOVERY OF LEAVE SALARY AND PENSION

CONTRIBUTION IN RESPECT OF PROVINCIAL

GOVERNMENT EMPLOYEES ON DEPUTATION TO

FOREIGN SERVICE WITHIN PAKISTAN AS WELL AS

ABROAD

I am directed to state that in supersession of all the existing instructions

relating to Leave, Leave Salary Contributions and Pension Contributions in

respect of Provincial Government's Servants on deputation within Pakistan as

well as abroad, it has been decided as follows:

1) LEAVE/LEAVE SALARY CONTRIBUTIONS

The Leave Accounts of Government Servants proceeding on

deputation within the country or abroad shall remain closed for the

period or such deputation. No Leave Salary Contributions shall be

recovered from the Foreign Employers and the deputationists will be

granted Leave and paid Leave Salary by the Foreign Employers. The


1076

period of service with the Foreign Employers shall not count towards

earning Leave under the Government.

2) PENSION CONTRIBUTIONS

a) Rate of Pension Contributions.

There shall be a uniform rate of Pension Contribution @

33-1/3% of the mean of minimum and maximum of the Pay

Scale of the Government Servant concerned at the time of his

proceeding on deputation, plus other emoluments reckonable

for pension, which would have been admissible to him had he

not been deputed on Foreign Service.

b) Who to pay in cases of deputation within Pakistan.

The Foreign Employers shall be required to pay to the

Government Pension Contributions at the rate mentioned

above.

c) Who to pay in case of deputation abroad.

Government Servant concerned himself shall during the period

of his Foreign Service pay to the Government through the

Pakistan Mission in the borrowing country in Foreign Currency

in which he receives his salary from the Foreign Employer

Pension Contribution at the rate mentioned above. In cases

where a part of Foreign Service Pay is drawable in Pakistan

Rupees, a percentage of the monthly amount of the Pension

Contribution may be paid in Pakistan Rupees equal to the

percentage of the Foreign Service Pay which is drawable in


1077

Pakistan Rupees. Failure to pay Pension Contribution shall

result in the period of Foreign Service not being counted

towards pension.

2. These orders shall take effect from 01.10.1982. Formal amendments to the

relevant rules shall be issued separately.

NO.FD.SR.II-6-57/73

Dated the 24th January 1983


I am directed to refer to the subject noted above and to state

that with the introduction of an amendment in Rule 2.11 of the Civil Services

Pension Rules vide Finance Department's Notification No. FD.SR.III-4-22/80,

dated 05.03.1980 (copy enclosed), this Department's circular letter No.

FD.SR.II-6-57/73, dated 22.01.1980 (copy enclosed) stands modified to the

extent of inconsistency. Accordingly, from 05.03.1980 onwards a civil servant

who with the proper concurrence of the competent authority leaves service under

the Government of Punjab and seeks absorption/ employment under an

autonomous, semi-autonomous/local body where service is pensionable is not

required to resign from Government service, and the Government, if it is so

requested, is liable to share pensionary liability for the period of service rendered

by such a civil servant under the Government in accordance with the

Government rules.

No.FD.SR.II-6(94)/81


1078

Dated the 21st October 1985

15.Subject:TERMS & CONDITIONS OF SECONDMENT TO THE CIVIL AND

APPOINTMENT OF ARMY OFFICERS UNDER THE PUNJAB

GOVERNMENT AND ITS AUTONOMOUS BODIES ETC

In continuation of U.O. letter No. FD.SR.II-6-94/ 81 dated 15.05.1985

on the above cited subject and forward a copy of Joint Services Instructions No.

4 dated 04.03.1985 along with corrigendum No. 4 dated 22.08.1985 regarding

terms and conditions of Services of Armed Forces Officers seconded to civil

Ministries (other than Defence) departments of the Central/Provincial

Governments and autonomous/ semi-Autonomous bodies/Corporations etc. is

enclosed for information and guidance.

JOINT SERVICES INSTRUCTION NO.4

Dated the 4th March 1985

16. TERMS AND CONDITIONS OF SERVICE OF ARMED FORCES

OFFICERS SECONDED TO CIVIL MINISTRIES (OTHER THAN

DEFENCE) DEPARTMENT OF THE CENTRAL/PROVINCIAL

GOVERNMENTS AND AUTONOMOUS/ SEMI-AUTONOMOUS

BODIES/CORPORATIONS ETC.

It has been decided that Armed Forces Officers seconded to civil ministries

(other than Defence), departments of the Central/ Provincial Governments,

autonomous /semi-autonomous bodies and corporations etc. will be governed by

the following terms and conditions:

2. Tenure

a) Officers will normally be seconded for a period up to three years

extendible, in exceptional circumstances, by one year by the

Government, after which the officer will normally either be called

to the parent service or released. No extension in service will be


1079

allowed to officers who complete age/ service limits for

retirement during secondment.

b) If the deputation of an officer tends to become indefinitely

prolonged, permanent absorption of the officer concerned in the

civil cadre by retiring him from the parent service, would be

considered.

c) In case of an emergency, the parent service will have the option

of withdrawing a deputed officer without notice, if necessary.

d) An officer will have the option to request for return to his parent

service if he feels that his service career is adversely affected

by continued deputation.

3. Pay & allowances

a) The deputationist will be entitled to pay of rank,

Command/Staff/Charge Pay, Instructional Pay, Qualification

Pay, Flying Submarine Pay/Special Service/Group

Pay/Technical Pay/Disturbance Pay, Kit Allowance and

Non-Practicing Allowance drawn by them in the Military Service

immediately before their secondment in addition to 20% of pay

of the rank as Special Compensatory Allowance.

b) Entertainment allowance

Entertainment Allowance may be allowed according to the

equivalence of rank formula/ at the rate admissible on the civil

side.

c) Senior Post Allowance

This allowance will not be admissible in addition to

Command/Staff/Charge/Instructional Pay etc.

4. Pension including Disability/Family Pension

a) Pension including disability/family pension will be granted to

officers under relevant Military Pension Rules. They will count

the period of service with the borrowing ministries/departments

etc. as qualifying service for pension in the Army/Navy/Air

Force.


1080

b) The claims that the officers or their families may have in respect

of the disability or death during the period of their employment

under the borrowing ministry/department etc. or arising out of

any disability contracted in such service shall be determined

solely in accordance with the relevant Military Pension Rules as

amended from time to time and the entire cost of any such

pension shall be borne by borrowing ministries/departments etc.

These ministries/departments will also be liable to bear

proportionate share of any gratuities/pensions that may be

admissible to these officers in respect of their service under

military Rules. In case of officers on deputation to a

Non-Government body, the pension contribution for pension

admissible to them under relevant Military Pension Rules, in

respect of service rendered by them on deputation will be

payable by the borrowing agency.

5. Leave

a) The officers will continue to be governed by Military Leave

Rules.

b) Leave Account of the officers will be maintained by the parent

department in consultation with the borrowing organizations and

leave will be granted by the appropriate authorities in borrowing

organizations under intimation to Service HQ/ CORO/Record of

Office concerned. Leave earned in the borrowing organization

will be availed of, as far as possible before reversion to the

Service.

6. Rank

Acting/temporary rank will be retained/ relinquished as if the

officers had continued in Military Service in the appointment last

held.

7. Promotion in the Service

While on secondment they will not be entitled to acting/

temporary promotions. However, substantive/substantive

temporary promotions will be made up to the rank held at the


1081

time they were seconded to civil department. This paragraph

does not apply to AMC Officers.

8. T.A./D.A./Conveyance Allowance

As Admissible under civil rules.

9. Accommodation etc.

a) Government accommodation will be provided under civil rules

and rent will be paid under those rules.

b) Normal water/electricity charges prevalent at the station will be

paid.

c) No Service accommodation/furniture will be provided.

10. Medical Treatment

For Medical treatment civil rules will apply. They will not be entitled to

treatment in Military Hospitals.

11. Purchase of Rations from the Service Sources and Others Purchases from

Canteen Stores Departments/Officers Shops etc.

They will not be entitled to make the above purchases.

12. Provision of Batman

Batman will not be provided.

13. Cost of Passage/TA for joining post in the Military/Departments and

returning there from

This will be borne by the borrowing ministry/department etc.

14. Defence Services Officers Provident Fund Contribution.

The officers will continue to contribute towards DSOP Fund.

15. Advance


1082

The officers may be allowed House building Advance/ Motor Car

Advance from the relevant Services Budget as permissible under

relevant Service Rules.

16. Discipline

The officers will continue to be governed by the provisions of their

respective Service Act/Rules/ Laws. Day to day conduct and

discipline will be governed by the rules of the borrowing

ministries/departments etc. concerned.

16. In addition to the above, all other special concessions or prerequisites such

as free residential accommodation, use of transport at Government expense etc.

which otherwise normally go with a particular appointment to which the officer

may happen to be seconded will also be admissible to him.

17. The above prerequisites are without prejudice to any improvements which

the borrowing department may sanction in individual cases under special

circumstances in consultation with their financial authorities.

18. Government letters containing the above terms and conditions will be

issued in individual cases by the borrowing ministries/department etc.

19. The provision of this JSI are not applicable to:

a) Officers serving in the Civil Armed Forces (who will continue to be

governed by their existing rules); and

b) Officers who are absorbed in the civil departments.

20. This JSI shall take effect from the 14th December 1981.

21. JSI No.46/59.PAO-666/60 and Ministry of Defence letter No.

101/64/PS-3(a)/4005/D-2A dated the 5th June, 1965 may be treated as

superseded by this JSI.


1083

No.FD.SR.II-6-57/73-Pt.II

Dated the 9th March 1986

17.Subject: DEPUTATION OF SAS ACCOUNTANTS/ASSISTANT

ACCOUNTS OFFICERS TO THE PROVINCIAL

GOVERNMENTS

I am directed to enclose a copy of the Finance Division Government

of Pakistan letter No. F-3-(20)R-2/85 dated 22.10.1985 in which the Federal

Government has decided to allow deputation pay at the following rates in addition

to the pay admissible to the Audit Officers of Pakistan Audit Department while on

deputation :

i) SAS Accountants (BPS-16) at Rs.200/-p.m.

ii) Asstt: Accounts Officers (BPS-17) at Rs.300/-p.m.

iii) Officers in BPS-18/19 at Rs.400/-p.m.

2. It has been decided that the revised rates of deputation pay may be

allowed to the officers of Pakistan Audit Department who have been/will be

appointed on deputation to the Punjab Government. This order will take effect

from 01.10.1985. List of officers at present on deputation to Punjab Government

is enclosed herewith.


1084

No. FD.SR.II/6(A)3/91


18.Subject: POLICY REGARDING DEPUTATION WITHIN THE COUNTRY

I am directed to refer to Finance Departments circular letter No.

FD.SR-II-6(57)/73-2785, dated 09.02.1974 and to state that it has been decided

that in case a civil servant is transferred from one department to a post in another

department of the Punjab Government or to Federal Government/other provincial

Government, he may not be considered on deputation in the meaning of Rule 15

of the Punjab Civil Servants (Appointment and Conditions of Service) Rules,

1974 and no deputation allowance will be admissible. However, on transfer to

federal/other Governments, or from one department of the Punjab Government to

another department, against higher post, the civil servant will be allowed pay of

the post under Section 16 of the Punjab Civil Servants Act, 1974 in the manner

prescribed under rule 4.4 (a) (i) of CSR Punjab, Volume-I, Part-I.

No. FD.SR-II-6-13/97



I am directed to refer to this Departments letter No. FD. SR-II-6-

57/73-2785 dated 09.02.1974 amended from time to time on the subject noted

above and to say that it has been decided to issue standard terms and conditions

to be made applicable in case of APUG/Provincial Government officers if allowed

to work on deputation against the post under Autonomous Bodies of the Punjab

which will be as follows:

1) PAY & ALLOWANCE


1085

Pay and Allowances as admissible in his parent department from time

to time under the Government Rules.

2) DEPUTATION ALLOWANCE

In cases where the deputation posts carry pay scale equivalent to

those of the posts held by the deputationists in their parent

departments, deputation allowance may be allowed @ 10% of the

basic pay in the parent departments.

In cases where deputation posts carry pay scale higher than those of

the posts held by the deputationists in their parent departments,

deputation allowance may be allowed 20% of the basic pay in the

parent departments.

In case the officer has been allowed move-over to the next higher

pay scale, he shall be allowed the deputation allowance with

reference to the maximum of the pay scale of his post in the parent

department. However, his/her move-over pay scale shall not be

taken into account for the purpose of calculation of deputation

allowance in terms of F.Ds letter No. FD. SR-II-5-57/73(P-II) dated

04.09.1986 (enclosed vide page 260).

@*Provided if a deputationist is APUG officer/Federal

Government employee then he will be paid deputation

allowance @ 20% of the minimum of his substantive pay sale

irrespective of the fact whether the post against which he is

working on deputation carries the same pay scale or the higher

pay scale.

3) RESIDENTIAL ACCOMMODATION.

*Addition made vide letter No. FD-SR-II-6-13/97 dated May 24, 1998


1086

He is entitled to House Rent Allowance as admissible under the

Punjab Government Rules provided he is not already residing in a

Government owned accommodation, if accommodation is provided it

will be subject to normal deduction of 5% of his pay.

***Provided, if a Government servant, while on deputation with an

autonomous body, continues to retain Government owned

accommodation, the Autonomous Body concerned shall be

liable to pay House Rent to the Government on behalf of the

deputationist @ 45% or 30% (whichever is applicable of the

minimum of the pay scale of the deputationist in his parent

department.

4) TRAVELLING/DAILY ALLOWANCE

i) T.A./D.A. during incumbency of deputation.

As admissible in accordance with the T.A. Rules of the

Borrowing Organization provided these are not inferior to

Government Rules.

ii) T.A./D.A. on transfer to and back to the parent department shall

be paid by the Borrowing Organisation.

5) JOINING TIME

He will be entitled to joining time on his transfer from the Borrowing

Organization and salary for the joining time will be paid by the

Borrowing Organisation.

6) ENCASHMENT OF L.P.R.

A civil servant on deputation who is due to retire from Government

service either on completion of 26 years qualifying service or on

*Addition made vde letter No. FD.SR.II/6-13/97 dated October 1, 1997


1087

attaining the age of superannuation may draw the encashment of

L.P.R. from the Borrowing Organisation, if he continues to work

during the whole period of his L.P.R./last year of his service, without

repatriation of his service.

7) LEAVE/LEAVE SALARY

The leave account of the Government servant during the period of

deputation shall remain closed. No leave salary contribution shall be

recovered from the foreign employer and the deputationist will be

granted leave and paid leave salary by the foreign employer. The

period of service with the foreign employer shall not count towards

earning leave under the Government. Encashment of leave will not be

admissible in the case of Government servants on deputation on the

basis of rules/regulations of the autonomous bodies/corporations.

8) DISABILITY LEAVE.

The borrowing organisation shall also be liable for leave salary in

respect of disability leave granted to the civil servant on account of

disability occurred in and through foreign service, even though if such

disability manifest itself after the termination of foreign service. The

leave salary charges, for such leave shall be recovered by the civil

servants direct from the borrowing organisation.

9) PENSION CONTRIBUTION.

The borrowing organisation shall be required to pay pension

contribution at the rate of 33-1/3 of the mean of minimum and

maximum of the pay scale of the officer plus other emoluments

reckonable for pension (subject to verification of the audit) to the

Government during the deputation period.

10) MEDICAL FACILITIES.


1088

He will be provided medical facilities in accordance with the rules of

the borrowing organisation, provided such facilities are not inferior to

those admissible to him under the Government/parent department.

11) SUBSCRIPTION TO FUNDS.

He will continue to subscribe to G.P. Fund and such other funds as he

was subscribing to before deputation at the rates under the relevant

rules of the Government.

12) RESIDENTIAL TELEPHONE.

As per policy of the Provincial Government.

13) CONVEYANCE/TRANSPORT.

The deputationist will be provided Conveyance/Transport as

admissible to Government officers of his status/grade under the rules.

14) CONDUCT & DISCIPLINE.

He will be governed by the provisions of relevant E&D/Conduct Rules,

applicable to the service/cadre to which he belongs.

15) CHANGE IN TERMS OF DEPUTATION.

The civil servant on deputation will continue to be under the rule-

making control of the lending Government, in matters of pay, leave

pension, G.P. Fund, etc. The lending Government accordingly will

have a right to determine, in consultation with the borrowing

organisation, the terms which shall not be varied by the Borrowing

Organisation without consulting the lending Government.


1089

16) FRINGE BENEFITS.

Any fringe benefits, attached to the deputation posts other than those

specifically mentioned above will be allowed to the officer if the same

were admissible to him in his parent department.

17) PERIOD OF DEPUTATION.

The period of deputation shall not exceed three years. However,

Government reserves the rights to withdraw/transfer the deputationist

at any time without assigning any reason. In case, the deputationist

retires while on deputation, the period of deputation shall stand

expired on the date of his retirement.

2. The above terms and conditions will be made applicable by all the

Administrative Departments for its employees and there is no need to refer their

cases to the Finance Department for approval. However, if an advice of the

Finance Department on the specific issue is required, Administrative Department

can refer the case with their self-contained comments on the issue.

3. Deputation Policy instructions already issued refer to above should be

treated to having been withdrawn/modified accordingly.

4. The above instructions should be brought to the notice of all concerned for

strict compliance.

No. FD.SR-II/6-3/82

Dated the 3rd April 1998


1090

20.Subject: ENCASHMENT OF UN-AVAILED PORTION OF LEAVE

EARNED BY THE DEPUTATIONIST DURING HIS

DEPUTATION PERIOD

I am directed to refer to this departments instructions bearing No.

FD.SR-11-6-57/73-2785, dated 09.02.1974, No. FD.SR-II-6-3/82 dated

07.09.1982 (enclosed vide page 254) and No. FD.SR-II-6-13/97 dated

11.08.1997 and to say that as per provisions of Deputation Policy, if an official is

deputed to work on deputation with Borrowing Organisation/Department, his

leave account in the parent department remains closed, no leave salary

contribution is to be recovered from the Foreign Employer/ Borrowing

Organisation and the leave earned by the deputationist during the period of his

deputation is not to be credited to his leave account in the parent department,

after the expiry of his deputation period.

2. Instances have come to notice that the deputationists during the period of

their deputation do not avail leave, or the leave is not granted in spite of the fact

that they applied for leave and subsequently they requested for the encashment

of their leave/un-availed portion of leave earned by them during their deputation

period.

3. It has now been decided that if the deputatationist applies for grant of leave

and the leave so applied is refused by the Competent Authority in the Borrowing

Organisation/Department then the Borrowing Organisation/Department is bound

to pay him the encashment of the leave/un-availed portion of leave, earned by

him during his deputation period. For this purpose no sanction of the Finance

Department is required and he/she will be granted encashment of leave with the

approval of the Competent Authority/Leave Sanctioning Authority in the

Borrowing Organisation/Department. All the relevant instructions on the subject

will be deemed to have been amended accordingly.

4. The above instructions may be brought to the notice of all concerned for

strict compliance.


1091



21.Subject: EXTENSION IN DEPUTATION PERIOD BEYOND THREE YEARS

IN RELAXATION OF DEPUTATION POLICY

I am directed to refer to the subject noted above and to say that

according to Condition No. 17 of the Deputation Policy bearing No. FD.SR-II-6-

13/97, dated 13.08.1998, deputation is permissible to a civil servant for a

maximum period of three years with the approval of the Head of the Department

and under the special circumstances, further extension in deputation can be

allowed in favour of deputationists with the approval of the Governor/ Chief

Minister.

2. Now, the Governor has been pleased to authorize the Finance

Department to grant extension in deputation for a further period up to one year,

beyond three years, in relaxation of Deputation Policy dated 13.8.1998, provided

that such extension is fully justified and relates to exceptional circumstances.

3. Any extension in deputation beyond three years not converted under par 2

are beyond a period of four years will be continued to be submitted to the

Governor for approval in the shape of summary, in relaxation of Deputation

Policy.


Dated the 10th April 2002


1092


I am directed to refer to this Departments letter No. FD.SR-II/6-

13/97 dated 13.08.1998, on the subject noted above and to say that the

Governor of the Punjab has been pleased to amend Clause 12 and 16 of the

Deputation Policy, referred above which should now be read as under:

Clause No. 12: RESIDENTIAL TELEPHONE

As per policy of the Borrowing

Organization

Clause No. 16: FRINGE BENEFITS

The deputationist shall be entitled to any

fringe benefit, attached to the post other

thanthose specifically mentioned above.

2. The above instructions may be brought to the notice of all

concerned for strict compliance.

.

Documents

Deputation Policy of Punjab Government