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Department of Finance, Government of Meghalaya, Shillong Supporting Human Capital Development in Meghalaya - ADB Loan No. 3033 IND
Request for Expression of Interest (EOIs) from Training Service Providers
Date: 23rd August 2017
The Department of Finance, Government of Meghalaya, invites eligible Training Provider Firms/Institutions to submit EOIs to impart training in the State of Meghalaya under Lump-sum contract for the following packages:-
Pkg Particulars Duration in
months
Estimated Cost (in Crore)
19 Integrated Farming cum Post Harvest Processing (Large-Medium Farms) with Provision for Market Linkages for Youth and Farmers in Khasi – Jaintia Region
15 Rs. 3.98
20 Integrated Farming cum Post Harvest Processing (Large-Medium Farms) with Provision for Market Linkages for Youth and Farmers in Garo Region
15 Rs. 3.98
21 Integrated Farming cum Post Harvest Processing (Small Farms) with Provision for Market Linkages for Youth and Farmers in Meghalaya
15 Rs.2.92
22 Training of Marginal Farmer and Landless Households in Integrated Farming and Rural Occupation in Khasi Jaintia Region
15 Rs.2.92
23 Training of Marginal Farmer and Landless Households in Integrated Farming and Rural Occupation in Garo Region
15 Rs.2.92
The interested Training Provider Firms/ Institutions may submit EOI (separate EOI for each package) online at ADB Consultant Selection Recruitment Notice (CSRN) website http://csrn.adb.org in accordance with instructions contained therein and EOI document. All other form of submissions including hard copy will not be considered for evaluation. The project details and scope of work for this programme are available in the EOI document downloadable in http://csrn.adb.org or http://mssds.nic.in or http://www.meghalaya.gov.in
The deadline for the submission of EOIs is September 21, 2017 Secretary to the Govt. of Meghalaya
Finance Department Ph. No. 0364-2223509 / Fax No.: 0364-2505525
Page 1 of 22
Department of Finance (DOF)
Government of Meghalaya
Training on Integrated Farming (Large & Medium Farms) cum
Postharvest Processing with Provision for Market Linkages for Youth
/ Farmers in Khasi – Jaintia Region of Meghalaya, India
ADB Loan No.: 3033-IND Project Name: Supporting Human Capital Development in Meghalaya
Package No. STP/PII/PKG-19
August 2017
Page 2 of 22
ABBREVIATIONS
ADB Asian Development Bank
CBO Community Based Organisation
DOF Department of Finance, GOM
EOI Expression of Interest
GOM Government of Meghalaya
IA Implementing Agency
ICT Information & Communication Technology
JLG Joint Liability Group
MSSDS Meghalaya State Skill Development Society
NOS National Occupational Standards
NSQF National Skills Qualification Framework
PIU Project Implementation Unit
QP Qualification Pack
REOI Request for Expression of Interest
RFP Request for Proposal
SCVT State Council for Vocational Training
SHCD Supporting Human Capital Development
SHG Self Help Group
SPOC Single Point of Contact
STP Skills Training Provider
TOR Terms of Reference
TVET Technical Vocational Education and Training
Page 3 of 22
Training on Integrated Farming (Large & Medium Farms) cum Postharvest Processing with
Provision for Market Linkages for Youth / Farmers in Khasi – Jaintia Region of Meghalaya,
India
Terms of Reference
1. Background
Bounded on the North and East by Assam and on the South and West by Bangladesh, the State of
Meghalaya (Meghalaya) is spread over an area of 22,429 square kilometres. The State enjoys a
temperate climate. The principal languages in Meghalaya are Khasi, Pnar and Garo with English as
the official language of the State. Meghalaya comprises of the following 3 Divisions and 11 Districts:
A. Jaintia Hills Division:
i. West Jaintia Hills (Jowai)
ii. East Jaintia Hills (Khliehriat)
B. Khasi Hills Division:
iii. East Khasi Hills (Shillong)
iv. West Khasi Hills (Nongstoin)
v. South West Khasi Hills (Mawkyrwat)
vi. Ri-Bhoi (Nongpoh)
C. Garo Hills Division:
vii. North Garo Hills (Resubelpara)
viii. East Garo Hills (Williamnagar)
ix. South Garo Hills (Baghmara)
x. West Garo Hills (Tura)
xi. South West Garo Hills (Ampati)
Shillong is Meghalaya's capital and is situated at an altitude of 1,496 meters above sea level. Shillong is
also the headquarters of East Khasi Hills District. The capital city has a bracing climate throughout
the year. The city is well connected with roads all-over, has its own charm that is different from other
hill stations. Shillong presents a natural scenic beauty with waterfalls, brooks, pine grooves and
Page 4 of 22
gardens. This city has been the seat of Government since the consolidation of the British
administration in this part of India more than a century ago.
Meghalaya, as a State is well endowed with vast renewable natural resources. Majority of its
population depends upon the natural resources for livelihood support. One of the strategic priorities
for the Government of Meghalaya (GOM) is to balance the requirements of rapid economic growth
and natural resource conservation. Keeping in view this priority, three areas of focus emerge –
promoting inclusive growth with poverty alleviation, employment generation and livelihood
promotion. To achieve this vision, GOM is emphasizing on human capital development in the State.
Total population of Meghalaya as per 2011 census is 2,966,889 of which male and female are 50.28%
and 49.71% respectively. In 2001, total population was 2,318,822 in which males were 50.71% while
females were 49.28%.In Meghalaya about 80% of the population is dependent entirely on agriculture
for their livelihood. Out of the Total Geographical Area about 10% is under cultivation. Rice is the
dominant food grain crop accounting for over 80% of the food grain production in the state. Other
important food grain crops are maize, wheat, other cereals and pulses. Meghalaya is also famed for its
horticultural crops like mandarin orange, lemon, pineapple, guava, litchi, banana, jack fruit and
temperate fruits such as plum, pears and peach.
Meghalaya is one of the 11 special category states of India which have been designated as such since
they suffer from various constraints due to their special history, poor connectivity, difficult terrain,
weak economic base, and poor infrastructure.
2. About the project: “Supporting Human Capital Development in Meghalaya”
The Asian Development Bank (ADB) funded project “Supporting Human Capital Development in
Meghalaya” (Loan No.3033-IND) aims to enhance the employability of Meghalaya’s youth by
improving quality, delivery and access to Secondary and Higher Secondary (SHS) education, technical
and vocational skills training across the 11 Districts of Meghalaya. It intends to build awareness
among Meghalaya’s youth about the benefits of education and vocational training. The project will
help in creating an enabling environment for inclusive growth through the following outputs:
Output 1: Improved teaching and learning in government-aided SHS schools
Output 2: Increased capacity and responsiveness of technical and vocational education
and training
Output 3: Increased awareness and participation
Output 4: Improved project management and monitoring and evaluation
The Department of Finance (DOF) is the Executing Agency (EA) for the project. The Department
of Education (DOE), Meghalaya State Skill Development Society (MSSDS), Department of Labour
(DOL) and Public Works Department (PWD) are the four Implementing Agencies (IA) for the
project. The said four agencies and have been designated as Project Implementation Units i.e. PIU-1,
PIU-2, PIU-3 and PIU-4 respectively.
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The project includes 3 consulting firms for carrying out various functions for supporting GOM and
ADB in implementing the project. The following table provides snapshot of the role of the consulting
firms in the project:
Entity / Role Key Functions
Accenture Services Pvt. Ltd. Project Management Consultant (PMC) for overall project
coordination and monitoring support
LEA Associates Design &
Supervision Consultant (DSC)
For designing and supervising civil works
Aide-et-Action Awareness and Mobilization Consultant (NGO)
The above background gives an overall structure of the project as well as various stakeholders
involved in the project.
3. About Integrated Farming
Farmers, especially small and marginal, work hard but do not make money, because there is very little
left after they pay for all inputs. Traditionally farmers in Meghalaya concentrate on farming of a single
crop (mostly rice) along with a small number of vegetable crops (e.g. Cauliflower and Cabbage with
Tomatoes) in their farms. In this method of farming the farmer is exposed to a lot of risks in case of
adverse weather conditions, low fertility of soil, plant diseases, etc., which lead to low crop yield or
crop failure. In such a scenario livelihood of the farmer is adversely affected. Moreover, the farmers
are dependent on the use of chemical fertilizers and pesticides which negatively affect the quality of
the soil. Also in such a system of Agriculture, especially in a hilly region like Meghalaya, crops would
be grown in just one area of the farm and a lot
of land would be wasted and unutilized. Hence
to make the farming economically viable, and
environmentally sound and sustainable a
holistic all around approach is required to be
inculcated.
Integrated farming is a mix of farm enterprises
where resources are allocated efficiently for
increasing the productivity and profitability of
the farm. These farm enterprises are crop,
livestock, aquaculture, agro -forestry and agri-
horticulture (Sharma et al 1991). In simple
words, it means using many ways of cultivation
and farm enterprises in a small space or land.
In general, there are three important components in an integrated farming system or whole farm
business as shown in the illustration.
Each of the above components may have one or more of several activities or processes. Thus,
selection, production/cultivation and /or rearing of the activities within a farm will determine the
nature of farming system being practiced in any situation. The kind of activities (crop or animals)
Poultry, Fishery, Piggery, Duckery
Bee- keeping Cattle, goat, sheep
Bio-gas Post-Harvest
Value added products Grinding/splitting of pulses
Animal Component Animal Component
Animal Component Animal Component Animal Component Animal Component
Animal Component
Page 6 of 22
included under each component depend on their suitability, adaptability, marketability and ability to
satisfy the needs of a farm family. The experience of the farmer and his predecessors (father and
forefather) over years enable them to select the activities under each system. Once a system is
identified its adoption will primarily depend on availability of different types of limited resources at
the disposal of the farmer.
In other words, the farmers would not concentrate on a single crop, but would go in for a farming
system where for example rice would be grown on one part of the farm, vegetables would be grown
on another part of the farm, animals would be reared on another part of the farm, a pond would be
put on another part of the land, along with planting of fruit bearing trees like papaya, banana etc. The
farmer can keep several bee hives across the farm. The advantage of such a system is that the manure
from the animals would be used for planting of crops which would reduce requirement of chemical
fertilizers, the bees would yield honey and at the same time would improve productivity by pollinating
the plants on the farm, the water in the pond would be used primarily for fish or duck farming and at
the same time would serve as a water source for Irrigation in the seasons where water is scarce.
The land in the farm would also be used optimally as Low Lying Land can be used for ponds and rice
farming, Slopes can be terraced for vegetable cultivation, fruit trees like Papaya or Banana can be
planted on the slopes to prevent soil erosion and help in soil water retention, sheds for the animals
can be constructed on rocky or less fertile area of the farm, Bee hives can be kept across various
locations in the farm and other areas can be used for post harvesting processing of farm products. In
such a scenario, the farmer will be benefitted as earning would be across multiple income streams for
example from (1) A Main Crop like rice (2) Vegetables (3) Fruits and Flowers (4) Honey (5) Fish (6)
Meat from Livestock (7) Other by-products from post-harvest processing like Organic Manure,
Pickles, Dried Chillies etc. Thus, there would be efficient utilization of factors like land, labour, capital
and management.
In a typical integrated farming system following are the different components that can be taken up
depending upon condition of the land and adjoining factors such as market, demand, etc.
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Following benefits are seen by adopting the Integrated Farming System:
4. About the assignment: -“Training on Integrated Farming (Large& Medium Farms) cum Postharvest
Processing with Provision for Market Linkages for Youth / Farmers in Khasi – Jaintia Region of
Meghalaya, India”
Drawing upon the benefits of the integrated farming system, the Meghalaya State Skills Development
Society (MSSDS), proposes to provide holistic training in Integrated farming with the objective of
improving the financial conditions and livelihood of the farmers by eliminating dependence on a
single crop and by creation of multiple Income streams from across staple crops, fruits, other farm
products like honey etc. and by optimal utilization of available land and other resources.
In this context, a Skill Training Provider (STP) would be selected through competitive bidding
process from among reputed training providers/institutions, to provide skill training to the target
audience and the engagement is one of the key components of the SHCDM Project under Output-2:
Increased capacity and responsiveness of Technical and Vocational Education and Training (TVET).
5. Target Group
The Target groups are youth /farmers who are 18 and above in age belonging to the indigenous
group of the region who own or have access to 2-5 acres of farmland. The Targeted number to be
trained is 2375in the Khasi - Jaintia Region preferably in the ratio of 60: 40 for male and female. It is
envisaged that the training program will be implemented in multiple batches and every batch will
include 30to 35participants. Each participant in a batch shall undergo a training program of one and
a half man months for minimum 252 hours.
Maximum possible return and profitability
•Multiple enterprises like crops, eggs, milk, mushroom, honey,livestock ensure flow of money
•In the least cost of production net profit increases due to improved resource use and management
Recycling and utilization of other available resources in the farm
•Products or by-products of one enterprise serve as the input for production of other enterprise
•Effective recycling of waste material
Sustainability
•Every piece of farm area is effectively utilized leading to sustainable income
•Effective utilization of by products provides an opportunity to sustain the potentiality of production base for much longer periods
•Optimum utilization and conservation of available resources
Employment round the year
•Overall profitability of farm household increases as the main and allied enterprises complement one another and provide employment round the year
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6. Objectives of the training Program in Integrated Farming
The concept of integrated farming requires multidisciplinary skills to be developed within the
participants.
To implement improved technology and know-how in integrated farming and judicious
allocation of resources (land, labour, capital, management) for sustainable economic yields
and gainful employment year around.
6.1 Following outcome is envisaged from this training
The trainee after the course completion should be able to carry out multiple activities like
fishery, poultry, piggery, apiary, field and horticultural crops within the bio-physical and socio-
economic environment involving members of his/her household and community to make
farming more profitable and dependable.
The Trainee should be able to generate increased income by adopting and implementing
improved technology, know-how and processes to enable better allocation of resources (land,
labour, capital, management).
The Trainee should also have access to finance as and when required as well as having a better
understanding of markets and develop linkages to nearby markets or processing centres
facilitated by training provider during the post training completion stage.
6.2 Indicative Components for Training in Integrated Farming
The integrated approach aims at making farming economically viable and sustainable by integrating
various farm enterprises and recycling crop residues and by-products within the farm to fulfil the
basic needs of a household including cereal, pulses, oilseeds, milk, fruit, honey, egg, fish, meat etc.,
feed and fodder for animals and fuel and fibre for general use.
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It is envisaged that:
The STP will propose a viable model of Integration for achieving this objective by identifying
and selecting the farm activities which would be bundled into an Integrated Farming Course.
It is expected that the model proposed should comprise of the combination of minimum one
crop, animal and homestead component each.
The STP is required to provide skill trainings on the proposed model, onsite follow up and
handholding including backward & forward linkages (facilitating network creation) with the
aim of supporting trained youths to become successful entrepreneurs with improved income
generation prospects.
The STP will also enable creation of an agricultural value chain/market linkages which will
link production capacity to markets as well as to financial Institutions for financial assistance.
The STP is also required to forge linkages for wage employment.
6.3 Copyright
The training model and the content submitted by the STP would be developed into Qualification
Packs and owned by MSSDS.
7. Purpose of this REOI
Through this REOI, the GOM envisages to prepare a shortlist of firms for submitting technical as
well as financial proposals based on the Request for Proposal (RFP) to be released by GOM
subsequently for the selection of STP. Recruitment would be done as per Guidelines in “The Use of
Consultants by Asian Development Bank and its Borrowers”. The following sections of this REOI
present the broad business requirements and Scope of Work (SoW) envisaged for the STP for
imparting Skill Training under the ambit of this project. The business requirements and the SoW
described in the subsequent sections are indicative and at broad level only. The RFP shall contain
more detailed SoW.
8. Business requirements
The STP is to ensure that the project implementation consist of some well prioritized activities to
achieve the objectives and outcome of the program. The following are the broad requirements that
STP should fulfil:
a. Mobilization & counselling of youth/farmers with access to 2-5 acres of farmlands;
b. Instructional Designing and delivery of training;
c. Setup/ensure adequate training infrastructure and training aids;
d. Post training hand-holding to ensure financial & market linkages;
e. Assessment and Certification;
f. Assist in income generation.
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9. Scope of Work
Following are the broad scope of work of the STP around the requirements identified above;
a) Mobilization & Counselling of youth/farmers with access to2-5 acres of farmlands
STP shall undertake the necessary mobilization and counselling within the State to encourage the
youth to participate in the training program. They shall assemble and organize personnel from the
communities, supplies and marketing collaterals in consultation with the NGO community mobilizers
with the aim to actively mobilize youth by encouraging them to participate in the training program.
The STP shall involve family members, key village people and community forums to disseminate the
information about the training program highlighting its benefits to the youth. Post mobilization the
youth shall be counselled to ascertain interest and aptitude of the youth by utilizing various
psychological methods and techniques. Post counselling session(s) the youth should have a clear
understanding about why he/she is attending the training program and its outcomes before
enrolling.To achieve the above objectives, the STP shall:
Formulate a mobilization plan in consultation with the NGO partner and ensure that the plan
is clear, practical and meets the project objectives.
Carry out various mobilization activities for quality enrolment and ensure the tasks are well-
coordinated considering all existing data/information available.
Develop a screening system including pre-assessment, counselling, short-listing and
formulation of batches leading to a standard operating procedure for the planning,
management and quality assurance.
Select along with the ADB NGO partner trainees based on background, profile, and interest
and motivation level. This can be carried out in consultation with village elders/ councils,
local social groups, etc.
Develop an integrated income generation plan- specific to Khasi-Jaintia region/ sub regions.
Batches to be formed based on region wise homogeneity and cluster/commodity with same
medium of instruction.
b) Instructional Design and Delivery of Training
STP shall design the training and delivery process to meet the learning objectives of the programme.
The instructional design should be 75:25 ratio of Practical is to Classroom Training to include need
analysis, design, development, implementation and evaluation. Training delivery methods will consist
of the techniques and materials used by trainers to structure learning experiences around the
objectives of the program. The cognitive and behavioural approaches during the training delivery
must be carefully selected to enhance the knowledge skills and attitude of the trainees. To achieve the
above objectives the STP shall:
Submit the training content and session plan for the proposed model of the integrated
farming course to MSSDS.
STP shall develop and localize content of training, handouts, audio visual aids, etc. in local
language. It shall also develop post training monitoring/ tracking follow up mechanism for
assured income generation. The training content shall include specialization from production
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to post harvest management skills, book keeping, marketing, computer applications, soft skills
and entrepreneurship development components.
Utilize a range of appropriate skill building strategies and learning methodologies including
classroom training, practical demonstration, audio visual tools, self-learning tools, group
discussions, seminars, assignments, projects, hands on activities etc. to ensure optimum
learning.
Training on integrated farming and post-harvest processing to be imparted by high quality
expert trainers in local language;
c) Setup/ensure adequate training infrastructure and training aids:
STP shall have adequate training infrastructure for classroom training and practical work.
Classrooms/training halls to be equipped with modern training aids and equipment. Farm lands with
adequate and modern equipment and tools to be used for practical demonstration and work. To
achieve the above objectives the STP shall:
Provide contextual and experiential farm infrastructure to be used for training and practical
projects. This could be owned or accessible from other sources.
Ensure adequate training infrastructure and training tools and aids for live and practical
training.
Provide basic amenities and facilities within the training centre premises with provisions to
comply with gender and equity mandate.
Provide for transport/residential facilities where applicable.
Comply with safety norms and have adequate safety measures within the training centre
premises.
d) Post training tracking to ensure financial and market linkages for assured income
generation/enhancement:
STPshall do post training tracking up to the contract period and a maximum period of 12 months and
provide handholding support to ensure financial & market linkages for assured income generation/
enhancement. Trainees must be assisted with storage, post-harvest management and marketing of
farm produce. The trainees must be assisted with documentation and procedural requirements while
availing finance from the bank and other financial institutions. To achieve the above objectives the
STP shall:
Formulate a process for post training tracking and monitoring.STPs to facilitate linkages for
stakeholders along the value chain.
Facilitate product/harvest transportation by linking the trained entrepreneur with concerned
markets & agencies.
Have tie up with cold storage/warehouse, processing units and other relevant market linkages.
Provide linkages with SHGs, CBOs, village institutions/ agencies.
Assist the candidates on-site in case of any technical issues faced while implementing different
components of integrated farming.
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Assist in third party certification/ participatory guarantee systems of organic produce.
Assist in documentation needed for sale of organic produce and traceability.
Assist in the application procedures for obtaining required licenses/ approvals.
Assist in collective marketing by farmer groups.
Identify major channels for sale including physical and online.
Assist in documentation needed to avail finance from bank and other financial institutions/
grants, loans and Govt. subsidies available.
e) Assessment and Certification:
STP must orient and prepare the trainees for final assessment and certification. Assessment will be
done by a third party and the certification shall be done by SCVT. The trainees should clearly
understand the purpose, methodology and benefits of third party assessment and certification.To
achieve the above objectives the STP shall:
Share assessment strategy and assessment plan with MSSDS.
Carry out internal assessments of trainees from time to time and share progress report with
MSSDS.
Shall coordinate with the third-party assessors and the certifying body for final assessment
and certification.
Prepare the candidates for final assessment by third party.
Ensure award of certificates to all the successful candidates.
Coach and prepare unsuccessful candidates for reassessment.
f) Assist in Increased income generation:
STP shall facilitate the trainees to initiate multiple enterprises for farm level value addition and
income generation. The trainees should be connected to a network of experts and professionals to
deal with issues faced while implementing different component of integrated farming. To achieve the
above objectives the STP shall:
Create linkages with banks/financial institutions/funding agencies/cooperatives for arranging
financial assistance.
Facilitate formation of SHGs/Cluster
Creation of market linkages for marketing of products/ harvest.
Encourage and motivate the trainees to implement different components of integrated
farming for increased income generation.
Assist in networking with retail chains and bulk buyers.
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10. Resource Requirements
The STP shall arrange following resources for conducting the training;
10.1 Infrastructure and Material
a) Demonstration Plots on which Practical Training would be conducted
b) Farming/Other Equipment as appropriate based on the training outputs required
c) Seed Material/ Other Inputs as relevant
d) Appropriate safety tools and equipment
10.2 Team Composition and Qualification Requirements
The STP shall have expertise in integrated farming system including main and allied
enterprises like fishery, poultry farming, piggery, apiary, field and horticultural crops within
the bio-physical and socio-economic environment of Meghalaya to make farming more
profitable and dependable. It is envisaged that the experts as mentioned in Table 1 would be
required for executing the project smoothly. The selected organization should ensure the
availability of training experts as per the agreed training plan. The organization could rotate
experts for different centres, different training days and training sessions as required.
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Table 1
Key Experts
S.no Team
Composition Numbers
Preferred
Qualification
Requirements
Preferred Experience
Requirement Expected Deliverables
Time required
Months /
Days
1. Team Leader 1 Graduate
5 years experience in Team
Management preferably on
skill development projects.
Overall project planning and resource
allocation, ensuring on time and high
quality training delivery, furnishing reports
and feedback as per the ToR. Day-to- day
management of logistics and operational
activities for smooth running of the project.
15-person
months
2. Market linkage
Expert 5 Graduate
5years professional
experience with 3years’
experience in similar role
Backward and forward linkage formation
before the start of the batch. Liaison with
local banks/ Co-operatives/ microfinance
organizations/ SHG and JLG/ Village and
community forums to help successful
candidates initiate activities in their farm
land which will lead to increased income
generation. Handholding and facilitating
documentation and procedural
requirements related to entrepreneurial
tasks and activities. Provide support for
marketing of farm / processed products.
15-person
months each
(Total - 75
person months)
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Key Experts
S.no Team
Composition Numbers
Preferred
Qualification
Requirements
Preferred Experience
Requirement Expected Deliverables
Time required
Months /
Days
3 Counsellor 1
Bachelor’s Degree /
Diploma in
Behavioural Science
or Social Science
5 years’ experience in career
guidance &counselling
Or
3 years’ experience as a
counsellor in skill
development projects
Generating awareness about training
program, counselling parents and trainees
to understand aspiration levels, interest,
socio-economic-family situations. Matching
the trainee aspiration and interest with the
training courses, batch formation,
motivating the trainees to complete the
course and get certified. Conduct one to
one counselling sessions with trainees.
Administering psychometric tests (as and
when required), interpreting test scores and
preparing report and recommendations.
15-person
months
4 Trainer 15
Bachelor Degree in
Agriculture& Allied
Field.
Or
Skill trainer in
Agriculture& Allied
Activities for 2 years
preferable.
5 years experience of
working on skill
development projects
preferably with 2 years
instructional/coaching
experience related to Agri-
Horti-Livestock-Food
Processing.
Facilitating screening of the candidates,
batch formation, preparing session plan,
delivering high quality training,
demonstration during practical/ facilitate
OJT, conducting periodic assessment &
preparing reports. Handholding, supporting
and coaching post training.
15-person
months each
(Total - 225
person months)
Page 16 of 22
Non-Key Experts
S.no Team
Composition Numbers
Preferred
Qualification
Requirements
Preferred
Experience
Requirement
Expected Deliverables
Time
required
Months /
Days
1
Coordinator Cum
Mobilizers cum
counsellor
5
Bachelors’
Degree in any
field
3 years’ experience as
skill development
program
coordinator/mobilizer
In consultation/collaboration with the
community mobilizers from NGO the STP
coordinator cum mobilizer cum counsellor shall
generate awareness about Training program,
involve community and family during
mobilization and ensure quality enrolment.
Ensure batch formation based on region,
language, interest and other preferences. Ensure
on time training with maximum attendance;
coordinate with trainers, trainees, family, and
community for smooth operations of each
batch, maintaining daily/weekly/monthly
reports.
15-person
months each
(Total - 75
person
months)
2 Office Cum
accounts assistant 2
Bachelors’
Degree in
Commerce with
the knowledge of
tally
3 years’ experience of
office & accounts
related experience
including maintenance
of vouchers / receipts,
etc.
Prepare, examine, and analyze accounting
records, financial statements, and other
financial reports to assess accuracy,
completeness, and conformity to reporting and
procedural standards. Compute taxes owed and
prepare tax returns, ensuring compliance with
payment, reporting and other tax requirements.
15-person
months each
(Total - 30
person
months)
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11. Print and Non-Print Materials
The STP shall develop the following print and non-print contents for the training programs. The
intellectual property rights regarding all the print and non-print contents/SIM/Reference
material/etc. shall remain with GOM.
Reference reading material / articles/ case
studies, evaluation/feedback questionnaires For participants and trainers
Participant Notes to include Activity sheets
(Individual, group, etc.) For participants and trainers
Self-instruction material (SIM) For participants and trainers
Reflective diary/ journal For participants and trainers
Trainer Notes
For STP facilitators as well State
Identified facilitators (Master
Trainers)
Non-Print
Contents and other training materials in the
form of CDs; DVDs; Films; software; ICT tool;
materials or Tablets/PCs
For STP facilitators as well State
Identified facilitators (Master
Trainers)
12. Ongoing Monitoring and Evaluation
The STP shall also design and develop various print as well as non-print evaluation tools for
monitoring and assessment of training programs including mid-course corrections (if any).
13. Indicative Timeline
Duration: The assignment would be for a total period of 15 Months. Post completion tracking and
hand holding of the trainees would be conducted by the STP up to the contract period and for a
maximum period of 12 months. Following is the indicative timelines for the various activities
Release of REOI August 2017
Release of RFP October 2017
Pre-bid meeting October 2017
Signing of Contract with successful bidder as STP November 2017
Completion of design of the training program and Commencement of
Training Program
November 2017
Completion of training program i.e. completion of training of all the 2375
youth
January 2019
Page 18 of 22
The Timeline for Project Completion would be 15 Months i.e. from November 2017 to January 2019.
The Training under consideration is dependent upon other factors such as Environmental
Conditions, Gestation Period, Incubation Period, etc or other unforeseeable factors which might
affect completion time, and based on such acts of nature, the Client may consider request for
extension of execution period from the STP on mutual agreement as per terms of the Contract
Agreement.
14. Training Venue
The STP shall be responsible for arranging, managing and maintaining logistics for the training
programs identified including the training venues. It is envisaged that training shall be conducted in
and around the District Headquarters of Khasi - Jaintia Region. STP may also organize training in
additional locations within the specified Region depending upon their presence in Meghalaya.
15. Deliverables
The firm would report to the CEO, MSSDS and Government of Meghalaya. Following are the
reporting requirements of the STP. The STP will furnish the following reports and documents in
English in accordance with the agreed program. These will include:
Envisaged Deliverables Days (Calendar Days)
Signing of contract T0
Inception Report including curriculum and
course modules T1 = T0+ 15
Monthly training report 5th day of every month
Batch completion Report within 15 days of the batch completion
Post training Tracking Report for each batch
Every Quarter on or before the 10th day of the
subsequent month commencing from the date
of completion of Training at least one month
before the Contract Completion Date
The Final Tracking Reports / Project
Completion Reports
To be submitted by at least 15 days before the
Contract Completion Date
Page 19 of 22
16. Payment Schedule
Following is the indicative payment schedule, will be finalized at the time of contract negotiation:
Sl. No Indicative Milestones to be
Achieved
T = Time line (in
Calendar Days) Payment Schedule
1 Signing of Contract T0
10% as mobilization
advance on
submission of
advance bank
guarantee
2
Submission of draft Inception
Report including:
Project mobilization Plan,
Training center location and
infrastructure
Placement of resources,
Activity implementation
schedule,
Training plan
M&E plan
Curriculum and Course Modules
T1 = T0+ 15 10%
3 Completion of the training of 25%
target
Within 15 days of the
submission of batch
completion reports
15%
4 Completion of the training of next
25% target
Within 15 days of the
submission of batch
completion reports
15%
5 Completion of the training of next
25% target
Within 15 days of the
submission of batch
completion reports
15%
6 Completion of the training of
remaining 25% target
Within 15 days of the
submission of batch
completion reports
15%
7
Post training handholding report of
total trainees after completion of
100% target completion
15 days before the
Contract Completion
Period
15%
8 The Final Tracking Reports / Project
Completion Reports
15 days before the
Contract Completion
Period
5%
Page 20 of 22
17. Client’s Input and Counterpart Personnel
The client will provide relevant documents / information pertaining to the State of Meghalaya to run
the project smoothly.
The client will identify an Official as SPOC to resolve any query/bottleneck/
roadblocks/problems/issues related to project operations.
The Client will provide the following inputs, project data and reports to facilitate preparation
of the Proposals:
a. Data related to village/blocks and clusters.
b. Data related to SHG/JLG/Village and community forums/ Microfinance
organizations
c. List of potential Trainees mobilized by the NGO
The client will coordinate to enlist suitable panel of assessors as per the training model and
assessment strategy submitted by STP.
The client will provide support to the STP in creating linkages with the banks, financial
institutions and cooperatives.
The client will assist the bidder for hiring / execution of lease of Infrastructure, farm land for
practical and demonstration purposes as stated in the Undertaking at Appendix – 2
18. Methodology for Shortlist of bidders
Based on the ‘Expressions of Interest (EOI)’ submitted by the prospective bidders in response to this
REOI, MSSDS will prepare a shortlist of firms who meet the pre-qualification criteria and marks
obtained on various eligibility criteria as mentioned in the Evaluation sheet for empanelment of STP
as attached in Appendix 1.
19. Validity of EOI
EOI shall be valid for 120 days from date of submission thereof. Any withdrawal should be with
prior written intimation to the Government of Meghalaya to avoid debarment from participating in
future project.
20. Document Check list
The agency must provide following documents:
Profile of the bidder (name, address of the registered office/ other offices across India/abroad,
telephone number, Email ID, name of principal point of contact, etc.)
Certificate of incorporation/constitution of the Firm along with Documentary evidence
confirming that the bidder has been operating continuously anywhere in India during the
Financial Years (i.e. FY 2014-15, 2015-16 and 2016-2017).
If Joint Venture (JV), Certificate of incorporation/constitution of the Partner(s) along with a copy
of the Joint Venture Agreement.
Documents supporting the experience and qualifying Criteria such as Copy of Completion
Certificate(s) / closure report from the client(s) for the skill development programs conducted
specifying therein the number of youth trained by the bidder ‘Or’ Copy of Work
Order(s)/MoU/MoA issued/signed by the client(s) specifying therein the number of youth
trained by the bidder.
Copy of Land / Infrastructure Documents Or Undertaking in Format A at Appendix 2 by the
bidder stating that they are willing to identify suitable Infrastructure and Farm Land to be
hired/execution of lease with MSSDS as part of the deliverables for Practical trainings and
demonstration purposes.
Page 21 of 22
Appendix 1
EVALUATION SHEET FOR EXPRESSIONS OF INTEREST
Loan No.3033-IND : Supporting Human Capital Development in Meghalaya
EVALUATION CRITERIA Max.
Rating Score Weight
I. Management Competence (20) 20
a Quality Control and Assurance 10
b Project Management Coordination 5
c Approach and Methodology 5
II. Technical Competence (60) 60
a Firm's specialisation vis à vis the sectoral focus of the assignment 10
b Firm's experience vis à vis the assignment's TOR 30
c Number of similar projects undertaken by the firm 20
III. Geographic Competence (20) 20
a Firm's country experience 5
b Firm's regional experience 10
C Permanent presence / local office 5
TOTAL 100
Rating:
Non-complying: 0%, Score: Maximum Weight x Rating / 100
Page 22 of 22
Appendix 2
FORMAT A
UNDERTAKING
I, ____________________________________________________ (name of owner/ authorized signatory), owner / authorized signatory of
________________________________________________________ (name of Organization), bearing Registration Number
___________________________ having its registered office at _______________________________________________ (address of Organization)
hereby undertake and affirm:
1. that, the Organization is participating in the Bid for Training on Integrated Farming (Large & Medium Farms) cum Postharvest Processing with
Provision for Market Linkages for Youth / Farmers in Khasi – Jaintia Region of Meghalaya, India.
2. that, on being selected, the Organization shall identify suitable Infrastructure, Farm Land for hire / execution of lease with MSSDS for Practical trainings and demonstration purposes as part of the deliverables
3. that the organization will factor the cost of hire/lease as part of the financial proposal
(Signature of Authorized Signatory)
(Seal)
Page 1 of 23
Department of Finance (DOF)
Government of Meghalaya
Training on Integrated Farming (Large & Medium Farms) cum
Postharvest Processing with Provision for Market Linkages for Youth
/ Farmers in Garo Region of Meghalaya, India
ADB Loan No.: 3033-IND Project Name: Supporting Human Capital Development in Meghalaya
Package No. STP/PII/PKG-20
August 2017
Page 2 of 23
ABBREVIATIONS
ADB Asian Development Bank
CBO Community Based Organisation
DOF Department of Finance, GOM
EOI Expression of Interest
GOM Government of Meghalaya
IA Implementing Agency
ICT Information & Communication Technology
JLG Joint Liability Group
MSSDS Meghalaya State Skill Development Society
NOS National Occupational Standards
NSQF National Skills Qualification Framework
PIU Project Implementation Unit
QP Qualification Pack
REOI Request for Expression of Interest
RFP Request for Proposal
SCVT State Council for Vocational Training
SHCD Supporting Human Capital Development
SHG Self Help Group
SPOC Single Point of Contact
STP Skills Training Provider
TOR Terms of Reference
TVET Technical Vocational Education and Training
Page 3 of 23
Page 4 of 23
Training on Integrated Farming (Large & Medium Farms) cum Postharvest Processing with
Provision for Market Linkages for Youth / Farmers in Garo Region of Meghalaya, India
Terms of Reference
1. Background
Bounded on the North and East by Assam and on the South and West by Bangladesh, the State of
Meghalaya (Meghalaya) is spread over an area of 22,429 square kilometres. The State enjoys a
temperate climate. The principal languages in Meghalaya are Khasi, Pnar and Garo with English as
the official language of the State. Meghalaya comprises of the following 3 Divisions and 11 Districts:
A. Jaintia Hills Division:
i. West Jaintia Hills (Jowai)
ii. East Jaintia Hills (Khliehriat)
B. Khasi Hills Division:
iii. East Khasi Hills (Shillong)
iv. West Khasi Hills (Nongstoin)
v. South West Khasi Hills (Mawkyrwat)
vi. Ri-Bhoi (Nongpoh)
C. Garo Hills Division:
vii. North Garo Hills (Resubelpara)
viii. East Garo Hills (Williamnagar)
ix. South Garo Hills (Baghmara)
x. West Garo Hills (Tura)
xi. South West Garo Hills (Ampati)
Shillong is Meghalaya's capital and is situated at an altitude of 1,496 meters above sea level. Shillong is
also the headquarters of East Khasi Hills District. The capital city has a bracing climate throughout
the year. The city is well connected with roads all-over, has its own charm that is different from other
hill stations. Shillong presents a natural scenic beauty with waterfalls, brooks, pine grooves and
Page 5 of 23
gardens. This city has been the seat of Government since the consolidation of the British
administration in this part of India more than a century ago.
Meghalaya, as a State is well endowed with vast renewable natural resources. Majority of its
population depends upon the natural resources for livelihood support. One of the strategic priorities
for the Government of Meghalaya (GOM) is to balance the requirements of rapid economic growth
and natural resource conservation. Keeping in view this priority, three areas of focus emerge –
promoting inclusive growth with poverty alleviation, employment generation and livelihood
promotion. To achieve this vision, GOM is emphasizing on human capital development in the State.
Total population of Meghalaya as per 2011 census is 2,966,889 of which male and female are 50.28%
and 49.71% respectively. In 2001, total population was 2,318,822 in which males were 50.71% while
females were 49.28%.In Meghalaya about 80% of the population is dependent entirely on agriculture
for their livelihood. Out of the Total Geographical Area about 10% is under cultivation. Rice is the
dominant food grain crop accounting for over 80% of the food grain production in the state. Other
important food grain crops are maize, wheat, other cereals and pulses. Meghalaya is also famed for its
horticultural crops like mandarin orange, lemon, pineapple, guava, litchi, banana, jack fruit and
temperate fruits such as plum, pears and peach.
Meghalaya is one of the 11 special category states of India which have been designated as such since
they suffer from various constraints due to their special history, poor connectivity, difficult terrain,
weak economic base, and poor infrastructure.
2. About the project: “Supporting Human Capital Development in Meghalaya”
The Asian Development Bank (ADB) funded project “Supporting Human Capital Development in
Meghalaya” (Loan No.3033-IND) aims to enhance the employability of Meghalaya’s youth by
improving quality, delivery and access to Secondary and Higher Secondary (SHS) education, technical
and vocational skills training across the 11 Districts of Meghalaya. It intends to build awareness
among Meghalaya’s youth about the benefits of education and vocational training. The project will
help in creating an enabling environment for inclusive growth through the following outputs:
Output 1: Improved teaching and learning in government-aided SHS schools
Output 2: Increased capacity and responsiveness of technical and vocational education
and training
Output 3: Increased awareness and participation
Output 4: Improved project management and monitoring and evaluation
The Department of Finance (DOF) is the Executing Agency (EA) for the project. The Department
of Education (DOE), Meghalaya State Skill Development Society (MSSDS), Department of Labour
(DOL) and Public Works Department (PWD) are the four Implementing Agencies (IA) for the
project. The said four agencies and have been designated as Project Implementation Units i.e. PIU-1,
PIU-2, PIU-3 and PIU-4 respectively.
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The project includes 3 consulting firms for carrying out various functions for supporting GOM and
ADB in implementing the project. The following table provides snapshot of the role of the consulting
firms in the project:
Entity / Role Key Functions
Accenture Services Pvt. Ltd. Project Management Consultant (PMC) for overall project
coordination and monitoring support
LEA Associates Design &
Supervision Consultant (DSC)
For designing and supervising civil works
Aide-et-Action Awareness and Mobilization Consultant (NGO)
The above background gives an overall structure of the project as well as various stakeholders
involved in the project.
3. About Integrated Farming
Farmers, especially small and marginal, work hard but do not make money, because there is very little
left after they pay for all inputs. Traditionally farmers in Meghalaya concentrate on farming of a single
crop (mostly rice) along with a small number of vegetable crops (e.g. Cauliflower and Cabbage with
Tomatoes) in their farms. In this method of farming the farmer is exposed to a lot of risks in case of
adverse weather conditions, low fertility of soil, plant diseases, etc., which lead to low crop yield or
crop failure. In such a scenario livelihood of the farmer is adversely affected. Moreover, the farmers
are dependent on the use of chemical fertilizers and pesticides which negatively affect the quality of
the soil. Also in such a system of Agriculture, especially in a hilly region like Meghalaya, crops would
be grown in just one area of the farm and a lot
of land would be wasted and unutilized. Hence
to make the farming economically viable, and
environmentally sound and sustainable a
holistic all around approach is required to be
inculcated.
Integrated farming is a mix of farm enterprises
where resources are allocated efficiently for
increasing the productivity and profitability of
the farm. These farm enterprises are crop,
livestock, aquaculture, agro -forestry and agri-
horticulture (Sharma et al 1991). In simple
words, it means using many ways of cultivation
and farm enterprises in a small space or land.
In general, there are three important components in an integrated farming system or whole farm
business as shown in the illustration.
Each of the above components may have one or more of several activities or processes. Thus,
selection, production/cultivation and /or rearing of the activities within a farm will determine the
nature of farming system being practiced in any situation. The kind of activities (crop or animals)
Poultry, Fishery, Piggery, Duckery
Bee- keeping Cattle, goat, sheep
Bio-gas Post-Harvest
Value added products Grinding/splitting of pulses
Animal Component Animal Component
Animal Component Animal Component Animal Component Animal Component
Animal Component
Page 7 of 23
included under each component depend on their suitability, adaptability, marketability and ability to
satisfy the needs of a farm family. The experience of the farmer and his predecessors (father and
forefather) over years enable them to select the activities under each system. Once a system is
identified its adoption will primarily depend on availability of different types of limited resources at
the disposal of the farmer.
In other words, the farmers would not concentrate on a single crop, but would go in for a farming
system where for example rice would be grown on one part of the farm, vegetables would be grown
on another part of the farm, animals would be reared on another part of the farm, a pond would be
put on another part of the land, along with planting of fruit bearing trees like papaya, banana etc. The
farmer can keep several bee hives across the farm. The advantage of such a system is that the manure
from the animals would be used for planting of crops which would reduce requirement of chemical
fertilizers, the bees would yield honey and at the same time would improve productivity by pollinating
the plants on the farm, the water in the pond would be used primarily for fish or duck farming and at
the same time would serve as a water source for Irrigation in the seasons where water is scarce.
The land in the farm would also be used optimally as Low Lying Land can be used for ponds and rice
farming, Slopes can be terraced for vegetable cultivation, fruit trees like Papaya or Banana can be
planted on the slopes to prevent soil erosion and help in soil water retention, sheds for the animals
can be constructed on rocky or less fertile area of the farm, Bee hives can be kept across various
locations in the farm and other areas can be used for post harvesting processing of farm products. In
such a scenario, the farmer will be benefitted as earning would be across multiple income streams for
example from (1) A Main Crop like rice (2) Vegetables (3) Fruits and Flowers (4) Honey (5) Fish (6)
Meat from Livestock (7) Other by-products from post-harvest processing like Organic Manure,
Pickles, Dried Chillies etc. Thus, there would be efficient utilization of factors like land, labour, capital
and management.
In a typical integrated farming system following are the different components that can be taken up
depending upon condition of the land and adjoining factors such as market, demand, etc.
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Following benefits are seen by adopting the Integrated Farming System:
4. About the assignment: -“Training on Integrated Farming (Large& Medium Farms) cum Postharvest
Processing with Provision for Market Linkages for Youth / Farmers in Garo Region of Meghalaya, India”
Drawing upon the benefits of the integrated farming system, the Meghalaya State Skills Development
Society (MSSDS), proposes to provide holistic training in Integrated farming with the objective of
improving the financial conditions and livelihood of the farmers by eliminating dependence on a
single crop and by creation of multiple Income streams from across staple crops, fruits, other farm
products like honey etc. and by optimal utilization of available land and other resources.
In this context, a Skill Training Provider (STP) would be selected through competitive bidding
process from among reputed training providers/institutions, to provide skill training to the target
audience and the engagement is one of the key components of the SHCDM Project under Output-2:
Increased capacity and responsiveness of Technical and Vocational Education and Training (TVET).
5. Target Group
The Target groups are youth /farmers who are 18 and above in age belonging to the indigenous
group of the region who own or have access to 2-5 acres of farmland. The Targeted number to be
trained is 2375in the Garo Region preferably in the ratio of 60: 40 for male and female. It is envisaged
that the training program will be implemented in multiple batches and every batch will include 30to
35participants. Each participant in a batch shall undergo a training program of one and a half man
months for minimum 252 hours.
Maximum possible return and profitability
•Multiple enterprises like crops, eggs, milk, mushroom, honey,livestock ensure flow of money
•In the least cost of production net profit increases due to improved resource use and management
Recycling and utilization of other available resources in the farm
•Products or by-products of one enterprise serve as the input for production of other enterprise
•Effective recycling of waste material
Sustainability
•Every piece of farm area is effectively utilized leading to sustainable income
•Effective utilization of by products provides an opportunity to sustain the potentiality of production base for much longer periods
•Optimum utilization and conservation of available resources
Employment round the year
•Overall profitability of farm household increases as the main and allied enterprises complement one another and provide employment round the year
Page 9 of 23
6. Objectives of the training Program in Integrated Farming
The concept of integrated farming requires multidisciplinary skills to be developed within the
participants.
To implement improved technology and know-how in integrated farming and judicious
allocation of resources (land, labour, capital, management) for sustainable economic yields
and gainful employment year around.
6.1 Following outcome is envisaged from this training
The trainee after the course completion should be able to carry out multiple activities like
fishery, poultry, piggery, apiary, field and horticultural crops within the bio-physical and socio-
economic environment involving members of his/her household and community to make
farming more profitable and dependable.
The Trainee should be able to generate increased income by adopting and implementing
improved technology, know-how and processes to enable better allocation of resources (land,
labour, capital, management).
The Trainee should also have access to finance as and when required as well as having a better
understanding of markets and develop linkages to nearby markets or processing centres
facilitated by training provider during the post training completion stage.
6.2 Indicative Components for Training in Integrated Farming
The integrated approach aims at making farming economically viable and sustainable by integrating
various farm enterprises and recycling crop residues and by-products within the farm to fulfil the
basic needs of a household including cereal, pulses, oilseeds, milk, fruit, honey, egg, fish, meat etc.,
feed and fodder for animals and fuel and fibre for general use.
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It is envisaged that:
The STP will propose a viable model of Integration for achieving this objective by identifying
and selecting the farm activities which would be bundled into an Integrated Farming Course.
It is expected that the model proposed should comprise of the combination of minimum one
crop, animal and homestead component each.
The STP is required to provide skill trainings on the proposed model, onsite follow up and
handholding including backward & forward linkages (facilitating network creation) with the
aim of supporting trained youths to become successful entrepreneurs with improved income
generation prospects.
The STP will also enable creation of an agricultural value chain/market linkages which will
link production capacity to markets as well as to financial Institutions for financial assistance.
The STP is also required to forge linkages for wage employment.
6.3 Copyright
The training model and the content submitted by the STP would be developed into Qualification
Packs and owned by MSSDS.
7. Purpose of this REOI
Through this REOI, the GOM envisages to prepare a shortlist of firms for submitting technical as
well as financial proposals based on the Request for Proposal (RFP) to be released by GOM
subsequently for the selection of STP. Recruitment would be done as per Guidelines in The Use of
Consultants by Asian Development Bank and its Borrowers. The following sections of this REOI
present the broad business requirements and Scope of Work (SoW) envisaged for the STP for
imparting Skill Training under the ambit of this project. The business requirements and the SoW
described in the subsequent sections are indicative and at broad level only. The RFP shall contain
more detailed SoW.
8. Business requirements
The STP is to ensure that the project implementation consist of some well prioritized activities to
achieve the objectives and outcome of the program. The following are the broad requirements that
STP should fulfil:
a. Mobilization & counselling of youth/farmers with access to 2-5 acres of farmlands;
b. Instructional Designing and delivery of training;
c. Setup/ensure adequate training infrastructure and training aids;
d. Post training hand-holding to ensure financial & market linkages;
e. Assessment and Certification;
f. Assist in income generation.
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9. Scope of Work
Following are the broad scope of work of the STP around the requirements identified above;
a) Mobilization & Counselling of youth/farmers with access to2-5 acres of farmlands
STP shall undertake the necessary mobilization and counselling within the State to encourage the
youth to participate in the training program. They shall assemble and organize personnel from the
communities, supplies and marketing collaterals in consultation with the NGO community mobilizers
with the aim to actively mobilize youth by encouraging them to participate in the training program.
The STP shall involve family members, key village people and community forums to disseminate the
information about the training program highlighting its benefits to the youth. Post mobilization the
youth shall be counselled to ascertain interest and aptitude of the youth by utilizing various
psychological methods and techniques. Post counselling session(s) the youth should have a clear
understanding about why he/she is attending the training program and its outcomes before enrolling.
To achieve the above objectives, the STP shall:
Formulate a mobilization plan in consultation with the NGO partner and ensure that the plan
is clear, practical and meets the project objectives.
Carry out various mobilization activities for quality enrolment and ensure the tasks are well-
coordinated considering all existing data/information available.
Develop a screening system including pre-assessment, counselling, short-listing and
formulation of batches leading to a standard operating procedure for the planning,
management and quality assurance.
Select along with the ADB NGO partner trainees based on background, profile, and interest
and motivation level. This can be carried out in consultation with village elders/ councils,
local social groups, etc.
Develop an integrated income generation plan- specific to Garo region/ sub regions. Batches
to be formed based on region wise homogeneity and cluster/commodity with same medium
of instruction.
b) Instructional Design and Delivery of Training
STP shall design the training and delivery process to meet the learning objectives of the programme.
The instructional design should be 75:25 ratio of Practical is to Classroom Training to include need
analysis, design, development, implementation and evaluation. Training delivery methods will consist
of the techniques and materials used by trainers to structure learning experiences around the
objectives of the program. The cognitive and behavioural approaches during the training delivery
must be carefully selected to enhance the knowledge skills and attitude of the trainees. To achieve the
above objectives the STP shall:
Submit the training content and session plan for the proposed model of the integrated
farming course to MSSDS.
STP shall develop and localize content of training, handouts, audio visual aids, etc. in local
language. It shall also develop post training monitoring/ tracking follow up mechanism for
assured income generation. The training content shall include specialization from production
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to post harvest management skills, book keeping, marketing, computer applications, soft skills
and entrepreneurship development components.
Utilize a range of appropriate skill building strategies and learning methodologies including
classroom training, practical demonstration, audio visual tools, self-learning tools, group
discussions, seminars, assignments, projects, hands on activities etc. to ensure optimum
learning.
Training on integrated farming and post-harvest processing to be imparted by high quality
expert trainers in local language;
c) Setup/ensure adequate training infrastructure and training aids:
STP shall have adequate training infrastructure for classroom training and practical work.
Classrooms/training halls to be equipped with modern training aids and equipment. Farm lands with
adequate and modern equipment and tools to be used for practical demonstration and work. To
achieve the above objectives the STP shall:
Provide contextual and experiential farm infrastructure to be used for training and practical
projects. This could be owned or accessible from other sources.
Ensure adequate training infrastructure and training tools and aids for live and practical
training.
Provide basic amenities and facilities within the training centre premises with provisions to
comply with gender and equity mandate.
Provide for transport/residential facilities where applicable.
Comply with safety norms and have adequate safety measures within the training centre
premises.
d) Post training tracking to ensure financial and market linkages for assured income
generation/enhancement:
STP shall do post training tracking up to the contract period and a maximum period of 12 months
and provide handholding support to ensure financial & market linkages for assured income
generation/ enhancement. Trainees must be assisted with storage, post-harvest management and
marketing of farm produce. The trainees must be assisted with documentation and procedural
requirements while availing finance from the bank and other financial institutions. To achieve the
above objectives the STP shall:
Formulate a process for post training tracking and monitoring. STPs to facilitate linkages for
stakeholders along the value chain.
Facilitate product/harvest transportation by linking the trained entrepreneur with concerned
markets & agencies.
Have tie up with cold storage/warehouse, processing units and other relevant market linkages.
Provide linkages with SHGs, CBOs, village institutions/ agencies.
Assist the candidates on-site in case of any technical issues faced while implementing different
components of integrated farming.
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Assist in third party certification/ participatory guarantee systems of organic produce.
Assist in documentation needed for sale of organic produce and traceability.
Assist in the application procedures for obtaining required licenses/ approvals.
Assist in collective marketing by farmer groups.
Identify major channels for sale including physical and online.
Assist in documentation needed to avail finance from bank and other financial institutions/
grants, loans and Govt. subsidies available.
e) Assessment and Certification:
STP must orient and prepare the trainees for final assessment and certification. Assessment will be
done by a third party and the certification shall be done by SCVT. The trainees should clearly
understand the purpose, methodology and benefits of third party assessment and certification. To
achieve the above objectives the STP shall:
Share assessment strategy and assessment plan with MSSDS.
Carry out internal assessments of trainees from time to time and share progress report with
MSSDS.
Shall coordinate with the third-party assessors and the certifying body for final assessment
and certification.
Prepare the candidates for final assessment by third party.
Ensure award of certificates to all the successful candidates.
Coach and prepare unsuccessful candidates for reassessment.
f) Assist in Increased income generation:
STP shall facilitate the trainees to initiate multiple enterprises for farm level value addition and
income generation. The trainees should be connected to a network of experts and professionals to
deal with issues faced while implementing different component of integrated farming. To achieve the
above objectives the STP shall:
Create linkages with banks/financial institutions/funding agencies/cooperatives for arranging
financial assistance.
Facilitate formation of SHGs/Cluster
Creation of market linkages for marketing of products/ harvest.
Encourage and motivate the trainees to implement different components of integrated
farming for increased income generation.
Assist in networking with retail chains and bulk buyers.
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10. Resource Requirements
The STP shall arrange following resources for conducting the training;
10.1 Infrastructure and Material
a) Demonstration Plots on which Practical Training would be conducted
b) Farming/Other Equipment as appropriate based on the training outputs required
c) Seed Material/ Other Inputs as relevant
d) Appropriate safety tools and equipment
10.2 Team Composition and Qualification Requirements
The STP shall have expertise in integrated farming system including main and allied
enterprises like fishery, poultry farming, piggery, apiary, field and horticultural crops within
the bio-physical and socio-economic environment of Meghalaya to make farming more
profitable and dependable. It is envisaged that the experts as mentioned in Table 1 would be
required for executing the project smoothly. The selected organization should ensure the
availability of training experts as per the agreed training plan. The organization could rotate
experts for different centres, different training days and training sessions as required.
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Table 1
Key Experts
S.no Team
Composition Numbers
Preferred
Qualification
Requirements
Preferred Experience
Requirement Expected Deliverables
Time required
Months /
Days
1. Team Leader 1 Graduate
5yearsexperience in Team
Management preferably on
skill development projects.
Overall project planning and resource
allocation, ensuring on time and high
quality training delivery, furnishing reports
and feedback as per the ToR. Day-to- day
management of logistics and operational
activities for smooth running of the project.
15-person
months
2. Market linkage
Expert 5 Graduate
5years professional
experience with 3years’
experience in similar role
Backward and forward linkage formation
before the start of the batch. Liaison with
local banks/ Co-operatives/ microfinance
organizations/ SHG and JLG/ Village and
community forums to help successful
candidates initiate activities in their farm
land which will lead to increased income
generation. Handholding and facilitating
documentation and procedural
requirements related to entrepreneurial
tasks and activities. Provide support for
marketing of farm / processed products.
15-person
months each
(Total – 75
person months)
Page 16 of 23
Key Experts
S.no Team
Composition Numbers
Preferred
Qualification
Requirements
Preferred Experience
Requirement Expected Deliverables
Time required
Months /
Days
3 Counsellor 1
Bachelor’s Degree /
Diploma in
Behavioural Science
or Social Science
5 years’ experience in career
guidance &counselling
Or
3 years’ experience as a
counsellor in skill
development projects
Generating awareness about training
program, counselling parents and trainees
to understand aspiration levels, interest,
socio-economic-family situations. Matching
the trainee aspiration and interest with the
training courses, batch formation,
motivating the trainees to complete the
course and get certified. Conduct one to
one counselling sessions with trainees.
Administering psychometric tests (as and
when required), interpreting test scores and
preparing report and recommendations.
15-person
months
4 Trainer 15
Bachelor Degree in
Agriculture& Allied
Field.
Or
Skill trainer in
Agriculture& Allied
Activities for 2 years
preferable.
5 years experience of
working on skill
development projects
preferable with 2 years
instructional/coaching
experience related to Agri-
Horti-Livestock-Food
Processing.
Facilitating screening of the candidates,
batch formation, preparing session plan,
delivering high quality training,
demonstration during practical/ facilitate
OJT, conducting periodic assessment &
preparing reports. Handholding, supporting
and coaching post training.
15-person
months each
(Total – 225
person months)
Page 17 of 23
Non-Key Experts
S.no Team
Composition Numbers
Preferred
Qualification
Requirements
Preferred
Experience
Requirement
Expected Deliverables
Time
required
Months /
Days
1
Coordinator Cum
Mobilizers cum
counsellor
5
Bachelors’
Degree in any
field
3 years’ experience as
skill development
program
coordinator/mobilizer
In consultation/collaboration with the
community mobilizers from NGO the STP
coordinator cum mobilizer cum counsellor shall
generate awareness about Training program,
involve community and family during
mobilization and ensure quality enrolment.
Ensure batch formation based on region,
language, interest and other preferences. Ensure
on time training with maximum attendance;
coordinate with trainers, trainees, family, and
community for smooth operations of each
batch, maintaining daily/weekly/monthly
reports.
15-person
months each
(Total – 75
Person
months)
2 Office Cum
accounts assistant 2
Bachelors’
Degree in
Commerce with
the knowledge of
tally
3 years’ experience of
office & accounts
related experience
including maintenance
of vouchers / receipts,
etc.
Prepare, examine, and analyze accounting
records, financial statements, and other
financial reports to assess accuracy,
completeness, and conformity to reporting and
procedural standards. Compute taxes owed and
prepare tax returns, ensuring compliance with
payment, reporting and other tax requirements.
15-person
months each
( Total – 30
Person
Months)
Page 18 of 23
11. Print and Non-Print Materials
The STP shall develop the following print and non-print contents for the training programs. The
intellectual property rights regarding all the print and non-print contents/SIM/Reference
material/etc. shall remain with GOM.
Reference reading material / articles/ case
studies, evaluation/feedback questionnaires For participants and trainers
Participant Notes to include Activity sheets
(Individual, group, etc.) For participants and trainers
Self-instruction material (SIM) For participants and trainers
Reflective diary/ journal For participants and trainers
Trainer Notes
For STP facilitators as well State
Identified facilitators (Master
Trainers)
Non-Print
Contents and other training materials in the
form of CDs; DVDs; Films; software; ICT tool;
materials or Tablets/PCs
For STP facilitators as well State
Identified facilitators (Master
Trainers)
12. Ongoing Monitoring and Evaluation
The STP shall also design and develop various print as well as non-print evaluation tools for
monitoring and assessment of training programs including mid-course corrections (if any).
13. Indicative Timeline
Duration: The assignment would be for a total period of 15 Months. Post completion tracking and
hand holding of the trainees would be conducted by the STP up to the contract period and for a
maximum period of 12 months. Following is the indicative timelines for the various activities
Release of REOI August 2017
Release of RFP October 2017
Pre-bid meeting October 2017
Signing of Contract with successful bidder as STP November 2017
Completion of design of the training program and Commencement of
Training Program
November 2017
Completion of training program i.e. completion of training of all the
2375youth
January 2019
Page 19 of 23
The Timeline for Project Completion would be 15 Months i.e. from November 2017 to January 2019.
The Training under consideration is dependent upon other factors such as Environmental
Conditions, Gestation Period, Incubation Period, etc or other unforeseeable factors which might
affect completion time, and based on such acts of nature, the Client may consider request for
extension of execution period from the STP on mutual agreement as per terms of the Contract
Agreement.
14. Training Venue
The STP shall be responsible for arranging, managing and maintaining logistics for the training
programs identified including the training venues. It is envisaged that training shall be conducted in
and around the District Headquarters of Garo Region. STP may also organize training in additional
locations within the specified Region depending upon their presence in Meghalaya.
15. Deliverables
The firm would report to the CEO, MSSDS and Government of Meghalaya. Following are the
reporting requirements of the STP. The STP will furnish the following reports and documents in
English in accordance with the agreed program. These will include:
Envisaged Deliverables Days (Calendar Days)
Signing of contract T0
Inception Report including curriculum and
course modules T1 = T0+ 15
Monthly training report 5th day of every month
Batch completion Report within 15 days of the batch completion
Post training Tracking Report for each batch
Every Quarter on or before the 10th day of the
subsequent month commencing from the date
of completion of Training at least one month
before the Contract Completion Date
The Final Tracking Reports / Project
Completion Reports
To be submitted by at least 15 days before the
Contract Completion Date
Page 20 of 23
16. Payment Schedule
Following is the indicative payment schedule, will be finalized at the time of contract negotiation:
Sl. No Indicative Milestones to be
Achieved
T = Time line (in
Calendar Days) Payment Schedule
1 Signing of Contract T0
10% as mobilization
advance on
submission of
advance bank
guarantee
2
Submission of draft Inception
Report including:
Project mobilization Plan,
Training centre location and
infrastructure
Placement of resources,
Activity implementation
schedule,
Training plan
M&E plan
Curriculum and Course Modules
T1 = T0+ 15 10%
3
Completion of the training of 25%
target
Within 15 days of the
submission of batch
completion reports
15%
4 Completion of the training of next
25% target
Within 15 days of the
submission of batch
completion reports
15%
5 Completion of the training of next
25% target
Within 15 days of the
submission of batch
completion reports
15%
6 Completion of the training of
remaining 25% target
Within 15 days of the
submission of batch
completion reports
15%
7
Post training handholding report of
total trainees after completion of
100% target completion
15 days before the
Contract Completion
Period
15%
8 The Final Tracking Reports / Project
Completion Reports
15 days before the
Contract Completion
Period
5%
Page 21 of 23
17. Client’s Input and Counterpart Personnel
The client will provide relevant documents / information pertaining to the State of Meghalaya to run the project smoothly.
The client will identify an Official as SPOC to resolve any query/bottleneck/ roadblocks/problems/issues related to project operations.
Client will provide the following inputs, project data and reports to facilitate preparation of the Proposals:
a. Data related to village/blocks and clusters.
b. Data related to SHG/JLG/Village and community forums/ Microfinance organizations
c. List of potential Trainees mobilized by the NGO
The client will coordinate to enlist suitable panel of assessors as per the training model and assessment strategy submitted by STP.
The client will provide support to the STP in creating linkages with the banks, financial institutions and cooperatives.
The client will assist the bidder for hiring / execution of lease of Infrastructure, farm land for practical and demonstration purposes as stated in the Undertaking at Appendix – 2
18. Methodology for Shortlist of bidders
Based on the ‘Expressions of Interest (EOI)’ submitted by the prospective bidders in response to this REOI, MSSDS will prepare a shortlist of firms who meet the pre-qualification criteria and marks obtained on various eligibility criteria as mentioned in the Evaluation sheet for empanelment of STP as attached in Appendix 1.
19. Validity of EOI
EOI shall be valid for 120 days from date of submission thereof. Any withdrawal should be with prior written intimation to the Government of Meghalaya to avoid debarment from participating in future project.
20. Document Check list
The agency must provide following documents:
Profile of the bidder (name, address of the registered office/ other offices across India/abroad, telephone number, Email ID, name of principal point of contact, etc.)
Certificate of incorporation/constitution of the Firm along with Documentary evidence confirming that the bidder has been operating continuously anywhere in India during the Financial Years (i.e. FY 2014-15, 2015-16 and 2016-2017).
If Joint Venture (JV), Certificate of incorporation/constitution of the Partner(s) along with a copy of the Joint Venture Agreement.
Documents supporting the experience and qualifying Criteria such as Copy of Completion Certificate(s) / closure report from the client(s) for the skill development programs conducted specifying therein the number of youth trained by the bidder ‘Or’ Copy of Work Order(s)/MoU/MoA issued/signed by the client(s) specifying therein the number of youth trained by the bidder.
Copy of Land / Infrastructure Documents Or Undertaking in Format A at Appendix 2 by the
bidder stating that they are willing to identify suitable Infrastructure and Farm Land to be
hired/execution of lease with MSSDS as part of the deliverables for Practical trainings and
demonstration purposes.
Page 22 of 23
Appendix 1
EVALUATION SHEET FOR EXPRESSIONS OF INTEREST
Loan No.3033-IND : Supporting Human Capital Development in Meghalaya
EVALUATION CRITERIA Max.
Rating Score Weight
I. Management Competence (20) 20
a Quality Control and Assurance 10
b Project Management Coordination 5
c Approach and Methodology 5
II. Technical Competence (60) 60
a Firm's specialisation vis à vis the sectoral focus of the assignment 10
b
Firm's experience vis à vis the assignment's TOR 30
c Number of similar projects undertaken by the firm 20
III. Geographic Competence (20) 20
a Firm's country experience 5
b Firm's regional experience 10
C Permanent presence / local office 5
TOTAL 100
Rating:
Non-complying: 0%, Score: Maximum Weight x Rating / 100
Page 23 of 23
Appendix 2
FORMAT A
UNDERTAKING
I, ____________________________________________________ (name of owner/ authorized signatory), owner / authorized signatory of
________________________________________________________ (name of Organization), bearing Registration Number
___________________________ having its registered office at _______________________________________________ (address of Organization)
hereby undertake and affirm:
1. that, the Organization is participating in the Bid for Training on Integrated Farming (Large & Medium Farms) cum Postharvest Processing with
Provision for Market Linkages for Youth / Farmers in Garo Region of Meghalaya, India.
2. that, on being selected, the Organization shall identify suitable Infrastructure, Farm Land for hire / execution of lease with MSSDS for Practical trainings and demonstration purposes as part of the deliverables
3. that the organization will factor the cost of hire/lease as part of the financial proposal
(Signature of Authorized Signatory)
(Seal)
Page 1 of 22
Department of Finance (DOF)
Government of Meghalaya
Training on Integrated Farming (Small Farms) cum Postharvest
Management with Provision for Market Linkages for Youth /
Farmers of Meghalaya, India
ADB Loan No.: 3033-IND Project Name: Supporting Human Capital Development in Meghalaya
Package No. STP/PII/PKG-21
August 2017
Page 2 of 22
ABBREVIATIONS
ADB Asian Development Bank
CBO Community Based Organisation
DOF Department of Finance, GOM
EOI Expression of Interest
GOM Government of Meghalaya
IA Implementing Agency
ICT Information & Communication Technology
JLG Joint Liability Group MSSDS Meghalaya State Skill Development Society
NOS National Occupational Standards
NSQF National Skills Qualification Framework
PIU Project Implementation Unit
QP Qualification Pack REOI Request for Expression of Interest
RFP Request for Proposal
SCVT State Council for Vocational Training
SHCD Supporting Human Capital Development
SHG Self Help Group SPOC Single Point of Contact
STP Skills Training Provider
TOR Terms of Reference
TVET Technical Vocational Education and Training
Page 3 of 22
Training on Integrated Farming (Small Farms) cum Postharvest Management with Provision
for Market Linkages for Youth / Farmers of Meghalaya, India
Terms of Reference
1. Background
Bounded on the North and East by Assam and on the South and West by Bangladesh, the State of
Meghalaya (Meghalaya) is spread over an area of 22,429 square kilometres. The State enjoys a
temperate climate. The principal languages in Meghalaya are Khasi, Pnar and Garo with English as
the official language of the State. Meghalaya comprises of the following 3 Divisions and 11 Districts:
A. Jaintia Hills Division:
i. West Jaintia Hills (Jowai)
ii. East Jaintia Hills (Khliehriat)
B. Khasi Hills Division:
iii. East Khasi Hills (Shillong)
iv. West Khasi Hills (Nongstoin)
v. South West Khasi Hills (Mawkyrwat)
vi. Ri-Bhoi (Nongpoh)
C. Garo Hills Division:
vii. North Garo Hills (Resubelpara)
viii. East Garo Hills (Williamnagar)
ix. South Garo Hills (Baghmara)
x. West Garo Hills (Tura)
xi. South West Garo Hills (Ampati)
Page 4 of 22
Shillong is Meghalaya's capital and is situated at an altitude of 1,496 meters above sea level. Shillong is
also the headquarters of East Khasi Hills District. The capital city has a bracing climate throughout
the year. The city is well connected with roads all-over, has its own charm that is different from other
hill stations. Shillong presents a natural scenic beauty with waterfalls, brooks, pine grooves and
gardens. This city has been the seat of Government since the consolidation of the British
administration in this part of India more than a century ago.
Meghalaya, as a State is well endowed with vast renewable natural resources. Majority of its
population depends upon the natural resources for livelihood support. One of the strategic priorities
for the Government of Meghalaya (GOM) is to balance the requirements of rapid economic growth
and natural resource conservation. Keeping in view this priority, three areas of focus emerge –
promoting inclusive growth with poverty alleviation, employment generation and livelihood
promotion. To achieve this vision, GOM is emphasizing on human capital development in the State.
Total population of Meghalaya as per 2011 census is 2,966,889 of which male and female are 50.28%
and 49.71% respectively. In 2001, total population was 2,318,822 in which males were 50.71% while
females were 49.28%. In Meghalaya about 80% of the population is dependent entirely on agriculture
for their livelihood. Out of the Total Geographical Area about 10% is under cultivation. Rice is the
dominant food grain crop accounting for over 80% of the food grain production in the state. Other
important food grain crops are maize, wheat, other cereals and pulses. Meghalaya is also famed for its
horticultural crops like mandarin orange, lemon, pineapple, guava, litchi, banana, jack fruit and
temperate fruits such as plum, pears and peach.
Meghalaya is one of the 11 special category states of India which have been designated as such since
they suffer from various constraints due to their special history, poor connectivity, difficult terrain,
weak economic base, and poor infrastructure.
2. About the project: “Supporting Human Capital Development in Meghalaya”
The Asian Development Bank (ADB) funded project “Supporting Human Capital Development in
Meghalaya” (Loan No.3033-IND) aims to enhance the employability of Meghalaya’s youth by
improving quality, delivery and access to Secondary and Higher Secondary (SHS) education, technical
and vocational skills training across the 11 Districts of Meghalaya. It intends to build awareness
among Meghalaya’s youth about the benefits of education and vocational training. The project will
help in creating an enabling environment for inclusive growth through the following outputs:
Output 1: Improved teaching and learning in government-aided SHS schools
Output 2: Increased capacity and responsiveness of technical and vocational education and training
Output 3: Increased awareness and participation
Output 4: Improved project management and monitoring and evaluation
The Department of Finance (DOF) is the Executing Agency (EA) for the project. The Department
of Education (DOE), Meghalaya State Skill Development Society (MSSDS), Department of Labor
(DOL) and Public Works Department (PWD) are the four Implementing Agencies (IA) for the
project. The said four agencies and have been designated as Project Implementation Units i.e. PIU-1,
PIU-2, PIU-3 and PIU-4 respectively.
Page 5 of 22
The project includes 3 consulting firms for carrying out various functions for supporting GOM and
ADB in implementing the project. The following table provides snapshot of the role of the consulting
firms in the project:
Entity / Role Key Functions
Accenture Services Pvt. Ltd. Project Management Consultant (PMC) for overall project coordination and monitoring support
LEA Associates Design & Supervision Consultant (DSC)
For designing and supervising civil works
Aide-et-Action Awareness and Mobilization Consultant (NGO)
The above background gives an overall structure of the project as well as various stakeholders
involved in the project.
3. About Integrated Farming
Farmers, especially small and marginal, work hard but do not make money, because there is very little
left after they pay for all inputs Traditionally farmers in Meghalaya concentrate on farming of a single
crop (mostly rice) along with a small number of vegetable crops (e.g. Cauliflower and Cabbage with
Tomatoes) in their farms. In this method of farming the farmer is exposed to a lot of risks in case of
adverse weather conditions, low fertility of soil, plant diseases etc., which lead to low crop yield or
crop failure. In such a scenario livelihood of the farmer is adversely affected. Moreover, the farmers
are dependent on the use of chemical fertilizers and pesticides which negatively affect the quality of
the soil. Also in such a system of Agriculture, especially in a hilly region like Meghalaya, crops would
be grown in just one area of the farm and a lot of
land would be wasted and unutilized. Hence to
make the farming economically viable, and
environmentally sound and sustainable a holistic
all around approach is required to be inculcated.
Integrated farming is a mix of farm enterprises
where resources are allocated efficiently for
increasing the productivity and profitability of the
farm. These farm enterprises are crop, livestock,
aquaculture, agro -forestry and agri-horticulture
(Sharma et al 1991). In simple words, it means
using many ways of cultivation and farm
enterprises in a small space or land.
In general, there are three important components in an integrated farming system or whole farm
business as shown in the illustration.
Each of the above components may have one or more of several activities or processes. Thus,
selection, production/cultivation and /or rearing of the activities within a farm will determine the
nature of farming system being practiced in any situation. The kind of activities (crop or animals)
included under each component depend on their suitability, adaptability, marketability and ability to
satisfy the needs of a farm family. The experience of the farmer and his predecessors (father and
forefather) over years enable them to select the activities under each system. Once a system is
identified its adoption will primarily depend on availability of different types of limited resources at
the disposal of the farmer.
Poultry, Fishery, Piggery, Duckery
Bee- keeping Cattle, goat, sheep
Bio-gas Post-Harvest
Value added products Grinding/splitting of pulses
Animal Component Animal Component
Animal Component Animal Component Animal Component Animal Component
Animal Component
Page 6 of 22
In other words, the farmers would not concentrate on a single crop, but would go in for a farming
system where for example rice would be grown on one part of the farm, vegetables would be grown
on another part of the farm, animals would be reared on another part of the farm, a pond would be
put on another part of the land, along with planting of fruit bearing trees like papaya, banana etc. The
farmer can keep several bee hives across the farm. The advantage of such a system is that the manure
from the animals would be used for planting of crops which would reduce requirement of chemical
fertilizers, the bees would yield honey and at the same time would improve productivity by pollinating
the plants on the farm, the water in the pond would be used primarily for fish or duck farming and at
the same time would serve as a water source for Irrigation in the seasons where water is scarce.
The land in the farm would also be used optimally as Low Lying Land can be used for ponds and
rice farming, Slopes can be terraced for vegetable cultivation, fruit trees like Papaya or Banana can
be planted on the slopes to prevent soil erosion and help in soil water retention, sheds for the
animals can be constructed on rocky or less fertile area of the farm, etc. In such a scenario, the
farmer will be benefitted as earning would be across multiple income streams for example from (1)
A Main Crop like rice (2) Vegetables (3) Fruits and Flowers (4) Honey (5) Fish (6) Meat from
Livestock (7) Other by-products like Organic Manure, Pickles, Dried Chillies etc. Thus, there would
be efficient utilization of factors like land, labor, capital and management.
In a typical integrated farming system following are the different components that can be taken up
depending upon condition of the land and adjoining factors such as market, demand, etc.
Page 7 of 22
Following benefits are seen by adopting the Integrated Farming System:
4. About the assignment: - “Training on Integrated Farming (Small Farms) cum Postharvest
Management with Provision for Market Linkages for Youth / Farmers of Meghalaya, India”
Drawing upon the benefits of the integrated farming system, the Meghalaya State Skills Development
Society (MSSDS), proposes to provide holistic training in Integrated farming to farmers of the State
with the objective of improving the financial conditions and livelihood of the farmers by eliminating
dependence on a single crop and by creation of multiple Income streams from across staple crops,
fruits, other farm products like honey etc. and by optimal utilization of available land and other
resources.
In this context, a Skill Training Provider (STP) would be selected through competitive bidding
process from among reputed training providers/institutions, to provide skill training to the target
audience and the engagement is one of the key components of the SHCDM Project under Output-2:
Increased capacity and responsiveness of Technical and Vocational Education and Training (TVET).
5. Target Group
The Target group are youth /farmers who are 18 years and above belonging to the indigenous group
of the region who own or have access to less than 2 (two) acres of farm land. The Targeted number
to be trained is 1750 preferably with the ratio of 60: 40 for male and female. It is envisaged that the
training program will be implemented in multiple batches and every batch will include 30 to 35
participants. Each participant in a batch shall undergo a training program of one and a half man
months for minimum 252 hours.
Page 8 of 22
6. Objectives of the training Program in Integrated Farming
The concept of integrated farming requires multidisciplinary skills to be developed within the
participants.
To implement improved technology and know-how in integrated farming and judicious
allocation of resources (land, labour, capital, management) for sustainable economic yields
and gainful employment year around.
6.1 Following outcome is envisaged from this training
The trainee after the course completion should be able to carry out multiple activities like
fishery, poultry, piggery, apiary, field and horticultural crops within the bio-physical and socio-
economic environment involving members of his/her household and community to make
farming more profitable and dependable.
The Trainee should be able to demonstrate entrepreneurship skills for increased income
generation, have sustainable economic yields and gainful year round employment increasing
production potential of the farm by adopting and implementing improved technology, know-
how and processes to enable better allocation of resources (land, labour, capital,
management).
The Trainee should also have access to finance as and when required as well as having a better
understanding of market linkages and access to market linkages formed during the project
implementation stage.
6.2 Indicative Components for Training in Integrated Farming
The integrated approach aims at making farming economically viable and sustainable by integrating
various farm enterprises and recycling crop residues and by-products within the farm to fulfill the
Page 9 of 22
basic needs of a household including cereal, pulses, oilseeds, milk, fruit, honey, egg, fish, meat etc.,
feed and fodder for animals and fuel and fiber for general use.
It is envisaged that:
The STP will propose a viable model of Integration for achieving this objective by identifying
and selecting the farm activities which would be bundled into an Integrated Farming Course.
It is expected that the model proposed should comprise of the combination of minimum one
crop, animal and homestead component each and cover all three regions of the State.
The STP is required to provide farm managerial skills and entrepreneurial skill trainings on the
proposed model, onsite follow up and handholding including backward & forward linkages
(facilitating network creation) with the aim of supporting trained youths to become successful
entrepreneurs with improved income generation prospects.
The STP will also enable creation of an agricultural value chain/market linkages which will
link production capacity to markets as well as to financial Institutions for financial assistance.
The STP is also required to forge linkages for wage employment.
6.3 Copyright
The training model and the content submitted by the STP would be developed into Qualification Packs and own by MSSDS
7. Purpose of this REOI
Through this REOI, the GOM envisages to prepare a shortlist of firms for submitting technical as
well as financial proposals based on the Request for Proposal (RFP) to be released by GOM
subsequently for the selection of STP. Recruitment would be done as per Guidelines in The Use of
Consultants by Asian Development Bank and its Borrowers. The following sections of this REOI
present the broad business requirements and Scope of Work (SoW) envisaged for the STP for
imparting Skill Training under the ambit of this project. The business requirements and the SoW
described in the subsequent sections are indicative and at broad level only. The RFP shall contain
more detailed SoW.
8. Business requirements
The STP is to ensure that the project implementation consist of some well prioritized activities to
achieve the objectives and outcome of the program. The following are the broad requirements that
STP should fulfill:
a. Mobilization & counseling of youth/farmers with access to less than 2 (two) acres of
farmland
b. Instructional Designing and delivery of training;
c. Setup/ensure adequate training infrastructure and training aids;
d. Post training hand-holding to ensure financial & market linkages;
e. Assessment and Certification;
f. Assist in income generation.
Page 10 of 22
9. Scope of Work
Following are the broad scope of work of the STP around the requirements identified above;
a) Mobilization & Counseling of youth/farmers with access to less than 2 (two) acres of
farmland
STP shall undertake the necessary mobilization and counselling within the State to encourage the
youth to participate in the training program. They shall assemble and organize personnel from the
communities, supplies and marketing collaterals in consultation / collaboration with the NGO
community mobilizers with the aim to actively mobilize youth by encouraging them to participate in
the training program. The STP shall involve family members, key village people and community
forums to disseminate the information about the training program highlighting its benefits to the
youth. Post mobilization the youth shall be counselled to ascertain interest and aptitude of the youth
by utilizing various psychological methods and techniques. Post counseling session(s) the youth
should have a clear understanding about why he/she is attending the training program and its
outcomes before enrolling. To achieve the above objectives, the STP shall:
Formulate a mobilization plan in consultation with the NGO partner and ensure that the plan
is clear, practical and meets the project objectives.
Carry out various mobilization activities for quality enrollment and ensure the tasks are well-
coordinated considering all existing data/information available.
Develop a screening system including pre-assessment, counseling, shortlisting and
formulation of batches leading to a standard operating procedure for the planning,
management and quality assurance.
Select along with the ADB NGO partner trainees based on background, profile, and interest
and motivation level. This can be carried out in consultation with village elders/ councils,
local social groups, etc.
Develop an integrated income generation plan- specific to Meghalaya. Batches to be formed
based on region wise homogeneity and cluster/commodity with same medium of instruction.
b) Instructional Design and Delivery of Training
STP shall design the training and delivery process to meet the learning objectives of the programme.
The instructional design should be 75:25 ratio of Practical is to Classroom Training to include need
analysis, design, development, implementation and evaluation. Training delivery methods will consist
of the techniques and materials used by trainers to structure learning experiences around the
objectives of the program. The cognitive and behavioral approaches during the training delivery must
be carefully selected to enhance the knowledge skills and attitude of the trainees. To achieve the
above objectives the STP shall:
Submit the training content and session plan for the proposed model of the integrated
farming course to MSSDS.
STP shall develop and localize content of training, handouts, audio visual aids, etc. in local
language. It shall also develop post training monitoring/ tracking follow up mechanism for
assured income generation. The training content shall include specialization from production
to post harvest management skills, book keeping, marketing, computer applications, soft skills
and entrepreneurship development components.
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Utilize a range of appropriate skill building strategies and learning methodologies including
classroom training, practical demonstration, audio visual tools, self-learning tools, group
discussions, seminars, assignments, projects, hands on activities etc. to ensure optimum
learning.
Training on integrated farming and post-harvest management to be imparted by high quality
expert trainers in local language;
c) Setup/ensure adequate training infrastructure and training aids:
STP shall have / set-up adequate training infrastructure for classroom training and farm lands for
practical work in each region of the State viz., Khasi, Jaintia and Garo Region. Classrooms / training
halls to be equipped with modern training aids and equipment. Farm lands with adequate and modern
equipment and tools to be used for practical demonstration. To achieve the above objectives the STP
shall:
Provide contextual and experiential farm infrastructure to be used for training and practical
projects. This could be owned or accessible from other sources.
Ensure adequate training infrastructure and training tools and aids for live and practical
training.
Provide basic amenities and facilities within the training center premises with provisions to
comply with gender and equity mandate.
Provide for transport/residential facilities where applicable.
Comply with safety norms and have adequate safety measures within the training center
premises.
d) Post training tracking to ensure financial and market linkages for assured income
generation/enhancement:
STP shall do post training tracking up to the contract period and a maximum period of 12 months
and provide handholding support to ensure financial & market linkages for assured income
generation/ enhancement. Trainees must be assisted with storage, post-harvest management and
marketing of farm produce. The trainees must be assisted with documentation and procedural
requirements while availing finance from the bank and other financial institutions. To achieve the
above objectives the STP shall:
Formulate a process for post training tracking and monitoring. STPs to facilitate linkages for
stakeholders along the value chain.
Facilitate product/harvest transportation by linking the trained entrepreneur with concerned
markets & agencies.
Have tie up with cold storage/warehouse, processing units and other relevant market linkages.
Provide linkages with SHGs, CBOs, village institutions/ agencies.
Assist the candidates on-site in case of any technical issues faced while implementing different
components of integrated farming.
Assist in third party certification/ participatory guarantee systems of organic produce.
Assist in documentation needed for sale of organic produce and traceability.
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Assist in the application procedures for obtaining required licenses/ approvals.
Assist in collective marketing by farmer groups.
Identify major channels for sale including physical and online.
Assist in documentation needed to avail finance from bank and other financial institutions/
grants, loans and Govt. subsidies available.
e) Assessment and Certification:
STP must orient and prepare the trainees for final assessment and certification. Assessment will be
done by a third party and the certification shall be done by SCVT. The trainees should clearly
understand the purpose, methodology and benefits of third party assessment and certification. To
achieve the above objectives the STP shall:
Share assessment strategy and assessment plan with MSSDS.
Carry out internal assessments of trainees from time to time and share progress report with
MSSDS.
Shall coordinate with the third-party assessors and the certifying body for final assessment
and certification.
Prepare the candidates for final assessment by third party.
Ensure award of certificates to all the successful candidates.
Coach and prepare unsuccessful candidates for reassessment.
f) Assist in Increased income generation:
STP shall facilitate the trainees to initiate multiple enterprises for farm level value addition and
income generation. The trainees should be connected to a network of experts and professionals to
deal with issues faced while implementing different component of integrated farming. To achieve the
above objectives the STP shall:
Create linkages with banks/financial institutions/funding agencies/cooperatives for arranging
financial assistance.
Facilitate formation of SHGs/Cluster
Creation of market linkages for marketing of products/ harvest.
Encourage and motivate the trainees to implement different components of integrated
farming for increased income generation.
Assist in networking with retail chains and bulk buyers.
10. Resource Requirements
The STP shall arrange following resources for conducting the training;
10.1 Infrastructure and Material
a) Demonstration Plots on which Practical Training would be conducted
b) Farming/Other Equipment as appropriate based on the training outputs required
c) Seed Material/ Other Inputs as relevant
d) Appropriate safety tools and equipment
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10.2 Team Composition and Qualification Requirements
The STP shall have expertise in integrated farming system including main and allied enterprises like
fishery, poultry, piggery, apiary, field and horticultural crops within the bio-physical and socio-
economic environment of Meghalaya to make farming more profitable and dependable. It is
envisaged that the experts as mentioned in Table 1 would be required for executing the project
smoothly. The selected organization should ensure the availability of training experts as per the agreed
training plan.
The organization could rotate experts for different centers, different training days and training
sessions as required.
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Table 1
Key Experts
S.no Team
Composition Numbers
Preferred Qualification Requirements
Preferred Experience Requirement
Expected Deliverables Time required Months / Days
1. Team Leader 1 Graduate 5 years experience in Team Management preferably on skill development projects.
Overall project planning and resource allocation, ensuring on time and high quality training delivery, furnishing reports and feedback as per the ToR. Day-to- day management of logistics and operational activities for smooth running of the project.
15-person months
2. Market linkage Expert
4 Graduate 5 years professional experience with 3 years’ experience in similar role
Backward and forward linkage formation before the start of the batch. Liaison with local banks/ Co-operatives/ microfinance organizations/ SHG and JLG/ Village and community forums to help successful candidates initiate activities in their farm land which will lead to increased income generation. Handholding and facilitating documentation and procedural requirements related to entrepreneurial tasks and activities. Provide support for marketing of farm / processed products.
15-person months each (Total – 60 person months)
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S.no Team
Composition Numbers
Preferred Qualification Requirements
Preferred Experience Requirement
Expected Deliverables Time required Months / Days
3 Counsellor 2 Bachelor’s Degree / Diploma in Behavioral Science or Social Science
5 years’ experience in career guidance &counseling Or 3 years’ experience as a counsellor in skill development projects
Generating awareness about training program, counseling parents and trainees to understand aspiration levels, interest, socio-economic-family situations. Matching the trainee aspiration and interest with the training courses, batch formation, motivating the trainees to complete the course and get certified. Conduct one to one counselling sessions with trainees. Administering psychometric tests (as and when required), interpreting test scores and preparing report and recommendations.
15-person months each (Total – 30 Person months)
4 Trainer 12
Bachelor Degree in Agriculture & Allied Field. Or Skill trainer in Agriculture& Allied Activities for 2 years preferable.
5 years experience of working on skill development projects with preferably 2 years instructional/coaching experience related to Agri-Horti-Livestock-Food Processing.
Facilitating screening of the candidates, batch formation, preparing session plan, delivering high quality training, demonstration during practical/ facilitate OJT, conducting periodic assessment & preparing reports. Handholding, supporting and coaching post training.
15-person months each (Total – 180 Person months)
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Non-Key Experts
S.no Team
Composition Numbers
Preferred Qualification Requirements
Preferred Experience Requirement
Expected Deliverables
Time required Months /
Days
1 Coordinator Cum Mobilizers cum counsellor
4 Bachelors’ Degree in any field
3 years’ experience as skill development program coordinator/mobilizer
In consultation/collaboration with the community mobilizers from NGO the STP coordinator cum mobilizer cum counsellor shall generate awareness about Training program, involve community and family during mobilization and ensure quality enrolment. Ensure batch formation based on region, language, interest and other preferences. Ensure on time training with maximum attendance; coordinate with trainers, trainees, family, and community for smooth operations of each batch, maintaining daily/weekly/monthly reports.
15-person months each (Total – 60 Person months)
2 Office Cum accounts assistant
2 Bachelors’ Degree in Commerce with the knowledge of tally
3 years’ experience of office & accounts related experience including maintenance of vouchers / receipts, etc.
Prepare, examine, and analyze accounting records, financial statements, and other financial reports to assess accuracy, completeness, and conformity to reporting and procedural standards. Compute taxes owed and prepare tax returns, ensuring compliance with payment, reporting and other tax requirements.
15-person months each (Total – 30 person months)
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11. Print and Non-Print Materials
The STP shall develop the following print and non-print contents for the training programs. The
intellectual property rights regarding all the print and non-print contents/SIM/Reference
material/etc. shall remain with GOM.
Reference reading material / articles/ case
studies, evaluation/feedback questionnaires For participants and trainers
Participant Notes to include Activity sheets
(Individual, group, etc.) For participants and trainers
Self-instruction material (SIM) For participants and trainers
Reflective diary/ journal For participants and trainers
Trainer Notes
For STP facilitators as well State
Identified facilitators (Master
Trainers)
Non-Print
Contents and other training materials in the
form of CDs; DVDs; Films; software; ICT tool;
materials or Tablets/PCs
For STP facilitators as well State
Identified facilitators (Master
Trainers)
12. Ongoing Monitoring and Evaluation
The STP shall also design and develop various print as well as non-print evaluation tools for
monitoring and assessment of training programs including mid-course corrections (if any).
13. Indicative Timeline
Duration: The assignment would be for a total period of 15 Months. Post completion tracking and
hand holding of the trainees would be conducted by the STP up to the contract period and for a
maximum period of 12 months. Following is the indicative timelines for the various activities
Release of REOI August, 2017
Release of RFP October 2017
Pre-bid meeting October 2017
Signing of Contract with successful bidder as STP November 2017
Completion of design of the training program and Commencement of Training Program
November 2017
Completion of training program i.e. completion of training of all the 1750 youth
January 2019
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The Timeline for Project Completion would be 15 Months i.e. from November 2017 to January 2019.
The Training under consideration is dependent upon other factors such as Environmental
Conditions, Gestation Period, Incubation Period, etc or other unforeseeable factors which might
affect completion time, and based on such acts of nature, the Client may consider request for
extension of execution period from the STP on mutual agreement as per terms of the Contract
Agreement.
14. Training Venue
The STP shall be responsible for arranging, managing and maintaining logistics for the training
programs identified including the training venues. It is envisaged that training shall be conducted in
and around the District Head Quarters of Meghalaya to cover all the three regions.
15. Deliverables
The firm would report to the CEO, MSSDS and Government of Meghalaya. Following are the
reporting requirements of the STP. The STP will furnish the following reports and documents in
English in accordance with the agreed program. These will include:
Envisaged Deliverables Days (Calendar Days)
Signing of contract T0
Inception Report including Curriculum and
course modules T1 = T0 + 15
Monthly training report 5th day of every month
Batch completion Report within 15 days of the batch completion
Post training Tracking Report for each batch
Every Quarter on or before the 10th day of the
subsequent month commencing from the date
of completion of Training at least one month
before the Contract Completion Date
The Final Tracking Reports / Project
Completion Reports
To be submitted by at least 15 days before the
Contract Completion Date
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16. Payment Schedule
Following is the indicative payment schedule:
Sl. No Indicative Milestones to be Achieved
T = Time line (in Calendar Days)
Payment Schedule
1 Signing of Contract T0
10% as mobilization advance on submission of advance bank guarantee
2
Submission of draft Inception Report including:
Project mobilization Plan,
Training center location and infrastructure
Placement of resources,
Activity implementation schedule,
Training plan
M&E plan
Curriculum and Course Modules
T1 = T0 + 15 10%
3 Completion of the training of 25% target
Within 15 days of the submission of batch completion reports
15%
4 Completion of the training of next 25% target
Within 15 days of the submission of batch completion reports
15%
5 Completion of the training of next 25% target
Within 15 days of the submission of batch completion reports
15%
6 Completion of the training of remaining 25% target
Within 15 days of the submission of batch completion reports
15%
7 Post training handholding report of total trainees after completion of 100% target completion
15 days before the Contract Completion Period
15%
8 The Final Tracking Reports / Project Completion Reports
15 days before the Contract Completion Period
5%
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17. Client’s Input and Counterpart Personnel
The client will provide relevant documents / information pertaining to the State of Meghalaya to run the project smoothly.
The client will identify an Official as SPOC to resolve any query/bottleneck/ roadblocks/problems/issues related to project operations.
Client will provide the following inputs, project data and reports to facilitate preparation of the Proposals:
a. Data related to village/blocks and clusters. b. Data related to SHG/JLG/Village and community forums/ Microfinance
organizations c. List of potential Trainees mobilized by the NGO
The client will coordinate to enlist the panel of assessors as per the training models and assessment strategy submitted by STP.
The client will provide support to the STP in creating linkages with the banks, financial institutions and cooperatives.
The client will assist the bidder for hiring / execution of lease of Infrastructure, farm land for practical and demonstration purposes as stated in the Undertaking at Appendix – 2
18. Methodology for Shortlist of bidders
Based on the ‘Expressions of Interest (EOI)’ submitted by the prospective bidders in response to this REOI, MSSDS will prepare a shortlist of firms who meet the pre-qualification criteria mentioned in Appendix 1 and marks obtained on various eligibility criteria as mentioned in the evaluation sheet of empanelment of STP as attached in Appendix 2.
19. Validity of EOI
EOI shall be valid for 120 days from date of submission thereof. Any withdrawal should be with prior written intimation to the Government of Meghalaya to avoid debarment from participating in future project.
20. Document Check list
The agency must provide following documents:
Profile of the bidder (name, address of the registered office/ other offices across India/abroad, telephone number, Email ID, name of principal point of contact, etc.)
Certificate of incorporation/constitution of the Firm along with Documentary evidence confirming that the bidder has been operating continuously anywhere in India during the Financial Years (i.e. FY 2014-15, 2015-16 and 2016-2017).
If Joint Venture (JV), Certificate of incorporation/constitution of the Partner(s) along with a copy of the Joint Venture Agreement.
Documents supporting the experience and qualifying Criteria such as Copy of Completion Certificate(s) / closure report from the client(s) for the skill development programs conducted specifying therein the number of youth trained by the bidder ‘Or’ Copy of Work Order(s)/MoU/MoA issued/signed by the client(s) specifying therein the number of youth trained by the bidder.
Copy of Land / Infrastructure Documents Or Undertaking in Format A at Appendix 2 by the
bidder stating that they are willing to identify suitable Infrastructure and Farm Land to be
hired/execution of lease with MSSDS as part of the deliverables for Practical trainings and
demonstration purposes.
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Appendix 1
EVALUATION SHEET FOR EXPRESSIONS OF INTEREST
Loan No.3033-IND : Supporting Human Capital Development in Meghalaya
EVALUATION CRITERIA Max.
Rating Score Weight
I. Management Competence (20) 20 a Quality Control and Assurance 10 b Project Management Coordination 5 c Approach and Methodology 5
II. Technical Competence (60) 60 a Firm's specialisation vis à vis the sectoral focus of the assignment 10 b Firm's experience vis à vis the assignment's TOR 30 c Number of similar projects undertaken by the firm 20
III. Geographic Competence (20) 20 a Firm's country experience 5 b Firm's regional experience 10 C Permanent presence / local office 5 TOTAL 100 Rating:
Non-complying: 0%, Score: Maximum Weight x Rating / 100
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Appendix 2
FORMAT A
UNDERTAKING
I, ____________________________________________________ (name of owner/ authorized signatory), owner / authorized signatory of
________________________________________________________ (name of Organization), bearing Registration Number
___________________________ having its registered office at _______________________________________________ (address of Organization)
hereby undertake and affirm:
1. that, the Organization is participating in the Bid for Training on Integrated Farming (Small Farms) cum Postharvest Processing with Provision for
Market Linkages for Youth / Farmers in Meghalaya, India.
2. that, on being selected, the Organization shall identify suitable Infrastructure, Farm Land for hire / execution of lease with MSSDS for Practical trainings and demonstration purposes as part of the deliverables
3. that the organization will factor the cost of hire/lease as part of the financial proposal
(Signature of Authorized Signatory)
(Seal)
Department of Finance (DOF) Government of Meghalaya
Training of Marginal Farmers and Landless Households in
Integrated Farming and Rural Occupations Khasi Jaintia Region, Meghalaya
ADB Loan No.: 3033-IND Project Name: Supporting Human Capital Development in
Meghalaya Package No. STP/PII/PKG-22
August 2017
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Training of Marginal Farmers and Landless Households in Integrated Farming and Rural Occupations in Khasi Jaintia Hills Region, Meghalaya ............................................................................................................................ 4
1. Background ........................................................................................................................................................................... 4
2. About the project: “Supporting Human Capital Development in Meghalaya” ............................................ 5
3. About the Skill Training Program – Training of Marginal Farmers and Landless Households in Integrated Farming ....................................................................................................................................................................... 6
4. Target Youth Group for the Training: ......................................................................................................................... 8
5. The Objective of the Training Assignment: .............................................................................................................. 8
5.1 Expected Out-come, Self – Employment and Linkages: ................................................................................ 9
6. Purpose of this REOI ........................................................................................................................................................ 9
7. Scope of Work .................................................................................................................................................................... 10
7.1 Mobilization and Enrollment of Candidates ........................................................................................................ 10
7.2 Counselling ....................................................................................................................................................................... 10
7.3 Selection of the Candidate......................................................................................................................................... 10
7.4 Training .............................................................................................................................................................................. 10
7.5 Training Content ............................................................................................................................................................. 11
7.6 Assessment & Certification ........................................................................................................................................ 11
7.7 Other important aspects are: .................................................................................................................................... 12
7.8 Post Training Tracking................................................................................................................................................. 12
8. Resource Requirements: ............................................................................................................................................... 12
8.1 Training Infrastructures ............................................................................................................................................... 12
8.2 Manpower Resources - Team Composition and Qualifications: ............................................................... 13
8.3 Composition of Team and Number of Resources with Duration: .............................................................. 13
8.4 Qualification and Experience of the Key and Non-Key Experts: ............................................................... 14
9. Print and Non-Print Materials....................................................................................................................................... 16
10. Ongoing Monitoring and Evaluation..................................................................................................................... 16
11. Indicative Timeline....................................................................................................................................................... 16
12. Training Venue ............................................................................................................................................................. 17
13. Deliverables ................................................................................................................................................................... 17
14. Payment Schedule ...................................................................................................................................................... 18
15. Client’s Input and Counterpart Personnel ......................................................................................................... 18
16. Methodology for Shortlist of bidders .................................................................................................................... 19
17. Validity of EOI................................................................................................................................................................ 19
18. Document Check list .................................................................................................................................................. 19
19. Copyright ......................................................................................................................................................................... 19
Appendix 1 ..................................................................................................................................................................................... 20
Appendix 2 ..................................................................................................................................................................................... 21
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Abbreviations
ADB Asian Development Bank
CBO Community Based Organisation
DOF Department of Finance, GOM
EOI Expression of Interest
GOM Government of Meghalaya
IA Implementing Agency
ICT Information & Communication Technology
JLG Joint Liability Group
MSSDS Meghalaya State Skill Development Society
NOS National Occupational Standards
NSQF National Skills Qualification Framework
PIU Project Implementation Unit
QP Qualification Pack
REOI Request for Expression of Interest
RFP Request for Proposal
SCVT State Council for Vocational Training
SHCD Supporting Human Capital Development
SHG Self Help Group
SPOC SIM
Single Point of Contact Self Instruction Material
STP Skills Training Provider
TOR Terms of Reference
TVET Technical Vocational Education and Training
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Training of Marginal Farmers and Landless Households in Integrated Farming and Rural Occupations in Khasi Jaintia Hills Region, Meghalaya
1. Background
Bounded on the North and East by Assam and on the South and West by Bangladesh, the State of Meghalaya (Meghalaya) is spread over an area of 22,429 square kilometres. The State enjoys a temperate climate. The principal languages in Meghalaya are Khasi, Pnar and Garo with English as the official language of the State Meghalaya comprises of the following 3 Divisions and 11 Districts:
A. Jaintia Hills Division:
i. West Jaintia Hills(Jowai)
ii. East Jaintia Hills(Khliehriat)
B. Khasi Hills Division:
iii. East Khasi Hills(Shillong)
iv. West Khasi Hills(Nongstoin)
v. South West Khasi Hills (Mawkyrwat)
vi. Ri-Bhoi(Nongpoh)
C. Garo Hills Division:
vii. North Garo Hills(Resubelpara)
viii. East Garo Hills(Williamnagar)
ix. South Garo Hills(Baghmara)
x. West Garo Hills(Tura)
xi. South West Garo Hills(Ampati)
Shillong is Meghalaya's capital and is situated at an altitude of 1,496 meters above sea level. Shillong is also the headquarters of East Khasi Hills District. The capital city has a bracing climate throughout the year. The city is well connected with roads all-over, has its own charm that is different from other hill stations. Shillong presents a natural scenic beauty with
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waterfalls, brooks, pine grooves and gardens. This city has been the seat of Government since the consolidation of the British administration in this part of India more than a century ago.
Meghalaya, as a State is well endowed with vast renewable natural resources. Majority of its population depends upon the natural resources for livelihood support. One of the strategic priorities for the Government of Meghalaya (GOM) is to balance the requirements of rapid economic growth and natural resource conservation. Keeping in view this priority, three areas of focus emerge – promoting inclusive growth with poverty alleviation, employment generation and livelihood promotion. To achieve this vision, GOM is emphasizing on human capital development in the State.
Total population of Meghalaya as per 2011 census is 2,966,889 of which male and female are 50.28% and 49.71% respectively. In 2001, total population was 2,318,822 in which males were 50.71% while females were 49.28%. In Meghalaya about 80% of the population is dependent entirely on agriculture for their livelihood. Out of the Total Geographical Area about 10% is under cultivation. Rice is the dominant food grain crop accounting for over 80% of the food grain production in the state. Other important food grain crops are maize, wheat, other cereals and pulses. Meghalaya is also famed for its horticultural crops like mandarin orange, lemon, pineapple, guava, litchi, banana, jack fruit and temperate fruits such as plum, pears and peach.
Meghalaya is one of the 11 special category states of India which have been designated as such since they suffer from various constraints due to their special history, poor connectivity, difficult terrain, weak economic base, and poor infrastructure.
2. About the project: “Supporting Human Capital Development in Meghalaya”
The Asian Development Bank (ADB) funded project “Supporting Human Capital Development
in Meghalaya” (Loan No.3033-IND) aims to enhance the employability of Meghalaya’s youth
by improving quality, delivery and access to Secondary and Higher Secondary (SHS) education, technical and vocational skills training across the 11 Districts of Meghalaya. It intends to build awareness among Meghalaya’s youth about the benefits of education and
vocational training. The project will help in creating an enabling environment for inclusive growth through the following outputs:
Output 1: Improved teaching and learning in government-aided SHS schools
Output 2: Increased capacity and responsiveness of technical and vocational education and training
Output 3: Increased awareness and participation
Output 4: Improved project management and monitoring and evaluation
The Department of Finance (DOF) is the Executing Agency (EA) for the project. The Department of Education (DOE), Meghalaya State Skill Development Society (MSSDS), Department of Labour (DOL) and Public Works Department (PWD) are the four Implementing Agencies (IA) for the project. The said four agencies and have been designated as Project Implementation Units i.e. PIU-1, PIU-2, PIU-3 and PIU-4 respectively.
The project includes 3 consulting firms for carrying out various functions for supporting GOM and ADB in implementing the project. The following table provides snapshot of the role of the consulting firms in the project:
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Entity / Role Key Functions
Accenture Services Pvt. Ltd. Project Management Consultant (PMC) for overall project coordination and monitoring support
LEA Associates Design & Supervision Consultant (DSC)
For designing and supervising civil works
Aide-et-Action Awareness and Mobilization Consultant (NGO)
The above background gives an overall structure of the project as well as various stakeholders involved in the project.
3. About the Skill Training Program – Training of Marginal Farmers and Landless Households in Integrated Farming
The traditional matrilineal system has ensured passing on landholding down the generations with less fragmentation of family landholding. The average size of holding per household with land is 48 Ha. But, the disadvantage is the alarmingly increasing number of households without any landholding. (Source: Census Data, 2011)
S No
Total
Number of Households
(HH)
Total Land Size
HH with Land HH with No Land
Ha No % No %
1 Sikkim 88723 602512 53399 60% 35324 40%
2 Arunachal Pradesh 187870 941167 106841 57% 81029 43%
3 Nagaland 284310 8808322 163184 57% 121121 43%
4 Manipur 448163 664500 134352 30% 313811 70%
5 Mizoram 111626 284308 22869 20% 88757 80%
6 Tripura 693455 127443 220241 32% 473141 68%
7 Meghalaya 485913 5554849 116723 24% 369190 76%
8 Assam 5743836 99949214 2488717 43% 3255084 57%
9 NER 8043896 116932315 3306326 41% 4737457 59%
10 All India 179164759 1057522765 78378173 44% 100777240 56%
11 NER % of All India 4% 11% 4%
5%
The only occupations open to adults of these households is the casual labour market or workforce. The labour markets are small in these sectors and highly unviable for local families. The market for skilled and semi-skilled jobs are not large. It is also highly competitive in semi-skilled and skilled jobs due to influx of workforce from other States.
The reluctance of land owning households to part with land for infrastructural and industrial development projects has contributed to the weak labour and employment market for local families without landholding.
In contrast, the situation of Marginal Farmers (land holding of 1 Ha) is relatively better. Though exposed to risks of crop failure and want of adequate market / finance linkage, the status of Meghalaya marginal farmer is better than their counterpart rest of India. He or She is less caught up in debt trap due to variety of sustainable agricultural and rural occupations available
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in Meghalaya. Also, there is a good community support system available. They can do much better if trained and guided.
The SCF Project has incorporated skills training courses for the above two target groups, taking into account the unique features of Meghalaya, summarized below.
In Meghalaya 88.5 percent of rural households own their own houses or homesteads. The homesteads, defined as the house with a small area of land around are amenable for adapting a variety of occupations / micro-enterprises or pursuits by members of the household / family
In Meghalaya, there is also a system of community owned land, where the local rural villagers can grow their crops or carry out occupations, but over which they would have no rights to claim ownership if they stop cultivation.
In this scenario, where only limited space is available in order to enhance the livelihood of landless and marginal farmers, it is essential that activities that require a limited amount of space, with optimum utilization of available area be considered as given in the following figure which indicates different components of farming that could be integrated:-
In a limited space, activities could be packaged together in an integrated model which would make the marginal farmer more Self Sufficient.
For example a farmer with a limited area of land or Homesteads could have:-
a) Apiculture (bee-keeping)– where very limited space per box is required
b) Poultry – through smell less coops adopting Japanese technique
c) A small pig pen with 2 or 3 pigs – smell less Japanese method – this can be in the homestead
d) Key hole Farming
e) Compost making Units
f) Natural Pesticide making Units
g) Floriculture / Horticulture with permaculture
h) Pit Farming with Water Conservation / Harvesting
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The occupational patterns are similar across regions. However, the individual beneficiaries are too small and require an aggregating institution to gather them for the change intervention which includes training, market / financial linkage, connecting with relevant organizations and creating flexible eco-system etc. NGOs have been effectively implementing the training of target groups and guiding them through post training interventions. The coverage of NGOs is normally limited to regions. Also, each follow typical approach within the Region. Hence SCF has planned the training assignment in three regions: Khasi, Jaintia and Garo Hills.
The pedagogy will be practical and farm oriented. Class session limited to one hour per training day; the balance in training farm. There will be practical projects to be done by the Trainee involving Household members / associates at homestead or in the farm.
Course Summary
# Training Program/Course Duration of Training Indicative No of Trainees
1 Course for Marginal Farmers and Landless Households in Integrated Farming and Rural Occupations.
Six Weeks (200 Hours) 1750
4. Target Youth Group for the Training:
a. The Target groups are Youth / Farmers of Meghalaya who are at least 18 years of age as on the date of completion of training
b. The Targeted number to be trained is 1750 youth / farmers belonging to the indigenous group of the Khasi Jaintia Region.
c. The Ratio for enrollment in terms of gender is preferably in the ratio of 60:40 for Male and Female.
5. The Objective of the Training Assignment:
To Train the designated beneficiaries to attain the output goals and objectives
Improve the living conditions of the Families mentioned above.
Introduce simple agricultural and occupational models which would be minimal, to yield high productivity and green outcomes, for the maximum possible returns.
To ensure that the beneficiaries understand and follow the techniques and models that translate to results.
To provide market and financial linkage for effectiveness and long term sustainability.
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5.1 Expected Out-come, Self – Employment and Linkages:
The STP is required to provide Self-Employment linkages to a minimum of 75% of trained candidates with a minimum increase in household income of INR.6,000 for a five member family. Self Employment for this purpose is defined as continuous engagement in income augmentation activities for a minimum of six (6) months after a three month gestation period.
Creating adequate linkages with Industry / Market / Training or Research Institutions, etc is a very important aspect of successful delivery of the skill development programs. These linkages are important for designing demand driven course curriculum and successful self-employment generation. The STP is required to provide a description of how it proposes to establish these linkages in their approach & methodology while submitting the response to the EOI.
The trainee should also have access to Finance as and when required as well as have a good understanding of the market, The STP shall assist the trainees to develop linkages to prospective markets and / or processing centers.
6. Purpose of this REOI
Through this REOI, the GoM envisages to prepare a shortlist of firms for submitting technical as well as financial proposals based on the Request for Proposal (RFP) to be released by GOM subsequently for the selection of STP. Recruitment would be done as per Guidelines in The Use of Consultants by Asian Development Bank and its Borrowers.
The following sections of this REOI present the Scope of Work (SoW) envisaged for the STP for imparting Skill Training under the ambit of this project. The business requirements and the SoW described in the subsequent sections are indicative and at broad level only. The RFP shall contain more detailed SoW.
As part of this project, a dedicated Skills Challenge Fund (SCF) has been established and vested with MSSDS for meeting the cost of conducting the required Skill Training Programs. The SCF will provide MSSDS a flexible modality to encourage participation of private sector skills training providers for imparting industry-linked and demand driven skills training programs to 45,000 unemployed youths.
This REOI aims at achieving the following goals:
Transforming the unskilled and unemployed youth of the State by providing employable skills and linking to labor market placement (wage employment);
Transforming the unemployed workforce to gain self-employment through entrepreneurial skill trainings with backward and forward linkages to become successful entrepreneurs;
Arresting the migration of educated and potential entrepreneurs by incentivizing them to work or start enterprises in the State, so that the enterprises can provide opportunities for wage employment to local people; and
Gearing for an economic progress in the state by focusing on the services sector and providing skilled manpower.
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7. Scope of Work
The Selected Firm will deliver the skill training programs funded under SCF within the State of Meghalaya. Program Quality and Implementation will be monitored and evaluated by MSSDS. The selected firm shall be expected to Design, Organize, Conduct and Monitor phases of various Training Programs / Modules and provide counselling and other support to the trainees. The total engagement period will be 15 months from the date of commencement of services by the selected service provider.
7.1 Mobilization and Enrollment of Candidates
The quality of candidates mobilized and enrolled has a significant impact on retention during training as well as in the project(s) they take up.
a) The actual mobilization of candidates and their enrollment to the training programs will be done by the STP. The STP shall ascertain the willingness of the candidate identified after mobilization to undergo the training program. The selection process for identifying the trainees has to be transparent and open to all stakeholders with a fine balance between aspiration, eligibility and aptitude.
b) The STP shall have to ensure that at least 75% of those trained are engaged in income augmentation activities and give this assurance to the youth / parents / community. STPs must involve parents / community during the enrolment process.
c) Parents / community support to candidates during training is important. This is especially important if training is in a location distant from their place of residence.
d) The STPs are expected to provide an approach and plan for the mobilization of candidates for the training program.
7.2 Counselling
The STP will be required to provide both pre and post training counselling to the trainees. This is aimed at helping both candidates and parents make informed choices and to match aptitude with aspirations. Counselling would be done mainly by STPs and would include conducting Counselling camps for planning of income augmentation activities to be taken up by the trainee(s) post training.
7.3 Selection of the Candidate
Post counselling, a list of those selected on the basis of interest shown in the trades as indicated will be prepared and uploaded on the designated MIS or maintained in a register. All those desirous of attending the training shall be invited for counselling on various trades on income augmentation activities along with parent(s) before the final selection. List of all candidates including their status shall be shared with MSSDS in the prescribed format.
7.4 Training
The trainings are to be conducted within the State of Meghalaya in and around the district headquarters with all the required key resources of high quality, viz., training centers with hostel facilities, trainers, content, pedagogy / training methods, finishing and work readiness inputs, assessment and certification. There are number of steps that the STP need to take with respect to each of these. The STPs must clearly elaborate these steps in their approach and methodology.
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7.5 Training Content
The Course Content and Pedagogy designed for the Training Program(s) should be for activities where the trainee will be capable of independently carrying out project(s) undertaken to achieve desired outcomes and should be relevant to meet the objectives as defined in Section 5.
Trade Group: Course for Landless Households and Marginal Farmers in Integrated Farming and Rural Occupations Person Trained Training outcome Augmented Competency Member from Household – Trainee
The Trainee shall understand the Course inputs in each of the occupations and agricultural activities and prepare a project which he / she can start in their own farm.
Will develop a micro project in consultation with Trainer and involving family member(s) / associate(s) to implement the Project.
Will do detailed costing and revenue source and finalize the project. Line up funding and marketing.
Develop communication ability and skills required for filling up applications and for understanding procedures.
After course is completed will carry out the project over nine months (or as relevant) and achieve the target set in the project plan. Tracking and help from STP and MSSDS.
Set up the micro projects in at least six areas in homestead or Farm.
To implement the identified project and earn incremental income of minimum INR.6000/- per month.
To be able to contact STP and Line Departments and get continuous guidance and inputs in implementing the project, expansion, etc to generate additional income.
7.6 Assessment & Certification
a) Monthly assessment of trainees should be an integral part of the course curriculum. This should be in the form of announced and unannounced quizzes, assignments and other types of tests. The questions asked, answers given and marks obtained by each trainee should be submitted to MSSDS.
b) Third party certification – Independent certification and assessment by third party agencies of both curriculum and the skill, knowledge and attitude level of each trainee to ensure that trained candidates are capable of engaging in quality Self-Employment endeavors.
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7.7 Other important aspects are:
a) Training and course content should facilitate learning in local language.
b) There should be mandatory modules on soft skills, communication and Information Technology.
c) Curriculum and daily session plans should be made available to MSSDS.
d) Adequate practical training as defined must be incorporated into the training module where necessary. The STP has to clearly mention how this would be achieved in their approach & methodology while submitting their response to the REOI.
e) Keeping in mind the proliferation of mobile based learning opportunities, the development and deployment of mobile phone based content will be preferred. However, the connectivity scenario at certain places in the State may be a challenge.
7.8 Post Training Tracking
The STP will be required to share the list of candidates’ trained along with details of project undertaken and complete address of set up with MSSDS.
In addition, STP should submit a monthly trainee post-training tracking report to MSSDS up to the Contract Period and a maximum period of 12 months containing information on whether the trainee is successful at increasing monthly income or not and STPs assessment of reasons for the project success / failure.
8. Resource Requirements:
The training centers to be setup by the STP should be proportionately spread out, covering the training area identified optimally.
8.1 Training Infrastructures
The following are the important aspects to be considered with respect to infrastructure in a training centre. The STP’s training centres should have the following:
a) Adequate land for practical training
b) The Space norm for Workshop/Lab vis a vis Objectives in Section 5 as applicable
c) Training aids;
d) Geo tagged time stamped biometric attendance facility for both trainers and trainees;
e) PPEs, Firefighting and other safety equipment including required vacuum exhaust system as applicable;
f) First aid, hygiene, drinking water, canteen and washroom facilities;
g) Power back up;
h) Projection and copying equipment;
i) High speed access to the workflow driven, internet enabled MIS / Portal of MSSDS;
Before the selected Firm is allowed to begin training; each training center will be checked and certified for compliance on each of the above by a designated official from the MSSDS or its representative. MSSDS or its appointed agency would convey its approval or
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suggestions for rectification of gaps within seven calendar days of the date of inspection. The Selected Firm can begin training in these centers on approval from MSSDS.
Other aspects to be borne in mind with respect to training centers is detailed below:
a) Each training centre should have separate space for each domain and a dedicated lab/land for Practical Training. Besides each centre should have a computer lab for IT skills, as applicable;
b) Training infrastructure may be owned, hired or part of a franchise agreement. This should be clearly mentioned in the project proposal as part of the approval documents;
c) Each training centre should remain in existence for at least three months from the date of completion of training or until 75% of those trained have been able to take up / start up any income generating activities (whichever is later); and
d) Mobile training centres are not permitted.
8.2 Manpower Resources - Team Composition and Qualifications:
The persons who are deployed as trainers should have the requisite exposure to the process / field / domain / activity to meet the outcomes stated in Section 5 above. They should also possess the knowledge, skills and attitude needed to be a good trainer in their domain. The educational qualification and experience levels of the trainers has to be tested and verified by the STP and validated by the MSSDS or its agency / representative. A database of all trainers of the STP should be maintained and their performance will be tracked by MSSDS through a pre-defined checklist, regular feedback forms and post training program questionnaires to be filled in by trainees. The qualification of the trainers has been detailed in the following section. The minimum requirement of batch size, number of trainers and person-months per trainer have been indicated and the STPs are required to propose the number and person-month of trainers depending on their approach and training plan. The required manpower in term of Key and Non-Key experts to train the indicated number of participants with the Team Composition, Qualification and Experience is given below in Table-8.3.01 and Table-8.4.01 respectively.
8.3 Composition of Team and Number of Resources with Duration:
# Key/Non-Key Experts
Team Composition Qty Duration in Person Months
Total Person Months
1 Key Expert Team Leader 01 15 Person Month each
15 2 Key Expert Market Linkage Expert 04 60 3 Key Expert Counsellor 02 30 4 Key Expert Trainer 12 180
Total Key Experts 19 285 5 Non-Key Coordinator-cum-
Mobiliser-cum-Counsellor
04 60
6 Non-Key Office-cum-Accounts Assistant
02 30
Total Non-Key Experts 06 90 Total (Key and Non-Key Experts) 25 375
Table-8.3.01: Composition of Team and Number of Resources with duration
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8.4 Qualification and Experience of the Key and Non-Key Experts:
Sl. No
Team Composition Preferred Qualification Requirements
Preferred Experience Requirement
Expected Deliverables Reporting requirements
1. Team Leader Graduation/MBA 5 years inline experience in Team Management preferably on skill development projects with 2 two years training experience
Overall project planning and resource allocation, ensuring on time and high quality training delivery, furnishing reports and feedback as per the ToR. Day-to- day management of logistics and operational activities for smooth running of the project.
2 Market Linkage Expert Graduation/MBA 5 years professional experience with 3 years’ experience in similar role is preferable.
Backward and forward linkage formation before the start of the batch. Liaison with local banks/ Co-operatives/ microfinance organizations/ SHG and JLG/ Village and community forums to help the trained candidates initiate activities in their farm land which will lead to increased income generation. Handholding and facilitating documentation and procedural requirements related to entrepreneurial tasks and activities. Provide support for marketing of farm / processed products.
3 Counsellor Bachelor’s Degree / Diploma in Behavioural Science or Social Science
5 years’ experience in career guidance & counselling Or 3 years’ experience as a counsellor in skill development projects
Generating awareness about training program, counselling parents and trainees to understand aspiration levels, interest, socio-economic-family situations. Matching the trainee aspiration and interest with the training courses, batch formation, motivating the trainees to complete the courses and to get certified. Conduct one to one counselling sessions with the trainees. Preparing Report and Recommendations.
4. Trainer for Marginal Farmers
Experience in Agriculture& Allied Activities.
3 years experience related to Agri-Horti-Livestock-Food Processing.
Preparing Lesson and Demonstration Plan, conducting classes (both Theory and Practical), and assessing trainees are the primary responsibilities in all batches to enable the candidates to improve their earnings prospects.
The assessment of both Theory and Practical @ weightage 20%: 80% (Theory : Practical).
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Sl. No
Team Composition Preferred Qualification Requirements
Preferred Experience Requirement
Expected Deliverables Reporting requirements
5 Coordinator-cum-Mobiliser-cum-Counsellor
Bachelors’ Degree in any field 3 years’ experience as skill development program coordinator/mobilizer
In consultation / collaboration with the community mobilizers from the NGO, the coordinator cum mobilizer cum counsellor shall generate awareness about the Training program, involve community and family during mobilization to ensure quality enrolment. Ensure batch formation based on region, language, interest and other preferences. Ensure on time training with maximum attendance; coordinate with trainers, trainees, families and community for smooth operations of each batch, maintaining daily/weekly/monthly reports, etc
6 Office-cum-Accounts Assistant
Bachelors’ Degree in Commerce with the knowledge of tally
3 years’ experience of office & accounts related experience including maintenance of vouchers / receipts, etc.
Prepare, examine, and analyse accounting records, financial statements and other financial reports to assess accuracy, completeness, and conformity to reporting and procedural standards. Compute taxes owed and prepare tax returns, ensuring compliance with payment, reporting and other tax requirements
Table-8.4.01: Qualification and Experience of the Key and Non-Key Experts
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9. Print and Non-Print Materials
The STP shall develop the following print and non-print contents for the training programs. The intellectual property rights regarding all the print and non-print contents/SIM/Reference material/etc. shall remain with MSSDS.
Type Reference reading material / articles/ case studies, evaluation/feedback
questionnaires
For participants and trainers
Print Participant Notes to include Activity sheets (Individual, group, etc.)
For participants and trainers
Self-instruction material (SIM) For participants and trainers
Reflective diary/ journal For participants and trainers
Trainer Notes For STP facilitators as well State Identified facilitators (Master Trainers)
Non-Print Contents and other training materials in the form of CDs; DVDs; Films; software; ICT tool; materials or Tablets/PCs
For STP facilitators as well State Identified facilitators (Master Trainers)
10. Ongoing Monitoring and Evaluation
The STP shall also design and develop various print as well as non-print evaluation tools for monitoring and assessment of training programs including mid-course corrections (if any).
11. Indicative Timeline
Duration: The assignment would be for a total period of 15 Months. Post completion tracking and hand holding of the trainees would be conducted by the STP up to the contract period and for a maximum period of 12 months. Following is the indicative timelines for the various activities Release of REOI August, 2017
Release of RFP October 2017
Pre-bid meeting October 2017
Signing of Contract with successful bidder as STP
November 2017
Completion of design of the training program and Commencement of Training Program
November 2017
Completion of training program i.e. completion of training of all the 1750 Youth
January 2019
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The Timeline for Project Completion would be 15 Months i.e. from November 2017 to January 2019. The Training under consideration is dependent upon other factors such as Environmental Conditions, Gestation Period, Incubation Period, etc or other unforeseeable factors which might affect completion time, and based on such acts of nature, the Client may consider request for extension of execution period from the STP on mutual agreement as per terms of the Contract Agreement.
12. Training Venue
The STP shall be responsible for arranging, managing and maintaining logistics for the training programs identified including the training venues. It is envisaged that training shall be conducted in and around the District Head Quarters of Meghalaya to cover the Khasi Jaintia region.
13. Deliverables
The firm would report to the CEO, MSSDS and Government of Meghalaya. Following are the reporting requirements of the STP. The STP will furnish the following reports and documents in English in accordance with the agreed program. These will include:
Envisaged Deliverables Days (Calendar Days)
Signing of contract T0
Inception Report including Curriculum and course modules
T1 = T0 + 15
Monthly training report 5th day of every month
Batch completion Report within 15 days of the batch completion
Post training Tracking Report for each batch
Every month on or before the 10th day of the subsequent month commencing from the date of completion of Training for a maximum period of 12 months.
The Final Tracking Reports / Project Completion Reports
To be submitted by at least 15 days before the Contract Completion Date.
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14. Payment Schedule
Following is the indicative payment schedule:
Sl. No Indicative Milestones to be Achieved
T = Time line (in Calendar Days)
Payment Schedule
1 Signing of Contract T0
10% as mobilization advance on submission of advance bank guarantee
2
Submission of draft Inception Report including: Project mobilization Plan, Training center location and infrastructure Placement of resources, Activity implementation schedule, Training plan, M&E plan, Curriculum and Course Modules.
T1 = T0 + 15 10%
3 Completion of the training of 25% target
Within 15 days of the submission of batch completion reports
15%
4 Completion of the training of next 25% target
Within 15 days of the submission of batch completion reports
15%
5 Completion of the training of next 25% target
Within 15 days of the submission of batch completion reports
15%
6 Completion of the training of remaining 25% target
Within 15 days of the submission of batch completion reports
15%
7 Post training handholding report of total trainees after completion of 100% target completion
15 days before the Contract Completion Period
15%
8 The Final Tracking Reports / Project Completion Reports
15 days before the Contract Completion Period
5%
15. Client’s Input and Counterpart Personnel The client will provide relevant documents / information pertaining to the State of Meghalaya to run the project smoothly.
a) The client will identify an Official as SPOC to resolve any query/bottleneck/ roadblocks/problems/issues related to project operations.
b) Client will provide the following inputs, project data and reports to facilitate preparation of the Proposals:
i. Data related to village/blocks and clusters. ii. Data related to SHG/JLG/Village and community forums/ Microfinance
organizations iii. List of potential Trainees mobilized by the NGO
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c) The client will coordinate to enlist the panel of assessors as per the training models and assessment strategy submitted by STP.
d) The client will provide support to the STP in creating linkages with the banks, financial institutions and cooperatives.
e) The Client will assist the STP for hiring/execution of lease of Infrastructure, farm land for practical and demonstration purposes as stated in the Undertaking at Appendix 2.
16. Methodology for Shortlist of bidders Based on the ‘Expressions of Interest (EOI)’ submitted by the prospective bidders in response
to this REOI, MSSDS will prepare a shortlist of firms who meet the pre-qualification criteria and marks obtained on various eligibility criteria as mentioned in the evaluation sheet of empanelment of STP as attached in Appendix 1.
17. Validity of EOI EOI shall be valid for 120 days from date of submission thereof. Any withdrawal should be with prior written intimation to the Government of Meghalaya to avoid debarment from participating in future project.
18. Document Check list The agency must provide following documents:
a) Profile of the bidder (name, address of the registered office/ other offices across India/abroad, telephone number, Email ID, name of principal point of contact, etc.)
b) Certificate of incorporation/constitution of the Firm along with Documentary evidence confirming that the bidder has been operating continuously anywhere in India during the Financial Years (i.e. FY 2014-15, 2015-16 and 2016-2017).
c) If Joint Venture (JV), Certificate of incorporation/constitution of the Partner(s) along with a copy of the Joint Venture Agreement.
d) Documents supporting the experience and qualifying Criteria such as Copy of Completion Certificate(s) / closure report from the client(s) for the skill development programs conducted specifying therein the number of youth trained by the bidder ‘Or’
Copy of Work Order(s)/MoU/MoA issued/signed by the client(s) specifying therein the number of youth trained by the bidder.
e) Copy of Land / Infrastructure Documents Or Undertaking in Format A at Appendix 2 by the bidder stating that they are willing to identify suitable Infrastructure and Farm Land to be hired/execution of lease with MSSDS as part of the deliverables for Practical trainings and demonstration purposes.
19. Copyright The training model and the content submitted by the STP would be developed into Qualification Packs and owned by MSSDS.
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Appendix 1
EVALUATION SHEET FOR EXPRESSIONS OF INTEREST Loan No.3033-IND : Supporting Human Capital Development in Meghalaya
EVALUATION CRITERIA Max.
Rating Score Weight
I. Management Competence (20) 20
a Quality Control and Assurance 10
b Project Management Coordination 5
c Approach and Methodology 5
II. Technical Competence (60) 60
a Firm's specialisation vis à vis the sectoral focus of the assignment
10
b Firm's experience vis à vis the assignment's TOR 30
c Number of similar projects undertaken by the firm 20
III. Geographic Competence (20) 20
a Firm's country experience 5
b Firm's regional experience 10
c Permanent presence / local office 5
TOTAL 100
Rating: Average: 70 -complying: 0%, Score: Maximum Weight x Rating / 100
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Appendix 2
FORMAT A
UNDERTAKING
I, ____________________________________________________ (name of owner/ authorized signatory), owner /
authorized signatory of ________________________________________________________ (name of
Organization), bearing Registration Number ___________________________ having its registered office
at _______________________________________________ (address of Organization) hereby undertake and
affirm:
1. that, the Organization is participating in the Bid for Training of Marginal Farmers and
Landless Households in Integrated Farming and Rural Occupations .
2. that, on being selected, the Organization shall identify suitable Infrastructure, Farm Land for
hire / execution of lease with MSSDS for Practical trainings and demonstration purposes as
part of the deliverables
3. that the organization will factor the cost of hire/lease as part of the financial proposal
(Signature of Authorized Signatory)
(Seal)
Department of Finance (DOF) Government of Meghalaya
Training of Marginal Farmers and Landless Households in
Integrated Farming and Rural Occupations Garo Region, Meghalaya
ADB Loan No.: 3033-IND Project Name: Supporting Human Capital Development in
Meghalaya
Package No. STP/PII/PKG-23
August 2017
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Training of Marginal Farmers and Landless Households in Integrated Farming and Rural Occupations in Garo Hills Region, Meghalaya ................................................................................................................................................................................................ 4
1. Background .................................................................................................................................................................................................... 4
2. About the project: “Supporting Human Capital Development in Meghalaya” ................................................................... 5
3. About the Skill Training Program – Training of Marginal Farmers and Landless Households in Integrated Farming ....................................................................................................................................................................................................................... 6
4. Target Youth Group for the Training: ................................................................................................................................................. 8
5. The Objective of the Training Assignment: ..................................................................................................................................... 8
5.1 Expected Out-come, Self – Employment and Linkages: ........................................................................................................ 9
6. Purpose of this REOI ................................................................................................................................................................................. 9
7. Scope of Work ............................................................................................................................................................................................ 10
7.1 Mobilization and Enrollment of Candidates ................................................................................................................................ 10
7.2 Counselling ................................................................................................................................................................................................ 10
7.3 Selection of the Candidate ................................................................................................................................................................. 10
7.4 Training ....................................................................................................................................................................................................... 10
7.5 Training Content ..................................................................................................................................................................................... 11
7.6 Assessment & Certification ................................................................................................................................................................ 11
7.7 Other important aspects are: ............................................................................................................................................................. 12
7.8 Post Training Tracking ......................................................................................................................................................................... 12
8. Resource Requirements: ....................................................................................................................................................................... 12
8.1 Training Infrastructures ........................................................................................................................................................................ 12
8.2 Manpower Resources - Team Composition and Qualifications: ....................................................................................... 13
8.3 Composition of Team and Number of Resources with Duration: ...................................................................................... 13
8.4 Qualification and Experience of the Key and Non-Key Experts: ....................................................................................... 14
9. Print and Non-Print Materials ............................................................................................................................................................... 16
10. Ongoing Monitoring and Evaluation ............................................................................................................................................ 16
11. Indicative Timeline .............................................................................................................................................................................. 16
12. Training Venue ..................................................................................................................................................................................... 17
13. Deliverables ........................................................................................................................................................................................... 17
14. Payment Schedule .............................................................................................................................................................................. 18
15. Client’s Input and Counterpart Personnel ................................................................................................................................ 18
16. Methodology for Shortlist of bidders ........................................................................................................................................... 19
17. Validity of EOI ....................................................................................................................................................................................... 19
18. Document Check list .......................................................................................................................................................................... 19
19. Copyright ................................................................................................................................................................................................. 19
Appendix 1 ............................................................................................................................................................................................................... 20
Appendix 2 ............................................................................................................................................................................................................... 21
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Abbreviations
ADB Asian Development Bank
CBO Community Based Organisation
DOF Department of Finance, GOM
EOI Expression of Interest
GOM Government of Meghalaya
IA Implementing Agency
ICT Information & Communication Technology
JLG Joint Liability Group
MSSDS Meghalaya State Skill Development Society
NOS National Occupational Standards
NSQF National Skills Qualification Framework
PIU Project Implementation Unit
QP Qualification Pack
REOI Request for Expression of Interest
RFP Request for Proposal
SCVT State Council for Vocational Training
SHCD Supporting Human Capital Development
SHG Self Help Group
SPOC SIM
Single Point of Contact Self Instruction Material
STP Skills Training Provider
TOR Terms of Reference
TVET Technical Vocational Education and Training
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Training of Marginal Farmers and Landless Households in Integrated Farming and Rural Occupations in Garo Hills Region, Meghalaya
1. Background
Bounded on the North and East by Assam and on the South and West by Bangladesh, the State of Meghalaya (Meghalaya) is spread over an area of 22,429 square kilometres. The State enjoys a temperate climate. The principal languages in Meghalaya are Khasi, Pnar and Garo with English as the official language of the State Meghalaya comprises of the following 3 Divisions and 11 Districts:
A. Jaintia Hills Division:
i. West Jaintia Hills(Jowai)
ii. East Jaintia Hills(Khliehriat)
B. Khasi Hills Division:
iii. East Khasi Hills(Shillong)
iv. West Khasi Hills(Nongstoin)
v. South West Khasi Hills (Mawkyrwat)
vi. Ri-Bhoi(Nongpoh)
C. Garo Hills Division:
vii. North Garo Hills(Resubelpara)
viii. East Garo Hills(Williamnagar)
ix. South Garo Hills(Baghmara)
x. West Garo Hills(Tura)
xi. South West Garo Hills(Ampati)
Shillong is Meghalaya's capital and is situated at an altitude of 1,496 meters above sea level. Shillong is also the headquarters of East Khasi Hills District. The capital city has a bracing climate throughout the year. The city is well connected with roads all-over, has its own charm that is different from other hill stations. Shillong presents a natural scenic beauty with
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waterfalls, brooks, pine grooves and gardens. This city has been the seat of Government since the consolidation of the British administration in this part of India more than a century ago.
Meghalaya, as a State is well endowed with vast renewable natural resources. Majority of its population depends upon the natural resources for livelihood support. One of the strategic priorities for the Government of Meghalaya (GOM) is to balance the requirements of rapid economic growth and natural resource conservation. Keeping in view this priority, three areas of focus emerge – promoting inclusive growth with poverty alleviation, employment generation and livelihood promotion. To achieve this vision, GOM is emphasizing on human capital development in the State.
Total population of Meghalaya as per 2011 census is 2,966,889 of which male and female are 50.28% and 49.71% respectively. In 2001, total population was 2,318,822 in which males were 50.71% while females were 49.28%. In Meghalaya about 80% of the population is dependent entirely on agriculture for their livelihood. Out of the Total Geographical Area about 10% is under cultivation. Rice is the dominant food grain crop accounting for over 80% of the food grain production in the state. Other important food grain crops are maize, wheat, other cereals and pulses. Meghalaya is also famed for its horticultural crops like mandarin orange, lemon, pineapple, guava, litchi, banana, jack fruit and temperate fruits such as plum, pears and peach.
Meghalaya is one of the 11 special category states of India which have been designated as such since they suffer from various constraints due to their special history, poor connectivity, difficult terrain, weak economic base, and poor infrastructure.
2. About the project: “Supporting Human Capital Development in Meghalaya”
The Asian Development Bank (ADB) funded project “Supporting Human Capital Development
in Meghalaya” (Loan No.3033-IND) aims to enhance the employability of Meghalaya’s youth
by improving quality, delivery and access to Secondary and Higher Secondary (SHS) education, technical and vocational skills training across the 11 Districts of Meghalaya. It intends to build awareness among Meghalaya’s youth about the benefits of education and
vocational training. The project will help in creating an enabling environment for inclusive growth through the following outputs:
Output 1: Improved teaching and learning in government-aided SHS schools
Output 2: Increased capacity and responsiveness of technical and vocational education and training
Output 3: Increased awareness and participation
Output 4: Improved project management and monitoring and evaluation
The Department of Finance (DOF) is the Executing Agency (EA) for the project. The Department of Education (DOE), Meghalaya State Skill Development Society (MSSDS), Department of Labour (DOL) and Public Works Department (PWD) are the four Implementing Agencies (IA) for the project. The said four agencies and have been designated as Project Implementation Units i.e. PIU-1, PIU-2, PIU-3 and PIU-4 respectively.
The project includes 3 consulting firms for carrying out various functions for supporting GOM and ADB in implementing the project. The following table provides snapshot of the role of the consulting firms in the project:
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Entity / Role Key Functions
Accenture Services Pvt. Ltd. Project Management Consultant (PMC) for overall project coordination and monitoring support
LEA Associates Design & Supervision Consultant (DSC)
For designing and supervising civil works
Aide-et-Action Awareness and Mobilization Consultant (NGO)
The above background gives an overall structure of the project as well as various stakeholders involved in the project.
3. About the Skill Training Program – Training of Marginal Farmers and Landless Households in Integrated Farming
The traditional matrilineal system has ensured passing on landholding down the generations with less fragmentation of family landholding. The average size of holding per household with land is 48 Ha. But, the disadvantage is the alarmingly increasing number of households without any landholding. (Source: Census Data, 2011)
S No
Total
Number of Households
(HH)
Total Land Size
HH with Land HH with No Land
Ha No % No %
1 Sikkim 88723 602512 53399 60% 35324 40%
2 Arunachal Pradesh 187870 941167 106841 57% 81029 43%
3 Nagaland 284310 8808322 163184 57% 121121 43%
4 Manipur 448163 664500 134352 30% 313811 70%
5 Mizoram 111626 284308 22869 20% 88757 80%
6 Tripura 693455 127443 220241 32% 473141 68%
7 Meghalaya 485913 5554849 116723 24% 369190 76%
8 Assam 5743836 99949214 2488717 43% 3255084 57%
9 NER 8043896 116932315 3306326 41% 4737457 59%
10 All India 179164759 1057522765 78378173 44% 100777240 56%
11 NER % of All India 4% 11% 4%
5%
The only occupations open to adults of these households is the casual labour market or workforce. The labour markets are small in these sectors and highly unviable for local families. The market for skilled and semi-skilled jobs are not large. It is also highly competitive in semi-skilled and skilled jobs due to influx of workforce from other States.
The reluctance of land owning households to part with land for infrastructural and industrial development projects has contributed to the weak labour and employment market for local families without landholding.
In contrast, the situation of Marginal Farmers (land holding of 1 Ha) is relatively better. Though exposed to risks of crop failure and want of adequate market / finance linkage, the status of Meghalaya marginal farmer is better than their counterpart rest of India. He or She is less caught up in debt trap due to variety of sustainable agricultural and rural occupations available
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in Meghalaya. Also, there is a good community support system available. They can do much better if trained and guided.
The SCF Project has incorporated skills training courses for the above two target groups, taking into account the unique features of Meghalaya, summarized below.
In Meghalaya 88.5 percent of rural households own their own houses or homesteads. The homesteads, defined as the house with a small area of land around are amenable for adapting a variety of occupations / micro-enterprises or pursuits by members of the household / family
In Meghalaya, there is also a system of community owned land, where the local rural villagers can grow their crops or carry out occupations, but over which they would have no rights to claim ownership if they stop cultivation.
In this scenario, where only limited space is available in order to enhance the livelihood of landless and marginal farmers, it is essential that activities that require a limited amount of space, with optimum utilization of available area be considered as given in the following figure which indicates different components of farming that could be integrated:-
In a limited space, activities could be packaged together in an integrated model which would make the marginal farmer more Self Sufficient.
For example a farmer with a limited area of land or Homesteads could have:-
a) Apiculture (bee-keeping)– where very limited space per box is required
b) Poultry – through smell less coops adopting Japanese technique
c) A small pig pen with 2 or 3 pigs – smell less Japanese method – this can be in the homestead
d) Key hole Farming
e) Compost making Units
f) Natural Pesticide making Units
g) Floriculture / Horticulture with permaculture
h) Pit Farming with Water Conservation / Harvesting
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The occupational patterns are similar across regions. However, the individual beneficiaries are too small and require an aggregating institution to gather them for the change intervention which includes training, market / financial linkage, connecting with relevant organizations and creating flexible eco-system etc. NGOs have been effectively implementing the training of target groups and guiding them through post training interventions. The coverage of NGOs is normally limited to regions. Also, each follow typical approach within the Region. Hence SCF has planned the training assignment in three regions: Khasi, Jaintia and Garo Hills.
The pedagogy will be practical and farm oriented. Class session limited to one hour per training day; the balance in training farm. There will be practical projects to be done by the Trainee involving Household members / associates at homestead or in the farm.
Course Summary
# Training Program/Course Duration of Training Indicative No of Trainees
1 Course for Marginal Farmers and Landless Households in Integrated Farming and Rural Occupations.
Six Weeks (200 Hours) 1750
4. Target Youth Group for the Training:
a. The Target groups are Youth / Farmers of Meghalaya who are at least 18 years of age as on the date of completion of training
b. The Targeted number to be trained is 1750 youth / farmers belonging to the indigenous group of the Garo Region.
c. The Ratio for enrollment in terms of gender is preferably in the ratio of 60:40 for Male and Female.
5. The Objective of the Training Assignment:
To Train the designated beneficiaries to attain the output goals and objectives
Improve the living conditions of the Families mentioned above.
Introduce simple agricultural and occupational models which would be minimal, to yield high productivity and green outcomes, for the maximum possible returns.
To ensure that the beneficiaries understand and follow the techniques and models that translate to results.
To provide market and financial linkage for effectiveness and long term sustainability.
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5.1 Expected Out-come, Self – Employment and Linkages:
The STP is required to provide Self-Employment linkages to a minimum of 75% of trained candidates with a minimum increase in household income of INR.6,000 for a five member family. Self Employment for this purpose is defined as continuous engagement in income augmentation activities for a minimum of six (6) months after a three month gestation period.
Creating adequate linkages with Industry / Market / Training or Research Institutions, etc is a very important aspect of successful delivery of the skill development programs. These linkages are important for designing demand driven course curriculum and successful self-employment generation. The STP is required to provide a description of how it proposes to establish these linkages in their approach & methodology while submitting the response to the EOI.
The trainee should also have access to Finance as and when required as well as have a good understanding of the market, The STP shall assist the trainees to develop linkages to prospective markets and / or processing centers.
6. Purpose of this REOI
Through this REOI, the GoM envisages to prepare a shortlist of firms for submitting technical as well as financial proposals based on the Request for Proposal (RFP) to be released by GOM subsequently for the selection of STP. Recruitment would be done as per Guidelines in The Use of Consultants by Asian Development Bank and its Borrowers.
The following sections of this REOI present the Scope of Work (SoW) envisaged for the STP for imparting Skill Training under the ambit of this project. The business requirements and the SoW described in the subsequent sections are indicative and at broad level only. The RFP shall contain more detailed SoW.
As part of this project, a dedicated Skills Challenge Fund (SCF) has been established and vested with MSSDS for meeting the cost of conducting the required Skill Training Programs. The SCF will provide MSSDS a flexible modality to encourage participation of private sector skills training providers for imparting industry-linked and demand driven skills training programs to 45,000 unemployed youths.
This REOI aims at achieving the following goals:
Transforming the unskilled and unemployed youth of the State by providing employable skills and linking to labor market placement (wage employment);
Transforming the unemployed workforce to gain self-employment through entrepreneurial skill trainings with backward and forward linkages to become successful entrepreneurs;
Arresting the migration of educated and potential entrepreneurs by incentivizing them to work or start enterprises in the State, so that the enterprises can provide opportunities for wage employment to local people; and
Gearing for an economic progress in the state by focusing on the services sector and providing skilled manpower.
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7. Scope of Work
The Selected Firm will deliver the skill training programs funded under SCF within the State of Meghalaya. Program Quality and Implementation will be monitored and evaluated by MSSDS. The selected firm shall be expected to Design, Organize, Conduct and Monitor phases of various Training Programs / Modules and provide counselling and other support to the trainees. The total engagement period will be 15 months from the date of commencement of services by the selected service provider.
7.1 Mobilization and Enrollment of Candidates
The quality of candidates mobilized and enrolled has a significant impact on retention during training as well as in the project(s) they take up.
a) The actual mobilization of candidates and their enrollment to the training programs will be done by the STP. The STP shall ascertain the willingness of the candidate identified after mobilization to undergo the training program. The selection process for identifying the trainees has to be transparent and open to all stakeholders with a fine balance between aspiration, eligibility and aptitude.
b) The STP shall have to ensure that at least 75% of those trained are engaged in income augmentation activities and give this assurance to the youth / parents / community. STPs must involve parents / community during the enrolment process.
c) Parents / community support to candidates during training is important. This is especially important if training is in a location distant from their place of residence.
d) The STPs are expected to provide an approach and plan for the mobilization of candidates for the training program.
7.2 Counselling
The STP will be required to provide both pre and post training counselling to the trainees. This is aimed at helping both candidates and parents make informed choices and to match aptitude with aspirations. Counselling would be done mainly by STPs and would include conducting Counselling camps for planning of income augmentation activities to be taken up by the trainee(s) post training.
7.3 Selection of the Candidate
Post counselling, a list of those selected on the basis of interest shown in the trades as indicated will be prepared and uploaded on the designated MIS or maintained in a register. All those desirous of attending the training shall be invited for counselling on various trades on income augmentation activities along with parent(s) before the final selection. List of all candidates including their status shall be shared with MSSDS in the prescribed format.
7.4 Training
The trainings are to be conducted within the State of Meghalaya in and around the district headquarters with all the required key resources of high quality, viz., training centers with hostel facilities, trainers, content, pedagogy / training methods, finishing and work readiness inputs, assessment and certification. There are number of steps that the STP need to take with respect to each of these. The STPs must clearly elaborate these steps in their approach and methodology.
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7.5 Training Content
The Course Content and Pedagogy designed for the Training Program(s) should be for activities where the trainee will be capable of independently carrying out project(s) undertaken to achieve desired outcomes and should be relevant to meet the objectives as defined in Section 5.
Trade Group: Course for Landless Households and Marginal Farmers in Integrated Farming and Rural Occupations Person Trained Training outcome Augmented Competency Member from Household – Trainee
The Trainee shall understand the Course inputs in each of the occupations and agricultural activities and prepare a project which he / she can start in their own farm.
Will develop a micro project in consultation with Trainer and involving family member(s) / associate(s) to implement the Project.
Will do detailed costing and revenue source and finalize the project. Line up funding and marketing.
Develop communication ability and skills required for filling up applications and for understanding procedures.
After course is completed will carry out the project over nine months (or as relevant) and achieve the target set in the project plan. Tracking and help from STP and MSSDS.
Set up the micro projects in at least six areas in homestead or Farm.
To implement the identified project and earn incremental income of minimum INR.6000/- per month.
To be able to contact STP and Line Departments and get continuous guidance and inputs in implementing the project, expansion, etc to generate additional income.
7.6 Assessment & Certification
a) Monthly assessment of trainees should be an integral part of the course curriculum. This should be in the form of announced and unannounced quizzes, assignments and other types of tests. The questions asked, answers given and marks obtained by each trainee should be submitted to MSSDS.
b) Third party certification – Independent certification and assessment by third party agencies of both curriculum and the skill, knowledge and attitude level of each trainee to ensure that trained candidates are capable of engaging in quality Self-Employment endeavors.
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7.7 Other important aspects are:
a) Training and course content should facilitate learning in local language.
b) There should be mandatory modules on soft skills, communication and Information Technology.
c) Curriculum and daily session plans should be made available to MSSDS.
d) Adequate practical training as defined must be incorporated into the training module where necessary. The STP has to clearly mention how this would be achieved in their approach & methodology while submitting their response to the REOI.
e) Keeping in mind the proliferation of mobile based learning opportunities, the development and deployment of mobile phone based content will be preferred. However, the connectivity scenario at certain places in the State may be a challenge.
7.8 Post Training Tracking
The STP will be required to share the list of candidates’ trained along with details of project undertaken and complete address of set up with MSSDS.
In addition, STP should submit a monthly trainee post-training tracking report to MSSDS up to the Contract Period and a maximum period of 12 months containing information on whether the trainee is successful at increasing monthly income or not and STPs assessment of reasons for the project success / failure.
8. Resource Requirements:
The training centers to be setup by the STP should be proportionately spread out, covering the training area identified optimally.
8.1 Training Infrastructures
The following are the important aspects to be considered with respect to infrastructure in a training centre. The STP’s training centres should have the following:
a) Adequate land for practical training
b) The Space norm for Workshop/Lab vis a vis Objectives in Section 5 as applicable
c) Training aids;
d) Geo tagged time stamped biometric attendance facility for both trainers and trainees;
e) PPEs, Firefighting and other safety equipment including required vacuum exhaust system as applicable;
f) First aid, hygiene, drinking water, canteen and washroom facilities;
g) Power back up;
h) Projection and copying equipment;
i) High speed access to the workflow driven, internet enabled MIS / Portal of MSSDS;
Before the selected Firm is allowed to begin training; each training center will be checked and certified for compliance on each of the above by a designated official from the MSSDS or its representative. MSSDS or its appointed agency would convey its approval or
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suggestions for rectification of gaps within seven calendar days of the date of inspection. The Selected Firm can begin training in these centers on approval from MSSDS.
Other aspects to be borne in mind with respect to training centers is detailed below:
a) Each training centre should have separate space for each domain and a dedicated lab/land for Practical Training. Besides each centre should have a computer lab for IT skills, as applicable;
b) Training infrastructure may be owned, hired or part of a franchise agreement. This should be clearly mentioned in the project proposal as part of the approval documents;
c) Each training centre should remain in existence for at least three months from the date of completion of training or until 75% of those trained have been able to take up / start up any income generating activities (whichever is later); and
d) Mobile training centres are not permitted.
8.2 Manpower Resources - Team Composition and Qualifications:
The persons who are deployed as trainers should have the requisite exposure to the process / field / domain / activity to meet the outcomes stated in Section 5 above. They should also possess the knowledge, skills and attitude needed to be a good trainer in their domain. The educational qualification and experience levels of the trainers has to be tested and verified by the STP and validated by the MSSDS or its agency / representative. A database of all trainers of the STP should be maintained and their performance will be tracked by MSSDS through a pre-defined checklist, regular feedback forms and post training program questionnaires to be filled in by trainees. The qualification of the trainers has been detailed in the following section. The minimum requirement of batch size, number of trainers and person-months per trainer have been indicated and the STPs are required to propose the number and person-month of trainers depending on their approach and training plan. The required manpower in term of Key and Non-Key experts to train the indicated number of participants with the Team Composition, Qualification and Experience is given below in Table-8.3.01 and Table-8.4.01 respectively.
8.3 Composition of Team and Number of Resources with Duration:
# Key/Non-Key Experts
Team Composition Qty Duration in Person Months
Total Person Months
1 Key Expert Team Leader 01 15 Person Month each
15 2 Key Expert Market Linkage Expert 04 60 3 Key Expert Counsellor 02 30 4 Key Expert Trainer 12 180
Total Key Experts 19 285 5 Non-Key Coordinator-cum-
Mobiliser-cum-Counsellor
04 60
6 Non-Key Office-cum-Accounts Assistant
02 30
Total Non-Key Experts 06 90 Total (Key and Non-Key Experts) 25 375
Table-8.3.01: Composition of Team and Number of Resources with duration
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8.4 Qualification and Experience of the Key and Non-Key Experts:
Sl.no.
Team Composition Preferred Qualification Requirements
Preferred Experience Requirement
Expected Deliverables Reporting requirements
1. Team Leader Graduation/MBA 5 years inline experience in Team Management preferably on skill development projects with 2 two years training experience
Overall project planning and resource allocation, ensuring on time and high quality training delivery, furnishing reports and feedback as per the ToR. Day-to- day management of logistics and operational activities for smooth running of the project.
2 Market Linkage Expert Graduation/MBA 5 years professional experience with 3 years’ experience in similar role is preferable.
Backward and forward linkage formation before the start of the batch. Liaison with local banks/ Co-operatives/ microfinance organizations/ SHG and JLG/ Village and community forums to help the trained candidates initiate activities in their farm land which will lead to increased income generation. Handholding and facilitating documentation and procedural requirements related to entrepreneurial tasks and activities. Provide support for marketing of farm / processed products.
3 Counsellor Bachelor’s Degree / Diploma in Behavioural Science or Social Science
5 years’ experience in career guidance & counselling Or 3 years’ experience as a counsellor in skill development projects
Generating awareness about training program, counselling parents and trainees to understand aspiration levels, interest, socio-economic-family situations. Matching the trainee aspiration and interest with the training courses, batch formation, motivating the trainees to complete the courses and to get certified. Conduct one to one counselling sessions with the trainees. Preparing Report and Recommendations.
4. Trainer for Marginal Farmers
Experience in Agriculture& Allied Activities.
3 years experience related to Agri-Horti-Livestock-Food Processing.
Preparing Lesson and Demonstration Plan, conducting classes (both Theory and Practical), and assessing trainees are the primary responsibilities in all batches to enable the candidates to improve their earnings prospects.
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Sl.no.
Team Composition Preferred Qualification Requirements
Preferred Experience Requirement
Expected Deliverables Reporting requirements
The assessment of both Theory and Practical @ weightage 20%: 80% (Theory : Practical).
5 Coordinator-cum-Mobiliser-cum-Counsellor
Bachelors’ Degree in any field 3 years’ experience as skill development program coordinator/mobilizer
In consultation / collaboration with the community mobilizers from the NGO, the coordinator cum mobilizer cum counsellor shall generate awareness about the Training program, involve community and family during mobilization to ensure quality enrolment. Ensure batch formation based on region, language, interest and other preferences. Ensure on time training with maximum attendance; coordinate with trainers, trainees, families and community for smooth operations of each batch, maintaining daily/weekly/monthly reports, etc
6 Office-cum-Accounts Assistant
Bachelors’ Degree in Commerce with the knowledge of tally
3 years’ experience of office & accounts related experience including maintenance of vouchers / receipts, etc.
Prepare, examine, and analyse accounting records, financial statements and other financial reports to assess accuracy, completeness, and conformity to reporting and procedural standards. Compute taxes owed and prepare tax returns, ensuring compliance with payment, reporting and other tax requirements
Table-8.4.01: Qualification and Experience of the Key and Non-Key Experts
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9. Print and Non-Print Materials
The STP shall develop the following print and non-print contents for the training programs. The intellectual property rights regarding all the print and non-print contents/SIM/Reference material/etc. shall remain with MSSDS.
Type Reference reading material / articles/ case studies, evaluation/feedback
questionnaires
For participants and trainers
Print Participant Notes to include Activity sheets (Individual, group, etc.)
For participants and trainers
Self-instruction material (SIM) For participants and trainers
Reflective diary/ journal For participants and trainers
Trainer Notes For STP facilitators as well State Identified facilitators (Master Trainers)
Non-Print Contents and other training materials in the form of CDs; DVDs; Films; software; ICT tool; materials or Tablets/PCs
For STP facilitators as well State Identified facilitators (Master Trainers)
10. Ongoing Monitoring and Evaluation
The STP shall also design and develop various print as well as non-print evaluation tools for monitoring and assessment of training programs including mid-course corrections (if any).
11. Indicative Timeline
Duration: The assignment would be for a total period of 15 Months. Post completion tracking and hand holding of the trainees would be conducted by the STP up to the contract period and for a maximum period of 12 months. Following is the indicative timelines for the various activities Release of REOI August, 2017
Release of RFP October 2017
Pre-bid meeting October 2017
Signing of Contract with successful bidder as STP
November 2017
Completion of design of the training program and Commencement of Training Program
November 2017
Completion of training program i.e. completion of training of all the 1750 Youth
January 2019
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The Timeline for Project Completion would be 15 Months i.e. from November 2017 to January 2019. The Training under consideration is dependent upon other factors such as Environmental Conditions, Gestation Period, Incubation Period, etc or other unforeseeable factors which might affect completion time, and based on such acts of nature, the Client may consider request for extension of execution period from the STP on mutual agreement as per terms of the Contract Agreement.
12. Training Venue
The STP shall be responsible for arranging, managing and maintaining logistics for the training programs identified including the training venues. It is envisaged that training shall be conducted in and around the District Head Quarters of Meghalaya to cover the Garo region.
13. Deliverables
The firm would report to the CEO, MSSDS and Government of Meghalaya. Following are the reporting requirements of the STP. The STP will furnish the following reports and documents in English in accordance with the agreed program. These will include:
Envisaged Deliverables Days (Calendar Days)
Signing of contract T0
Inception Report including Curriculum and course modules
T1 = T0 + 15
Monthly training report 5th day of every month
Batch completion Report within 15 days of the batch completion
Post training Tracking Report for each batch
Every month on or before the 10th day of the subsequent month commencing from the date of completion of Training for a maximum period of 12 months.
The Final Tracking Reports / Project Completion Reports
To be submitted by at least 15 days before the Contract Completion Date.
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14. Payment Schedule
Following is the indicative payment schedule:
Sl. No Indicative Milestones to be Achieved
T = Time line (in Calendar Days)
Payment Schedule
1 Signing of Contract T0
10% as mobilization advance on submission of advance bank guarantee
2
Submission of draft Inception Report including: Project mobilization Plan, Training center location and infrastructure Placement of resources, Activity implementation schedule, Training plan, M&E plan, Curriculum and Course Modules.
T1 = T0 + 15 10%
3 Completion of the training of 25% target
Within 15 days of the submission of batch completion reports
15%
4 Completion of the training of next 25% target
Within 15 days of the submission of batch completion reports
15%
5 Completion of the training of next 25% target
Within 15 days of the submission of batch completion reports
15%
6 Completion of the training of remaining 25% target
Within 15 days of the submission of batch completion reports
15%
7 Post training handholding report of total trainees after completion of 100% target completion
15 days before the Contract Completion Period
15%
8 The Final Tracking Reports / Project Completion Reports
15 days before the Contract Completion Period
5%
15. Client’s Input and Counterpart Personnel The client will provide relevant documents / information pertaining to the State of Meghalaya to run the project smoothly.
a) The client will identify an Official as SPOC to resolve any query/bottleneck/ roadblocks/problems/issues related to project operations.
b) Client will provide the following inputs, project data and reports to facilitate preparation of the Proposals:
i. Data related to village/blocks and clusters. ii. Data related to SHG/JLG/Village and community forums/ Microfinance
organizations iii. List of potential Trainees mobilized by the NGO
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c) The client will coordinate to enlist the panel of assessors as per the training models and assessment strategy submitted by STP.
d) The client will provide support to the STP in creating linkages with the banks, financial institutions and cooperatives.
e) The Client will assist the STP for hiring/execution of lease of Infrastructure, farm land for practical and demonstration purposes as stated in the Undertaking at Appendix 2.
16. Methodology for Shortlist of bidders Based on the ‘Expressions of Interest (EOI)’ submitted by the prospective bidders in response
to this REOI, MSSDS will prepare a shortlist of firms who meet the pre-qualification criteria and marks obtained on various eligibility criteria as mentioned in the evaluation sheet of empanelment of STP as attached in Appendix 1.
17. Validity of EOI EOI shall be valid for 120 days from date of submission thereof. Any withdrawal should be with prior written intimation to the Government of Meghalaya to avoid debarment from participating in future project.
18. Document Check list The agency must provide following documents:
a) Profile of the bidder (name, address of the registered office/ other offices across India/abroad, telephone number, Email ID, name of principal point of contact, etc.)
b) Certificate of incorporation/constitution of the Firm along with Documentary evidence confirming that the bidder has been operating continuously anywhere in India during the Financial Years (i.e. FY 2014-15, 2015-16 and 2016-2017).
c) If Joint Venture (JV), Certificate of incorporation/constitution of the Partner(s) along with a copy of the Joint Venture Agreement.
d) Documents supporting the experience and qualifying Criteria such as Copy of Completion Certificate(s) / closure report from the client(s) for the skill development programs conducted specifying therein the number of youth trained by the bidder ‘Or’
Copy of Work Order(s)/MoU/MoA issued/signed by the client(s) specifying therein the number of youth trained by the bidder.
e) Copy of Land / Infrastructure Documents Or Undertaking in Format A at Appendix 2 by the bidder stating that they are willing to identify suitable Infrastructure and Farm Land to be hired/execution of lease with MSSDS as part of the deliverables for Practical trainings and demonstration purposes.
19. Copyright The training model and the content submitted by the STP would be developed into Qualification Packs and owned by MSSDS.
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Appendix 1
EVALUATION SHEET FOR EXPRESSIONS OF INTEREST Loan No.3033-IND : Supporting Human Capital Development in Meghalaya
EVALUATION CRITERIA Max.
Rating Score Weight
I. Management Competence (20) 20
a Quality Control and Assurance 10
b Project Management Coordination 5
c Approach and Methodology 5
II. Technical Competence (60) 60
a Firm's specialisation vis à vis the sectoral focus of the assignment
10
b Firm's experience vis à vis the assignment's TOR 30
c Number of similar projects undertaken by the firm 20
III. Geographic Competence (20) 20
a Firm's country experience 5
b Firm's regional experience 10
c Permanent presence / local office 5
TOTAL 100
Rating: -complying: 0%,
Score: Maximum Weight x Rating / 100
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Appendix 2
FORMAT A
UNDERTAKING
I, ____________________________________________________ (name of owner/ authorized signatory), owner /
authorized signatory of ________________________________________________________ (name of
Organization), bearing Registration Number ___________________________ having its registered office
at _______________________________________________ (address of Organization) hereby undertake and
affirm:
1. that, the Organization is participating in the Bid for Training of Marginal Farmers and
Landless Households in Integrated Farming and Rural Occupations .
2. that, on being selected, the Organization shall identify suitable Infrastructure, Farm Land for
hire / execution of lease with MSSDS for Practical trainings and demonstration purposes as
part of the deliverables
3. that the organization will factor the cost of hire/lease as part of the financial proposal
(Signature of Authorized Signatory)
(Seal)
