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WEB-BASED DATA MANAGEMENT—A NEW COLLABORATIVE APPROACHData Management Session | July 18, 2019
Department of Energy
ANALYTICAL SERVICES
PROGRAMAnnual Training Workshop
Presented by Suzan Hughes, Synectics
Synectics is an environmental consulting group staffed by scientists, project managers, and database/IT professionals.
ABOUT US25 years of experience in data intensive environmental restoration projects
application developmentdatabase administrationdata validationproject managementlaboratory analysis
First and largest web-based Environmental Data Management System (EDMS)
Introduced Automated Data Review (ADR) in 1996
COLLABORATION
TRANSPARENCY
CORE VALUES
ALL YOUR DATAIN ONE PLACE
DATA
ChemicalLithologyGeologyField Parameters
Electronic Document LibraryGeospatial Data
Tabular Data
Project ManagerGeologistChemistRisk Assessor
Government
FieldLaboratoryValidators
Regulators
TEAM
Contractors
Community
WEB-BASED DATA MANAGEMENT
SYSTEMARCHITECTURE
GOVERNMENTPUBLICCONTRACTORS
LABORATORIES
VALIDATORS
PROJECT TEAM
No installed software on client
Automated data loading & validation
All data & file types
Unlimited end-user support
One-way pull through firewall
Data replication at close of event
Final repository of record
Real-time view of contractor activity
GOVERNMENT
Define program requirements & process
Minimal checkpoints to ensure compliance
Controlled, transparent project execution
CUSTOMIZABLEWORK FLOW
Final, accessible secured repository of data
WHAT WORKS FOR OTHER PROGRAMS
Data management plan
Contractor training, support, and outreach
Harmonizing contract language with requirements
Some sort of “mandate”
Automation to enforce requirements
Collaboration and brutal transparency
Accounting and metrics
Single working repository accessible to entire team
v
WHAT’S DIFFERENT ABOUT WEB-BASED
DATA MANAGEMENT?
Government transparency
No cost to users
Supporting documents
Exhaustive screening checks
Save time and money
Non-chemistry data types
Integration with analysis tools
Virtual training & support
HOW IS WEB-BASED DATA MANAGEMENT
IMPLEMENTED?
Multiple workflows in a variety of EDD formats
Decide business rules by project
Includes data management planning support
Government approves and ‘locks’ DQOs in ‘eQAPPs’
eQAPPS available to all team members
Automated Data Review tools available to validators
Approved data available to entire team for reporting
ABOUT THE
FUDSPROGRAM
Formerly Used Defense Sites
More than 10,000 properties under DoD jurisdiction prior to October, 1986
FUDS removed from use prior to 1988
Base Realignment and Closure program (BRAC)
Installation Restoration Program (IRP)
FUDS DATA
2700+
Cleanup Projects
13Districts
Investigations& Sampling
Analyte Lists
50+tests
300 params
Continued Sampling
20+ Years
CENTRAL REPOSITORY
NeededRequired
COMPONENTS OF FUDSCHEM
Enterprise system with multi-tier security
Highly collaborative
Visual and intuitive
Granular permissions
Support for technical data
Searchable document library
Secure workspaces for each project
DATA QUALITY OBJECTIVES
Easily build eQAPPsshared by team
Generate UFP-QAPP worksheets
Review reports for support of built-in ADR
PLAN EVENTS AND GENERATE FIELD FORMS
Load project locations
Plan event samples
Track events
PLAN EVENTS AND GENERATE FIELD FORMS
Create COCs
Manage event lifecycle
Prevent data mismatch
DATA ACQUISTION, ADR, & DATA VALIDATION
Laboratories screen files
Error-free data certified
Original files stored
ADR executes automatically
Laboratories upload reports with EDD
DATA ACQUISTION, ADR, & DATA VALIDATION
Data review checklists
Sample qualification interfaces
Automated customizable reports
Training and technical support provided by senior chemists with
10+ years of laboratory and validation experience
free of charge
FINAL REPORTING
Reviewer notified
Data approval requested
Google Earth
VIEWING SPATIAL DATA
Automated reports
Compare data
Create tables
View approved data
Management reports
&
v
Web-based data management systems can be made available across a program as a government provided service
No cost to users
Collaborationbetween diverse organizations and disciplines increases the quality of the data
CONCLUSION
Investmentis preserved—all data in repository accessible to technical staff
Valueof data increases as more information is acquired
Incoming contractors benefit from immediate access to all previous data in a usable, query-able system
ENVIRONMENTAL SYNECTICS, INC.301 Richards BoulevardSacramento, CA 95811
(916) [email protected] synectics.net