Upload
buitram
View
269
Download
1
Embed Size (px)
Citation preview
Dallas Alumnae Meeting Minutes Page 1
Delta Sigma Theta Sorority, Inc.
Dallas Alumnae Chapter Minutes of the February 21, 2015 Chapter Meeting
“Uncompromising Commitment to Communities: Service, Leadership, Empowerment”
Ritualistic Opening
The meeting was called to order in ritualistic form by President Sharon Royal Hunt
at 2:07PM at Concord Missionary Baptist Church, 6808 Pastor Bailey Dr., Dallas,
Texas. Soror Bertha Whatley served as Vice President, Soror Karla McGary
served as Recording Secretary, Soror Demetria Chester served as Chaplain and
Soror Thalia Matherson served as Parliamentarian. A quorum was present.
Adoption of the Agenda
New Business was added as item K; thus changing Correspondence,
Announcements, and Ritualistic Closing as items L, M, and N. The agenda was
adopted with the changes.
Approval of Minutes from the January 2015 Meeting
The minutes from the January 17, 2015 chapter meetings were approved as posted
on website.
Officer’s Report
President
Madame President opened her remarks with a welcome to the membership. She
acknowledged the Nominating committee for a successful Leadership Training
Workshop held this morning. This concluded her remarks.
Vice-President
Soror Bertha Whatley presented the report. Visiting members were recognized.
All February birthdays were celebrated by serenade.
Soror McGary moved for the chapter to reconsider the agenda with the addition of
the Executive Board report to Committee Reports-Requiring Action. The
Executive Board report was added as item E under Committee Reports-Requiring
Dallas Alumnae Meeting Minutes Page 2
Action; thus changing the remaining reports and agenda items in sequential order.
The motion was seconded; Motion carried.
Financial Secretary and Treasurer
Soror Kabrina Luckey, Financial Secretary reminded members the Finance team is
accepting payments for the 2015-2016 chapter dues. All dues must be paid by the
March 21st chapter meeting to meet the deadline to Grand Chapter. She also
presented the following chapter dues category information:
Chapter Dues Category:
Regular Member $385.00
Delta Dear (Regular Member) $260.00*
Delta Dear (Golden or Diamond Life Member) $135.00*
Regular Member (not active for one sorority year) $400.00
Regular Member (not active for two or more sorority years) $410.00
Golden or Diamond Life Member $260.00
After the March chapter meeting, there will be a $5.00 late fee added through June
30, 2015. After June 30th, a reinstatement fee will apply. For Golden or Diamond
Life Members, the $5.00 late fee is waived.
*To receive the Delta Dear discount, you must be a member of the Dallas Alumnae
Chapter for 5 years and be 62 years old.
Soror Carol Crawley presented the Treasurer’s Report for January. A vote card
must be obtained in order to receive a treasurer’s report. The report will be filed
for audit. A verification form must be completed if you have not been financial for
two or more years.
Protocol Moment
The Protocol committee report was given by Soror Renee Battle. The purpose of
the Protocol moment is to cover and review items during each chapter meeting to
ensure our chapter is in compliance. The presentation for the February chapter
meeting addressed the Delta Internet Guidelines for social media. The Delta
Internet Guidelines that outlines specific compliance information is posted on the
national website under Policies. There are sanctions for violations to these
guidelines therefore, all Deltas should review this information and be cautious on
how you represent yourself on social media.
Dallas Alumnae Meeting Minutes Page 3
Presentation by Physical and Mental Health
The members of Dallas Alumnae who are heart / stroke survivors were recognized
and presented with flowers and gifts.
Committee Reports (Requiring Action)
A. Delta G.E.M.S.
The report was given by Soror Jackie Glee, Chairperson. The following
recommendations for the 2014-2015 calendar of activities with updated budget
information were presented:
2014
September 27th Delta G.E.M.S. Kickoff - Frederica Chase Dodd
9:00am-10:30am Life Development Center (Dodd Center), 1401 S.
Akard Street, Dallas, Texas (Actual $65.99
office supplies & kickoff hospitality)
October 4th “Brave”-Teen Dating Violence/Trafficking/STD
9:00am-12Noon Summit: (Parental consent required) hosted
by Dallas Alumnae Chapter Physical &
Mental Health, Social Action, & PPAD
October 18th Delta G.E.M.S/T.A.S.P.ers Get Acquainted
10:00am-12Noon “Empowering You” Workshop-Dodd Center
November 15th Delta G.E.M.S./T.A.S.P.ers College/Career &
10:00am-12Noon Scholarship Workshop, Dodd Center, (Actual
$83.03 workshop)
November (TBD) Family Fun Day- Thanksgiving and Service
Project hosted by Dallas Alumnae Chapter, PPAD
Program with all of Dallas Alumnae Chapter
Youth Programs/Charles Rice Elementary 2425
Pine Street, Dallas, Texas
Dallas Alumnae Meeting Minutes Page 4
December 6th Christmas Social Party
Delta G.E.M.S./T.A.S.P.ers/Delta Academy
(Actual $304.30 gifts & hospitality)
2015
January 31st Dallas Life Foundation Community Service
9:00am-1:00pm Project Delta G.E.M.S. & T.A.S.P.ers, 1100 Cadiz
Street, Dallas, Texas
February 14th “Showing the Love” Community Service Project
10:00am-1:00pm (Approx. $346.68 gifts for residence, supplies for
valentine’s cards); (Valentine’s Day), Modern
Living and Rehabilitation Center (Formerly
South Dallas Nursing Home) (Promoting African
American literature), 3808 S. Central Expressway
(service road)
February 21st African American Museum Scavenger Hunt- Delta
10:00am-12Noon G.E.M.S./T.A.S.P.ers, 3536 Grand Avenue,
Dallas, Texas (Fair Park)
March 10th Dallas Alumnae Chapter Youth Programs Day
Trip to Texas State Capital, Austin, (Spring Break
Week) Texas (Subject to approval by National
Headquarters and Regional Director of Delta
Sigma Theta Sorority, Inc., Hosted by PPAD
(Approx. $2,500.00 trip expenses, snacks)
March 22nd “Totally You” Etiquette Workshop-Delta
2:00pm-4:00pm G.E.M.S./TASPers, Dodd Center, (Approx.
$600.00 catered dinner, hospitality supplies)
March 28th North Texas Food Bank-Delta
9:00am-11:00am G.E.M.S./T.A.S.P.ers, 4500 S. Cockrell Hill Road,
Dallas, Texas
April 11th Dallas Alumnae Chapter Annual Teen Town Hall
8:30am-2:00pm Summit
Dallas Alumnae Meeting Minutes Page 5
May 2nd Dallas Alumnae Youth Groups Year End
Time: TBD Celebration (Delta G.E.M.S, Delta Academy,
T.A.S.P.ers & EMBODI) (Approx. $600.00
certificates & supplies for senior gifts, facility cost,
cater)
Total Budget/Cost: $4,500.00
Soror Glee moved for the adoption of the committee’s recommendations. Motion
carried.
B. Elections
The report was given by Soror Deborah Watkins, Chairperson. The following
recommendation was presented:
See the attached pages (Article VI: Elections Guidelines) for a review of the
Chapter’s Policies and Procedures relating to Elections and recommended
procedures that requires the approval of the chapter – see pages 7-8.
Recommended procedures for Election of Chapter Officers for 2015-2017:
Logistic process
1. Chapter members will be given voting instructions immediately after the
ritualistic opening, established quorum, opening remarks by the
President, and any other necessary chapter business (on or before 2:30
p.m.).
2. Tables will be set up in the meeting room for members to use that will
facilitate ease of completing ballot.
3. Instructions for voting will be given to the membership prior to
distribution of ballots and before voting begins.
4. Magnifying sheets will be available for members to use that may assist in
identifying the number to shade that represents a candidate for office on
the Scantron ballot.
Dallas Alumnae Meeting Minutes Page 6
5. Number 2 pencils will be available on the tables in the voting area.
6. No ELECTIONEERING/TALKING signs will be placed on the tables in
the voting area.
Instructions for voting
1. Members will be guided by rows to a table to sign-in next to their name
on the chapter’s most current membership roster and pick up a Scantron
ballot from a member of the election committee. (If your name is not on
the current membership roster you must speak to the Financial Secretary)
2. Once members sign-in they will be given a Scantron ballot and guided by
an election committee to a table located in the meeting room to vote.
3. There will be 13 positions on the ballot listed in order according to
Chapter Rules of Order/Policies and Procedure (approved 12/25/14) (See
attached sample Scantron ballot.)
o President
o Vice-President
o Recording Secretary
o Corresponding Secretary
o Financial Secretary
o Treasurer
o Assistant Recording Secretary
o Assistant Financial Secretary
o Budget and Finance Chair
o Internal Audit Chair
o Internal Audit Members (2)
o Nominating Committee Chair
o Nominating Committee members (8)
4. The Scantron ballot will list the names of the candidates for each office.
5. Members should first circle a candidate’s number and name listed on the
right side of the Scantron ballot and then look to the left of the Scantron
ballot to find the corresponding number.
Dallas Alumnae Meeting Minutes Page 7
6. Shade the number that corresponds to the candidate with a #2 pencil
available on the table. (i.e. President: 1 – Mary Jane; 2- Jane Doe; 3 –
Sally Williams (If there is no pencil available, please report immediately
to an election committee member.
7. The number should be shaded in completely.
8. Do not use checkmarks or circle the number.
9. If an error is made in selecting a candidate, please remove (erase)
completely any changes on the Scantron ballot.
10. An election committee member will be available to answer questions
relating to the voting process.
11. There should be no discussion between members regarding the election
process or candidates listed on the ballot.
12. Members should vote for no more than 21 candidates, inclusive of all
positions on the ballot. If a member votes for more than 21 candidates,
there is a problem.
13. After voting, members must return the Scantron ballot to an election
committee member and return to their seats to continue participation in
the chapter meeting.
14. After all members have voted, the election committee members will vote
for candidates for office.
15. Members will not be allowed to vote after the election committee
members have voted.
16. The chair of the election committee will notify the President once all
members of the election committee have voted. The President will
announce when voting is closed no later than 3:30p.m.
17. The election committee will access the results of the Scantron balloting
using the Scantron scoring equipment.
Dallas Alumnae Meeting Minutes Page 8
As Scantron ballots are collected, committee members will
begin identifying illegal ballots and positions affected before
running ballots through the scanner.
A check sheet will be used to identify Scantron ballot number
when it is deemed to be an illegal ballot.
Each Scantron ballot will be fed into the equipment according
to equipment instructions.
After all Scantron ballots have been fed into the equipment, the
election results tally sheet will be fed into the equipment
according to the equipment instructions.
18. The election results for each office will be recorded on a teller’s report
form to announce to the chapter members.
19. The teller’s report must include:
the total number of votes cast by members present and voting
the number of votes necessary for election by a majority vote
(abstentions/blanks are not counted to determine a majority)
total votes received by each candidate
illegal votes
illegal ballots or unidentifiable or ineligible candidates
20. A run off will occur if a candidate(s) for any office does not receive a
majority of votes cast for the position.
21. In the case of the internal audit committee and the nominating committee
positions, the number of candidates included in the runoff balloting will
be determined by the number of positions left in which candidates did not
receive a majority vote and candidates who received the highest number
of votes but did not receive a majority of the votes (ex., Two positions
and three candidates with the highest number of votes did not receive a
majority of the votes).
Dallas Alumnae Meeting Minutes Page 9
22. The same procedure for the run off will be used as in the first balloting
process.
23. New sign-in sheets will be used for members to sign in for the run off.
Informational:
Listed below are the dates of election activity leading up to the Chapter
Election:
Date of Mock Election – February 3, 2015, 6:30 p.m., Dodd Center
(completed)
Election Guideline/Procedures - February 21, 2015 (60 days prior to
election)
Second Mock Election – March 21, 2015 (during chapter meeting)
Mail Guidelines/Procedures – not later than May 1, 2015 (must give
prior written notice at least 10 days for election of officers)
Chapter Election Day – May 16, 2015
Soror Watkins moved for the adoption of the committee’s recommendation.
Motion carried.
C. May Week
The report was given by Soror Tammi Southall, Chairperson. The following
recommendations were presented:
The chapter approved the May Week committee’s plans to present Dallas
Alumnae Community Service projects to 3 local schools. The committee is
now recommending that we present the Dallas Alumnae Community Service
projects to no more than 2 schools.
The committee is asking for approval of to spend the $100.00 already
allocated to the committee on refreshments and printing. The committee
will purchase juice, cookies and napkins not to exceed $75.00. The
committee also plans to develop a handout /flyer with highlights on the
youth program including chapter contact information, the cost for printing
not to exceed $25.00.
Dallas Alumnae Meeting Minutes Page 10
Informational:
Tentative May Week activity will be held at Longfellow Middle School
Academy and Barack Obama Male Leadership Academy on May 15, 2015.
The time at each location is TBD; we hope to share time at each location by
April meeting.
We need Committee Chairpersons to please send photos we can use in the
iMovie presentation to [email protected].
Youth Group Chairpersons will be contacted regarding high lights from this
year’s events by a May Week Committee member.
Don’t forget to wear your “Red Pumps” to the May Chapter meeting in
recognition of our May Week theme “Putting Your Best Foot Forward Day”.
The iMovie will be made available to view before sorority meeting.
If you would like to donate a door prize for the May Week activity please
contact [email protected], we are looking for gift cards or
anything a middle school-age child would like.
Soror Southall moved for the adoption of the committee’s recommendations.
Motion carried.
D. Membership Services
The report was given by Soror Bertha Whatley, Chairperson. The following
recommendations were presented:
The Chapter approves the allocation of $300.00 to fund a luncheon
following the new member orientation.
The Chapter continues to support the meetings of Sorors in various parts of
our service area. The dates and times of these activities will be announced
in the newsletter. No funds are being requested for these gatherings.
The recognition of our Delta Dears with a token of appreciation at the March
21, 2015 meeting. The Chapter is asked to approve the allocation of
$300.00 to fund this activity. Donations will also be requested from the
Chapter members.
Dallas Alumnae Meeting Minutes Page 11
A “Sisterhood Days Party” be held on March 27, 2015 from 7-10pm. The
Membership Services Committee is requesting an allocation of $1,200.00 to
host a party during Sisterhood Month.
Membership Services Budget/Cost: $1,800.00
Soror Whatley moved for the adoption of the committee’s recommendations. The
motion was seconded; Motion carried.
E. Executive Board
The report was given by Soror Karla McGary, Recording Secretary. The following
recommendations and ratification were presented which were approved at the
February 17, 2015 Executive Board meeting:
Recommendations:
o Soror Kristen Wells-Lewis, Southwest Region Representative and the
Southwest Regional Collegiate Leadership Team of Delta Sigma
Theta Sorority, Inc. cordially invites Alumnae Chapters to be a
sponsor for its Southwest Region Collegiate Retreat under the theme:
C.R.O.W.N.E.D. Crimson: When Passion & Purpose Collide! The
Southwest Region Collegiate Retreat will be hosted by the Eta Beta
Chapter of Prairie View A&M University, LaMarque Alumnae
Chapter, and the Galveston Alumnae Chapter, the weekend of March
6-8, 2015. The Retreat will take place at the South Shore Harbor
Resort in League City, Texas. We are asking Alumnae Chapters in
the Blazing Southwest Region to consider making a contribution and
serve as a sponsor for the weekend to help alleviate high registration
costs. As a sponsor of our Southwest Region Collegiate Retreat, your
chapter will be making an important investment in the success of the
collegiate Sorors in the region. Gala tickets are available for guest
and Sorors not registered to attend the retreat for $50.00 each.
Donation levels are as follow:
Blazing $150-$299
- Recognition as a sponsor in program booklet
Crimson $300-$499
- Recognition as a sponsor in program booklet
Dallas Alumnae Meeting Minutes Page 12
- Public recognition during Collegiate Gala
CROWNED Crimson $500-$600
- Recognition as a sponsor in program booklet
- Public recognition during Collegiate Gala
- 1 free ticket to Gala
Soror Karla McGary moved for the chapter to support the SW
Regional Collegiate Retreat as a CROWNED Crimson sponsor with a
donation of $500.00 with funds coming from Delta-related. The
motion was seconded; motion carried.
o The Dallas Chapter of the National Pan-Hellenic Council “Adopt a
Lakewest Y Room”, Spring 2015 proposal. The Lakewest YMCA
operates in West Dallas and services many children and adults each
day. Currently, the Lakewest YMCA has a wish list that includes
updates needed to its meeting rooms and classrooms. There are eight
meeting rooms and classrooms on the high priority list at the
Lakewest YMCA that need to be updated with paint. Proposed
Resolution: Solicit member organizations of the Dallas Chapter of the
National Pan-Hellenic Council to adopt a room. Facilitate “Adopt a
Lakewest Y Room” paint party in which each member organization
comes together to paint its adopted room. Member organizations will
provide paint, paint supplies, and manpower. The proposed timeline
is as follow:
Jan 2015: “Adopt a Lakewest Y Room”, is proposed as a
community service project for the Dallas Chapter of the
National Pan-Hellenic Council and its member organizations
Feb 2015: “Adopt a Lakewest Y Room” is brought to a vote
during the general meeting of the Dallas Chapter of the
National Pan-Hellenic Council
Mar 2015: Member organizations prepare for an “Adopt a
Lakewest Y Room” paint party
April 2015: “Adopt a Lakewest Y Room” paint party
Dallas Alumnae Meeting Minutes Page 13
Soror Karla McGary moved for the chapter to participate in the Adopt
a Lakewest Y Room project to provide paint, paint supplies, and
manpower. The motion was seconded; motion carried.
o The African American Education Archives and History Hall of Fame
honors Black educators who made significant contributions to Dallas
County education for African Americans. The 2015 Hall of Fame
inductees include Sorors Thalia Matherson, Verna Mitchell, and
Charlie Mae Smith. The 2015 African American Education Hall of
Fame program and luncheon will be held on Saturday, April 18, 2015
at 12:00 Noon, Hilton Garden Inn, 800 N. Main St, Duncanville, TX.
Tickets are $50.00 each. Soror Karla McGary moved for the chapter
to purchase a ticket for the President or her designee to attend this
event. Soror Eula Woodberry amended the motion for the chapter to
purchase 2 tickets for the President or her designee and for the Vice
President or her designee at $50.00 each to attend the event with funds
coming from local community. The motion was seconded; motion
carried.
o The South Dallas Business & Professional Women’s Club, Inc. will
present its 52nd Annual V. Alyce Foster Trailblazer Luncheon on
Saturday, April 25, 2015 at the Hilton Anatole Hotel, Dallas, Texas.
This year’s Trailblazer honorees are Sorors Verna Mitchell and Bessie
Moody. Tickets and Souvenir Journal ads are as follow:
Ad Size: Price:
Inside Front Cover $350.00
Outside Back Cover $350.00
Inside Back Cover $300.00
Full Page $125.00
Half Page $75.00
Quarter Page $50.00
Business Card $35.00
Individual Tickets $60.00
Table of 10 $600.00
Soror Rita Davis moved for the chapter to purchase a ticket at $60.00
for the President or her designee and purchase a full page ad at
Dallas Alumnae Meeting Minutes Page 14
$125.00. Soror Eula Woodberry amended the motion for the chapter
to purchase 2 tickets at $60.00 each for the President or her designee
and the Vice President or her designee and purchase a full page ad at
$125.00 with funds coming from local community. The motion was
seconded; motion carried.
o The Denton County Alumnae Chapter of Delta Sigma Theta Sorority,
Inc. will present its 20th Anniversary Gala, “Building Legacies,
Impacting Lives” on Saturday, March 28, 2015 at 7:00pm at the
Cascades Event Center, 5909 Stone Creek Dr., The Colony, TX.
Tickets: $65.00 per person. Soror Rita Davis moved for the chapter
to purchase a ticket at $65.00 for the President or her designee to
attend the gala with funds coming from Delta-related. The motion
was seconded; motion carried.
o The Kappa Zeta Chapter of Zeta Phi Beta Sorority, Inc. will present
its Miss Blue Revue Dinner and Dance on Saturday, March 21, 2015
at 7:30pm at the Crowne Plaza Dallas near the Galleria in Addison,
TX. Tickets: $50.00 per person. Soror Andrea Hilburn moved for the
chapter to purchase a ticket at $50.00 for the President or her designee
to attend this event with funds coming from local community. The
motion was seconded; motion carried.
Ratification:
o The Alpha Xi Omega Chapter of Alpha Kappa Alpha Sorority, Inc.
will present its 2015 Founders’ Day Luncheon on Saturday, February
21, 2015 at 12:00 Noon, Renaissance Hotel Dallas, 2222 North
Stemmons Freeway, Dallas, Texas. Ticket: $65.00 per person. Soror
Eula Woodberry moved for the chapter to purchase a ticket at $65.00
for the President or her designee to attend luncheon with funds
coming from local community. The motion was seconded; motion
carried. Soror Walker moved for the adoption of the committee’s
recommendations. Motion carried.
Soror McGary moved for the adoption of the Executive Board’s recommendations.
Motion carried.
Dallas Alumnae Meeting Minutes Page 15
Committee Reports - Informational
F. Founders Day
The report was given by Soror Eugenia Vance, Chairperson. The following
preliminary updates were presented:
Revenues:
Income Expense Variance Comments
Founder’s
Day
Luncheon 32,590.00 31,325.25 1,264.75
This year the committee was extremely focused
on budget and keeping cost within line.
Additionally, we had a local speaker and fewer
honorees that qualified for the additional chapter
gift. We had additional revenue based on the
number of tickets that were purchased after the
November 15th
Date.
Rededication
Lunch 960.00 982.50 (22.50)
We had some last minute request for tickets and
had to increase the numbers however, those
Sorors that requested to attend did not show up
to purchase the additional meals
Church
Donation * 688.00 1,000.00 (312.00)
Because we had additional funds from the
proceeds the founders day committee added
money so we could give $1,000 the church
scholarship fund
34,238.00 33,307.75 930.25
We were able to save money due to significant
donations from Sorors and the leveraging of
relationships to get reduced cost on several items
that would have been an expense.
Expenses:
Budget Actual Variance Comments
Hotel 22,051.54 21,737.90 313.64
Photographer 350.00 450.00
(100.00)
The committee received 3 bids for
photography and this was the vendor that
provided the lowest bid
Corsages 335.00 200.00 135.00
We did not purchase as many as we had
originally budgeted
Airfare 300.00 0.00 300.00
We selected a local speaker and airfare was
not required
Dallas Alumnae Meeting Minutes Page 16
Honorarium 400.00 400.00 0
Transportation 200.00 0 200.00
Since our speaker was local we did not have
this expense. Additionally, the
transportation for the Regional Director and
her Daughter was donated by a chapter
member
Gifts 3,230.00 1,587.51 1,642.49
We did not have as many honorees that
qualified for the additional chapter gift
Snacks 50.00 0 50.00
Decoration 250.00 765.67 (515.67)
Since we were able to reduce cost in other
areas we decided to purchase the fresh
flowers for the head table and some
additional items for the honoree tables.
Soror Terri donated a lot of items to also
help to defray the cost.
AV
4,000.00 4,457.00 (457.00)
The committee received several quotes and
this was the best bid for the services.
Additionally, the actual cost of the AV is
approximately $15,000 based on the items
that we received. Several items were
donated by the vendor and they gave us a
50% discount in order to work with our
limited budget. This was based on an
existing relationship with Soror Thomas
Printing
1,500.00 1,660.25
(160.28)
We had to pay tax to the vendors that
provided the service. We did not pay the
labor cost for any of the design, layout or
setup for the program. All of this was
donated and handled internally
Misc. 100.00 66.89 33.11
Total 32,766.54 31,325.25 1,441.29
Founders' Day Luncheon Ticket Count
Income Description Ticket Count
$ 29,965.00 direct @ $65 461
$ 1,125.00 direct @$75 15
$ 1,125.00 Pay pal @$75 15
$ 375.00 late @75 5
$ 32,590.00 496
Dallas Alumnae Meeting Minutes Page 17
Excess (Deficit)
of Revenues
over (under)
Expenses 930.25
Expense to Income Summary
In-kind Donations: We had several goods and services that were donated
to help us reduce our expenses: Centerpieces, Transportation,
Entertainment Expenses, and Audio Visual discounts, printing, graphic
design and layouts, gift wrapping, certificate assembly and calligraphy,
etc. We would like to give special thanks to those Sorors that donated
items, and used their relationships to help defray our cost which allowed
us to have significant budget savings.
2016 Location:
The committee is currently working on securing proposals for review
so that we can assist the next committee in preparing for the 2016
Founders Day.
Committee Summary:
The committee is currently working on recommendations for
submissions to policy and procedures for review. They will be
included in the final report by the Founders Day committee at the
March Meeting.
The survey for Founders Day can be located on the back of the
program. However, you can also go to
https://surveymonkey.com/s/DK59F2H and complete the online
survey. The results will be shared at the March meeting.
G. Nominating
The report was given by Soror Tammi Abney, Member, Nominating. The
following updates were presented:
The Nominating Committee presents the Call for Nominations for the 2015-
2017 biennium which is issued immediately following this report.
Dallas Alumnae Meeting Minutes Page 18
There are 21 positions included in the Call for Nominations. They are:
Available Office/Position Tenure Eligible for
Re-Election
President 2 years Yes, if eligible
one 2 year term
Vice President 2 years Yes, if eligible
one 2 year term
Recording Secretary 2 years Yes, if eligible
one 2 year term
Assistant Recording Secretary 2 years Yes, if eligible
one 2 year term
Corresponding Secretary 2 years Yes, if eligible
one 2 year term
Financial Secretary 2 years Yes, if eligible
one 2 year term
Assistant Financial Secretary 2 years Yes, if eligible
one 2 year term
Treasurer 2 years Yes, if eligible
one 2 year term
Budget & Finance Committee Chair 2 years Yes, if eligible
one 2 year term
Internal Audit Committee Chair 2 years Yes, if eligible
one 2 year term
Internal Audit Committee (2) 2 years Yes, if eligible
one 2 year term
Nominating Committee Chair 2 years
or 1 term
No – See C&B, Article
IX- Elections & Voting,
Section 7 E Term of
Office, page 50
Nominating Committee (8) 2 years
or 1 term
No – See C&B, Article
IX- Elections & Voting,
Section 7 E Term of
Office, page 50
The Nominating Timeline is:
Dates Event Location
February 21, 2015 Leadership Workshop
Frederica Chase Dodd Life
Development Center
9 am -11 am
February 21, 2015 Call for Nominations presented
to chapter
Chapter Meeting – Concord
Church – 2 pm
Dallas Alumnae Meeting Minutes Page 19
February 22, 2015 Application available on Ning Chapters secured website
March 7, 2015 Applications Due
Email or mail to:
Eula Woodberry
6368 Fenway St
Dallas, TX 75217-5024
March 16-18, 2015 Interviews Location: TBA
April 14, 2015 Meet the Candidates Forum Location: TBA
April 18, 2015 Present Slate of Candidates Chapter Meeting
April 27, 2015 Mail Profiles - Slated
Candidates & Elections Notice USPS
The Nominating Committee sponsored the required Leadership Retreat this
morning, February 21, 2015 from 9:00am – 11:00am at the FCD Life
Development Center. Sorors Gwendolyn Brown Sneed and Deborah
Watkins presented training on Chapter Management, Conflict Resolution,
Leadership Skills/Requirements in Delta and Time Management. The
Committee extends our gratitude to them for filling in when other
presenters had scheduling conflicts.
2014 – 2015 Budget
Beginning Budget $2,000.00
Expenses are projected to be incurred for the Leadership Retreat, slating process,
preparing and mailing the Candidate profiles. The election notification will be
mailed along with the profiles to maximize cost.
Rationale: This schedule supports the Nominating Committee duties outlined in
Section 8.E. of the Chapter’s Policies and Procedures, approved 12-25-14.
H. Physical and Mental Health
The report was given by Soror Rita Davis, Chairperson. The following activities
were approved by the chapter for support and participation:
South Dallas AIDS Walk, March 21, 2015, St. Phillips School and
Community Center. Registration is $25.00. Team 1913
LUPUS Walk, April 4, 2015, Texas Lone Star Park, Grand Prairie, Texas
Dallas Alumnae Meeting Minutes Page 20
Catholic Charities Spring donations for African Refugees will be collected
prior to/after the March, April, and May chapter meetings (see items list by
last name)
Health Fair: April 11, 2015, 10:00am-2:00pm, Harold Lang Middle School,
1678 Chenault St, Dallas.
DELTA SIZED: Please submit your miles to Soror Rosiland Burton at
I. Item for Consideration
Request for the DFW Area Chapters of Delta Sigma Theta Sorority,
Inc. to host a hospitality suite with other local chapters for Alpha Phi
Alpha Fraternity, Inc. 69th Annual Southwestern Regional
Convention, April 9-12, 2015 in Dallas, Texas at the Intercontinental
Hotel. Soror Demetria Chester moved for our chapter to participate
with the other area chapters of Delta Sigma Theta Sorority, Inc. to
host a hospitality suite for the Alpha Phi Alpha Fraternity, Inc. 69th
Annual Regional Convention with funds not to exceed $250.00.
Funds coming from local community. The motion was seconded;
Motion carried.
K. New Business
Soror Mythe Kirven presented information and requested the chapter
to recommend to the National Executive Board of Delta Sigma Theta
Sorority, Inc. that Soror Ada Williams be considered for National
Parliamentarian Emeritus. The motion was seconded; Motion
carried.
L. Correspondence
National – None
Regional – None
Dallas Alumnae Meeting Minutes Page 21
Local –
Thank you and appreciation cards/letters from Sorors Sherril English,
Sharon White, Elsie Cooke Holmes & Family, and Natecia Binion &
Family, and New Hope Baptist Church.
M. Announcements
Team Pearl is requesting your support with two fundraisers. The 1st
fundraiser is a raffle, the tickets are $5.00.
o 1st Prize: 2 round trip tickets to anywhere in the U.S. (except Hawaii)
o 2nd
Prize: 2 night stay at any Marriott (except Hawaii)
o 3rd
Prize: $100 cash
The drawing will be held at the 2nd
fundraiser, our Masquerade Ball.
Date: Saturday, February 28, 2015
Time: 8:00pm to 1:00am
Address: 7225 University Hill Blvd., Dallas, Texas 75241 (across from UNT
Dallas)
Cost: $20.00 includes heavy appetizers & specialty drink provided
Team Pearl will be selling tickets after the meeting or you can provide your
email address and pay via Pay Pal. If you have any questions, please call
972-741-0442 or email [email protected].
Team Sisterhood, Taste of New Orleans Part II; Gumbo $10.00, Bread
Pudding $3.00. Please contact Soror Marsha Bailey Cantrelle at 972-965-
0321 or via email at [email protected] to place your order. Orders
will be delivered at the next chapter meeting in the parking lot. Team
Sisterhood is also selling raffle tickets for $1.00 each for a Red & White
Afghan. See Sorors Marsha Bailey Cantrelle or Diann Stansberry to
purchase your raffle tickets.
Belated notification regarding the passing of Soror Orvee Seward and her
funeral services on February 3, 2015 from Soror Linda Goode. Soror
Seward was initiated through the Dallas Alumnae Chapter in 1976, “Nine
the Second Time”. Soror Seward’s daughter contact information is:
Ms. Kim Seward Duncan
Dallas Alumnae Meeting Minutes Page 22
3526 Shady Hollow Lane
Dallas, Texas 75233
(214) 914-4249
The Dallas City Council Political Forum co-hosted by the NPHC, Inc. –
Dallas will be held at New Hope Baptist Church, 5002 S. Central
Expressway, Dallas, Texas 75215 on Saturday, March 7, 2015 from 1:00pm-
3:00pm. The forum is free and open to the public.
The Rules of Order/Policies and Procedures have been approved and posted
on the chapter’s website as “Policies and Procedures – Revised December”.
Please review and print your copy.
All articles, flyers, committee announcements, and pictures (6 limit) to be
published in the March issue of the chapter newsletter are due to Soror
Andrea Hilburn via email by February 28th.
The Dodd Education & Support, Inc. annual corporation meeting will be
held immediately following the Dallas Alumnae chapter meeting today.
Chapter members are requested to stay for this meeting as there will be an
election for three (3) Board of Director positions. There will also be
discussions regarding the status of the foundation and maintenance of the
Dodd Life Development Center.
N. Ritualistic Closing The meeting was adjourned in ritualistic form at 3:51PM.
Minutes prepared by Soror Karla McGary, Recording Secretary
Soror Sharon Royal Hunt, President