Schola Europaea Office of the Secretary-General General Secretariat

Ref.: 2011-04-D-7-en-3

Orig.: FR

Version: EN

DECISIONS TAKEN AT THE MEETING OF THE BOARD OF GOVERNORS OF 12-14 APRIL 2011 Brussels

Approved by written procedure N° 2011/18

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III. WRITTEN COMMUNICATIONS

a) Outcome of written procedures – 2011-03-D-03-en-1

a) Outcome of written procedure 2010/47 – Appointment of the Latvian inspector for the secondary cycle

By means of the written procedure initiated on 22 November 2010 and ending on 6 December 2010, the Board of Governors agreed to appoint Mr Normunds VENŽEGA as Latvian member of the Board of Inspectors (Secondary), in place of Mrs Inita JUHŅĒVIČA.

b) Outcome of written procedure 2010/50 – Additional provisional twelfths for the budget of the European Schools

By means of the written procedure initiated on 22 December and ending on 6 January 2011, the Board of Governors approved the written procedure authorising the European Schools and the Office of the Secretary-General to use two additional provisional twelfths for implementation of the 2011 budget.

c) Outcome of written procedure 2010/51 – Decisions taken at the non-enlarged meeting of the Board of Governors of 1 December 2010 – Document: 112-D-2010-en-1

By means of the written procedure initiated on 20 December 2010 and ending on 6 January 2011, the Board of Governors approved the decisions taken at the non-enlarged meeting of the Board of Governors of the European Schools of 1 December 2010 – Document: 112-D-2010-en-1

The decisions taken at the non-enlarged meeting of the Board of Governors of the European Schools of 1 December 2010 – Document: 112-D-2010-en-1 – have since been published on DOCEE.

d) Outcome of written procedure 2011/1 – Draft decisions of the enlarged meeting of the Board of Governors of the European Schools of 1, 2 and 3 December 2010 – Document: 312-D-2010-en-2

By means of the written procedure initiated on 7 January 2011 and ending on 17 January 2011, the Board of Governors approved the decisions of the enlarged meeting of the Board of Governors of the European Schools of 1, 2 and 3 December 2010 – Document: 312-D-2010-en-2.

The decisions of the enlarged meeting of the Board of Governors of the European Schools of 1, 2 and 3 December 2010 – Document: 312-D-2010-en-3 – have since been published on DOCEE; they have also been published on the European Schools’ website.

e) Outcome of written procedure 2011/7 – Draft minutes of the non-enlarged meeting of the Board of Governors of the European Schools of 1 December 2010 – Document: 212-D-2010-en-1

By means of the written procedure initiated on 21 January 2011 and ending on 31 January 2011, the Board of Governors approved the minutes of the non-enlarged meeting of the Board of Governors of the European Schools of 1 December 2010 – Document: 212-D-2010-en-1.

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The definitive minutes of the non-enlarged meeting of the Board of Governors of the European Schools of 1 December 2010 – Document: 212-D-2010-en-3 – have since been published on DOCEE.

f) Outcome of written procedure 2011/8 – Report of the ‘Harmonisation of the Baccalaureate Examinations in L2’ Working Group: Proposed changes to the document ‘Regulations for the L2 written and oral examinations in the European Baccalaureate’ – Document: 2009-D-661-en-1

By means of the written procedure initiated on 7 February 2011 and ending on 17 February 2011, the Board of Governors approved the report of the ‘Harmonisation of the Baccalaureate Examinations in L2’ Working Group: Proposed changes to the document ‘Regulations for the L2 written and oral examinations in the European Baccalaureate’ – Document: 2009-D-661-en-1.

g) Outcome of written procedure 2011/10 – Draft minutes of the enlarged meeting of the Board of Governors of 1, 2 and 3 December 2010 – Document: 412-D-2010-en-2

By means of the written procedure initiated on 10 March 2011 and ending on 21 March 2011, the Board of Governors approved the draft minutes of the enlarged meeting of the Board of Governors of 1, 2 and 3 December 2010 – Document: 412-D-2010-en-2.

The definitive minutes of the enlarged meeting of the Board of Governors of the European Schools of 1 December 2010 – Document: 412-D-2010-en-3 – have since been published on DOCEE.

h) Outcome of written procedure 2011/12 Document: 2011-02-D-16-en-2: 2011 Budget of the European Schools: New proposal Document: 2011-02-D-18-en-2: Change to the decision on the annual adjustment of the remuneration of the seconded staff and of the Secretary-General with effect from 1 July 2009 (+ 3.7% instead of + 1.85%) Document: 2011-02-D-19-en-2: Proposal for the annual adjustment of the remuneration of the seconded staff and of the Secretary-General with effect from 1 July 2010

By means of the written procedure initiated on 23 March 2011 and ending on 4 April 2011, the Board of Governors approved:

the 2011 Budget of the European Schools: New proposal – Document: 2011-02-D-16-en-2

the change to the decision on the annual adjustment of the remuneration of the seconded staff and of the Secretary-General with effect from 1 July 2009 (+ 3.7% instead of + 1.85%) – Document: 2011-02-D-18-en-2

the proposal for the annual adjustment of the remuneration of the seconded staff and of the Secretary-General with effect from 1 July 2010 – Document: 2011-02-D-19-en-2

i) Outcome of written procedure 2011/13 – Memorandum on the organisation of the 2011 European Baccalaureate session – Document: 2011-01-D-53-de/en/fr-2

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By means of the written procedure initiated on 22 March 2011 and ending on 1 April 2011, the Board of Governors approved the Memorandum on the organisation of the 2011 European Baccalaureate session – Document: 2011-01-D-53-de/en/fr-2.

b) 9-year contracts extended exceptionally in 2011-2012 – 2011-02-D-37-en-1

The Board of Governors was informed of the decisions taken by the Member States to extend for an extra year the contracts of the teachers listed in the document presented, whose 9-year period of secondment ends on 31 August 2011. This provision is applicable only to teachers seconded from September 1989 onwards.

c) Annual report ‘Statistics on the integration of SEN pupils’ – 2011-01-D-37-en-3

The Board of Governors took note of the annual report ‘Statistics on the integration of SEN pupils’ and subscribed to the recommendations contained in the document.

The document would be published on the website: www.eursc.eu

V. A ITEMS

The following A items were approved by the Board of Governors:

A.1. STATUTORY APPOINTMENTS FOR THE 2011/2012 SCHOOL YEAR – 2011-D-76-en-2

APPOINTMENT OF THE REPRESENTATIVES OF THE TEACHING STAFF ON THE ADMINISTRATIVE BOARDS AND OF THE MEMBERS OF THE STAFF COMMITTEE

The teaching staff's proposals, resulting from elections held in each European School:

It is proposed that the following members of the teaching staff be appointed as representatives of the teaching staff on the Administrative Boards and as members of the Staff Committee:

ALICANTE: Secondary cycle Mr Timothy RATCLIFFE (alternate: Mrs Michaela WILLIAMS)

Primary cycle Mr Eric BERARD (alternate: Mrs Rebecca COLE)

BERGEN: Secondary cycle Mrs Nienke STEENBEEK (alternate: Mr Frederik LEWY) Primary cycle Mrs Hilde VANDENHENDE (alternate: Mr Marc TILLEMANS) BRUSSELS I Secondary cycle Mrs Maire MAIRTIN (alternate: Mr Eric PIQUET)

Primary cycle Mr Jacquie BOITHIAS (alternate: Mrs Marta NOTIVOL)

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BRUSSELS II: Secondary cycle Mrs Brigitte DE VOS (alternate: Mr Yves SUPRIN)

 

Primary cycle Mrs Hazel LEWIS (alternate: Mrs Dominique DACHICOURT)

BRUSSELS III: Secondary cycle Mrs Martine BOTTIN (alternate: Mrs Ann LOGMAN) Primary cycle Mr Christophe CAILTON (alternate: Mrs Delphine DONZEL) BRUSSELS IV: Primary cycle Mr Jean-Louis DEGEYTER

(alternate: Mr Finbarr HURLEY)

Secondary cycle: Mr Jean-Louis DEGEYTER (acting representative)

CULHAM: Secondary cycle Mr Frank WRIGHT (alternate: Mr Nicolas BOUNET)

Primary cycle Mrs Christine SCHOLLMEIER-LULAY (alternate: Mrs Harriet SUGDEN)

FRANKFURT: Secondary cycle Mrs Lydia AIGNER (alternate: Mrs Stephanie SCHRÖDER)

Primary cycle Mrs Bernadette FAYMONVILLE

(alternate: Mrs Antje MÜNDER) KARLSRUHE: Secondary cycle Mrs Linda COOMBER (alternate: Mrs Annerose PECH) Primary cycle Mrs Dagmar GABRIEL

(alternate: Mrs Laurence EPARVIER

LUXEMBOURG I: Secondary cycle Mr Daniel VANDEVOIR (alternate: Mr René FORREZ)

Primary cycle Mr Olivier CRESSELY (alternate: Mrs Eva BONDESSON)  

LUXEMBOURG II: Primary cycle Mr Francis CHARUEL (alternate: Mrs Sarah BARLOW) MOL: Secondary cycle Mr Boris GASSELING

(alternate: Mrs Ulrike HELLER)

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Primary cycle Mr Tom CLAES (alternate: Mrs Annerie FRIK) MUNICH: Secondary cycle Mr Paul MILES (alternate: Mr Reiner HOFFMAN)

Primary cycle Mr Jean-Pierre DUPRE (alternate: Mrs Deborah CHAPMAN)

VARESE: Secondary cycle Mr Nicola SOTTOCORNOLA (alternate: Mr Ruud JONGERIUS

Primary cycle Mr Caspar VELTMAN (alternate: Mr Laurent BONICEL)

APPOINTMENT OF THE REPRESENTATIVES OF THE PARENTS' ASSOCIATIONS ON THE ADMINISTRATIVE BOARDS

The Parents' Associations' proposals: it is proposed that the parents listed below be appointed as representatives of the Parents' Associations on the Administrative Boards:

ALICANTE: Mr Angel JAVIER AYLLON FELIPE (President) Mrs Sophia BONNE (Vice-President) BERGEN: Mrs Eva RUDA-NILSSON (President)

Mrs Sara SUNDSTEN-KOLSET and Mr Frederik BOGTSTRA (Vice-Presidents)

BRUSSELS I: The next Parents’ Association elections will be held in December

2011. (*) BRUSSELS II: Mr Wolfgang MUNCH (President) Mr Giles HOUGHTON-CLARKE (Administrative Vice-President) Mrs Hanna ANTTILAINEN (Administrative Vice-President) BRUSSELS III: Mrs Hélène CHRAYE (President) Mr Alexander GEE (Administrative Vice-President) BRUSSELS IV: Mrs Carola STREUL (Member of the Administrative Council

responsible for the canteen and questions concerning the infrastructure) Mr Marc HENRIQUES DE GRANADA (Treasurer)

CULHAM: The next Parents’ Association elections will be held in autumn 2011.

(*)

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FRANKFURT: Mr Livio STRACCA (President)

Mrs Maria PAPANICOLAOU (Vice-President) KARLSRUHE: Mrs Cindy VAN VELZEN (President)

Mrs Nathalie BEROARD-BARTH (Vice-President) Mrs Sarah WINTHROP (Communications Officer of the PA) LUXEMBOURG I: The next Parents’ Association elections will be held in May/June 2011.

(*) LUXEMBOURG II: The Parents’ Association elections will be held in May/June 2011. (*) MOL: The Parents’ Association elections have not yet taken place. (*)

MUNICH: Mr Georg WEBER (President) Mr Vito SPINELLI (Vice-President) VARESE: Mr Luca RECALCATI (President) Mr Hans NIEMAN and Mr Stéphane CORDEIL (Vice-Presidents)

(*) Note: Until such time as the elections are held the following people will represent the parents:

- Brussels I: Pierre Choraine (President) Richard Frizon

- Culham: Mrs Antonella Shorrock (President)

Mrs Karin van Vrede-Leopold. - Luxembourg I: Mr Ian Dennis (President)

Mrs Monique Loos (Vice-President)

- Luxembourg II: Mr Ian Dennis (President) + Mr Luca Martinelli (Vice-President), alternate: Mrs Marika Papasideri

- Mol: Mrs Siylvie Janssens (President)

Mrs Gertrud Lövestam (Vice-President)

PRESIDENT OF THE BOARD OF GOVERNORS AND CHAIRS OF THE BUDGETARY COMMITTEE, THE BOARDS OF INSPECTORS AND THE JOINT TEACHING COMMITTEE

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In accordance with Article 2 of the Rules of Procedure for the Board of Governors, the presidency of the Boards and Committees should be held over the period 1 August 2011 to 31 July 2012 by:

Mr David TOWNSEND Chair of the Board of Inspectors (Nursery and Primary) and of the Joint Teaching Committee

Mrs Susan WAREING Chair of the Board of Inspectors (Secondary) and of the Joint Teaching Committee

Mr Richard HOY Chair of the Budgetary Committee President of the Board of Governors:

Mr John Russell

A.2. Revision of Article 60 of the General Rules – 2011-01-D-34-en-3 Article 59 in the new version of the General Rules, with the reference number: 2011-04-D-11-en-1 The Board of Governors approved the proposed amendments, the purpose of which is to clarify the terms used to refer to these examinations (‘B test’, ‘harmonised examination’, ‘part examination’), which count towards the B mark in secondary years 4-7, and the frequency of the examinations. The B mark corresponds: a) in year 4, for each of the semester reports, to the average score of the two B assessments made each semester; these assessments will consist of two tests taken in lesson time or one such test and a semester examination. b) in year 5, for the first semester report, to the mark obtained in the first semester examination (harmonised or not) and for the second semester report, to the mark obtained in the harmonised second semester examination; c) in year 6, for the first semester report, to the mark obtained in the first semester examination and for the second semester report, to the mark obtained in the second semester examination; d) in year 7, to the marks obtained in the Baccalaureate part examinations according to the Arrangements for implementing the Regulations for the European Baccalaureate; e) in years 4-6, for subjects for which no B assessments or semester examinations are organised, to the average score of tests organised in normal lesson times or to the mark obtained by other rules of assessment specific to the subjects. The General Rules would be amended and published on the website: www.eursc.eu.

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A.3. Request from the ESO and NETMA to obtain a seat and a vote on the Administrative Board of the European School, Munich – 2011-02-D-34-en-2 The Board of Governors approved the granting of a seat and a vote on the Administrative Board of the European School, Munich to the ESO and NETMA organisations, in accordance with Article 29 of the Convention defining the Statute of the European Schools, which states that the Board of Governors may grant to organisations or institutions which have concluded a category II agreement a seat and a vote on the Administrative Board of the School in question once they finance the schooling of at least 20 of the children of their staff A.4. Continuation of the Service Level Agreement between the Board of Governors and the Internal Audit Service of the Commission – 2011-02-D-29-en-2 The Board of Governors continued the appointment of the Internal Audit Service (IAS) of the Commission for a further period of three years with effect from 1 July 2011, with the possibility of further extension at the end of that period. A.5. Review of the Financial Regulation – 2011-02-D-26-en-2 The Board of Governors: a) agreed that further work should be carried out to establish a comparative table of the differences between the current accounting procedures and a full accrual-based accounting system, for further examination by the Budgetary Committee; b) agreed, subject to point c) below, to the proposed amendments to the Financial Regulation and the Implementing Rules, as set out in Annexes C and D of the report of the working group on the review of the Financial Regulation (in document 2010-D-519-en-1); c) agreed that Article 28.3 of the Financial Regulation should not be deleted and that Article 67 should be replaced with the text at Annex C of document 2011-02-D-26-en-1; d) maintained its 2007 decision and agreed that Article 70(b) should be maintained without change; e) gave a mandate to the Office of the Secretary-General to implement the recommendations of the Court of Auditors as summarised in section 2b)(vi) of document 2011-02-D-26-en-1: consideration to be given to the consolidation of the rules in the Financial Regulation, the Implementing Rules and the Internal Rules of the Budgetary Committee; 2b)(vii) of document 2011-02-D-26-en-1: monitoring by the Budgetary Committee of the evolution of the financial rules applicable to the EU budget and taking into account, at the appropriate time, of any evolution, in order to check their impact on the rules in force in the schools. The amended Financial Regulation would be published on the website: www.eursc.eu. A.6. a) Revision of the salaries of locally recruited teaching staff and b) Adaptation of the amount of payment for overtime worked by seconded staff (2011-02-D-1-en-3) and Addendum to the document (2011-02-D-40-en-2)

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a) Revision of the salaries of locally recruited teaching staff The Board of Governors approved: - the new remuneration conditions of locally recruited teaching staff recruited after 31 August 2011 (see Annex I). - continuation of the pay conditions of locally recruited teachers already in post and to that end approved:

- adaptation of the title of the Conditions of Employment for Part-time Teachers in the European Schools recruited after 31 August 1994, which needs to be renamed as follows: ‘Conditions of Employment for Part-time Teachers in the European Schools recruited between 1 September 1994 and 31 August 2011’;

- insertion of a provision whose purpose is to define the staff who can claim entitlement to the conditions of employment currently in force and hence to continuation of the unrevised pay rates for the 2010-2011 school year. This provision would be worded as follows:

“These Conditions of Employment entered into force for members of the locally recruited teaching staff recruited as from that date.

They shall be applicable to part-time teachers, teachers of religion and temporary teaching staff recruited between 1 September 1994 and 31 August 2011, provided that on 31 August 2011, they had been employed by a European School under a contract of employment for an indefinite period or under a fixed-term contract of employment which was renewed on 1 September 2011. Those members of staff may claim entitlement to these Conditions of Employment and to the amounts of remuneration for which they provide for as long they maintain their contractual link with the European Schools uninterruptedly. Any breach of the contractual relationship for a reason other than the end of the school year, fixed at 31 August, shall result in loss of entitlement to these Conditions of Employment.”

The Conditions of Employment for Part-time Teachers of the European Schools recruited after 31 August 2011 appear in Annex I to these decisions. b) Adaptation of the amount of payment for overtime worked by seconded staff:

Annex VII to the Regulations for Members of the Seconded Staff of the European Schools (applicable as from 1 September 1996) is amended as follows:

“Payment for overtime (Articles 38.1 and 51) As from 1 July 2010, payment for overtime shall be €221.97 per month for one period a week in classes in the secondary section and €140.74 per month for one hour a week in classes in the nursery and primary sections. Overtime shall be remunerated at the rate for the section in which the hours are worked. By way of derogation from the previous paragraph, payment for overtime for members of staff in post before 1 September 2011 shall be €272.62 per month for one period a week in classes in the secondary section and €176.76 per month for one hour a week in classes in the nursery and primary sections.”

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The Conditions of Employment and the Staff Regulations would be published on the website: www.eursc.eu. A.7. Baccalaureate: Dematerialised correction of the European Baccalaureate written examination paper scripts (2011-01-D-23-en-3) The Board of Governors approved the following proposal to implement as from 2012 the dematerialisation of a significant number of Baccalaureate written examination scripts in real conditions. European School teachers would be involved as first markers and external markers as second markers. The external markers who would already be involved in 2012 would be those who marked the scripts of the sections where the number of teachers was small, as the European Schools would probably call upon them in the future for the second correction. This pilot phase, which would last for two consecutive years, 2012 and 2013, would enable any difficulties which the teachers and/or external markers might experience to be identified and action to be taken before correction by dematerialisation was introduced across the board in 2014. V. ANNUAL REPORT OF THE SECRETARY-GENERAL OF THE EUROPEAN SCHOOLS – 2011-02-D-39-en-1 The Board of Governors took note of the annual report of the Secretary-General of the European Schools. The number of non-native speaker teachers would be added to point IV.2 of the report ‘Funding of the system: sharing out of the costs of seconded staff amongst the Member States (cost sharing)’. The report would be published on the website: www.eursc.eu. VI. ANNUAL REPORT OF THE FINANCIAL CONTROLLER – 2011-02-D-25-en-2 The Board of Governors took note of the annual report of the Financial Controller. VII. ANNUAL ICT REPORT OF THE HEAD OF THE ICT/STATISTICS UNIT (2011-02-D-22-en-2) The Board of Governors took note of the annual ICT report of the Head of the ICT/Statistics Unit. VIII. ANNUAL REPORT OF THE CHAIRMAN OF THE COMPLAINTS BOARD – YEAR 2010 – 2011-02-D-30-en-2 The Board of Governors took note of the annual report of the Chairman of the Complaints Board. IX. B ITEMS B.1. a) Report of the Court of Auditors for 2009 – 2010-D-539-en-2

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The Board of Governors took note of the report of the Court of Auditors on the annual accounts of the European Schools for the financial year 2009 and approved the Secretary-General’s response. b) Closing of the 2009 accounts – 2010-D-41-en-1 Discharge to the Administrative Boards and to the Secretary-General of the European Schools for implementation of the 2009 budget – 2011-02-D-13-en-2 The Board of Governors gave a discharge to the Administrative Boards and to the Secretary-General for implementation of the 2009 budget. The Secretary-General would inform the European Parliament, the Council of Ministers, the European Court of Auditors and the European Patent Office of this decision. B.2. Request from the Parents’ Association of the European School, Brussels IV for the granting of a subsidy for school transport (2011 budget) – 2011-02-D-9-en-2

The Board of Governors approved the granting to the Parents’ Association of the European School, Brussels IV in charge of school transport a subsidy amounting to a maximum of €55,000 for the 2010-2011 school year and this amount’s entry in the budget of the European School, Brussels IV. This subsidy would no longer be granted in the future.

B.4. Revision of the Decisions of the Board of Governors concerning the organisation of studies and courses in the European Schools – 2011-01-D-33-en-6 - Annex I: Internal structures in the nursery, primary and secondary cycles - Annex II: Learning Support, SWALS support and Rattrapage (Catching-up support)

The Board of Governors approved document 2011-01-D-33-en-6 and the annexes thereto subject to several amendments.

The Board of Governors gave a mandate to the ‘Languages’ Working Group to re-examine the general rules for the teaching of languages in the European Schools.

The amended document, 2011-01-D-33-en-7, and Annexes I and II thereto are appended to these decisions and appear in Annex II.

The document would be published on the website: www.eursc.eu. B.5. Post of Deputy Director for the primary cycle at Mol – 2011-02-D-43-en-2 The Board of Governors decided that the procedure for recruitment of the Deputy Director for the primary cycle at the European School, Mol should be continued. The Board of Governors gave a mandate to the Secretary-General to undertake an analysis of the European Schools’ senior management staff requirements with a view to a subsequent discussion by the Board of Governors after the preparatory committees’ opinions had been sought.

B.6. SEN – 2011-01-D-57-en-3 a) SEN teaching in the European Schools – 2011-01-D-57-en-3

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The Board of Governors took note of the measures taken with respect to SEN teaching in the European Schools and emphasised the need to maintain the current quality of provision for SEN pupils. An evaluation of implementation of the measures would be made in a year’s time.

As regards the ‘tripartite’ agreement, clear directives must be drawn up, and sent to the Directors, on the steps to be taken with respect to the qualifications of the therapists whose services were to be used. Directors and teachers retained responsibility for pedagogical questions.

The Board of Governors took note of the vademecum produced by the inspectors which clarified and highlighted some rules contained in the document on the integration of SEN children into the European Schools. b) Amendments to Annex 1 and Annex 2 of the Service Regulations for the Administrative and Ancillary Staff (AAS) of the European Schools – New occupational category ‘SEN Assistant’ – 2011-02-D-27-en-2

The Board of Governors approved foreseeing for the new occupational category ‘SEN Assistant’ the same grading as for ‘Nursery Assistants’ and incorporating the new occupational category as follows into Annex 1 to the Service Regulations for the AAS:

Occupational category: 1.6 SEN Assistant – Job: Assistance for SEN pupils. Diploma required by the school’s host country or its equivalent, and the knowledge and skills required for this type of job. Languages: thorough knowledge of the language, or one of the languages, of the SEN pupil and knowledge of a second language. One of these languages must be a vehicular language.

Annex 2 to the Service Regulations for the AAS would be amended accordingly and published on the website: www.eursc.eu.

B.7. New/Converted posts of Administrative and Ancillary Staff Administrative and Ancillary Staff – 2011-02-D-17-en-2

The Board of Governors approved the creation of:

a) 5 posts at Brussels IV:

1 ICT technician 1 secretary 1 accountant 0.5 librarian 0.5 technician 1 workman

b) 7 posts at Luxembourg II

0.5 secretary 1 head accountant 0.5 accountant 1 specialist technician 1 caretaker 0.5 ICT technician 1 lab technician 0.5 psychologist 1 nurse

In addition, 9.88 posts were to be transferred from Luxembourg I to Luxembourg II:

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1 secretary 1 technician 1 caretaker 2.5 lab technicians 4.38 auxiliary staff

These posts would be created with a view to these schools’ forthcoming move to their respective permanent sites: Laeken and Bertrange-Mamer.

c) a half-post of nurse at the European School, Munich B.8. Application for the replacement of the post of ‘Assistant Financial Controller 2011-D-03-D-8-en-2 The Board of Governors noted that there were six candidates of Greek nationality interested in the post of Assistant Financial Controller. A shortlist would be drawn up. The shortlisted candidates would then be invited to attend for interview by the Selection Committee. Should no candidate match the profile criteria set, the Member States would be consulted by means of a written procedure proposing various recruitment options. B.9. 2012 budget of the European Schools a) Introduction to the 2012 preliminary draft budget – 2011-02-D-14-en-5 b) 2012 preliminary draft budget of the European Schools – 2011-D-02-D-15-fr-1 The Board of Governors approved the 2012 budgets of the European Schools and of the Office of the Secretary-General

SCHOOL 2012 BUDGET OTHER REVENUE EU contribution 2012

1 2 3 Alicante 14,189,748 6,092,625 8,097,123 Brussels I 34,018,639 9,571,939 24,446,700 Brussels II 33,458,850 10,700,003 22,758,847 Brussels III 31,277,075 8,518,036 22,759,039 Brussels IV 11,727,329 2,032,974 9,694,355 Bergen 8,209,110 3,905,090 4,304,020 Culham 8,897,971 4,069,424 4,828,547 Frankfurt 12,724,508 5,377,944 7,346,564 Karlsruhe 13,146,593 10,091,748 3,054,845 Luxembourg I 35,636,111 11,137,530 24,498,581 Luxembourg II 15,881,492 5,873,533 10,007,959 Mol 11,732,045 5,794,617 5,937,428 Varese 18,656,805 8,986,190 9,670,615 Munich *) 24,183,020 23,838,840 344,180 Office Sec. Gen. 8,763,069 1,135,862 7,627,207

TOTAL 282,502,365 117,126,355 165,376,010 B.10. European School, Culham

The Board of Governors:

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- noted that the UK delegation had formally withdrawn the General Interest File and Dossier of Conformity for the Culham European Academy project;

- noted that the transformation of the European School, Culham into an Academy would not now take place and that the phased closure of the school would proceed in accordance with the previous decisions of the Board of Governors;

- approved a derogation from Article 7 of the Regulations for Members of the Seconded Staff to allow Mr Thomas Hackmann to continue as acting Deputy Director for a further year with the possibility of further extension according to the situation of the school, which would be kept under review. The other criteria laid down by Article 7 would continue to apply; that is to say, the decision would be taken by the Secretary-General on a proposal from the Director after the opinion of the competent national inspector had been sought;

- approved the following measures applicable to administrative and ancillary staff at Culham designed to permit their redeployment:

1) In cases where the posts of administrative and ancillary staff at Culham are discontinued as a direct result of the closure of the school, the Director shall establish whether there are vacancies in other European Schools or the Office of the Secretary-General which might be of interest to the staff in question.

2) Where there are such vacancies in the same grade, Culham staff shall be given priority for the post, subject to the requirements of national legislation and provided that the job description is similar and the staff have the qualifications required by the host country of the school and meet the normal criteria for knowledge of the language of the school. The normal requirements for publication of vacancies shall not apply in such cases. Where two or more members of staff are interested in the same post in another European School, the management of that school shall decide which of them shall be recruited by following the normal arrangements for the evaluation and selection of candidates. Staff of Culham who are recruited under these arrangements shall have a new contract that shall be the same as for any other new recruit in the school in question, except that they shall keep the same step on the salary scale as they had at Culham. For example, a secretary at Culham on step 5 of the salary scale would be paid at step 5 of the salary scale applicable to newly recruited secretaries in the new school. No other acquired rights would be maintained.

3) Where there are vacancies in different grades, Culham staff may apply like any other candidate. Other things being equal, and subject to the requirements of national legislation, they shall be given priority over other candidates. If their application is successful, they shall be recruited under a new contract that shall be the same as for any other new recruit in the school in question.

- decided that removal costs and reinstallation allowances should not be paid to locally recruited staff who are obliged to relocate following the discontinuance of their posts at Culham;

- approved a derogation from Article 29 of the Regulations for Members of the Seconded Staff so that, if the seconding authorities agree, secondments of staff at Culham may be prolonged beyond the normal maximum duration, to allow teachers to stay at the school until the date when their classes are closed;

- withdrew its decision of December 2010 concerning the discontinuance of the post of Danish teacher seconded to the European School, Culham, and approved the continuation of this post for the 2011-2012 school year.

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B.11. Accredited schools b) Dossiers of Conformity School of European Education, Heraklion – 2011-01-D-1-en-2 The Board of Governors approved the dossier of conformity presented by the Greek authorities with a view to recognition of European schooling up to secondary year 5 at the School of European Education, Heraklion and considered that the dossier constituted the second stage of the accreditation process. European Schooling at The Hague – 2011-01-D-2-en-2 The Board of Governors approved the dossier of conformity presented by the Dutch authorities with a view to recognition of European schooling at European Schooling at The Hague from the nursery level up to secondary year 5 inclusive and considered that the dossier constituted the second stage of the accreditation process. International School, Manosque (Anglophone section) – 2011-01-D-3-en-2 The Board of Governors approved the dossier of conformity presented by the French authorities with a view to recognition of European schooling in the Anglophone section of the International School, Manosque for secondary years 6 and 7 and the European Baccalaureate. The Board of Governors considered that the dossier constituted the second stage of the accreditation process. Progress report on the Rhine/Main European School (Type III) project at Bad Vilbel (Land (State) of Hesse) – 2011-03-D-14-en-1 The Board of Governors took note of the progress report on the project, which supplemented the dossier of conformity approved in April 2010. c) Audit reports European Schooling Helsinki – 2011-01-D-4-en-2 The Board of Governors mandated the Secretary-General

to sign an Additional Agreement to the Accreditation and Cooperation Agreement, recognising the European schooling provided by European Schooling Helsinki for secondary years 6 and 7 and the Baccalaureate.

to renew the accreditation and cooperation agreement recognising the European schooling provided by European Schooling Helsinki from the nursery level up to secondary year 5 inclusive.

Centre for European Schooling, Dunshaughlin – 2011-01-D-5-en-3 The Board of Governors mandated the Secretary-General to renew the accreditation and cooperation agreement recognising the European schooling provided by the Centre for European Schooling, Dunshaughlin from the nursery level up to secondary year 5 inclusive. It was specified that the nursery level of Type I Schools is equivalent to the start of the primary cycle in the Irish school system.

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European School of Strasbourg (Type II) – 2011-01-D-6-en-2 The Board of Governors mandated the Secretary-General to renew the accreditation and cooperation agreement recognising the European schooling provided by the European School of Strasbourg (Type II) from the nursery level up to secondary year 5 inclusive. B.13. Analysis of category III fees in the light of the possible introduction of a banded

range of category III fees The Board of Governors mandated the Secretary-General to set up a working group

to engage in general reflection on the funding of the European Schools system, in particular on the financial contribution of the categories other than category I.

The working group’s composition would be as follows:

The Secretary-General, who would chair the working group A member of the Office of the Secretary-General A member of the EPO A member of the European Commission A member of the Budgetary Committee A Director A parents’ representative.

The following items would be submitted to the written procedure: B.11 a) Follow-up on document 2010-D-32 ‘Review of the opening up of the European

Schools System: Accredited Schools’ – 2011-02-D-38-en-2 A new proposal taking account of the discussions at the meeting of the Board of Governors would be submitted to it by means of the written procedure.

B.12. Situation in the Brussels European Schools – 2011-03-D-21-en-1 The following would be submitted to the Board of Governors by the written procedure:

the proposal concerning an analysis of the linguistic structure of the Brussels European Schools with a view to reflection on balanced distribution of the sections across the schools, also taking account of the prospect of the opening of a fifth school in the medium term.

the proposal concerning the opening of a Dutch secondary year 1 class at the Brussels IV School at the beginning of the 2011-2012 school year in order to be able to meet demand for enrolment, without causing a class to have to be divided in one of the two other schools (Brussels II and Brussels III) with a Dutch language section.

The following item, which was removed from the agenda, would be submitted to the written procedure: a) Change to the decision on the annual adjustment of the remuneration of part-

time/locally recruited teachers with effect from 1 July 2009 (+ 3.7% instead of + 1.85%) – 2011-03-D-25-en-1 b) Proposal concerning the annual adjustment of the salaries of part-time/locally recruited teachers with effect from 1 July 2010 – 2011-D-03-26-en-1

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c) Limitation of the effects of weightings on the adjustment, with effect from 1 July 2010, of the salaries of part-time/locally recruited teachers and the pay of temporary staff employed by the hour – 2011-03-D-4-en-2

B.14. Draft calendar of meetings for the 2011-2012 school year – 2011-03-D-18-en-2

B.15. Fixing of the date and place of the next meeting 6, 7 and 8 December 2011, in Brussels B.16. Other business: Calculator The Deputy Secretary-General would contact the inspector responsible in order to

check whether there had been a technological development to the calculator whose use in the Schools had entered into force in September 2010, meaning that a new calculator would have to be purchased for pupils at the beginning of the next school year.

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ANNEX I

CONDITIONS OF EMPLOYMENT FOR PART-TIME [LOCALLY RECRUITED] TEACHERS recruited after 31 August 2011

Approved by the Board of Governors at its meeting of 12-14 April 2011

TABLE OF CONTENTS

1. ROLE OF PART-TIME TEACHERS

2. PART-TIME TEACHERS – TEMPORARY STAFF – TEACHERS OF RELIGION

3. CONDITIONS OF RECRUITMENT OF TEMPORARY TEACHING STAFF

4. COEFFICIENTS

5. IMPLEMENTING REGULATIONS

6. REPEAL

7. ENTRY INTO FORCE

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CONDITIONS OF EMPLOYMENT FOR PART-TIME [LOCALLY RECRUITED] TEACHERS IN THE EUROPEAN SCHOOLS recruited after 31 August 2011

1. Role of part-time teachers

1.1. The Statute of the European Schools provides for teachers seconded for a given period by the Member States as basic teaching staff.

1.2. In addition to these basic staff, the Schools need part-time teachers to deal with the following situations:

a) Teaching of religion and ethics. Teachers of religion are nominated by the competent authorities1.

b) Filling of a post shown in the establishment chart (budget) but for which the country concerned has, for various reasons, not yet seconded a teacher. Normally this situation should last for a maximum of one year.

c) Teaching of classes not taught by seconded teachers, the number of which is not high enough to warrant the creation of a post. The number of hours can vary from year to year.

d) To cope with situations which cannot be foreseen when the budget is drawn up (division of classes, groups, etc.)

e) Temporary replacement of seconded teachers or part-time teachers who are absent (sick leave, maternity leave, etc.), occasional duties (replacement of an individual).

1.3. The Conditions of Employment for Part-time Teachers provide for annual contracts. The duties of part-time teachers can vary from year to year according to the number of hours not taught by seconded teachers.

1.4. When for a given subject the number of hours thus available reaches a value justifying, in the long run, the creation of a seconded post, the School must request this post. This automatically leads to a reduction in the number of hours available for part-time teachers, or even the discontinuance of one or other part-time teacher’s post.

2. Part-time teachers - temporary staff - teachers of religion

The Director may recruit:

a) teachers to work

either on a part-time basis,

or on a full-time basis,

to meet a temporary need.

The national Inspector will be consulted about the choice of teacher.

1 Right from the time when the European Schools were first set up, religion classes were taught by part-time teachers appointed by the competent religious authorities and paid by the Schools.

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Consultation of the Inspector may take place by means of the written procedure on the basis of checking of the part-time teacher’s qualifications.

b) teachers of religion nominated by the competent authorities.

c) temporary staff as substitutes for absent members of the teaching staff.

2.1 Part-time teachers shall be paid €226.23 per month for one period a week in secondary classes and €140.74 per month for one hour a week in primary and nursery classes.

Remuneration shall be payable in 12 monthly instalments and shall be adjustable, on the basis of the development of the weighting provided for in point 3.2.

It is hereby confirmed that the remuneration referred to above includes all forms of bonus, allowance, special payment or holiday pay and that secondary application of the legislation of the host country by virtue of Article 3.4 of the Conditions of Employment may not lead to the granting of an advantage other than those to which part-time teachers may lay claim pursuant to these Conditions of Employment.

The Director shall forward a list containing the names, qualifications and duties of the part-time teachers to the Administrative Board and to the Chair of the Board of Inspectors annually.

2.2 Teachers of religion shall be paid €226.23 to €264.05 per month for one period a week in the secondary school and €140.74 to €164.27 per month for one hour a week in the primary and nursery schools, as set out in the table below.

The salary scale comprises five increments, to be paid at the end of each two-year period of service. When a teacher of religion enters employment at a European School, he/she shall be paid the basic salary.

Remuneration shall be payable in 12 monthly instalments and shall be adjustable, on the basis of the development of the weighting provided for in point 3.2.

It is hereby confirmed that the remuneration referred to above includes all forms of bonus, allowance, special payment or holiday pay and that secondary application of the legislation of the host country by virtue of Article 3.4 of the Conditions of Employment may not lead to the granting of an advantage other than those to which part-time teachers may lay claim pursuant to these Conditions of Employment.

The Director shall forward a list containing the names and duties of the teachers of religion to the Administrative Board and to the Chairs of the Boards of Inspectors annually.

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Cycles Basic Step 1 Step 2 Step 3 Step 4 Step 5

Secondary €226.23 €233.33 €240.66 €248.21 €256.01 €264.05

Primary €140.74 €145.16 €149.72 €154.42 €159.27 €164.27

2.3 Temporary staff recruited by the Director as substitutes for absent members of the teaching staff shall be paid €51.22 for one period in secondary classes and €31.87 for one hour in primary and nursery classes.

The above amounts shall be paid in the currency of the country in which temporary staff carry on their activities. They shall be converted on the basis of the exchange rates used at the time of their temporary activity for conversion of the salaries of teaching staff and shall carry the weightings applicable to the place of employment.

3. Conditions of recruitment of temporary teaching staff

3.1. Candidates must have the qualifications required to teach, in the respective classes, the subjects for which they are to be employed. The Director shall report on the conditions governing such employment to the Administrative Board and to the Chair of the Board of Inspectors.

3.2. The provisions of Articles 10(2) 14, 15, 17(1) and (2), 18, 22(1), 23, 25, 40(1)(b) and (2), first indent, 43(1)(a), 47, 63, 64, 65, 67, 73 and 80 of the RMSSES2 shall apply to teachers recruited by the Director.

A 5% reduction in school fees per lesson taught shall be granted to the children of the teachers referred to in points 2.1. and 2.2. of these Conditions of Employment for Part-time Teachers.

3.3. The temporary staff referred to in point 2.3. shall not benefit from these provisions.

3.4. Legislation of the country in which the School is situated

The conditions of appointment and of dismissal of part-time teachers, teachers of religion and temporary staff shall be governed by the legislation of the country in which the School is situated with respect to employment relationship, social security and taxation regulations, without prejudice to the provisions above.

The courts of the country in which the School is situated shall have jurisdiction in any dispute to be resolved.

4. The weekly periods set out in points 2.1 and 2.2 of these Conditions of Employment shall have the following coefficients applied to them:

Years 1 to 6 sec.: coefficient 1 if there are over 12 but 28 or fewer pupils in the class.

coefficient 0.9 if there are fewer than 12 pupils in the class.

2 RMSSES: Regulations for Members of the Seconded Staff of the European Schools

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coefficient 1.1 if there are over 28 pupils in the class.

Year 7 sec.: coefficient 1 for all classes.

All periods taught in secondary classes as set out in 2.1 and 2.2 of these Conditions of Employment shall have the coefficient 20/21 applied to them.

5. Provisions for implementing these Conditions of Employment shall be drawn up for each School. None of the provisions may be inconsistent with the legislation of the country in which the School is situated.

6. All provisions at variance with these Conditions of Employment for Part-time Teachers shall be rescinded on the date of entry into force of these Conditions of Employment for Part-time Teachers.

7. These Conditions of Employment for part-time teachers, teachers of religion and temporary staff shall enter into force for newly recruited staff as from 1 September 2011 and shall be binding in their entirety and directly applicable in all the Schools.

The Conditions of Employment for Part-time Teachers shall be subject to review whenever the Regulations for Members of the Seconded Staff are reviewed.

European Schools Office of the Secretary-General Pedagogical Development Unit

Ref.: 2011-01-D-33-en-7 ANNEX II

Orig.: EN

Revision of the Decisions of the Board of Governors concerning the organisation of studies and courses in the European Schools

Document approved by the Board of Governors at its meeting of 12, 13 and 14 April 2011

Entry into force: 15 April 2011

These decisions repeal and replace all the existing rules and decisions of the Board of Governors concerning:

a) the organisation of teaching and class/group creation, division or regrouping.

b) the general regulations for language teaching

c) the organisation of Other National Language (ONL) (Irish, Maltese, Finnish/Swedish) courses.

d) the primary cycle’s harmonised timetable.

e) the organisation of SWALS (Students Without Language Section) teaching provision.

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1. ORGANISATION OF STUDIES: CLASS SIZES – GROUPING – DIVISION OF CLASSES – REGROUPING DIVIDED CLASSES

The Annual School Plan determines the amount of teaching time allocated to the school, as well as the number of classes and groups to be created.

The Annual School Plan is approved annually by the Administrative Board.

The Administrative Board provides authority for cases where extra provision is proposed but will also legitimise any measures for a departure from the normal rules in order to enable schools to find local solutions and initiatives to reduce costs. The exceptions and derogations to group/class/options creation/division or grouping rules have to be approved by the Administrative Board of the school. The Budgetary Committee will be informed annually about the derogations from these rules.

The Annual School Plan is drawn up in the context of the overall pedagogical framework set by the Board of Governors and shall:

show the total teaching time required to meet the needs of the school, i.e. a numerical estimate based on the forecast of the number of classes and teaching groups;

show the cases where a departure from the normal rules was proposed; show the reduction in teaching periods; show groupings of classes/groups/options; show the courses which are organised in Language 2 or in the language of the host

country; enable each school to put forward specific local projects and initiatives.

1.1. PEDAGOGICAL FRAMEWORK RULES

1.2. Class/group sizes

Classes/groups shall have a maximum of 301 pupils

1.3 Class/group creation rules: a) Nursery Nursery classes with more than 30 pupils shall be divided.

If there are more than 15 children in a class, a half-time nursery assistant shall be appointed.

If there are more than 25 children in a class, a full-time nursery assistant shall be appointed.

b) Primary Primary classes/groups with more than 30 pupils shall be divided.

Exceptions:

For ‘European Hours’, classes/groups with more than 25 pupils shall be divided. In Language 2, classes/groups with more than 25 pupils shall be divided

1 The Board of Governors decided to postpone the reduction in the number of pupils per class from 30 to 28 until 2012, the date of availability of Laeken (Brussels IV) and of Bertrange-Mamer (Luxembourg II).

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c) Secondary Classes/groups with more than 30 pupils shall be divided.

Language 2, 3 and 4 groups with more than 28 pupils shall be divided. Subjects taught in working languages with more than 28 pupils shall be divided.

Exceptions:

Science classes/groups, including laboratory work, with more than 25 pupils may be divided.

ICT classes/groups should be organised according to the places available in the ICT classrooms.

1.4 Minimum group/class/option sizes The minimum group/class/option size is seven pupils. In years 6 and 7 the minimum option size is five pupils.

Exceptions:

It is possible to create groups/classes and options with fewer than seven pupils in some exceptional cases (a, b, c, d, e, f, g):

a) Compulsory courses for existing classes should be created, subject to 1.5

b) Other National Language groups;

Other National Language groups shall be created with fewer than seven pupils in accordance with the ONL rules.

c) Teaching of Ancient Greek for Greek pupils in the secondary school

Greek pupils in secondary years 2 to 5 of the Greek language section are entitled to receive complementary tuition in Ancient Greek consisting of two periods per week.

d) Religion (Ref.: 2008-D-356-en-4)

In principle, Religion courses are offered in L1. If the threshold (seven pupils) for creating a group cannot be met, even after combining different groups vertically and horizontally, and the consequence would be that courses in certain Religions cannot be offered, it is within the autonomy of the school to find alternative solutions to facilitate the organisation of these Religion courses.

Examples are (this list is not exhaustive): - to organise Religion courses in L2, or the language of the host country, - to reduce the number of Religion lessons in the secondary cycle, - to create mixed Religion groups (such as Protestant/Catholic), by way of

exception.

e) Ethics

In principle, Ethics courses are offered in L1. If the threshold (seven pupils) for creating a group cannot be met, even after combining different groups vertically and horizontally, and the consequence would be that courses cannot be offered, it is within the autonomy of the school to find alternative solutions to facilitate the organisation of these Ethics courses.

Examples are (this list is not exhaustive): - to organise Ethics courses in L2, or the language of the host country,

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- to reduce the number of Ethics lessons in the secondary cycle subject to 1.5.

f) Learning Support, SWALS support and SEN support courses g) Groups/classes/options decided by the Administrative Board of the school for a number of duly justified reasons (e.g.: infrastructure constraints, special school projects, other relevant pedagogical reasons, etc.)

1.5. Reduction in teaching time for small groups/classes/options

If a compulsory course (e.g.: L1, L2, Mathematics, etc.) or an option (e.g.: Economics, Art, etc.) in the secondary cycle is created for fewer than seven pupils (five pupils in years 6 and 7) and no grouping is envisaged, the periods allocated to the course shall be reduced in accordance with the table below:

Number of periods/week Number of periods to be organised 6 4

5 4

4 3

3 2

2 2* *From secondary years 1 to 3, Religion and non-confessional Ethics periods should be reduced from two to one. The reduction is not applicable to L1 courses in years 6 and 7 of the secondary cycle. 1.6. Grouping of groups/classes

a) Nursery Year 1 and Year 2 shall be grouped up to 30 pupils.

b) Primary Two consecutive classes, with a total of 25 pupils or fewer, shall be grouped. Three consecutive classes, with a total of 20 pupils or fewer, shall be grouped.

If the minimum number of seven pupils is not reached, pupils from consecutive classes/groups in a language section, or parallel groups/classes in different language sections, should be grouped, where timetable and pedagogical constraints so permit.

c) Secondary If the minimum number of seven pupils is not reached, pupils from consecutive classes/groups in a language section, or parallel groups/classes in different language sections, should be grouped, where timetable and pedagogical constraints so permit. The school should use all five weekly working days efficiently.

1.7. Regrouping divided classes/groups

A divided group/class shall be regrouped from the beginning of the next school year if the combined number of pupils is below the number which would justify dividing the group/class.

2. GENERAL REGULATIONS FOR LANGUAGE TEACHING IN THE

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EUROPEAN SCHOOLS Choice of language section in the nursery, primary and secondary

See General Rules, Article 47.e 2.1. Regulations for language teaching

a. In the European Schools all pupils have to study at least three compulsory languages. It is possible also to choose a fourth language as an option in secondary year 4 and a fifth language as a complementary course in secondary year 6.

No language may be studied at more than one level simultaneously and different languages may not be studied at the same level simultaneously. Level means L1, L2, L3, L4 and L5.

b. In the nursery school the regulations are as follows:

L1 is taught from the age of four years and is the language of the section in which the pupil is enrolled. For categories I and II pupils in a school with no section corresponding to their mother tongue, special SWALS rules are applicable. Special arrangements are in place for the teaching of the Other National Language (Irish and Maltese).

c. For the primary school and in secondary years 1-5 the regulations are as follows:

L1 is taught from primary year 1 and is the language of the section in which the pupil is enrolled. For categories I and II pupils in a school with no section corresponding to their mother tongue, special regulations are applicable.

L2 is taught from primary year 1: it may only be DE or EN or FR and must be different from L1.

From secondary year 3, History and Geography courses must be organised in the L2 (DE, EN or FR) and must not be taught in L1. From year 4, economics, where this is chosen as an option, should normally also be taught in the working language. However, if an insufficient number of pupils have chosen economics, so that a course in this subject cannot be organised in their L2, it may be organised in the language of the host country of the school.

L3 is taught from secondary year 2; it may be any official language of the EU countries not being studied as L1 or L2. L3 in year 2 is a beginners’ course.

L4 is taught as an option from secondary year 4; it may be any official language of the EU countries not being studied as L1, L2 or L3. L4 in year 4 is a beginners’ course.

Special arrangements are in place for the teaching of Irish, Maltese, Finnish and Swedish as the Other National Language.

d. In secondary years 6-7 the regulations are as follows:

L1 is compulsory up to the Baccalaureate.

L2 is compulsory up to the Baccalaureate. The L2 is normally one of the working languages (DE, EN or FR) but pupils may request a different L2 for secondary years 6 and 7. This may be accepted subject to the rules relating to a change of L2 and to the rules governing the creation of groups.

The new L2 may be any official language of the EU countries not yet being studied as L2. The starting point of this new L2 will be a standard consistent with ten years

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of continuous and progressive teaching of the language, equivalent to the standards for the rest of the working languages

L3 is a 4-period option course and the teaching takes as its starting point a standard consistent with four years of continuous and progressive teaching of the language.

L4 is a 4-period option course and the teaching takes as its starting point a standard consistent with two years of continuous and progressive teaching of the language.

Special arrangements are in place for the teaching of the Other National Language (Irish, Maltese, Finnish and Swedish). There is a specific ONL syllabus for each of these languages.

L5 is a 2-period complementary course for beginners: pupils who have never embarked upon formal study of the language in question. It is not possible to take a Baccalaureate examination in L5.

It is possible for a pupil to choose as L3 in secondary years 3, 4 or 6 or L4 in secondary year 6 an EU language which has not been studied previously in a European School, provided that the pupil has passed an attainment test (written and oral) at the required level, administered under the responsibility of the teacher concerned.

2.2 Changes of language

a. Normally no changes are envisaged in language choices, except on entry to year 6, when the following changes are possible:

change of L2 for a given language, change from a lower to a higher level (e.g. change

from L4 to L3) for a given language, change from a higher to a lower level (e.g. from L2

to L3) in justified cases.

b. Should a change of language at any age or level be requested, the decision lies with the Director, subject to the following conditions:

The existence of a reasoned written request from the parents, guardians or from the pupil himself/herself if over the age of 18.

Deliberation and judgement by the Class Council on the request. Clear evidence established by the School of the pupil's ability to follow

the course requested. In the case of a change of L2, careful consideration must be given to the role of L2 as a medium for teaching other subjects. When a change of L2 is approved before year 6, the new L2 becomes the medium for the teaching of history, geography and economics. When a change of L2 is approved on entry to year 6, the old L2 remains the medium of teaching for history, geography and economics.

The absence of significant administrative obstacles to the change requested.

The applicant will be notified of the decision and the reasons for it.

2.3. Teaching of Ancient Greek for Greek pupils in the secondary school

Greek pupils in the Greek language section may, from secondary years 2 to 5, receive

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complementary tuition in Ancient Greek consisting of two periods per week. These groups may be created with fewer than seven pupils. Greek pupils who choose the Ancient Greek option cannot take advantage of this complementary tuition.

2.4. Other National Language

The Other National Language (ONL) – Irish, Maltese2, Finnish/Swedish – must be taught to category I and II pupils from the nursery (Finnish/Swedish from primary year 3) up to secondary year 7. For those pupils who request these courses, Finnish is taught to category I and II Finnish pupils in the Swedish section and Swedish is taught to Finnish-speakers in the Finnish section in those schools which have Finnish/Swedish sections.

The Other National Language Irish/Maltese is available for Irish/Maltese nationals only.

There should be a specific syllabus for the ONL.

Other National Language groups shall be created with fewer than seven pupils.

In the nursery, the ONL is taught 3 x 30 minutes per week.

In primary years 1-2, the ONL is taught 3 x 30 minutes per week.

In primary years 3-5, the ONL is taught 2 x 45 minutes per week.

In secondary years 1-3, the ONL is taught 2 x 45 minutes per week.

Starting from secondary year 4 and up to secondary year 5, the ONL is a 4-period option. Pupils choosing the ONL cannot choose L4.

For secondary years 6 and 7, the ONL is a 4-period option. Pupils choosing the ONL cannot choose L4.

This decision will change the primary school harmonised timetable as follows:

2 The Maltese pupils in Brussels are at the Brussels I School and the Maltese pupils in Luxembourg are at the Luxembourg II School.

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Primary school harmonised timetable

Subject Years 1 and 2 Years 3, 4, 5 Mother tongue (SWALS L1)

8 hours (2 hours 30)

6 hours 45 (3 hours 45)

Mathematics 4 hours 5 hours 15 Language 2 2 hours 30 3 hours 45 Music Art 5 hours 3 hours

Physical Education Discovery of the World 1 hour 30 3 hours European Hours 1 hour 30 Religion/Ethics 1 hour 1 hour 30 Recreation 3 hours 30 2 hours 30 Total 25 hours 30 27 hours 15

ONL - Irish/Maltese* 1 hour 30 ONL - Finnish/ Swedish*

1hour 30 1 hour 30

*ONL is taught during the school year day

2.5. Use of languages

a. In primary years 3-5, the subject ‘European Hours’ is taught to mixed language groups, generally in the pupil's L2 or in the language of the host country.

b. Complementary activities (secondary years 2-3) are taught in one of the three working languages or in the language of the host country.

c. In secondary years 1-5, art, music, ICT and physical education are taught to mixed language groups in one of the three working languages (DE, EN, FR) or in the language of the host country.

In secondary years 6-7, art, music (basic and option courses) and physical education are taught to mixed language groups in one of the three working languages (DE, EN, FR) or in the language of the host country.

d. In secondary year 3, human sciences courses and from secondary year 4, history, geography and economics courses are organised in DE, EN and FR. Human sciences courses in secondary year 3 and history and geography must be followed in the pupil’s working (DE, EN, FR) language.

e. In secondary years 6-7, if the 4-period option course in history and geography

cannot be organised in the pupil's working language (DE, EN, FR), the pupil may follow it in another working language provided that this is not the pupil's L1, with the Director’s permission.

f. With the approval of the Administrative Board, the school may organise the teaching of certain subjects (e.g. ICT, Ethics, Religion etc.) in the L2 or the language of the host country.

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3. SWALS – MOTHER TONGUE PROVISION FOR PUPILS FOR WHOM THERE IS NO LANGUAGE SECTION OF THEIR OWN IN THEIR SCHOOL

SWALS are those categories I and II pupils whose mother tongue/dominant language is an official language of an EU Member State (with the exception of Irish and Maltese) but for whom no language section in their mother tongue/dominant language (L1) exists in their school.

If one of the language sections of the European Schools corresponding to a category I or II pupil's mother tongue/dominant language is not open in the school, this pupil is entitled to tuition in his/her L1, working on the assumption that the School has at its disposal a duly qualified teacher, or can recruit one.

SWALS are normally enrolled in one of the working language (DE, EN, FR) sections. The language of the section is the pupil’s L2. SWALS can also be enrolled in the language section of the host country on condition that no additional costs are created. Their L2 should be English, French or German.

At the European School, Munich, there are children whose mother tongue/dominant language is not an official language of an EU Member State but who are considered to have the same rights as SWALS.

In the nursery and primary cycles, L1 courses for SWALS shall be allocated a minimum of five periods per week.

In the secondary cycle, L1 courses for SWALS are organised according to the same rules as any other L1.

At all levels, consecutive year groups may be combined in order to avoid reductions in teaching time.

SWALS are entitled to receive SWALS support when lack of knowledge of the language of the section in which they are enrolled is a barrier to communication, integration and learning. This support focuses on the acquisition of this language and thus facilitates SWALS´ access to the curriculum.

From 1 September 2011, Category III pupils shall learn as L1 the language of the section in which they are enrolled. Category III pupils who were enrolled before 1 September 2011 and who learnt as L1 a language different from that of the section can continue with the same L1 up to the end of their schooling in order to ensure pedagogical continuity.

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European Schools Office of the Secretary-General Pedagogical Development Unit

Ref.: ANNEX I TO DOCUMENT 2011-01-D-33-en-7

Orig.: EN

Internal structures in the nursery, primary and secondary cycles

Document approved by the Board of Governors at its meeting of 12, 13 and 14 April 2011

Entry into force: 15 April 2011

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At its meeting of 12-14 April 2011, the Board of Governors approved the Annex to document 2011-01-D-33-en-6 concerning the Internal Structures of the European Schools.

According to the reform principles the schools should set up a clear and transparent administrative and pedagogical management organisation in which the tasks and the responsibilities of everyone are clearly communicated to the whole school community.

This decision repeals and replaces all the earlier decisions of the Board of Governors concerning Internal Structures and timetable reductions (for careers guidance, this document concerns only the 2011-2012 school year).

1. Staff Committee representatives

The timetable reductions for the members of the Staff Committee are granted as follows:

The weekly timetable reduction for the nursery/primary representative is three hours and for the secondary representative three periods.

An additional reduction is granted to the nursery/primary representative (one hour) and the secondary representative (one period) of schools with more than 2000 pupils.

The School holding the annual presidency will have an additional one hour (primary) and one period (secondary) reduction.

The Secretary-General may grant the Staff Committee secretary a timetable reduction over and above the one granted to all members of the Staff Committee. The Staff Committee secretary may have up to five periods a week in the case of a secondary school teacher and up to five hours a week in the case of a nursery/primary school teacher.

2. Internal Structures

The schools may appoint coordinators in the priority areas within the total amount of Internal Structures resources. Each task should have a clear job description, including the responsibilities of the nominated coordinator.

The distribution of timetable reductions shall be effected in a transparent way.

The director of the school shall present the use of the Internal Structures resources annually to the Administrative Board, in September/October.

A locally recruited teacher can be appointed to the task, but the total amount of hours or periods of the Internal Structures should not exceed the given framework.

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The statutory timetable reductions for Staff Committee representatives, as well as the specific reductions for European School system level tasks (see Point 3 below) are not included in the total amount of the Internal Structures resources of a School.

2.1. Internal Structures calculation method

The calculation method is to allocate 1 hour of Internal Structures for the nursery and primary schools per 65 pupils. This amount includes cycle coordination, subject coordination, LS, SEN and SWALS coordination.

The proposed calculation method for the secondary cycle is to allocate 1 period of Internal Structures for 40 pupils in the secondary cycle. This amount includes cycle coordination, subject coordination, timetabling, LS, SEN and SWALS coordination reductions.

Those secondary schools which have over 1000 pupils should be entitled to six additional periods of Internal Structures.

2.2. LS, SEN and SWALS coordination

The number of LS, SEN and SWALS coordination hours varies between the schools.

The tasks and the responsibilities of the LS, SEN and SWALS coordinators are defined in the documents (2004-D-4110-en-3, 2009-D-669-en-2, 2010-D-117-en-2, and 2010-D-117-en-2) approved by the Board of Governors or Joint Teaching Committee. The timetable reduction allocation for LS, SEN and SWALS coordination shall be part of the Internal Structures resources of the school, so that the schools can allocate these tasks according to local needs.

3. Specific system level tasks

3.1. Intermath

A teacher dealing with the secretariat and the administration of Intermath can be granted six hours’ release from teaching duties. These costs are defrayed fully by the Intermath Fund.

All the costs related to production, packing and distribution of Intermath work sheets are defrayed by the Intermath Fund.

3.2. Timetable reduction for general revision of the mathematics syllabus

The Board of Governors agreed in 2009 to grant a three-period timetable reduction to the secretary of the Mathematics syllabus working group. This reduction will end in 2012.

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3.3. EUROBIO and Integrated Sciences worksheets

The old decisions concerning the coordination of EUROBIO and Integrated Science Worksheets have been cancelled.

4. Careers Guidance

The Secretary-General received a mandate to prepare a document concerning Careers Guidance (i.e. in general, in year 5, and in years 6 and 7) for the October meeting of the Joint Teaching Committee. The objective of the future document is to:

clarify the current set of rules and decisions; allocate the Careers Guidance resources amongst the schools in a duly

justified way; give instructions to the Schools concerning the remuneration of the Careers

Guidance teachers and; present guidelines concerning the processing of Higher Education

applications.

The Board of Governors decided that the processing of Higher Education applications should be funded by a fee, paid by the European Baccalaureate candidate.

In the 2010-2011 school year, the Careers Guidance coordinators had 78 periods’ timetable reduction. This was reduced to 50 periods for the 2011-2012 school year whilst awaiting the final outcome of the reform of Careers Guidance organisation, which will be discussed at the October 2011 meeting of the Joint Teaching Committee.

CAREERS GUIDANCE TIMETABLE REDUCTIONS 2010-2012

Periods 2010-2011 Population Periods 2011-2012 Alicante 3.33 559 2Bergen 2 324 2Brussels I 16.5 1743 8Brussels II 12 1660 8Brussels III 14.85 1700 8Brussels IV 0 71 Culham 2.65 483 2Frankfurt 2.25 526 2Karlsruhe 1.65 541 2Lux I 14.45 2233 8Lux II 0 0 Mol 2 468 2Munich 4 950 4Varese 3.15 714 2TOTAL 78.83 11972 50

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European Schools Office of the Secretary-General Pedagogical Development Unit

Ref.: ANNEX II TO DOCUMENT 2011-01-D-33-en-7

Orig.: EN

Learning Support, SWALS support and Rattrapage (Catching-up support)

Document approved by the Board of Governors at its meeting of 12, 13 and 14 April 2011

Entry into force: 1 September 2011

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The Board of Governors approved the following distribution of resources for the organisation of Learning Support, SWALS support and Rattrapage (Catching-up support) for the 2011-2012 school year.

a) Nursery/Primary Learning Support and SWALS support 2011-2012

The Nursery and Primary school support is calculated on following basis for the 2011-2012 school year:

Nursery and Primary Learning Support and Rattrapage (Catching-up support) = according to the table below (normally 150 euro/pupil)

Primary SWALS support = 550 euro/SWALS pupil

Primary LS Primary SWALS support TOTAL SUPPORT

ALICANTE 71,644.00 10,450.00 82,094.00

BERGEN 28,683.00 11,275.00 39,958.00

BRUSSELS I 153,619.00 25,300.00 178,919.00

BRUSSELS II 108,677.00 26,400.00 135,077.00

BRUSSELS III 188,587.56 26,400.00 214,987.56

BRUSSELS IV 98,491.48 31,075.00 129,566.48

CULHAM 26,932.00 3,025.00 29,957.00

FRANKFURT 23,800.00 49,500.00 73,300.00

KARLSRUHE 55,454.30 17,325.00 72,779.30

LUXEMBOURG I 187,795.23 86,900.00 274,695.23

LUXEMBOURG II 116,248.00 11,275.00 127,523.00

MOL 40,861.00 5,500.00 46,361.00

MUNICH 110,757.00 59,950.00 170,707.00

VARESE 45,185.34 51,150.00 96,335.34

1,256,734.91 415,525.00 1,672,259.91

b) Secondary Learning Support, Rattrapage (Catching-up support) and SWALS support 2012

The secondary school support is calculated on the following basis for the 2011-2012 school year:

Secondary Learning Support and Rattrapage (Catching-up support) = 175 euro/pupil

Secondary SWALS support = 550 euro/SWALS pupil.

c) Mandate

The Board of Governors gave a mandate to the Secretary-General to prepare a proposal for the Joint Teaching Committee’s October meeting to address the question of the support standards in nursery/primary and in the secondary cycle for the financial year 2013 onwards.

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