Cyclescheme

Part of the Access to Addenbrooke’s Travel Plan

The process of choosing and implementing a salary sacrifice scheme

Why Cyclescheme?

• Replacing interest free loan to buy a bicycle. • Some shops offered discounts (as TfW discounts).

• A short survey - feedback was positive• Greater opportunity for staff savings • Registered shops cover most of Cambridge

• Staff still get discounts - not on Cyclescheme.

Cyclescheme

Staff (2006)

Pedal Cycle 1558 25%

Motor Cycle 190 3%

Car (single occupancy) 1974 31%

Car (multiple occupancy) 460 7%

Bus 1580 25%

Walk 577 9%

Total 6,339 100%

Employee hires the bike for 12 months -can then buy it at fair market value (~5%)

Employee chooses bike and receives quote

Employee completes the request online

Eligibility check via email to payroll department

Payment made on following payment run

Cyclescheme vouchers sent on payment

Voucher collected and agreement is signed (by supervisor and employee)

Invoice sent by Cyclescheme fortnightly (Friday)

Email received containing hire agreement

Request is approved or declined online

Cyclescheme

• Admin time is minimal

• The online system is simple

• Payroll need to check eligibility and that deductions won’t take below threshold

*Absolute Maximum 15 minutes for administrator and around 10 minutes for payroll.

CycleschemeSafety equipment included on the scheme

• Helmets• Bells • Lights, including dynamo’s• Mirrors and mud guards• Locks and chains• Cycle clips, reflective equipment• Panniers, luggage carriers• Pumps, puncture repair kits

The Trust wants encourage healthy lifestyles for their staff, to increase;

Health

Morale

Reduce impacts on the environment

Achieve an appropriate level of Corporate Citizenship

Why implement Cyclescheme?

The Trust is committed to reducing single occupancy car use to and from the site as part of the Access to Addenbrooke’s Travel Plan

The Trust want to provide mechanisms to maintain the high number of cyclists we have coming to the site and also encourage more staff to start cycling

Why implement Cyclescheme?

Cyclescheme

• Consultant x 4• Pharmacist• Waste Collector• Physiotherapy Assistant• Staff Nurse x 2• Finance employees x 2• Receptionist• Radiographer x 2• Switchboard Operator

• Clinical Scientist• Specialist Registrar• Recruitment Manager• Sustainability Project

Manager

So far …Total = 19

Future publicity

• Early spring – Timed with ‘bike season’ and other schemes• Intranet, posters, leaflets• Information at corporate inductions

• Outdoor event

- Including our cycle repair service- example bikes, equipment and quotes- Savings available