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Curriculum Training

Introduction

Jennifer Payne, M.Ed.

University Curriculum Procedures Analyst

Coordinates new course, course change,

distance learning, and undergraduate program

change applications; maintains the course

catalog, email prerequisite changes, SDB 200

& DCR, and fees (SDB only – not TS).

Contact Info

Email: uwcr@uw.edu

Phone: 206-543-5938

Box: 355850

Website:

http://depts.washington.edu/registra/curriculum

/index.php

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Who are the University Curriculum

Committee?http://depts.washington.edu/registra/curriculum/UWCC.php

• The UW Curriculum Committee is a standing

technical review committee that meets on a regular

basis to consider proposed changes to the University

curriculum. The Committee consists of members

appointed by the following: the University Registrar,

the Dean of Undergraduate Academic Affairs, the

Dean of the Graduate School, Chair of the Faculty

Council on Academic Standards, the Chancellor at

UW Tacoma, and the Chancellor at UW Bothell.

What does the University

Curriculum Committee do?

Primary oversight of curriculum and course content lies

with the faculty at the departmental and

college/school/campus level.

The committee works to assure uniformity across all

three campuses and to assure meaningful course

designation for catalogs as well as for student transcripts

and records. The committee also works to assure

appropriate articulation in course and curriculum

development with other administrative bodies across

campus (for example, FCAS and the Graduate School).

Course Application Deadlineshttp://depts.washington.edu/registra/curriculum/deadlines.php

• Monthly Meeting deadline: Noon of the 1st

business day of the month during academic

year - unless otherwise posted.

• Also make note of the Time Schedule and

College/School Deadlines.

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Application Submission

Requirementshttp://depts.washington.edu/registra/curriculum/process.php

One (1) original, single-sided, signed application

One (1) double-sided stapled copy of just the form

1 paper-clip or binder-clip attaching the copy behind the single-sided original.

Departments in the College of Arts and Sciences – the College makes copies for you.

Curriculum Review Processhttp://depts.washington.edu/registra/curriculum/applicationflags.php

Applications for the monthly meetings received by

the deadline are reviewed, edited to University

standards, scanned, and uploaded for the Curriculum

Committee to review.

I will contact the departments in advance of the meeting if

I suspect the Committee will have questions or issues with

anything in the application.

The Curriculum Committee meets on the 3rd

Tuesday of each month during the academic year,

unless otherwise posted. August meeting is for

changes that do not require a syllabus only.

Post-Meeting Process

I will contact any department with whom the

Curriculum Committee found additional issues with

one or more of the requested courses/changes (Wed).

Enter approved courses/changes in the SDB (Wed-

Thur).

Enter descriptions in CM catalog database (Thur-

Fri).

Changes to existing courses and new courses appear

in the catalog just prior to the Time Schedule

publication of the effective quarter requested.

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Types of Course Formshttp://depts.washington.edu/registra/curriculum/instructions.php

• New Course Application

• Course Change Application

• Memo of Responsibility

• Online Prerequisite Change Form

• DL Supplement for Special Topics

• *Newest version of forms always posted on Curriculum Office website.

New Course ApplicationsRevised New Course App w/DL

• Heading Box

• 1. Purpose of Request

• 2. Justification

• 3. Catalog Data

• Prerequisite:

• 4. Credits & Hours

• 5. Students

• 6. Learning Objectives

• 7. Distance Learning

• 8. Joint Courses

• 9. Other Affected

• 10. Equivalency

• 11. Approval

• **Syllabus**

Note: see the new approved elective and equivalency check boxes

Course Change ApplicationsRevised Course Change App w/DL

• Heading Box*

• 1. Purpose of Request

• Old (Current) Data vs

New Data*

• 2. Justification

• 3. Catalog Data

• 4. Credits & Hours

• 5. Students

• 6. Learning Objectives

• 7. Distance Learning

• 8. Joint Courses

• 9. Other Affected

• 10. Equivalency

• 11. Approval

• **Syllabus**

Note: only complete sections 3-10 if information is changing, otherwise leave them

blank. If your School/College/Campus Committees require more info please tag

with a post-it note.

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* Heading Box

Please complete all elements of this section on

all applications, even when dropping a course.

When submitting an application to change any

of the items in the headline box, enter the

proposed new information in the headline box

of the Course Change Application, i.e., the

information that will be correct when the

application is filed in the University

Curriculum Office, after it has been approved.

Section 1:

Purpose of Request

Effective Quarter (see Memo of Responsibility)

Changes to existing course content

UG Prerequisite Enforcement

Distance Learning

Approved Lists

Equivalency Status

Dropping Course

Memo of Responsibilityhttp://depts.washington.edu/registra/curriculum/deadlines_courses.php

• If requesting a course change AFTER the Time Schedule deadlines listed on the website you MUST submit a Memo of Responsibility.

• Memo must include notifying students of the change and taking responsibility for any registration problems that occur.

• Must be signed by people to sign the course change application.

• Only required for course change applications

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Section 2:

Justification and Contact

Indicate the need for this course and discuss

concerns that this need is not currently being

met by existing courses at the University of

Washington. Discuss impact of course within

department and within the University.

Consider how this course will affect other

University programs.

Whom should I contact if I have questions

about the course?

Section 3: Catalog Datahttp://www.washington.edu/students/crscat/

• 50 word limit

• Present tense only (See Bloom’s Taxonomy)

• “This course/class/students” removed in editing

• “Topics vary” not necessary for Special Topics classes

• Do not include course title, credit, program information, etc.

Catalog Data continued…

• Graduate level courses do not need to specify graduate standing as a prerequisite.

• Limiting class to a certain major is done in the Time Schedule.

• Includes what the course is about, not how it will be taught.

• The Curriculum Office reserves the right to edit all submitted course descriptions!

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Catalog Description Examplehttp://www.washington.edu/students/crscat/

• Ex) Examines the proper methods for

submitting curriculum applications to

minimize delays. Uses current forms to

maximize efficiency and accuracy. Addresses

common issues to course approval.

Email Catalog Changes

• Faculty names and quarters offered can be changed

via email to uwcr@u.washington.edu at any time.

• The Curriculum Office does not maintain, edit or

delete Instructor Course Descriptions (ICDs) which

are the links at the bottom of a course description in

the catalog. The department or faculty member is

responsible for these. http://www.washington.edu/students/icd/welcome.html

Areas of Knowledge (UG only)

To add or remove an AoK after an undergraduate course

is approved you must email uwcr@uw.edu and request

the desired AoK to add/remove, justify the request, and

include the most recent syllabus for the course.

A course can only count for 1 AoK at a time, even if

approved for multiple. DARS applies it to the greatest

area of need.

Special Topics courses are approved on a quarterly basis

based on section and added via DARS exception.

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Other Catalog Changes

• Other than submitting course change

applications and changing quarters offered

and faculty names the only other way to

change catalog data is during the biennial

catalog update where you are allowed to make

MINOR, non-substantive changes to the

course description.

Online Prerequisite Changehttps://depts.washington.edu/registra/curriculum/prerequisiteEmail.php

• For use when only changing a prerequisite consisting

of your own courses.

• If increasing prerequisite, may require

departmental/college approval.

• Access is restricted to Departmental administrators,

curriculum coordinators, and selected faculty. You

must contact the Curriculum office for access rights.

Prerequisite:http://depts.washington.edu/registra/curriculum/resources/prerequisite

• To check SDB for prerequisite use the SRF 200 screen and enter 2 in the action field. READ ONLY screen.

• Cancel reg. if Preq. not met.

• Cross Campus Prerequisites not automatically added – must be requested.

• You can not have different prerequisites for different special topics sections.

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Minimum Grade Requirements

Minimum grade requirements can be specified in a prerequisite and in DARS.

A prerequisite grade requirements prevents a student from registering for the next course unless they have received the specified minimum grade in the prerequisite course (i.e. minimum grade of 2.0 in CURRIC 202.

A program grade requirement is approved on a 1503 and prevents students from graduating if they do not receive the specified minimum grade for a course required for the degree, major, minor, or option.

Section 4: Determining Credit (non-DL courses only)http://depts.washington.edu/registra/curriculum/assigningCredit.php

• 1 credit equals 1 hour of faculty-based instruction and 2 hours of additional student preparation for class.

• Ex) 3 credit class

• 3 instructional hours

• 6 preparatory hour

• 9 total hours

• Fixed: 3

• Variable Range: 3-5

• Fixed Range: 3/5

• Any: *

• Repeatable: (*, max. 10)

• Hyphenated: ([2-4]-, max. 8)

Graded vs. CR/NC

Unless requested on a new course application

all new courses are approved to be offered

either as graded or CR/NC (this is different

from S/NS and from P/F for the Medicine).

A course must have a graded section and a

CR/NC only section if a faculty wants to offer

both options in same quarter.

You can add or remove CR/NC can be

requested on course change applications.

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Attendance vs. Participation

Grading on attendance

Any graded course with over 15% of the grade based on participation needs to include an objective participation evaluation rubric.

Section 5: Studentshttp://depts.washington.edu/registra/curriculum/assigningCourseNumbers.php

This section of the forms is where you

list the types of students you expect to

register for the course and the anticipated

quarterly enrollment.

Note that the University has a finite

number of large lecture halls.

400-500 Level Parallel Courseshttp://depts.washington.edu/registra/curriculum/400-500.php

Any new course that anticipates enrollment of

both undergraduate and graduate students

needs to have both a 400- and 500-level

version of the course.

The versions must have distinguishable

differences in requirements and expectations

specified in the syllabus/application.

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Section 6:

Learning Objectives http://depts.washington.edu/registra/curriculum/learningObjectives.php

Learning objectives are written statements of

what you want your students to learn in your

course. They focus on what you want students

to know and be able to do when they complete

the course. Clear learning objectives will

provide a framework for your entire course.

See Blooms Taxonomy for a starting point

Section 7: Distance LearningRevised DL RenewalDL Supplement for Special Topics

• Section 7 of the form must be completed for any course wanting to offer a DL section (new or existing course).

• DL is classified as “any course where 50% or more of the instruction occurs outside of the traditional classroom (i.e., video streaming, blackboard, internet, correspondence, etc).”

• Initial DL approval is for 3 years and 1 quarter after which the course must be reauthorized for DL via a review of the student outcomes in the course and departmental recommendation for the DL to continue indefinitely.

• Use the DL Supplement to request temporary DL approval for a section of a Special Topics course.

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Section 8: Establishing Joint

Courseshttp://depts.washington.edu/registra/curriculum/jointCourses.php

• If two or more departments in 1 college/school want

to set up a joint only one application signed by all

parties is required in both sections 8 & 11, with

responsible department listed first in section 8.

• If two or more departments in separate

colleges/school set up a joint course BOTH must

submit applications, and they must both be signed by

each department in sections 8 & 11, with the

responsible department listed first in section 8.

Administrating Joint Courses

Joint courses must designate an administrative

responsible department.

The responsible department controls the Time

Scheduling, the prerequisite, course fees,

faculty names, and quarters offered for the

course.

Joint vs Withered

• Joint courses are identical coursesoffered together by 2 or more departments.

• Established in the SDB and must always be offered together.

• Withered courses are 2

or more individual

courses from different

departments that may

be offered together.

• Established in the Time

Schedule quarterly.

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Section 9: Other Departments or Units

Affected

•If the course is likely to contain content from another department or an existing course from outside of your curriculum, it is highly recommend that you get that department to vet and sign off on the course in section 9 to speed up the approval of the course.

Section 10:

Course Equivalency and Overlapping Contenthttp://depts.washington.edu/registra/curriculum/FCASpolicies.php#EquivalentCourses

The University no longer “clones” courses new UW

courses from existing UW courses. In its place is the

course equivalency policy detailed on the website

above.

Signed by each unit offering the equivalent courses

before being submitted to the Curriculum Office.

Courses can not be equivalent, but can contain

enough overlapping content that students should not

receive credit for both, or only receive partial credit

for both (4+3=5, or 5+5=8).

Section 11: Approval

The original must be signed by the chair of

the submitting department, the chair of the

school or college curriculum committee, and

the dean of the school or college. The

department chair must sign the original before

copy are made.

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**Syllabus Requirements**http://depts.washington.edu/registra/curriculum/resources/syllabus.pdf

• Instructor & Contact Information

• Learning Objectives

• Overview

• Required Readings & Supplemental Materials

• Schedule

• Exams, assignments, projects

• Evaluation Methods

• Grading (if over 15% participation, need objective

evaluation measures detailed in syllabus)

When is a Syllabus Required?

• ALL new course applications

• With course changes if..

• Changing credit (3 4, or 5 3)

• Changing to or from CR/NC grading

• Changing grade level (300 400)

• Adding Distance Learning section

Special Topics Courses

• For courses that will only be taught once or twice –used in place of Temporary courses.

• You should never use a specific section of a Special Topics course to represent the same course year after year. Section codes are assigned in order they are received and can not be changed.

• It is not recommended that you submit applications to make special topics courses joint with another course – should wither a section of the special topics course on a quarterly case-by-case basis.

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Determining Level and Grades

• For specific information on university policy for

setting course level and grades please visit the

below websites.

• http://depts.washington.edu/registra/curriculum/assigningCourseNumbers.php

• http://depts.washington.edu/grading/

• http://depts.washington.edu/registra/curriculum/400-500.php

New Prefixeshttp://depts.washington.edu/registra/curriculum/newPrefixes.php

• If a department feels it needs a new prefix

they must submit a memo, with the desired

prefix and documented justification, signed by

the department chair and the school/college

dean to the Curriculum Office to be reviewed

by the Curriculum Committee.

• Pay close attention to how people could

perceive your proposed prefix.

Course Feeshttp://depts.washington.edu/registra/forms/coursefee-form.pdf

Any course that wants to add or change a course fee must submit this form to UWCR.

Any new fee over $50 or an increase to an existing fee over 10% must not only be approved by the School/College but the Office of Planning and Budgeting as well.

UWCR enters fees in the SRF 200, you need to work with the TS office to get them attached to course sections.

Fees can be offered at less then the maximum approved rate.

Check the DCR and SRF 200 to see the maximum fee a course is approved for.

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Detailed Curriculum Report (DCR)http://depts.washington.edu/registra/curriculum/dcrReports.php

The DCR is a quarterly report that the UWCR

posts on its website.

It is a screen shot of every active course in the

SRF 200 on the day it is run each quarter.

You can find which course numbers are used,

the titles, credits, joint status, grading, fee,

AoK, hyphenation, etc of all of your active

courses.

SDB – SRF 200: Curriculum Screen

SRU205

C U R R I C U L U M U P D A T E *R*

0-TRAIN 427 SEARCH QTR:SPR/2012 4/05/12 14:02

ACTION:F (A=ADD C=CHG D=DEL F=FIND N=NXT P=PRIOR 2=PAGE2) LAST UPDATE: 2/23/11

EFFECTIVE QTR/YEAR: AUT/2011-AUT/9999 BRANCH:0 Seattle ADDED:02/23/2011

SHRT TITLE:CURRICULUM TRAINING COLLEGE:A INDUG CHANGED:__/__/____

LONG TITLE:CURRICULUM TRAINING DUMMY COURSE APPR DL:02/23/2011

DROPPED:__/__/____

QTR CREDITS: 1.0 - __._ CRDT CONTROL:1 MAX REPEAT CREDITS: 3.0 EXEMPT:_

GRADE SYSTEM:5 GENERAL EDUCATION: RSPNSBL COURSE:_-______ __

HONORS:_ VLPA :_ JOINT COURSES:_-______ __

DEDUCTIBLE:_ INDIV&SOC :_ _-______ ___

SUMMER ONLY:_ NAT. WORLD :_ _-______ ___

OMIT FROM T.S.:_ ELECTIVE :_ _-______ ___

INDEPNDNT STDY:_ QUANT/S.R :_ _-______ ___

DUPL ENROLL:_ ENGL. COMP :_

FEE INFO: TYPE: 1 $ 49.00 WRITING :_ RPT REG: 1:Y 2:Y 3:Y

BUDGET: 039430 HYPHENATED CODE:__

RV OBJ CD: 943081 COURSE IS LAST OF HYPHENATED:_

COURSE PRIO LIST:_ PRIOR HYPHENATED

COMMENT:______________________________ PREREQ:Y COURSE: _-______ ___

Relationship to the Time Schedule

OfficeRelated Time Schedule links

The Time Schedule (TS) will only allow course content (titles, credits, hyphenation, grading, joint status, etc.) approved in the SRF 200 screen for the quarter in question. The TS staff can not make these changes for you until the 200 screen is updated by the Curriculum Office.

It is the departmental coordinators responsibility to make sure the TS Office staff know changes have been made to course content for the current TS.

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Approval Trackinghttp://depts.washington.edu/registra/curriculum/monthlyReports.php

• At the end of each month UWCR posts a report

of the approved and still pending course

applications on the Curriculum Website.

• If you are part of the College of Arts and

Sciences you can also track the status of your

application on this website:

• http://www.artsci.washington.edu/services/Curriculum/CPTS.asp

Misc.

• Catalog changes to existing courses appear 3 weeks

before the requested quarter Time Schedule is posted.

• Don’t use & symbol in Course Title; ok for abbreviated

title.

• Do not change your prerequisite to control enrollment

• Check to see if your course change or new course

applications will impact undergraduate program

requirements and submit a 1503 accordingly if they do. Note: Graduate level 1503 forms under development.

Q & Ahttp://depts.washington.edu/registra/curriculum/index.php

Appreciation Department

Dark Chocolate Marzipan, Butter

Cream, & Bordeaux