Cultural Heritage in REGional NETworks REGNET. 4. July 2002REV02 Luxembourg – Management Issues 2 Management Issues January 2002 – June 2002 Reporting

Cultural Heritage in REGional NETworksCultural Heritage in REGional NETworks

REGNETREGNET

4. July 2002 REV02 Luxembourg – Management Issues

2Management Issues Management Issues January 2002 – June 2002January 2002 – June 2002

Reporting

2nd Cost Statement

2nd Project Review

Consortium Agreement

2nd Contract Amendment

Deliverables D4 to D6

Current Project Planning


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ReportingReporting

Reports sent to the Commission:

1st Trimonthly Report 2002-02-28

2nd Trimonthly Report 2002-06-13

2nd Progress Report 2002-06-13

Additional information 2002-06-13

3rd Trimonthly Report 01-04-02 to 30-06-02


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Cost Statement – Period 2Cost Statement – Period 2

Submission Process 2002-04-19 Start of evalution process according to

Request in 1st official Review report:”The co-operative atmosphere in the team is excellent. Due to the number of

partners, the co-ordinator must carefully check the progress of each task.”

And Annex II, Article 2(c)”Role of the coordinator.....

He shall submit to the Commission the ..[CST, PR, FR and TR]... after incorporating the content of data provided by the contractors and verifying their consistency with any corresponding cost statement, ...”

Questions arose regarding CC, SPAC and TINC


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Cost Statement – Period 2 Cost Statement – Period 2 (TINC)(TINC)


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Final Results

CC issue solved by shift of resources to WP3 SPAC issue solved by shift of resources to other partners:

integration of index+ to be delivered by 2002-09-30

TINC issue regarded as not solved: no delivery of T2.5 adequate contribution or task

leadership as required from official

1st Review Report and REGNET contract


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Reaction of partnersTINC

not agreeing to shift resources which need to be done due to the emergency procedures carried out now

official letter requesting to leave the consortium because of „having accomplished its core work within REGNET“


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Cost Statement 2 was transferred to the Commission together with TR2 and PR2 on 13 June 2002 and the Additional Information File containing

AIT – new addressIMAC – shift between categoriesSUL – shift between categoriesVALT – shift between categoriesTINC – official letter on leaving the consortiumDetails on consumables and actual labour rates from various partners, subcontractor invoice

PR2 containing coordinator request to shift resources from TINC and SPAC to partners that took over their responsibilitiesPR2 containing coordinator request toterminate clustering (solved during the Sofia meeting)


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Rev1 – Follow-Up (1/5)Rev1 – Follow-Up (1/5)

Green light – 1st Review 25 October 2001

Criticism: integrate precise figures on the pictures and goods market in European countries and define the size of the European market

Solution:REGNET Market Engineering – content table introduced by IMAC for T2.5


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IR25v01 (January 2002) included mostly background information not the recommended contents

PMG03 Barcelona: a steering committee consisting of marketing partners and content providers was set up


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REGNET Market-Engineering and Review recommendations were still ignored in IR25v11 (29-03-2002)

product description was "copy and paste exercise" based on the REGNET technical annex

Stop the work and execute remedy actions


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ask the Commission for extension of Task 2.5 and the interrelated tasks 2.3 & 2.4 constitute a modified team for T2.5 (in WP3) consisting of:

IMAC (New Task Leader) ICCSONB TARX AIT

Shift necessary budget from T4.1 (WP4) into the extended T2.5 (WP3) and introduce appropriate control procedures with 3-4 weekly reports to the consortium

freeze the existing IR2.5 (it was put into the annex of D6)

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End of March 2002: start immediately with work on T2.5 (including remedy work for T1.7) based on IMAC's REGNET - Market-Engineering baseline document

Final Version planned for End of June 2002


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Project ReviewProject Review

2nd Project Review: advanced to 4 July 2002, LuxembourgDue to open issues regarding cost statements

14 June 2002Review Agenda and updated Deliverables sent in electronic version to the reviewing team

18 June 2002Total Review Documentation file sent to the reviewing team in bound paper file and on CD-ROM


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22ndnd Contract Amendment Contract Amendment

Relevant changes which should result in a second contract amendment are just being worked out and transferred to the European Commission

Among them are the shift between categories of several partnersAdress changes of AIT and MOTChange of legal representative CCThe request of TINC to leave the consortiumFurthermore a shift of resources (see Progress Report 2) among partners has been suggested resulting from theissues regarding SPAC and TINC


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Deliverables D4 to D6Deliverables D4 to D6

DeliverablesD4 – delivered to the Commission (19.4.2002)

Updated version delivered to review committee (14.6.2002)

D5 – delivered to the Commission (19.4.2002)Updated version delivered to review committee (14.6.2002)

D6 – it has been agreed with the Commission (9 April) to deliver a first version of D6 and to extend the

deadline for the delivery of the final version until end of

June 2002.

First version delivered to the Commission (19.4.2002)Second version delivered to review committee (14.6.2002)Final version planned for 30 June 2002


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Current Project PlanningCurrent Project Planning

Documents

Cultural Heritage in REGional NETworks REGNET. 4. July 2002REV02 Luxembourg – Management Issues 2 Management Issues January 2002 – June 2002 Reporting