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Creating an Event Management Proposal

An event management proposal is usually required in approving and planning an event in almost all organization, associations, businesses and corporations. When the event being proposed is big or when it entails a lot of people and resources or when it is to be done because of a very important occasion, such as the Offshore Technology Conference (OTC),

the risks for failure become higher. Because of this, the event management proposal gains more importance

Aside from being a gauge of whether the event is manageable and feasible, it, with the amendments and changes incorporated to it, can serve as a guide to monitor the status of the preparation.

So what shall an event management proposal contain?

1. First, it must contain an executive summary of all the things contained in the proposal. Because the proposal will usually be thick, the people who are to approve the proposal will not have time to read through all quickly. Especially if you are proposing to a business or corporation, the person who will read it will probably be busy too. Thus, they will be interested first with your executive summary before they go to the more minute details of your proposal.

2. Follow it with an introduction. This will serve as backgrounder that will acquaint the reader with the activity and provide them the basic information they need. Put a short description of the event and a mission or vision for the activity. You can add in this part the purpose and motivation and the goals for doing the activity.

3. Third, identify the patron. Describe your target audience or participants in terms of age, sex or whatever classification that you may find necessary and applicable for the purpose of your proposed event.

4. The next part after the introduction is the detailed plan of the event. Make as many plans as there are activities that have to be planned, including the food, materials to be used, event promotion and information, and health and security of the people who will attend the event.

5. The most important parts of the proposal include the schedule and the budget. List all the major tasks that have to be accomplished and assign a date for each of them. As for the budget, create an itemized list of all your expenses and arrange it in a logical manner. If there is no budget specified, limit your expense to the financial capability of the organization, the amount you think they will be willing to spend, and the amount of money you expect to collect from external sources.

By following these event management proposal guidelines, you can easily prepare for organizing big events such as OTC. For more information, visit us!

Exhibitors Service Network, Inc.http://www.tradesho.com/otc