COVID-19 Recovery Task Force Meeting

1

November 4, 2021

6:00 p.m.

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Welcome

and

Acknowledgements

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COVID-19 Recovery Task Force Membership

5

African American Community Service Agency

Alum Rock Santa Clara Street Business Association

Asian Americans for Community Involvement (AACI)

Bill Wilson Center

Billy De Frank Center

Black Leadership Kitchen Cabinet of Silicon Valley

Catholic Charities of Santa Clara County

Community Health Partnership

Destination: Home

Eastside San Jose PEACE Partnership

Evergreen Islamic Center

First 5 Santa Clara County

Gardner Health Clinic

Goodwill of Silicon Valley

Grail Family Services

Greenbelt Alliance

Healing Grove Health Center

The Health Trust

Indian Health Center of Silicon Valley

Joint Venture Silicon Valley, Building Back Better

Latino Business Foundation Silicon Valley

Laborers’ International Union of North America, Local Union 270

MACLA (Movimiento de Arte y Cultura Latino Americana)

Minority Business Consortium

Multicultural Arts Leadership Institute

PACT (People Acting in Community Together)

Prosperity Lab

Racial Equity Action Leadership Coalition

COVID-19 Recovery Task Force Membership

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Roots Community Health Center

Sacred Heart Community Service

San José Chamber of Commerce

San José Downtown Association

San José-Evergreen Community College District

San José Jazz

San José Museum of Art

San José State University

Santa Clara and San Benito Building and Construction

Trades Council

Santa Clara County Office of Education

Santa Clara County Division of Equity and Social Justice

Second Harvest of Silicon Valley

Service Employees International Union (SEIU) United

Service Workers West (USWW)

Sí Se Puede Collective

Silicon Valley Council of Nonprofits

Silicon Valley Independent Living Center

Small Business Advisory Task Force

SOMOS Mayfair

South Bay Labor Council

SV@Home

Team San José

UNITE HERE Local 19

United Food and Commercial Workers (UFCW) Local 5

Vietnamese American Roundtable

work2future

Working Partnerships USA

YWCA

Today’s Meeting Agenda

❑ Welcome & Acknowledgments

❑ Task Force Background and Purpose

❑ Breakout Groups: Introductions, Initial ideas on Recovery

initiatives/topics, How to Engage Community

❑ Task Force Overview: How we will work together?

❑ Public Comment

❑ Next Steps

❑ Adjourn

COVID-19 Recovery Task Force

Background and Purpose

8

Enterprise Priority

Foundational

Strategic Fiscal Positioning

+ Resource Deployment

Powered by People

PolicyStrategy

Budgeting for

Equity

City Roadmap

Budgeting,

Accountability, +

Performance

City Workforce

Diversity + Skill

Building

Project

Federal + State

Recovery

Advocacy

Secure City

Cybersecurity

Procurement

Improvement

Pension

Obligation Bond

Analysis

Continuity of

City ServicesSafe Workplace

Employee

Health

+ Wellness

Drive to Digital Effective Teams

San José City Roadmap | FY 2021-2022Enterprise Priority

COVID-19 Pandemic:

Community + Economic

Recovery

Emergency Management +

Preparedness

Creating Housing +

Preventing Homelessness

Safe, Vibrant, + Inclusive

Neighborhoods +

Public Life

Building the San José of

Tomorrow with a Downtown

for Everyone

Smart, Sustainable, +

Reliable City: 21st Century

Infrastructure

Project

Housing

Stabilization

Re-Employment

+ Workforce

Development

Small Business

Recovery

Food +

Necessities

Distribution

Digital Equity Child Care

Vaccination Task

Force

Emergency

Housing

Construction +

Operation

Sheltering +

Enhanced

Encampment

Services

Police Reforms

Work Plan

San José 311 +

Service Delivery

Encampment

Waste

Pick-Up

BeautifySJ

Vision Zero

Traffic Safety

Align Zoning

with General

Plan

Development

Services

Transformation

Google

Development

Major Real

Estate

Development

Projects

Pavement, Fire,

EOC, Transit

Capital

Improvements

Regional

Wastewater

Facility Capital

Improvements

Electrical Service

for Major

Development

Climate Smart

American Cities

Climate

Challenge

Strategy

North San José

Strategy

Equity Strategy

Development

Neighborhood

Services Access

Strategy

BART + High-

Speed Rail

Strategy

Lowering PG&E

Above Market

Costs for Clean

Energy

Policy

Build Back

Better +

Recovery Task

Force

Soft-Story

Building

Earthquake

Retrofit Policy

Encampment

Management +

Safe Relocation

Policy

Approved by Council on March 16, 2021

PolicyStrategy

Budgeting for

Equity

City Roadmap

Budgeting,

Accountability, +

Performance

City Workforce

Diversity + Skill

Building

Project

Federal + State

Recovery

Advocacy

Secure City

Cybersecurity

Procurement

Improvement

Pension

Obligation Bond

Analysis

Continuity of

City ServicesSafe Workplace

Employee

Health

+ Wellness

Drive to Digital Effective Teams

San José City Roadmap | FY 2021-2022 Legend

:

COVID-19

Response

Enterprise

Initiatives

Enterprise Priority

COVID-19 Pandemic:

Community + Economic

Recovery

Emergency Management +

Preparedness

Creating Housing +

Preventing Homelessness

Safe, Vibrant, + Inclusive

Neighborhoods +

Public Life

Building the San José of

Tomorrow with a Downtown

for Everyone

Smart, Sustainable, +

Reliable City: 21st Century

Infrastructure

Project

Housing

Stabilization

Re-Employment

+ Workforce

Development

Small Business

Recovery

Food +

Necessities

Distribution

Digital Equity Child Care

Vaccination Task

Force

Emergency

Housing

Construction +

Operation

Sheltering +

Enhanced

Encampment

Services

Police Reforms

Work Plan

San José 311 +

Service Delivery

Encampment

Waste

Pick-Up

BeautifySJ

Vision Zero

Traffic Safety

Align Zoning

with General

Plan

Development

Services

Transformation

Google

Development

Major Real

Estate

Development

Projects

Pavement, Fire,

EOC, Transit

Capital

Improvements

Regional

Wastewater

Facility Capital

Improvements

Electrical Service

for Major

Development

Climate Smart

American Cities

Climate

Challenge

Strategy

North San José

Strategy

Equity Strategy

Development

Neighborhood

Services Access

Strategy

BART + High-

Speed Rail

Strategy

Lowering PG&E

Above Market

Costs for Clean

Energy

Policy

Build Back

Better +

Recovery Task

Force

Soft-Story

Building

Earthquake

Retrofit Policy

Encampment

Management +

Safe Relocation

Policy

Enterprise PriorityFoundational

Strategic Fiscal Positioning

+ Resource Deployment

Powered by People

Approved by Council on March 16, 2021

Principles for Recovery

Recovery is not for us to do alone, rather

this work must be done WITH the whole

community, for the benefit of those most

burdened by the crisis, guided by their

wisdom, tapping into their potential, and building on their deep enduring strength.

Guiding Principles Embodied in Existing Efforts

• Silicon Valley Recovery

Roundtable

• Greater Downtown San Jose

Economic Recovery Task Force

• Health & Racial Equity Task Force

• Race Equity Action Leadership

(REAL) Coalition

The American Rescue Plan (ARP) Act

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❑ The single largest and most flexible

recovery funding source for the City.

❑ $212.3 million in direct local recovery

assistance to the City of San José.

❑ The Adopted Budget for 2021-2022

allocated $133.9 million of these funds to

resolve budgetary shortfalls and to

support the COVID-19 Recovery

Initiatives.

Impact on the American Rescue Plan Fund

American Rescue Plan Fund ($ in millions)

Revenue from the Federal Government 212.3

Transfer to the General Fund (45.0)

Transfer to the Convention and Cultural Affairs Fund (2.5)

(3.0)

(83.4)

78.4

(28.3)

Remaining Available Funds 50.1

28.3

3.6

0.5

82.5Revised Remaining Available Funds

Reallocation of a portion of Food Distribution to Coronavirus

Relief Fund

Receipt of grant funding for San José Abierto

2020-2021 Food Distribution Expsenses

2021-2022 Community and Economic Recovery Budget

Amount set aside to address preliminarily estimated 2022-

2023 General Fund shortfall

Impact of establishing the 2022-2023 Future Deficit Reserve

in the General Fund

Funds Available for Programming in 2021-2022

and Future Years

2021-2022

Adopted

Budget

2020-2021

Annual

Report

Resident Relief$39.7 47.6%

Small Business, Non-Profits, + Arts

$16.6 19.9%

Child Care + Education$5.6 6.7%

Emergency Housing$5.5 6.6%

Encampment Services: BeautifySJ

$12.3 14.7%

Recovery Foundation$2.6 3.1%

Other$1.1 1.3%

2021-2022 Community & Economic Recovery BudgetUses by Group ($ in millions)

COVID-19 Recovery Task Force: Scope

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❑ Focus Areas:

1) Stabilizing & Strengthening

Families

2) Supporting Small

Businesses

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❑ Potential Topics/Interest Areas:

• Health

• Housing Stabilization

• Childcare & Education

• Arts & Culture

• Re-Employment/Workforce Development

• Small Business Resources

• Others...

❑ Committees / Solution Groups

❑ Leverage Other Efforts

COVID-19 Recovery Task Force: Scope

COVID-19 Recovery Task Force: Role & Responsibilities of Members

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❑ Advise and monitor progress on Roadmap Recovery Initiatives

❑ Disseminate information to constituencies –Connect people to services

❑ Develop a community engagement and communications strategy for an equitable recovery

❑ Develop potential new recommended actions for Council consideration

Q &A

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Questions & Answers

COVID-19 Recovery Task Force

Breakout Exercise

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Breakout Exercise

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‘Do Now’ Instructions (25 minutes)

❑ Brief introduction: Name, organization, and

one hobby you have outside of work.

❑ Which Recovery initiative are you most

interested in working on and why?

❑ How should the Task Force engage our

community in this work and share information about the existing initiatives?

Take a Picture of this Slide

‘Then Next’ Sharing (10 minutes)

❑ Report out: Select one member who will

share out key takeaway from your group

Breakout Agreement

❑ Take space and make space for others

❑ One person sharing at a time

❑ Right to pass

Group Report-outs

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Brown Act

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❑ General Rule: All meetings must be open to the public.

❑ The Ralph M. Brown Act, Government Code Sections 54950 -

54963, was enacted in 1953 to ensure local government

meetings were open and public.

❑ Scope:

❑ Applies to any “legislative body”, decision-making or advisory,

including the Task Force

❑ Exception: single purpose temporary (“ad-hoc”)

subcommittees formed solely of less than a quorum of the

legislative body. Sunshine Resolution § 2.3.1.2 limits an ad

hoc committee term to less than 6 months.

Brown Act – Advisory or Decision-Making Body?

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❑ An advisory body makes recommendations, not final

decisions

❑ A decision-making body receives evidence, makes

factual findings, and makes decisions that are not

appealable to another City body.

❑ SJMC 2.08 and Political Reform Act do not apply to

advisory bodies

❑ Brown Act, Sunshine Resolution, and Public Records

Act do apply to advisory bodies

Brown Act – Meeting

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❑ Any congregation

❑ Of a majority of the members of a legislative body

❑ At the same time and location

❑ To hear, discuss, deliberate, or take action

❑ On any item within the subject matter jurisdiction of

the legislative body or the local agency to which it

pertains

Brown Act – Not a Meeting

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❑ Individual contacts by members of the public

❑ Attending a conference

❑ Attending an open & publicized community meeting

(e.g., an election debate)

❑ Attending an open and noticed meeting of another

body (but, cf. serial meetings), or

❑ Attending a social function (e.g., a holiday party)

Brown Act – Prohibited Meetings

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❑ Serial Meetings – Examples:

❑ “Daisy Chain” [ A → B → C ]

❑ Member A talks to Member B, who then texts to Member C about the same topic. B D

❑ “Hub And Spoke” A

❑ Member A talks to Member B and then talks to Member D about the same topic

❑ Email Reply to All

Brown Act – Prohibited Meetings

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❑ Staff Briefings are allowed

❑ Staff may contact a Task Force member to answer questions or provide information if the Staff member does not communicate the comments or position of any other Task Force member.

Public Records Act

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❑ Applies to members of the COVID19 Recovery Task Force

❑ Requirements stem from:

❑ California Government Code § 6250 et seq.

❑ City Sunshine Resolution No. 77135, § 4

❑ City Policy 6.1.1, Public Records Policy and Protocol

❑ Public Records can be requested by the public

❑ Public Record: Any writing containing information relating to City business

❑ Includes documents or communications regarding official City business that is sent

or received by Board members or commissioners, including personal emails and

texts

❑ On City email/network or on personal devices

❑ *Personal texts are public records if they relate to City business

❑ “City officials…are required to disclose all records they can locate with reasonable

effort. This includes searching their own personal files, accounts, and devices for

responsive material.” (City Policy 6.1.1)

Q &A

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Questions & Answers

COVID-19 Recovery Task Force

How We Will Work Together?

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Meeting Procedures

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❑ Meeting agendas will be published in advance of each

meeting (7 days)

❑ All meetings are open to the public; public comments will be taken at the end of every meeting

❑ In collaboration with Task Force, meetings will be organized

and facilitated by City staff and consultant team

❑ Task Force members are responsible for communicating

their ideas and position on topics at each meeting

❑ Summary notes from each meeting will be provided prior to the next meeting

Group Agreements

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A starting point for group agreements….

❑ Listen to understand, not respond

❑ Respect diverse individuals and opinions

❑ Share the floor

❑ One person speaks at a time – use raise hand feature

❑ Turn cell phones off

❑…..what else?

Meeting Schedule

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❑ Proposal: Second Thursday of each

month

➢Does this work for most?

➢Suggested next meeting

date: Thursday, December 9, 6pm

❑ 12-month duration

Q &A

35

Questions & Answers/

Discussion

Public Comment

36

Next Steps

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❑ Next meeting:

❑ Review Brown Act video, take quiz

❑ Provide Staff with Alternate Representatives

❑ Website: www.sanjoseca.gov/covid19recovery

❑ Email: CERTaskForce@sanjoseca.gov

❑ Staff: Aurelia Bailey

Katerina Tubera

Carlos Velazquez

Rosalynn Hughey

COVID-19 Recovery Task Force

Thank You!

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