Councillor Information Bulletin...Page 2 COUNCILLOR INFORMATION BULLETIN 22 October 2015 - Issue 42/15 1 CALENDAR OF EVENTS TUESDAY, 27 OCTOBER 2015 4.30pm Audit and Risk Committee

Councillor Information Bulletin

Thursday 22 October 2015

- Issue 42/15

Any feedback or queries?

Contact the Councillor HelpDesk on 9952 8200 or [email protected]

COUNCILLOR INFORMATION BULLETIN

22 October 2015 - Issue 42/15

Thursday 22 October 2015

- Issue 42/15

COUNCILLOR INFORMATION BULLETIN IN THIS ISSUE Item Page 1 CALENDAR OF EVENTS ................................................................................. 2 2 CITY OF RYDE - PROCUREMENT .................................................................. 4

3 RECEIVED AND DETERMINED DEVELOPMENT APPLICATIONS ............... 8 4 MINUTES OF THE COUNCILS OF NORTHERN SYDNEY MEETING -

8 OCTOBER 2015 .......................................................................................... 14

5 FIT FOR THE FUTURE – RELEASE OF IPART REPORT AND NEXT STEPS ............................................................................................................ 15

6 CHRISTIE PARK - SPORTS FIELD LIGHTING UPGRADE ........................... 17 7 2015 SUSTAINABLE WASTE TO ART PRIZE (SWAP) ................................. 18

8 DEVLIN STREET PEDESTRIAN BRIDGE - STATUS UPDATE - SEPTEMBER 2015 ......................................................................................... 21

9 COLES DEVELOPMENT WEST RYDE - NOTIFICATION TO COMMENCE WORKS - ANTHONY ROAD, RESERVE STREET AND WEST PARADE .............................................................................................. 22

10 MACQUARIE UNIVERSITY STATION PRIORITY PRECINCT ...................... 24

mailto:[email protected]

Page 2



1 CALENDAR OF EVENTS

TUESDAY, 27 OCTOBER 2015 4.30pm Audit and Risk Committee Meeting

Civic Centre, Level 5, Room 1 Contact: John Schanz, Service Unit Manager

– Governance, Risk and Audit – 9952 8022

5.00pm Workshop: City of Ryde’s Response

to IPART Report Civic Centre, Level 5, Room 2

Contact: Gail Connolly, General Manager – 9952 8052

6.00pm Briefing prior to Council Meeting

Civic Centre, Level 5, Room 2 NB. Working dinner during briefing

7.00pm Council Meeting Civic Centre, Level 6, Council Chambers

WEDNESDAY, 28 OCTOBER 2015 9.00am Community Safety Precinct

Committee Meeting Gladesville Police Station, Victoria Road, Gladesville

9.45am Sydney East Joint Regional

Planning Panel Civic Centre, Level 5, Rooms 1 to 3

6.00pm Ryde Youth Council Meeting

Civic Centre, Level 5, Room 2 Contact: Michael Paine, Project Officer -

Young People – 9952 8248

SATURDAY, 31 OCTOBER 2015 6.00pm Halloween Cinema

Eastwood Plaza

Contact: Angela Jones-Blayney, Service Unit Manager - Communications and Media – 9952 8480

MONDAY, 2 NOVEMBER 2015 8.30am Implementation of new

organisational structure commences 5.00pm Tentative: Hold for further Councillor

discussion on IPART Report 5.30pm Ryde Business Forum After Hours

Host: Royal Rehabilitation & Macquarie Park Chamber of Commerce Royal Rehabilitation Centre, Clive Austin Conference Centre, 253 Morrison Road, Ryde

Contact: Marcella Letteri, Ryde Business Forum 02 9952 8498

TUESDAY, 3 NOVEMBER 2015 7.30am Melbourne Cup BBQ Breakfast

Civic Centre No Meetings

Week 1 of meeting cycle

5.30pm Tentative: Extraordinary Workshop

Evening Civic Centre, Level 5, Room 2

THURSDAY, 5 NOVEMBER 2015 4.00pm Macquarie Park Forum

Civic Centre, Level 5, Room 2 Contact: John Brown, Place Manager –

9952 8185 Chair: Councillor Chung

6.30pm Status of Women Advisory

Committee Meeting Civic Centre, Level 5, Room 1

Contact: Jonathan Nanlohy, Coordinator Community Projects (Sector Development) – 9952 8300 Chair: Councillor Pendleton

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FRIDAY, 6 NOVEMBER 2015 10.00am Ryde Heritage Walking Trail

Launch Ryde Wesley Uniting Church and Oddfellows Hall (opposite St Anne’s Church), 25-27 Church Street, Ryde

Contact: Lexie MacDonald, Team Leader - Strategic Planning – 9952 8059

SUNDAY, 8 NOVEMBER 2015 8.00am Ryde Rollercoaster Run

Bennelong Park, Waterview Street, Putney

11.00am Ryde Business Forum

Gladesville Food Fair Massey Street, Gladesville


3.00pm Remembrance Sunday Service

Ryde Civic Hall, 1 Devlin Street, Ryde

Contact: Angela Jones-Blayney, Service Unit Manager - Communications and Media – 9952 8480

MONDAY, 9 NOVEMBER 2015 6.00pm Sport and Recreation (including

Wheeled Sports) Advisory Committee Meeting Civic Centre, Level 5, Room 2

Contact: Simon James, Section Manager Sports & Recreation – 9952 8092

TUESDAY, 10 NOVEMBER 2015 7.30am Ryde Business Forum Boardroom

Breakfast The Thank God It’s Monday Project Waterlilly Room, Eden Gardens, 307 Lane Cove Road (cnr Fontenoy Road), North Ryde


5.00pm Planning & Environment Committee Civic Centre, Level 5, Room 2

6.00pm Ryde Civic Hub

Civic Centre, Level 5, Room 2 7.00pm Tentative: Hold for potential

Extraordinary Council Meeting – if required – Fit for the Future Civic Centre, Lveel 6, Council Chambers

WEDNESDAY, 11 NOVEMBER 2015 11.00am Remebrance Day Service

Ryde Cenotaph, Ryde park 5.00pm Economic Development Advisory

Committee Meeting Civic Centre, Level 5, Room 1

Contact: Nathan Pratt, Economic Development – 9952 8051 Chair: Councillor Etmekdjian

THURSDAY, 12 NOVEMBER 2015 6.00pm NSROC Ordinary & Annual

General Meeting Lane Cove Council

FRIDAY 13 NOVEMBER 2015 5.00pm Ryde Business Forum

Free Networking Night with International Table Tennis Teams – Hyundai Bennelong Cup Ryde Community and Sports Centre, Kent Road, North Ryde


Councillor Information Bulletin Page 4



2 CITY OF RYDE - PROCUREMENT

The ATTACHED report on formal procurement at the City of Ryde, provides information as to Requests for Tender or Requests for Quotation that are currently in the market. The report also outlines those items of procurement (if any) that are to be reported to the next meeting of Council in accordance with the requirements of the Local Government Act and Regulations. This includes all procurement in the bracket of $50k - $150k in value (Request for quotation) or exceeding $150k inc GST (Request for Tenders).

Some of these processes may be marked as being limited to selective respondents. Where this is the case, there has been a publicly advertised Expression of Interest process to establish select respondents or a panel of select respondents that are prequalified to undertake the required works.

Contact:

Name: John Schanz

Position: Service Unit Manager - Risk and Audit

Contact No: 9952 8022

Attachments

1 Formal Procurement - 22 October 2015


ITEM 2 (continued) ATTACHMENT 1














3 RECEIVED AND DETERMINED DEVELOPMENT APPLICATIONS

ATTACHED for your information are the following documents:

A list of development applications received during the period 8 October 2015 to 14 October 2015.

A list of development applications determined during the period 8 October 2015 to 14 October 2015.

Searchable lists of received and determined development applications are also available on Council’s website using the following link: Development Application Tracking

Contact:

Name: Sam Cappelli

Position: Acting Group Manager - Environment and Planning


Attachments

1 Development Applications Received by Ward 8 - 14 October 2015

2 Development Application Determined by Ward 8 - 14 October 2015

http://eservice.ryde.nsw.gov.au/DATracking/Modules/Common/Default.aspx?page=disclaimer
























4 MINUTES OF THE COUNCILS OF NORTHERN SYDNEY MEETING - 8 OCTOBER 2015

The meeting of Mayors and General Managers of Councils of Northern Sydney was held on 8 October 2015. ATTACHED separately are the Minutes of the meeting. Councillors are advised that the next meeting will be held on Thursday, 19 November 2015 at Willoughby Council. Contact: Name: Shore Regional Organisation of Councils


Attachments

1 Northern Sydney Councils Meeting Minutes - 8 October 2015




5 FIT FOR THE FUTURE – RELEASE OF IPART REPORT AND NEXT STEPS

Further to the Mayor’s email to all Councillors of Tuesday 20 October 2015, the following actions have been planned to ensure that Council can meet the 18 November 2015 deadline to respond to the NSW government:

1. Councillor Workshop to discuss FFTF response options will be held at 5pm on Tuesday 27 October 2015.

2. Late item on FFTF options to be considered at Council Meeting at 7pm on Tuesday 27 October 2015.

3. Tentative meeting date of Monday 2 November 2015 established for possible joint meeting with Hunters Hill and Lane Cove Councils. (Venue and time to be confirmed).

4. Extraordinary Meeting of Council to be convened (date to be confirmed) to confirm Council’s final response to the NSW government prior to 18 November 2015.

Councillors are advised that the Department of Premier and Cabinet (DPC) conducted a teleconference with the 11 northern Sydney General Managers yesterday to discuss each Councils’ response to the NSW government. General Managers have been provided with a template (copy attached) that allows for feedback on IPART’s assessment of Council’s FFTF submission (noting that DPC has advised that such feedback will not result in any changes to the IPART report). The template also requires Councils to nominate up to 3 preferred merger options – each merger option can include up to 7 merger partners. There is no option in the template for Councils to continue to stand alone or for a JRA proposal. Councils may submit supportive commentary on their preferences – however this commentary is limited to a maximum of 50 words. DPC also reiterated the Premier’s offer to provide financial assistance of $10 million dollars per new entity to assist with merger and transition costs and also a bonus of $5 million for proposed mergers that contain 3 or more councils.

Contact:

Name: Gail Connolly

Position: General Manager

Contact No: 02 9952 8052

Attachments

1 Feedback - IPART Assessment








6 CHRISTIE PARK - SPORTS FIELD LIGHTING UPGRADE

The renewal of the sports field lighting at Christie Park is currently underway. This project will upgrade the existing lighting to meet Football NSW facility standards for competition play and training activities. The same type of activities will continue to occur on the fields during this time. The upgrade is required to meet updated facility standards set by Football NSW for Premier League Teams.

The project is fully funded by Gladesville Hornsby Football Association which is estimated to be $180,000. As part of the works the Association were required to undertake a Review of Environmental Factors (REF).

This also involved consultation with relevant stakeholders to ensure any impacts of the works were adequately mitigated. Stakeholders consulted included:

NSW National Parks and Wildlife Service

Ryde Hunters Hill Flora and Fauna Preservation Society

Macquarie University Observatory

Hills Motorway Group

Both the REF and consultation process were undertaken by the external consultant, Waratah Eco Works. Contact: Name: Meryl Bishop

Position: Acting Group Manager – Community Life





7 2015 SUSTAINABLE WASTE TO ART PRIZE (SWAP)

The Sustainable Waste to Art Prize (SWAP) is in its 2nd year after expanding from the former Youth Environment Prize (YEP). Artists were invited to create their artwork from recycled or reused materials, or use multimedia as their medium. This project has been developed to engage with the local community and communicate positive waste management and sustainability practices. SWAP has been heavily promoted via the council website, social media and brochures have been distributed to local schools, community youth groups, art hubs, libraries, TAFE and other tertiary institutions. This year a total of 185 entries were submitted by people who either live, work or play in the Ryde LGA. Of these submissions 82 were for the Junior YEP category, 14 were for the YEP category and 89 were for the open category. A total of 30 entries came from local schools and another 38 submissions came from the School SWAP Holiday Workshops.

The exhibition was hosted by See Street Gallery and 79 artworks were selected by the judges for display. The opening night was opened by Jude Colechin, Section Manager Waste and the awards were presented by the then Mayor, Councillor Pickering. Councillor Maggio and Councillor Laxale were also present throughout the awards night which attracted roughly 150 family, friends and visitors. The exhibition ran for two weeks and throughout that period a further 158 people visited the SWAP exhibition.

The Northern District Times interviewed and produced an article featuring Patrizia Biondi the SWAP open category winner, which is ATTACHED. Visitors to the exhibition were asked to vote in the People’s Choice Award, with 166 voting cards received. The winner ‘Congwong’ created by Thierry Lacoste & Katherine Norman was announced at the end of the exhibit. The full list of 2015 SWAP winners have been listed below and have also been featured on the Council webpage:

Junior YEP CATEGORY

Winner: Jack Taylor Trashsaurous Second Place: Jiayi Chen, Diaz Frost and Angie Yun Once Highly Commended: Anastasiya Potapenko Flowering Rustic Highly Commended: Warwick Taylor Polar Bear

YEP Category

Winner: Eun Song Chi Young Lives Second Place: Jesse McKay Inner West Menace Highly Commended: Marcus Tiong Seed Highly Commended: Lachlan Markey Yarranville (Property Name)


ITEM 7 (continued)



Open Category

Winner: Patrizia Biondi Us and the Stars – Lives Intertwined Second Place: Clache Raong A Forgotten Trumpet and Recycled Sounds Highly Commended: Thiery Lacoste and Katherine Norman Congwong Highly Commended: Craig Bennett Still Life Commended: Virginia Lee with Elizabeth Garrett, Wanda Gee, Nerée Hartog, Suvina Kumar, Therese MacKenzie, Priya Sri, Elisabeth Thomson and Elaine Wong Beans and Bags

Sustainability Theme Award

Winner: Jane Forno The Obscenity of Obsolescence Highly Commended: René Tahija Recycling: A Love Story

People's Choice Award

Winner: Thiery Lacoste and Katherine Norman Congwong

Contact:

Name: George Dedes

Position: Group Manager – Public Works


Attachments

1 NDT Article - SWAP Artist delivers message in plastic








8 DEVLIN STREET PEDESTRIAN BRIDGE - STATUS UPDATE - SEPTEMBER 2015

The following information is provided for September 2015 in regards to the Devlin Street Pedestrian Bridges – Lift Status.

Monitoring

Top Ryde City security monitor the lifts three times per day – 9am, 3pm and 9pm. They report lift faults back to Top Ryde City who in turn notify ThyssenKrupp Elevators in the case of breakdowns who respond accordingly.

There were two (2) occasions requiring reactive maintenance response to be undertaken by Top Ryde City contractors for September 2015 as follows:

Date Time Lift No

Issue reported Passenger trapped & how long

Response Time

Action taken

14 Sep 10:39 7 Lift stopped Nil 21 minutes Lift running on arrival

14 Sep 18:00 6 Lift stopped Nil 1 hour, 46 minutes

Lift running on arrival

The response time for lifts outside of business hours has been complied.

Customer Enquiries/Complaints

There were no CRMs reported to Council’s customer service staff in the month of September 2015.

Contact:

Name: George Dedes






9 COLES DEVELOPMENT WEST RYDE - NOTIFICATION TO COMMENCE WORKS - ANTHONY ROAD, RESERVE STREET AND WEST PARADE

This Councillor Information Bulletin is to advise Councillors that Coles Group Property Developments Ltd has contracted BMD Urban Pty Ltd as its principal contractor to carry out the remaining civil works for its development. The works will include services and utilities adjustments, deep excavation and drainage works, traffic facilities and road reconstruction. BMD Urban (Coles’ contractor) has advised that works will begin in late October 2015 and be completed by the end of April 2016 (weather permitting).

The staging of the works is proposed as follows:

DATE

DESCRIPTION OF WORKS

Late October to Late November 2015 (weather permitting)

Installation of stormwater drainage works on Anthony Road

Locating services at the corner of Anthony Road and Reserve Street

December 2015 (weather permitting) Installation of traffic calming device on West Parade

January 2016 to April 2016 (weather permitting)

Complete stormwater drainage on Anthony Road and Reserve Street

Road reconstruction on Anthony Road and Reserve Street

Line marking and signage

Footpath and Granite paving works

Raised Pedestrian crossing on Anthony Road

Coles advises that the work will be staged to minimise disruption to the West Ryde Community, particularly during peak hours and pre-Christmas trading.

Council has requested that notification letters and display boards be implemented immediately within the works zones. Council will activate its own Communication strategy during these works.


ITEM 9 (continued)



Contact:

Name: George Dedes






10 MACQUARIE UNIVERSITY STATION PRIORITY PRECINCT

The NSW Land and Housing Corporation has invited expressions of interest from private and non-government sectors (including community housing providers) to progress the redevelopment of the Ivanhoe Estate at Macquarie Park.

The industry briefing with registered participants will be held on Wednesday 4 November 2015. Council will be represented at this briefing.

Attached is the communication provided by NSW Land and Housing Corporation advertising the expression of interest process.

Contact:

Name: Sam Cappelli

Position: Acting Group Manager Environment and Planning


Attachments

1 Ivanhoe Redevelopment_expression of interest





Documents

Councillor Information Bulletin...Page 2 COUNCILLOR INFORMATION BULLETIN 22 October 2015 - Issue 42/15 1 CALENDAR OF EVENTS TUESDAY, 27 OCTOBER 2015 4.30pm Audit and Risk Committee