CORRESPONDENCEBUSINESS LETTER

Sarah Brown, Kimberly Causey, Brenda RegisterECED 4300 CDr. Tonja RootFall 20105th grade

PREWRITING-BRENDA REGISTERGPS:ELA5W2 The student demonstrates

competence in a variety of genres. The student produces informational writing (e.g., report, procedures, correspondence) that:

c. Creates an organizing structure appropriate to a specific purpose, audience, and context. PLO: The student will plan for writing a business letter by filling in a graphic organizer.

BUSINESS LETTERS informational writing/correspondence1. business letters2. emails3. memos Business letters are written for different

reasons.1. letter of request2. letter of complaint3. letter to an editor or official

PREWRITING purpose: to communicate information to

others choose a topic importance of audience graphic organizer gather ideas/information words or phrases not focusing on spelling or forming

sentences

APA CITATION FOR GRAPHIC ORGANIZER

Modified by Register, B. (2010)

Tompkins, G.E. (2009). Language Arts: Patterns of Practice. Pearson Education, Inc. Personal writing (p. 199). Upper Saddle River, NJ.

(return address) ( inside address)

Dear_____________________________________ (greeting)

B O D Y

Street___________________________ City, State, ZIP_____________________________ Date ___________________________

Person’s name_____________________________ Company name____________________________ Street____________________________________ City,State,ZIP______________________________

Sincerely, Signature

APA CITATION FOR PUBLISHED EXAMPLE

ORACLE think quest educational foundation. (2000). Business letters. Retrieved from http://library.thinkquest.org/J001156/forms%20of%20writing/sl_busletterpg2.htm

Canyon View Elementary School San Diego, CA 92129

February 10, 2000

Mr. Tedd Arnold Penguin Books USA Inc. 375 Hudson Street New York, New York 10014

Dear Mr. Arnold:

We are a group of fifth grade students working on a website design which is about reading and writing. We picked a few of our favorite authors to interview and would like to publish your answers on our website. We would appreciate it if you would respond to our questions and give us permission to publish your answers on our website.

Thank you for taking your time to answer our questions.

1. What made you want to write books? 2. What books did you enjoy as a child? 3. What is the hardest part about writing and illustrating books? 4. What did it feel like when you first sold a book? 5. Besides yourself who is your favorite author and illustrator? 6. Do you follow a schedule when you write a book? 7. Why do you spell your name with two "d"'s?! Thank you for helping us do our project.

Sincerely,

Ben, Caitlin, Holeh, Lizzie, Scott and SoYeon

Room 22 ThinkQuest Jr. Team

PRACTICE ACTIVITY-5TH GRADE determine audience brainstorm reasons for writing list important details format 1. beginning: reason for writing2. middle: facts in detail3. ending: explain what you want your

reader to do and end politely 4. teacher will model

ASSESSMENT ACTIVITY-5TH GRADE

A list of people and topics will be on the board.

Choose who you will write a business letter to and what the topic will be.

will receive a blank business letter graphic organizer

Complete the graphic organizer individually.

DRAFTING AND REVISION-KIM CAUSEYELA5W4 The student consistently uses a writing process to develop, revise, and evaluate writing. The student

a. Plans and drafts independently and resourcefully. b. Revises manuscripts to improve the meaning and focus of writing by adding, deleting, consolidating, clarifying, and rearranging words and sentences.

PLO: Students will draft and revise a business letter.

DRAFTING AND REVISION

use ideas from graphic organizer put in business letter format complete sentences put information in correct sequence re-read for comprehension add more content and details

Front StreetMount Celebres, CA 65286 October 5, 2004

Ms. Betty JohnsonAccounts PayableThe Cooking Store765 Berliner PlazaIndustrial Point, CA 68534

Dear Ms. Johnson:

It has come to my attention that your company, The Cooking Store has been late with paying their invoices for the past three months.

In order to encourage our customers to pay for their invoices before the due date, we have implemented a discount model where we'll give you 2% off your invoice if you pay us within 10 days of receiving the invoice.

I hope that everything is going well for you and your company. You are one of our biggest customers, and we appreciate your business. If you have any questions, you can feel free to contact me at (555) 555-5555.

Sincerely,

Signature

Bob PowersAccounts Receivable Letter writing guide. Sample Business letters

(2004-2010). Retrieved from http://www.letterwritingguide.com/samplebusiness.htm

PRACTICE ACTIVITY-5TH GRADE

draft a business letter as a class generate sentences read over it find content errors add detail

ASSESSMENT-5TH GRADE

refer to individual graphic organizer draft individual business letter correct content errors (e.g. delete

inconsistencies) add details

EDITING-SARAH BROWNELA5W4 The student consistently uses a

writing process to develop, revise, and evaluate writing. The student

c. Edits to correct errors in spelling, punctuation, etc.

PLO: The student will edit their own business letter draft.

EDITING

correct errors in spelling correct errors in punctuation correct comma errors (after a conjunction,

between two independent clauses, after introductory words and phrases)

correct capitalization errors makes writing understandable important for proper communication

APA CITATION FOR PUBLISHED EXAMPLE

James, E. Barking, C. (1993). Sincerely Yours: How to write great business letters. Clarion books. New York, N.Y.

2 W. Main St. Somewhere, NY 10000

November, 5 19-

Vermont State Tourist Agency 567 Mother Goose St. Nowhere, VT 00000

Dear Sir or Madam:

I would like information about horseback camping tours in Vermont. A friend and I plan to vacation in Vermont next summer, and we would like to go on a trip for two or three days. We are students in middle school, and neither of us is a very experienced rider. But we have done a lot of camping out.

Can you please send me whatever information you have on groups that run this kind of trip? I especially need to know the dates the trips are scheduled for and how much they cost. Please also send me a map of Vermont and information about other outdoor activities in the summer in southern Vermont. Thank you very much.

Yours Truly, Charlie Cool

PRACTICE ACTIVITY-5TH GRADE

edit whole group draft share the red pen displayed checklist with proofreader’s

marks

ASSESSMENT ACTIVITY-5TH GRADE

refer to proofreader’s checklist use red pen edit individual business letter drafts