Copyright (c) 2004 Prentice Hall. All rights reserved. 1 Committed to Shaping the Next Generation of IT Experts. Go! With Microsoft Office (Word) 2003

Copyright (c) 2004 Prentice Hall. All rights reserved. 1Committed to Shaping the Next Generation of IT Experts.

Go! With Microsoft Office (Word) 2003

Copyright (c) 2004 Prentice Hall. All rights reserved. 2

MOS Certification

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Objectives

Explore and Navigate the Word Window

View Documents

Use the Spelling and Grammar Checker

View Headers and Footers

Organize, Save, and Print Documents


Objectives (continued)

Create and Edit a New Document

Select and Format Text

Preview and Print Documents, Close a Document, and Close Word

Use the Microsoft Help System


SCREEN BEAN INTRODUCTION — TEXT: Let’s explore the Word window

Explore and Navigate the Word Window

Let’s explore the

Word window


Explore and Navigate the Word Window (continued) Title bar

Menu bar

Standard toolbar

Formatting toolbar

Ruler


GRAPHIC showing: Horizontal and Vertical scroll bars, scroll box, and Word document window

Explore and Navigate the Word Window (continued)

Vertical scroll bar

Word document window

Horizontal scroll bar

Scroll box


GRAPHIC showing: Toolbar Options, insertion point, task pane, Task bar, and Status bar


Insertion point

Toolbar options

Task pane

Status bar

Task bar


GRAPHIC showing: Menu symbols


Ellipsis

Right arrow

No symbol

Check mark

Gray option



Ctrl+left arrow — to the beginning of the current word (if insertion point is in the middle of a word)

Ctrl+right arrow — to the end of the current word (if insertion point is in the middle of a word)

Ctrl+up arrow — to the beginning of the previous paragraph

Press To move



Ctrl+down arrow — to the end of the next paragraph

PgUp — up one screen PgDn — down one screen

Press To move


SCREEN BEAN INTRODUCTION — TEXT: Let’s see how to edit our documents.

Create and Edit a New Document

Let’s see how to create and edit a

document.


1. Start the Word program; a new blank document displays.

2. On the Standard toolbar, click the New Blank Document button.

3. From the menu bar, click File, and then click New.

Create and Edit a New Document (continued)There are 5 ways to begin a new document:


4. From the Getting Started task pane, under Open, click Create a new document.

5. From the New Document task pane, under New, click Blank document.

Create and Edit a New Document (continued)There are 5 ways to begin a new document:


SCREEN BEAN INTRODUCTION — TEXT: Do you want to learn how to select and format text?

Select and Format Text

Do you want to learn how to select and format text?


Select and Format Text (continued)

A portion of text — Click the insertion point at the beginning of the text you want to select, hold down the Shift key, and click at the end of the text you want to select.

A word — Double-click the word A sentence — Hold down the Ctrl key and

click anywhere in the sentence.

To select Do this



A paragraph — Triple-click anywhere in the paragraph; or, move the pointer to the left of the line, into the margin area. When the pointer changes to a right-pointing white arrow, double-click.

A line — Move the pointer to the left of the line. When the pointer turns to a right-pointing white arrow, click once.

To select Do this



One character at a time — Position the insertion point at the left of the first character, hold down the Shift key and press the right arrow or left arrow keys as many times as desired.

A string of words — Position the insertion point to the left of the first word, hold down the Shift and Ctrl keys, then press the right arrow or left arrow keys.

To select Do this



Consecutive lines — Hold down the Shift key and press the up arrow or down arrow key.

Consecutive paragraphs — Hold down the Shift and Ctrl keys and press the up arrow or down arrow keys.

The entire document — Hold down the Ctrl key and press the A key.

To select Do this



Times New Roman

Garamond

Century Schoolbook

ALGERIAN

Bodoni MT

Arial

Verdana

Comic Sans MS

Papyrus

Creepy

Serif Fonts Sans Serif Fonts


SCREEN BEAN INTRODUCTION — TEXT: We will now look at the spelling and grammar checkers.

We will now look at the speling spelling and

grammer grammar checkers

Use the Spelling and Grammar Checker


GRAPHIC showing: Spelling and Grammar dialog box buttons

Use the Spelling and Grammar Checker (continued) Ignore All

Add to Dictionary

Change

Change All

Ignore Once

AutoCorrect

Close Undo Options


Use the Spelling and Grammar Checker (continued)

Misspelled word – red wavy line Grammar error – green wavy line Smart tag – purple dotted line

Error Identification


Use the Spelling and Grammar Checker (continued)

The Spelling and grammar checker begins checking the document at the position that the cursor is located

If the spelling or grammar checker does not start at the top of the document, you will be prompted to continue checking from the beginning of the document


SCREEN BEAN INTRODUCTION - TEXT: Let’s learn how to correct misteaks mistakes!

SCREEN BEAN INTRODUCTION — TEXT: Let’s see how we can view our documents.

View Documents

Let’s see how we can view our documents.


GRAPHIC showing: 5 document views

View Documents (continued)

Web Layout

Print Layout

Outline

Reading Layout

Normal


SCREEN BEAN INTRODUCTION — TEXT: Viewing Headers and Footers

Viewing

View Headers and Footers

Headers

Footers


GRAPHIC showing: Header and Footer toolbar

View Headers and Footers (continued) Insert AutoText


GRAPHIC showing: Header and Footer toolbar

View Headers and Footers (continued)

Format Page Number

Insert Date

Insert Page Number

Insert Time

Insert Number of Pages


SCREEN BEAN INTRODUCTION — TEXT: None

Organize and Save Documents


GRAPHIC showing: Save As options

Organize and Save Documents (continued)

Where

Who

How


SCREEN BEAN INTRODUCTION — TEXT: None

Preview and Print Documents, Close a Document, and Close Word


GRAPHIC showing: Print Preview

Preview and Print Documents, Close a Document, and Close Word (cont.)

Print Preview Toolbar


GRAPHIC showing: Printing options

Preview and Print Documents, Close a Document, and Close Word (cont.)


SCREEN BEAN INTRODUCTION — TEXT: HELP

Use Microsoft Help System


GRAPHIC showing: Word help options

Use Microsoft Help System (continued)

Enter help query here

Further details

Task Pane with search

results


Summary

In this chapter you:Started Word and navigated in the Word window.Examined documents in the Page Layout, Normal, and Reading Layout views Changed the magnification with the Zoom button Displayed non-printing characters with the Show/Hide button.


Summary (continued)

Entered and deleted textSelected and replaced textUsed insert and overtype mode to change existing text Used the Spelling and Grammar checker toolsChanged the font and font size of text


Summary (continued)

Added emphasis to textViewed the header and footer area Created a folder for your chapter exercisesSaved, previewed and printed a documentExplored Word help features


Questions?