Copyright © 2003 Americas’ SAP Users’ Group

QM Implementation – Tips & Tricks

Chet GandhiConsultant

Session Code: 3903Monday May 19th, 1.50 – 2.20 pm

Room:

Contents

Benefits of QM Implementation 6 mins

Implementation tips 6 mins

QM Secrets – tips & tricks 8 mins

Benefits of R/3 QM Implementation

1. Logistics integration of QM/LIMS with rest of supply chain

QM Integration during Supply Chain

Salesorder

Materials planning

Customerservice

Productionplanning

Production

Delivery

Procurement

Sales ProductionMaterialsmanagement

ServiceShipping

1 2

3

4

5 6

7 8

Storage

Influence of Quality Management

Test equipment management

(calibration inspection)

Maintenance inspection(extended recording of

measured values in PM)

QM

PM

Plant Maintenance

Quality Management

QM Integration with PM/SM

Benefits of R/3 QM Implementation

1. Need for Logistics integration of QM/LIMS with rest of supply chain

2. Need for more automated QM processes

Need for more automated QM processes

Salesorder

Materials planning

Customerservice

Productionplanning

Production

Delivery

Procurement

Sales ProductionMaterialsmanagement

ServiceShipping

1 2

3

4

5 6

7 8

Storage

Influence of Quality Management

Process Automation with QM

•Auto Inspection lot creation•Auto specifications assignment•Print instructions/sample labels;•Auto transfer of results to batch•Auto Vendor Evaluation

Auto trigger of problem management from any area

•Auto creation of CoA during Delivery •Auto expiration date

management and recurring inspection management

Benefits of R/3 QM Implementation

1. Need for Logistics integration of QM/LIMS with rest of supply chain

2. Need for more automated QM processes

3. Scalability

Scalability in QM

QM can be implemented with very little to a lot of functionality

Scope of functionality scalability

Data level scalability

Scope of Functionality Scalability

QM Tracks: Integrated yet Independent

1. Quality Inspections

2. QM in Procurement

3. Sample Management

4. Quality Notifications

5. QM in S&D – Generate CoAs

6. QM in PM/Test Equipment Calibration

Data Level Scalability

Most QM data can be managed at:

1. Material-Vendor (or Customer) level

2. Material-Inspection Type level

3. Material Master level

4. Inspection Type level

5. Plant level

6. Client level

Benefits of R/3 QM Implementation

1. Need for Logistics integration of QM/LIMS with rest of supply chain

2. Need for more automated QM processes

3. Scalability

4. Flexibility

Flexibility – Inspection Options

Put material into QI stock (quarantine) or directly into unrestricted use stock

Automatically or manually assign specs (inspection plan)

Automatically or manually calculate sample size

Standard MIL STD 105D (ISO 2859) sampling schemes preloaded in SAP

Can have single or multiple sampling schemes

Can use dynamic modification for a material/vendor/manufacturer combination

Flexibility – Quality Inspection of Materials

Batch Managed materials

Non-batch managed materials

Serialized materials

Equipments / Functional Locations

Contents

Benefits of QM Implementation

Implementation tips

QM tips & tricks

Implementation tips

1. Configuration – SAP Standard Settings

2. Quick upload of QM data in existing Materials

3. Mass creation of QM view in existing Materials

4. Mass Introduction of QM in Procurement

5. Mass Maintenance of Master Data in QM

Implementation Tips – Pre-configuration

QM Standard Settings - 50 %

These transfers cannot be cancelled

Implementation tips

1. Configuration - Preloading

2. Quick upload of QM data in existing Materials

3. Mass creation of QM view in existing Materials

4. Mass Introduction of QM in Procurement

5. Mass Maintenance of Master Data in QM

Quick QM data in Material Master – QA08

Implementation tips

1. Configuration - Preloading

2. Quick upload of QM data in existing Materials

3. Mass creation of QM view in existing Materials

4. Mass Introduction of QM in Procurement

5. Mass Maintenance of Master Data in QM

Material Master QM view creation

Implementation tips

1. Configuration - Preloading

2. Quick upload of QM data in existing Materials

3. Mass creation of QM view in existing Materials

4. Mass Introduction of QM in Procurement

5. Mass Maintenance of Master Data in QM

QI06 – Q-Info Records

Implementation tips

1. Configuration - Preloading

2. Quick upload of QM data in existing Materials

3. Mass creation of QM view in existing Materials

4. Mass Introduction of QM in Procurement

5. Mass Maintenance of Master Data in QM

Mass Maintenance of Basic data in QM

Mass Replace Inspection Methods

Mass Replace Inspection Characteristics

Mass Replace Sampling Procedures

Mass Replace Dynamic Modification Rules

Mass Maintenance of Inspection Plans

Engineering Workbench - EWB

Contents

Benefits of QM Implementation

Implementation tips

QM tips & tricks

QM Tips and Tricks

1. Batch Information Cockpit & Vendor batch number

2. Quarantine and Release/Reject labels

3. Easy Electronic Signatures (4.6C)

4. Quality Notifications (4.6C)

5. Expiration/Retest Date Management

6. Quality Certificates – Control the look

Batch info Cockpit – Selection / Change

Adding Fields in Selection / List

Generally complained problem – no easy way to search for the vendor batch number

Solution: Add vendor batch field in config of Batch Info Cockpit, this adds it to selection screen and the display list

QM Tips and Tricks

1. Batch Information Cockpit & Vendor batch number

2. Quarantine and Release/Reject labels

3. Easy Electronic Signatures (4.6C)

4. Quality Notifications (4.6C)

5. Expiration/Retest Date Management

6. Quality Certificates – Control the look

Quarantine and Release/Reject Labels

Quarantine labels used by many companies printed during Goods receipt from Purchase / Production Orders

Controlled Release / Reject labels desired by QA/QC are available through SAP MM functionality (not widely known by QA folks)

QM Tips and Tricks

1. Batch Information Cockpit & Vendor batch number

2. Quarantine and Release/Reject labels

3. Easy Electronic Signatures (4.6C)

4. Quality Notifications (4.6C)

5. Expiration/Retest Date Management

6. Quality Certificates – Control the look

Easy Electronic Signatures – Config & Use

Easy Electronic Signatures - Reporting

Gap - No Electronic Signatures for Equipments or Functional locations, since no material authorization group.

Workaround: User exit QPL10001; may need custom table maintenance if different authorizations for different eqipments are needed.

QM Tips and Tricks

1. Batch Information Cockpit & Vendor batch number

2. Quarantine and Release/Reject labels

3. Easy Electronic Signatures (4.6C)

4. Quality Notifications (4.6C)

5. Expiration/Retest Date Management

6. Quality Certificates – Control the look

Quality Notifications Tips

7 new Enhancements in 4.6C

Standard Workflow for Processing tasks

Standard Workflow task - WS24500047

QM Tips and Tricks

1. Batch Information Cockpit & Vendor batch number

2. Quarantine and Release/Reject labels

3. Easy Electronic Signatures (4.6C)

4. Quality Notifications (4.6C)

5. Expiration/Retest Date Management

6. Quality Certificates – Control the look

QA07 - Expiration/Retest Date Management

Tip: Retest will not kick if Expiration block is set to be on the same day

QM Tips and Tricks

1. Batch Information Cockpit & Vendor batch number

2. Quarantine and Release/Reject labels

3. Easy Electronic Signatures (4.6C)

4. Quality Notifications (4.6C)

5. Expiration/Retest Date Management

6. Quality Certificates – Control the look

Quality Certificates – Control the Look 1

Use as standard texts (CA10) for texts that business may need to change or control

Quality Certificates – Control the Look 2

To create headings to group tests in CoAs (e.g. Identity, Purity etc.), create a class characteristic with the name and assign it to the material class, then insert in Certificate profile at appropriate place

Contents

Benefits of QM Implementation

Implementation tips

QM tips & tricks

Summary

R/3 QM functionality is integrated, automated, scalable and flexible

QM can be implemented successfully given the right approach and other secrets shared here

There is new and enhanced functionality to take advantage of; and gaps to lobby for to change … to make R/3 QM an even better product

Thank you very much for your attention and

questions!Please remember to complete and

return your evaluation form following this

session.Session Code: 3903