CHET NATH SARASWATI 054226956

8/9/2019 CHET NATH SARASWATI 054226956

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PROJECT PROPOSAL (SYNNOPSIS) on STUDENT INFO SYS (SIS)

Title

StudentInformationSystem

Project proposal CHET NATH SARASWATI (054226956)


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Introduction & ObjectivesSt. Severins High School is an educational center of pre-nursury to X based on

C.B.S.E. curriculum. This school has about 400 to 500 students enrolled in different

classes. This school has well equipment, separate classes, common room, play ground,

well maintained library. Well skilled faculties are available in this school and this

institution is No. 1 institution of Patna for Kids Education in Bihar. The name of

Principal isMrs. Prashant Sinha.

But the records are of students are maintained manually

with the help of file and registers, which is time taken and tedious job. I visited this

school in the month of 15th June 2005 and an opportunity of developing a software for

maintaining students records is given to me. I am preparing a software (project) formaintaining these records of students of this institution under the guidance of Mr. Sunil

Tripathi. The Principal ofSt. Severins High School, Mrs Prashant Sinha and their

staffs and faculties help me for preparing this software. I gave the title of this software

Student Information System(SIS) i.e. Student Based Information System.

The main objectives / jobs of this project are as follows

(1) To store the details of new & old students. (Entry of new/old admitted students

records).

(2) To store the data of courses, total fee of courses, installment per month, duration

of courses, etc.

(3) To show the report of defaulter students, admission fee defaulter students, dues of

Librarys books etc.

(4) To store the monthly fee of students and gives a slips for a student through

printer.

(5) It generate the report of daily, weekly and monthly report.



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(6) To search a students to show the report of enrolled in course, his/her details, fee

details etc.

These entire tasks are maintained manually which

leads to human error as well as a time consuming process, so there need a computerizedsystem for performing these entire tasks with accuracy and good speed.



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Project CategoryThis project is underRDBMS category, because the records for different purpose are

stored in different relation. All the relations are connected internally with each other

for performing the tasks of the organization. The databases are connected to each

other so that data redundancies do not exist. All the record of each and every relation

has a unique ID (primary key) which is used in all other relations.

For example: The relation named Stud_Master is related with

Stud_installment, Stud_modulemarks and Stud_library. For each & every

record of Stud_installment, Stud_modulemarks and Stud_library is related

with the record of Stud_Master. Because control no and details of students are

fetched from the Stud_Master table for all the tables Stud_installment,

Stud_modulemarks and Stud_library.



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Structure ofProgramming1. ANALYSIS

National Education Council Pvt. Ltd. Has well defined steps to take admission of

new student, maintain the records of the student in a register and also takes monthly

installments and maintain the records in a register and gives a fee slip to the student. It

is also facility for giving the reports of fee dues defaulters. It alos gives the report of

module test results. Another register is used to keep records of those students who are

the membership of NEC Library and issue and deposit of books.

These records for the above work processing are recorded manually into registers

leads to errors. Also relating different records with each other is a tough task and a

time consuming process.

2. MODULE DESIGN

The above work processing may be divided into following modules

1. Module for Master file of students.


St.

Severins

High

School

1. New

Student

s

4. Old

student

5.

Authorised

person/

Director

Gives daily,

weekly,

monthly

reports.

Get a admission

slip, routine &

batch no.

admit

Enters data of module

test

2.

Operator

Gives a report

Issue a book

Deposit a

book

Gives

monthly fee

inst.

Give a inst.

fee slip

3. Library

membership

student

WORK PROCESSING AT NEC PVT. LTD.


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2. Modules for fee details files (Transaction file)

3. Modules for Module Test result

4. Modules for generating report

5. Modules for Library records.

6. Modules for searching

The data flow diagram for the whole project, which includes is given below

Module 1 : Master file of Students

This modules is used for storing the details of the students of NEC Pvt. Ltd. The

details of new student is at first entered into the master file named Stud_Master.

The DFD for this module is shown below


St.

Severin

s High

School

Transaction file for

Module Test

Transaction file for

fee details

Master file of

students

Librarys

Transaction file

Librarys Master

file

DFD 1 : Level 0 : Overall flow of Data


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DFD 2 : Level 1 Processing of data of New Students of NEC Pvt. Ltd.

Process Logic:

1. This module is used for entering and storing the records of new students.

2. It gives also the report of new admitted students.

3. It also modifies (edits) , deletes the records of new admitted students.

4. It can print the report of new admitted student through printer and monitor.

(Report may be of daily, monthly, & year).


Processin

g of

Students

data

Stdu_Master

Stdu_Master VDU /Printer

View & PrintView & Save

Modify/Delete the record

Demands report

Enters data given by the

student

Operator of KidsGarden School

Browse the data Add / Update /

Delete


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Module 2 : Admission dues / Monthly Installment fee of Students

This module is used to store admission fee due (installments) and monthly

installment. The data entered by the operator are stored into a transaction file

Stud_installment table.

Process Logic:

1. This module retrieves the details from Stud_Master.

2. This module stores the data of students admission fee dues and monthly

installments into Stud_Installment.

3. This module also updates or modify the data.

4. This module shows the reports of students fee on the VDU and prints the report

through printer.

5. It also prints the slip of students fee.

6. It reduces the no. of installment of student in the Stud_Master table if monthly

installment fee is paid.


Stdu_Master table

Stdu_installment

table

Operator of Kids

Garden School

VDU

or

PrinterSave the Report

saving

Update

data

Retrieve

data

Add/update

Processing

of student

fee

Browse the data

View & Print

the report &

fee slip

Enters data

Demands report

DFD 3 : Level 1 : Processing of Monthly Installment fee and admission dues


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7. It reduces the admission dues if admission fee is not cleared and it also gives

message to clear the admission dues if an admission due exists.

Module 3 : Students Modules test marks

This is used to store the marks of students of modules tests and final examination

results.

DFD 4: Level 1 : Processing of Students Module Test Marks


Stud_Module

marks table

Add/update

Processing

of students

obtained

marks

Retrieves data

Stud_Mastertable

Retrieves data

VDU & Printer

Gives report

Operator of

Kids

Garden

Enters dataEnters data

Demands report


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Process Logic:

1. This modules tests that entered control no. of student exists, then add the obtained

marks of module test of a student into a table Stud_ModuleMarks.

2. It also gives the reports of marks of all modules obtained by a students if given

control no. exists.

Module 4 : Modify data of student details, installment, modules

marks and issued book from Library.

If the operator wants to change entered and stored wrong data from Stud_Master,

Stud_Installment, Stud_ModuleMarks, and Stud_LibraryMaster,

Stud_LibraryTransaction, he/she can modify.

DFD 5: Level 1 : Process for Modifying record(s) in all table

Process Logic:


Process

for

Modify

Operator of Kids

Garden SchoolStud_Master

table

Stud_LibraryTransaction

table

Stud_ModuleMarks

table

Stud_Installment

table

Enters data update Browse

data

updateBrowse

data

updateupdate Browse

data

update

Browse

data

Library_LibraryMaster

table

Browse

data


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1. This module modifies the wrong stored data of student details from Stud_Master

if given control no. exists.

2. This module modifies or edits the wrong stored fee into Stud_Installment table,

after checking the given control no. exists.3. It modifies or updates the wrong stored modules marks of a student into

Stud_ModuleMarks, if given control no. of a student exists into this table.

4. This module modifies and update wrong entered data of issued book for a student

into a table Stud_LibraryMaster and Stud_LibraryTransaction.

Module 5 : Module for Library Management

This module is used to create a new member of NEC Pvt. Ltd. Library and data of

membership is stored into a master fileStud_LibraryMaster

. If a member wants to

issue or to deposit a book from or to a Library, their data are stored into a file named

Stud_LibraryTransaction. Information of new book and old book are stored into a

file Libbook_Master.

DFD 6: Level 1 : Process for Library Management


Libbook_Master table

Add/save/modify

Browse data


table

Add/save/modify

Browse data

Browse data

Add/save/modify of issue

and deposted

books data

Stud_LibraryMaster table

Browse data

Report

Save the report

Sends

the

reportVDU/Printer

Processing

Of

Library

Data

Operator of Kids

Garden Library

Enter data

Demands report


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Process Logic:

1. Information of new books, old books are stored into a file LibBook_Master,

which are the assets of Library.2. If control no. of student exists into a Stud_Master , the his/her membership is

created into a table Stud_LibraryMaster.

3. This module checks a books availability and it also checks total no. of books

issued to this member, if book is issued already then book is not allowed to issue

for this member otherwise book is allowed to issue.

4. It issues the Library card for member of Library.

5. This module prints the report of book dues defaulter.

6. It also takes late fines for the late submission of a book.

Module 6 : Module for Searching

This module is used for searching a record from any database or table such as

Stud_Master, Stud_Installment, Stud_ModuleMarks, and Stud_LibraryMaster,

Stud_LibraryTransaction of a student , book or other information etc. The DFD of

this as follows:



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Process Logic:

1. Methods for searching a student, books, dues defaulter, module marks of a student ,

presence /absence in the module test, installment paid or not, address of a student etc.


Libbook_Master table

Browse data


table

Searching

given data

Searching

given data

Stud_LibraryMaster table

Searching

given data

Report

Save the report

Sends

the

reportVDU/Printer

Processing

Of

Library

Data

Operator of Kids

Garden Library

Enter data for

searching

Demands report


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6.1 DATABASE DESIGN

The database is designed as per the requirement of project. To reduce redundancy

of data the tables/relations are designed in such a way that they are linked with

each other. The tables/relations with their attributes are shown below: -

1. Table Name:Registration

ATTRIBUTEDATA-

TYPESIZE MEANING or PURPOSE

REGNO VARCHAR2 10 Registration Number of Students

NAME VARCHAR2 25 Student Name

FNAME VARCHAR2 25 Fathers Name

FOCCU VARCHAR2 10 Fathers Occupation

MNAME VARCHAR2 25 Mothers Name

PHNO VARCHAR2 15 Permanent House Number

PSTREET VARCHAR2 40 Permanent Street

PCITY VARCHAR2 40 Permanent CityPDIST VARCHAR2 40 Permanent District

PSTATE VARCHAR2 40 Permanent State

PPHNO NUMBER 12 Permanent Phone number

CHNO VARCHAR2 15 Corresponding House Number

CSTREET VARCHAR2 40 Corresponding Street

CCITY VARCHAR2 40 Corresponding City

CDIST VARCHAR2 40 Corresponding District

CSTATE VARCHAR2 40 Corresponding State

CPHNO NUMBER 12 Corresponding Phone number

PRSCHOOL VARCHAR2 30 Previous School of StudentPRCLASS VARCHAR2 5 Previous Class of Student

SECLASS VARCHAR2 5 Seeking Class of Student

2. Table Name: STUDENT_DETAIL

ATTRIBUTE DATA-

TYPE

SIZE MEANING or PURPOSE

REGNO VARCHAR2 10 Registration Number of StudentNAME VARCHAR2 30 Student Name



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CLASS VARCHAR2 5 Student seeking Class

SECTION VARCHAR2 3 Section of Class

ROLL NUMBER 3 Roll Number of Student

DOB DATE Date of Birth of Student

3. Table Name: FEE_DETAIL

ATTRIBUTE DATA-

TYPE


REGNO VARCHAR2 10 Registration Number of Student

CLASS VARCHAR2 5 Class Of Student

MONTH VARCHAR2 15 Month Name

TFEE NUMBER 3 Tution Fee

AFEE NUMBER 3 Admission Fee

EXAMFEE NUMBER 3 Examination Fee

LIBFEE NUMBER 3 Library Fee

LABFEE NUMBER 3 Laboratory Fee

EFEE NUMBER 3 Electric Charge

COMCHARGE NUMBER 3 Computer Fee

TRANFEE NUMBER 3 Transport Fee

SFEE NUMBER 3 Sports Fee

Others NUMBER 3 Other Charge

TOTAL NUMBER 4 Total fee of a Month4. Table Name: LIBRARY

ATTRIBUTE DATA-

TYPE


REGNO VARCHAR2 10 Registration Number of Student


CLASS VARCHAR2 5 Student Class

BNAME VARCHAR2 40 Name of Book issued to Student

DOI DATE Book Issued DateFDATE DATE Final Date of Book returning

FINE NUMBER 4 Fine on late Book returning



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5. Table Name:RESULT

ATTRIBUTE DATA-

TYPE


REG_NO VARCHAR2 10 Registration Number of Student

TERM VARCHAR2 5 Terminal(1st,2nd,Final)


CLASS VARCHAR2 5 Student Class

ROLL NUMBER 3 Roll Number

HINDI NUMBER 3 Marks Obtained in Hindi

ENG NUMBER 3 Marks Obtained in English

MATH NUMBER 3 Marks Obtained in Maths

SANS NUMBER 3 Marks Obtained in Sanskrit

SCIENCE NUMBER 3 Marks Obtained in ScienceSST NUMBER 3 Marks Obtained in Sstd

PHY NUMBER 3 Marks Obtained in Physics

CHEM NUMBER 3 Marks Obtained in Chemistry

BIO NUMBER 3 Marks Obtained in Biology

HIS NUMBER 3 Marks Obtained in History

GEO NUMBER 3 Marks Obtained in Geography

CIVICS NUMBER 3 Marks Obtained in Civics

ECO NUMBER 3 Marks Obtained in Economics

GK NUMBER 3 Marks Obtained in Gk

COMP NUMBER 3 Marks Obtained in Computer

SUPW NUMBER 3 Marks Obtained in Supw

PE NUMBER 3 Marks Obtained in Physical

Education

ART NUMBER 3 Marks Obtained in Arts & Craft

TOTAL NUMBER 3 Total Marks Obtained

RANK VARCHAR2 3 Rank

AGG NUMBER 3 Total Percentage

REMARKS VARCHAR2 6 Remarks

6. Table Name: EMPLOYEE_DETAIL

ATTRIBUTE DATA-

TYPE


ECODE VARCHAR2 10 Employee CodeENAME VARCHAR2 30 Employee Name



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POST VARCHAR2 30 Post of Employee

FNAME VARCHAR2 30 Father Name of Employee

PHNO VARCHAR2 12 Permanent House Number

PSTREET VARCHAR2 20 Permanent Street

PCITY VARCHAR2 20 Permanent City

PDIST VARCHAR2 20 Permanent District

PSTATE VARCHAR2 20 Permanent State

PPHNO NUMBER 12 Phone Number

CHNO VARCHAR2 12 Corresponding House Number

CSTREET VARCHAR2 20 Corresponding Street

CCITY VARCHAR2 20 Corresponding City

CDIST VARCHAR2 20 Corresponding District

CSTATE VARCHAR2 20 Corresponding State

CPHNO NUMBER 12 Phone Number of Employee

DOB DATE Date of Birth of EmployeeDOJ DATE Date of Joining of Employee

7. Table Name: QUALIFICATION

ATTRIBUTEDATA-

TYPESIZE MEANING or PURPOSE

ECODE VARCHAR2 10 Employee Code

QUALIFICATION VARCHAR2 20 Qualification of Employee

YEAR NUMBER 10 Year

DIVISION VARCHAR2 10 DivisionPERCENTAGE NUMBER 20,3 Percentage

TOTAL_MARKS NUMBER 20,2 Total Marks

8. Table Name: TEACHER

ATTRIBUTE DATA-

TYPE



ENAME VARCHAR2 20 Employee Name

SUB_KNOWN VARCHAR2 20 Subject Name

9. Table Name: SALARY_DETAIL

ATTRIBUTE DATA-

TYPE




RECNO VARCHAR2 20 Receipt NumberPAYMODE VARCHAR2 4 Mode Of Payment



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CHNO VARCHAR2 15 Cheque Number

AMT NUMBER 5 Receive Amount in Rs.

DCODE VARCHAR2 10 Designation Code

GSAL NUMBER 5 Gross Salary

NET NUMBER 5 Total Amount

10. Table Name: DESIGNATION_DETAIL

ATTRIBUTE DATA-TYPE SIZE MEANING or PURPOSE

DCODE VARCHAR2 10 Designation Code of Employee

POST VARCHAR2 20 Post of Employee

BSAL NUMBER 5 Basic Salary of Employee

TA NUMBER 5 Travelling Allowance in Rs.

DA NUMBER 5 Dearness Allowance in Rs.

PF NUMBER 5 Provident Fund in Rs.

ITAX NUMBER 5 Income TaxTOTAL NUMBER 5 Total Payable Amount

11. Table Name: LEAVE

ATTRIBUTE DATA-TYPE SIZE MEANING or PURPOSE



MONTH VARCHAR2 10 Name of Month

YEAR NUMBER 10 Year

DOL DATE Date of Leave

NOL NUMBER 3 Number of Days of Leaves



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Tools &PlateformsHARDWARES

Computer System : Pentium based system with at least 533 MHz speed or higher.

RAM : At least 32 MB, it is recommended to have 128 MB of RAM for fast

processing on data.

Hard Disk Space : At least 70 MB of free space, it is recommended to have 200 MB

of free space for sufficient data storage.

SOFTWARE

OPERATING SYSTEM : WINDOWS XP

FORNT END / GUI Tools : VISUAL BASIC

RDBMS/BACK END : ORACLE

ODBC : (I) MICROSOFT ODBC FOR ORACLE

(II) ORACLE ODBC DRIVER



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Reasons for choosing Visual Basic as Front End

Visual Basic is a windows application development tools which has the following

features:

[1] GUI based application :- Non-technical people can understand his/her application

easily when it is graphically designed. All operations given therein for completing a

job must be self-explanatory. Visual Basic allows creating a well desingned Gui

package for any type of real life problems.

[2] Rapid Application development (RAD) tool:- A programmer can build a real life

application in a short period which may take much more time to develop in other

programming environment.

[3] Supports features of Object-Oriented technology:- Visual Basic supports some

features of Object oriented technology such Data hiding, Data encapsulation, Data

abstraction.etc. which makes an application error free and easy to create.

[4] Connectivity from other data sources:- Visual Basics application can be

connected to any other database created on other DBMS/RDBMS package such as

Access, Oracle, SQL Server, Excel, FoxPro, DB2, PARADOX etc.

[5] Makes standalone packages:- Visual Basic has facilities to make standalone

package, i.e. the package which can run on any hardware platform with no or minor

modifications.

The above features of Visual Basic make us to choose it as a front end for this project.

Reasons for choosing Oracle as Back End

Oracle 8 is an RDBMS package developed by Oracle Corporation. This RDBMS

package can manage any type of data in a well designed manner. The following are

some features of Oracle 8, due to which we choose it as back end for this project:



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[1] Platform Independent :- Oracles database is said to be platform independent, i.e.

the database created on a machine can be access to any other machine.

[2] Client-Server Architecture:- It is good to store data on server and provides

facilities to access data with restricted permission to the client. This feature can be

easily deployed to Oracles database.

[3] Data Security features:- Oracle 8 database is secure database. No one can

view/edit data base without prior permission.

Apart from these features Visual Basics application supports strong set of

predefined modules to connect such a good RDBMS database.



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CLIENT

This Software is to be made forThis Software is to be made for

St. Severins High School

KADAM KUANKADAM KUANPATNA - 3ATNA - 3

This Proposal was Accepted ByThis Proposal was Accepted By

The DirectorThe DirectorSt. Severins High School

KADAM KUANKADAM KUANPATNA - 3ATNA - 3



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Future ScopeThis package is made for processing the data of Students available in any Institute

and Library for easy and error fee handling of transactions. This software can easily be

upgraded for processing all the works of Institute/Coaching/Schools/College and Library.

The package STUDENT INFORMATION SYSTEM (SIS)

i.e. Student Information System can be used in Institute/Coaching/Schools/College and

Library with some minor modifications. These modifications may be of both types

either hardware or software limitation or additional requirements made by the staff

members of the Institute, college , school and library.

There is always room for further enhancement of this system in

the following areas.

Hierarchy modification / additional capabilities are inbuilt in the system.

Dynamic screens according to requirement can be introduced any time.

System is very flexible for further modification.

With very little modification, it can be deployed for use in other Institute of

education, School, College and Library.

Documents

CHET NATH SARASWATI 054226956