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Contractor Safety Management
Gaurang Baxi
Vice President-Corporate OH&S
Ambuja Cements Limited
2
AMBUJA CEMENTS LIMITED 2
The Changing Environment
The global outsourcing trend-Risk Transfer ?? Relative safety standards
Skill levels Education Lack of supervision Capability and Capacity-Quality and Availability of equipments Behavior and culture
Overseas Contractors Corporate social responsibility
3
AMBUJA CEMENTS LIMITED
Overview.
Contractor safety management has two parts
- Management of Contractors- Contract Management
Management of Contractors requires- Prequalification Process- Training and communication processes for and with Contractors- Audit and improvement process for contractors
Contract Management Requires :- Define scope of works, identify hazards and award contracts- Appoint personnel to manage the contract from an OHS Perspective
before works start- Manage OHS during works execution- Evaluate risks and accept completed works- Evaluate contractors OHS performance
4
Management of Contractors
Company must establish: A Framework for the prequalification and approval of Contractors
based on the type of work to be outsourced. Provisions for consultation with, instructing and training Contractors
in both general and specific OH&S requirements of the Group company. Regular audits and review programs of each Contractor’s OH&S
performance to ensure ongoing compliance and improvements in OHS.
AMBUJA
CEMENTS
LIMITED
Management of ContractorsOverarching Contractor Controls
Prequalification
Approved ContractorAuditing & Improvement Training & Communication
Key Issues
Define Scope of Works
Determine Level of Potential Risk
Identify contractors capability based on type of work approval
Contract Definition including General and Specific OHS Requirements
Award Contract
Key Issues
Inspection and acceptance of work
Receive all relevant documents or information
Confirm no new hazards are created
Key Issues
Evaluate Contractors OHS Performance determine if they would be used again retain as an “Approved Contractor”
Contract Management
Phase1 Contract Definition
& Award
Phase2 Pre Commencement
Phase 3 Contract Execution &
Control
Phase 4 Hand Over & Acceptance
Phase 5 Close Out &
Review
Key Issues
Confirm Holcim Contractor Custodian
Designate Holcim Contractor Supervisor (if required)
Pre Commencement Meeting define requirements and expectations
Pre commencement Risk Controls, inspection and verification skills and equipment.
Key Issues
Management of contracted work:
Regular Meetings
Instruction training
Task Analysis
Monitoring & Inspection
Auditing
Periodic performance reviews
Key Issues
Define Scope of Works
Determine Level of Potential Risk
Identify contractors capability based on type of work approval
Contract Definition including General and Specific OHS Requirements
Award Contract
Key Issues
Inspection and acceptance of work
Receive all relevant documents or information
Confirm no new hazards are created
Key Issues
Evaluate Contractors OHS Performance determine if they would be used again retain as an “Approved Contractor”
Contract Management
Phase1 Contract Definition
& Award
Phase2 Pre Commencement
Phase 3 Contract Execution &
Control
Phase 4 Hand Over & Acceptance
Phase 4 Hand Over & Acceptance
Phase 5 Close Out &
Review
Phase 5 Close Out &
Review
Key Issues
Confirm Holcim Contractor Custodian
Designate Holcim Contractor Supervisor (if required)
Pre Commencement Meeting define requirements and expectations
Pre commencement Risk Controls, inspection and verification skills and equipment.
Key Issues
Management of contracted work:
Regular Meetings
Instruction training
Task Analysis
Monitoring & Inspection
Auditing
Periodic performance reviews
5
Prequalification
As a minimum the prequalification process will identify, assess and record the following: Type of work the Contractor is approved to provide (electrical
maintenance, fabrication, catering etc).
Company assigned category for contracted service i.e. 1, 2, 3 or 4.
Confirmation that the contactor holds appropriate licenses, registrations and insurances.
Verification that the Contractor has the technical competency and capability to perform the service safely.
The prequalification for each Contractor will be valid for a set period:
AMBUJA CEMENTS
LIMITED
6
AMBUJA CEMENTS LIMITED
Category of Contractor
Contracted Service Examples Potential Risk Exposure
Category of Contractor
Office cleaners
Administration staff
Technical Consultants
Low Moderate
Category 1 - Individuals engaged on temporary contracts to work within existing operations. These individuals are directly supervised at all times by Holcim. The work being performed is not hazardous or performed within a Hazardous Location.
Office equipment repairs
Catering services
Gardening services
LowModerateCategory 2 - Companies or Individuals engaged to work within existing operations, where the work is neither hazardous nor in a hazardous area.
Construction Projects
Quarry & Haulage
Mechanical/ electrical maintainers
AFR Handling /processing
ModerateHighCategory 3 - Companies or individuals engaged to undertake work within existing operations, where the work is hazardous or conducted in a hazardous area.
Road Transport Services
Product Distribution
Transport by rail or vessel
Moderate HighCategory 4 - Companies or individuals engaged to undertake work in areas separate from the existing operation or outside the geographic boundaries of the Group company’s leases or permit areas.
7
Training & Communication
Establish appropriate methods for providing information and instruction: Establishment and maintenance of a safety meeting forum for all
Contractors involved in active contracts, as a minimum these meetings must be performed quarterly.
Provisions for specific instruction on the practices and procedures relevant to the type of work being performed.
Provide each Contractor employee an OH&S induction.
AMBUJA
CEMENTS
LIMITED
REMEMBER: You may have to build the OHS capacity of your selected contractor
8
Auditing & Improvement
Establish a formal auditing program to ensure each Pre-qualified Contractor company complies with the OH&S obligations detailed in the contract and the level of risk associated with the work. Initial OH&S audits performed on Contractors within 3 months of award
of the contract. Approved Contractors in Category 2 must be audited every 2 years. Approved Contractors in Categories 3&4 must be audited at least
annually. Where the audit finds deficiencies in the management of OH&S by the
Contractor, an OHS improvement plan must be developed and implemented by the Contractor.
AMBUJA
CEMENTS
LIMITED
9
AMBUJA CEMENTS LIMITED
Contractor Safety Management
10
AMBUJA CEMENTS LIMITED
Phase 1: Contract Definition & Award
A formal process must be established for each service being outsourced which requires, prior to tendering, that a formal analysis be conducted and documented on the type of work to be performed and the potential risks associated with that work.
Expected duration of the contract.
Risk assessment to be conducted on all activities associated with the scope of works.
The range of technical skills and equipment required.
Category of Contractor required i.e. 1, 2, 3 or 4.
11
AMBUJA CEMENTS LIMITED
As a minimum, the contract tender package must address the following OH&S requirements:
Only company approved Contractors can tender for a contract.
Detailed description of the scope of works and the site conditions in which the work will be performed.
Applicable OH&S laws and company OH&S requirements
A copy of the risk assessment and the specific OH&S requirements which will need to be applied to manage each identified risk.
The range of skills, licences, certification, expertise which will be required.
Specific requirements for the provision of equipment and materials with respect to OH&S
Phase 1 OHS Requirements 1/2
12
AMBUJA CEMENTS LIMITED
Prior to the commencement of any contract the company will ensure that appropriate arrangements are established to ensure the Contractor is fully prepared in complying with the OH&S requirements stipulated in the contract.
Contract Custodian – Designate personnel from company responsible for overseeing the application and compliance to OHS requirements.
Pre commencement – verify risk controls, this will require all tools and equipment to be checked prior to being mobilized and appropriate skills and experience of personnel required to perform the task.
Phase 2: Pre Commencement
13
AMBUJA CEMENTS LIMITED
Phase 3: Execution and Control
Ensuring appropriate supervision is available for the types of tasks being performed
Establishing the means for informing Contractor employees of the hazards, their risks and methods of control
Conducting regular safety observations and inspections Provision of additional resources or specialist equipment for conducting
hazardous tasks; this includes the application of the requirements set out in the permit to work system.
The reporting of hazards and incidents as and when they arise during the work.
Regular communication and reporting on OH&S performance.
14
AMBUJA CEMENTS LIMITED
Phase 4: Handover Checking and Acceptance
Handover Checking and Acceptance
Inspections of the work area to ensure all redundant material and equipment have been removed and the area is safe for use.
All relevant documentation, records and information relating to OH&S have been received by the company.
The Contract Custodian and the Contractor must sign a record of acceptance that they are satisfied the area is safe, including equipment and materials, and that they approve the closure of the contract to commence.
15
AMBUJA CEMENTS LIMITED
Phase 5: Close Out & Review
Formal review must be undertaken at the completion of each contract, to evaluate the overall OH&S performance of the Contractor.
OH&S incidents -Injury / illness experience.
Audit observations and corrective actions.
Quality and experience of the Contractor’s supervision.
Compliance of the Contractor’s equipment, tools and materials with the Group companies OH&S requirements.
Situations which required the work to be stopped based on OH&S concerns.
Based on the review of the above, the evaluation needs to record if the Contractor is to be retained.
Specific comments related to the overall performance of the Contractor’s OH&S performance.
16
AMBUJA CEMENTS LIMITED
Risk Focused
Pre-qualification
Training & Communication
Contract Definition and Award Phase
Auditing & Improvement
Contract Execution and Control Phase
Pre-commencement Phase
Handover and Acceptance Phase
Stipulates requirements validation and integration of contractor into operation
Stipulates requirements for monitoring OHS compliance of contractor against set standards
Sets requirements for analysis of contractors capacity and capability to do work to set standard
Validates that acceptance standards have been met
Stipules requirements for monitoring performance of contractor against set standards
Set standards which contractor must meet before being considered
Defines requirements for training, competency and authorization to undertake work