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1©2021CompliancyGroup,LLC Private&Confidential
V4.0
âWesimplifycompliancesoyoucanconfidentlyfocusonyourbusiness.â
0
WelcometoCompliancyGroup
OnbehalfofCompliancyGroup,thankyouforchoosingâTheGuardâtoaddressyourcomplianceneeds.OurindustryrecognizedAchieve,Illustrate,andMaintainTM(AIM)processsimplifiesthecomplexeffortsofdemonstratingyourHIPAAcompliance.Eachstageisabuildingblocktoconstructthefoundationofastrongcomplianceplan.Yourcoachisyourguide,assistingyouthroughouttheprocess.EverythingrequiredforyourcomplianceisincludedinTheGuard,soyoucanconfidentlyfocusonyourclientsandpatients.Thegoalistocompleteyourcomplianceprogramquickly,in2-3weekswithatotalinvestmentof10hours.CompliancyGroupwillverifyandvalidateyourefforts,providingyourorganizationwithourSealofComplianceTM.
CompliancyGroupWelcomeKit
CONTACTINFO 855.854.4722
[email protected] www.compliancygroup.com
2©2021CompliancyGroup,LLC Private&Confidential
V4.0
âWesimplifycompliancesoyoucanconfidentlyfocusonyourbusiness.â
WelcometoCompliancyGroup OnbehalfofCompliancyGroup,thankyouforchoosingâTheGuardâtoaddressyourcomplianceneeds.OurindustryrecognizedAchieve,Illustrate,andMaintainTM(AIM)processsimplifiesthecomplexeffortsofdemonstratingyourHIPAAcompliance.Eachstageisabuildingblocktoconstructthefoundationofastrongcomplianceplan.Yourcoachisyourguide,assistingyouthroughouttheprocess.EverythingrequiredforyourcomplianceisincludedinTheGuard,soyoucanconfidentlyfocusonyourclientsandpatients.Thegoalistocompleteyourcomplianceprogramquickly,in3-5meetingswithatotalinvestmentof10-15hours.CompliancyGroupwillverifyandvalidateyourefforts,providingyourorganizationwithourSealofComplianceTM.OurAuditResponseProgramTMprovidesthesupportanddocumentationneededtoillustrateyourcomplianceifyouaresubjecttoanaudit,givingyouthepeaceofmindthattheleaderinsimplifyingHIPAAcompliancehasyourback.Inour16yearsofbusiness,noclienthaseverfailedanaudit.ByusingCompliancyGroup,you:
â Createacultureofcomplianceinyourorganization â Identifyandremediateyourgaps â Implementeffectivepoliciesandprocedures,increasingemployeesatisfaction â Driveimprovedpatientandclientsatisfactionandretention â Increaseprofitability(compliantandsecureorganizationsaremoreprofitable)
ThankyouagainforplacingyourtrustintheCompliancyGroup.Ifatanytimeyouneedassistance,[email protected]. Thankyou,
MarcHaskelsonCEO,CompliancyGroup
3©2021CompliancyGroup,LLC Private&Confidential
V4.0
âWesimplifycompliancesoyoucanconfidentlyfocusonyourbusiness.â
TheAchieve,Illustrate,andMaintainProcess(AIM) CompliancyGroupistheaffordableindustrystandardforsimplifiedcompliance.Ourcompliancetrackingsolution,TheGuard,givesyoueverythingyouneedtosatisfytheHIPAAregulations.WebuiltTheGuardtohelpbusinesseslikeyourssimplifyHIPAAcompliance.HIPAAisacomplicatedsubject,andourprocessisdesignedtohelpyouAchieve,Illustrate,andMaintainyourcompliance.Achieve.Yourcoachwillbetheretosupportyou,answeringquestionsandfacilitatingyoureffortstocompletetheprocessandproveyourgoodfaithefforttosatisfythelaw.Illustrate.OnceyouhavecompletedtheprocessandearnedyourSealofCompliance,youcanproudlydisplaythesealonyourwebsiteandinyourorganizationâsmaterial.Maintain.HIPAAcomplianceisanongoingprocess.Aftercompletingourimplementationprocess,wehelpyoumaintainyourcompliancebyaddressingyourannualrequirementsandkeepingyouuptodatewithanychangesintheregulations.EverythingyouneedtoaddressyourHIPAAcomplianceisbuiltintothesystem.Ifyouhaveanyquestions,pleasecalloremailus.ContactInformationforSupport:Email:[email protected]:(855.85.HIPAA)855.854.4722Press2forsupport
4©2021CompliancyGroup,LLC Private&Confidential
V4.0
âWesimplifycompliancesoyoucanconfidentlyfocusonyourbusiness.â
Ourgoalistosimplifytheprocessofcompliance.Youwillattendseveralcoachingcallswithsmallassignments,usually1-2hoursofworktoprepareforyournextmeeting.PreparationformeetingoneReviewtheâWelcomeKitâ
â WelcometoCompliancyGroup-TheGuardâąo TheGuardAchieveIllustrateMaintain,AIMProcessâąo âWhatisBusinessAssociateâvideoo ImplementationChecklist
â Prepinformationforfirstcallo OfficersoftheCompanyandemployeesâemailaddresseso PhysicalSiteAddressworksheeto DeviceListInformation
InitialCoachingCallLearn
â OverviewofyourorganizationâsComplianceConcernsâ ReviewTheAchieveIllustrateandMaintainprocessandTheGuard4.0Featuresâ SetexpectationsoftimingandreviewImplementationProcessOverviewdocument
â WorkingCoachingCalls-3-5meetingsasneededbasedâ OfficerRolesandResponsibilitiesâ Confirmyourorganizationdata,createthemainsite,andaddadditionalsitesâ AuditProcess
Complete
â Siteinformation-organizationandphysicalsiteaddressâ Registrationofofficersandemployees,TheGuardwillsendaregistrationemailâ Discusshowyouaddressyoursecurity.InternalITsupportorexternalIT/MSP?â AssignrequiredAuditsbybusinesstypetoappropriateofficersâ Enteringyourdevices
Documentation
â WelcomeKitâ GuardOverviewâ ImplementationChecklistâ BulkUploadSpreadsheets-Device,Site,Employee
â (Clickhere:BULKUPLOADSHEET)
5©2021CompliancyGroup,LLC Private&Confidential
V4.0
âWesimplifycompliancesoyoucanconfidentlyfocusonyourbusiness.â
Meeting2-Audits,Policy&Procedures,andTraining
Learnâ Identifiedgapsandhowtoremediatethemâ Securityandprivacypolicyandproceduretemplatesâ Trainingandattestationprocess
Complete
â BulkUploadtheDeviceworksheetâ Reviewandapprovepersonalizedsecurityandprivacypolicytemplatesâ Finalizeanyopenauditsâ Reviewtasksfromdeficienciesidentifiedviatheauditprocessâ Reviewtaskmanagerandexplainthetaskcompletionprocess
Documentation
â âHIPAASecurityPolicyandProcedureManualââ âHIPAAPrivacyPolicyandProcedureManualâ
Meeting3-AffiliateBusinessAssociateManagementProcess Learn
â Taskmanagementâ Affiliates-BusinessAssociateManagementPlanâ Reporting
Complete
â Confirmcompletionoftasksandtrainingattestationsâ Affiliates-BusinessAssociateManagementPlanâ PersonalizetheBusinessAssociateAgreement(BAA)andConfidentialityAgreementâ SendBAA&ConfidentialityAgreementforasignaturetoyourvendorsâ AssignTechnicalDueDiligenceAudittoBAorVendorâ Createyourreports
Documentation
â âAffiliateWorksheetââ âBusinessAssociateAgreementââ âConfidentialityAgreementâ
6©2021CompliancyGroup,LLC Private&Confidential
V4.0
âWesimplifycompliancesoyoucanconfidentlyfocusonyourbusiness.â
SealofComplianceReviewCallVerify&Validate
â YourcoachwillVerify&ValidateyourcomplianceplanandissueyourSealofComplianceTM.TheSealofComplianceTMiscriticaltoillustrateyourgoodfaithefforttosatisfyHIPAAlawsandregulations.
Illustrate
â Learnaboutthereportingandusermanagementâ IncidentManagementReviewâ ReceivetheSealofCompliancePacket,PlaceyourSealofComplianceTMonyour
websiteandcompanyliteratureMaintain
â Congratulations,youâredone!TheGuardTMsystemwillprovidethedirectionneededtomaintainyourcomplianceefforts
Ourgoalistosimplifycompliance.Ifatanytimeyouhaveanissue,incident,breach,oraudit,[email protected].
EmployeeNotificationEmail To be sent to employees notifying them of the registration process. CompliancyGrouphasbeenchosenbyourcompanytobeourHIPAAcompliancetrackingsolution.YouâllreceiveseveralemailsfromCompliancyGroupregardingyouraccountregistrationinTheGuardwebsite,HIPAAtraining,andtasksassignedtoyou,ifapplicable.Beassuredthatthisisnotaphishingscam,yourparticipationisvitaltothesuccessofourcompanyâscomplianceprogram.Whenyoureceiveyouraccountregistrationemail,pleasecompletealloftherequiredinformationtosetupyouraccountassoonaspossible.Ifyouneedanyhelp,pleasedonothesitatetocontactâCOMPANYADMINISTRATORâ[email protected],855-854-4722ext2.
7©2021CompliancyGroup,LLC Private&Confidential
V4.0
âWesimplifycompliancesoyoucanconfidentlyfocusonyourbusiness.â
TheSealofCompliance
OurSealofComplianceallowsyoutodifferentiateyourorganization.BycompletingTheGuardâsproprietaryprocess,yourcomplianceeffortshavebeenverifiedandvalidatedbyatrustedthirdparty.Onceyouhavecompletedtheprocess,youwillreceive:
â SealofComplianceverificationtodisplayonyourwebsiteâ PressreleaseannouncingyourSeal â SealofComplianceCertificateâ CompliancyGroupverificationletter â Logotoplaceinyouremailsignature
CompliancyGroupanditsSealofComplianceareendorsedbymostMedicalAssociations,aswellashealthcare,security,andtechnologyorganizations,hundredsofthousandsofusers,andstrategicpartners.WehaveclientsineverystateandterritoryoftheUnitedStates,inover15othercountries,and6continents.
8©2021CompliancyGroup,LLC Private&Confidential
V4.0
âWesimplifycompliancesoyoucanconfidentlyfocusonyourbusiness.â
AuditResponseProgram
Intheunfortunateeventyouhaveanincident,breach,oraudit,allyouneedtodoiscontactCompliancyGroupandwewillassistyouwiththeresponse.Weareproudtosayinour16yearsofbusiness,noclientofourshaseverfailedanaudit.TheAuditResponseProgramwillworkwithyourorganizationâsComplianceOfficertomeetOfficeforCivilRights(OCR)deadlines,requestsforreports,andanyadditionalfollowupdocumentationthatmaybenecessary.TheAuditResponseProgram:
â ProvidesnecessarydocumentationtoOCRâ Answersclientquestionsthroughouttheinvestigationâ Verifiesandvalidatesyourgoodfaithefforttowardscomplianceâ Providespeaceofmind
PleasenotethatCompliancyGroupcannotguaranteetheefficacyoftheAuditResponseProgramforclientswhohaveusedthird-party,pre-existing,orcustomizedPolicies,Procedures,andTraining.Webelievethatthepathtopassinganauditisthroughillustratingagoodfaithefforttowardscompliance.Welookforwardtoworkingwithyoutoachievethisobjective.IfyouarecontactedbytheHHSinregardstoanaudit,pleasecontactsupport:Email:[email protected]:(855.85.HIPAA)855.854.4722press2forsupport
9©2021CompliancyGroup,LLC Private&Confidential
V4.0
âWesimplifycompliancesoyoucanconfidentlyfocusonyourbusiness.â
PoweredbyCompliancyGroupWebsiteCode
ThePoweredbyCompliancyGroupbadgedemonstratesthatyourorganizationisimplementingmeasuresforaneffectivecomplianceprogram.PleasesendtheHTMLcodebelowtoyourwebsitemanager(orwhoeverhandlesyourwebsite)toimplementthebadgeonyourhomepage,footer,andwhereverelseyouseefit!Ifyouhaveanyissueorconcerns,pleasecontact: [email protected]
<ahref="https://compliancy-group.com/hipaa-powered-by-compliancy-group/"><img
class="aligncenterwp-image-19041"src="https://compliancy-group.com/wp-content/uploads/2019/08/HIPAA-Compliance-by-Compliancy-Group-
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10©2021CompliancyGroup,LLC Private&Confidential
V4.0
âWesimplifycompliancesoyoucanconfidentlyfocusonyourbusiness.â
PoweredbyCompliancyGroup
ToWhomItMayConcern,ThisorganizationhassecuredCompliancyGrouptoAchieve,Illustrate,andMaintainitsHIPAAcompliance.ThisprocesswillincludecompletionofTheGuardâssix(6)Self-Audits(SecurityStandards,AssetandDevice,PhysicalSite,SecurityITRiskAnalysis,PrivacyStandards,andHITECHSubtitleD).BycompletingTheGuardâsSecuritySelf-Audits(SecurityStandards,AssetandDevice,PhysicalSite,andSecurityITRiskAnalysis),wewillabletofullydocumentourgoodfaithefforttocomplywiththeHIPAASecurityRuleâsadministrative,physical,andtechnicalsafeguardrequirements,setforthin45CFR164.308,164.310,and164.312,respectively. CompletingTheGuardâsHIPAAPrivacyStandardsSelf-AuditwilldocumentourgoodfaithefforttocomplywiththePrivacyRulestandards,whilecompletingtheHITECHSubtitleDSelf-Auditwilldocumentthatwehaveassessedourpreparednessforadatabreachandhaveeffective,writtenproceduresinplaceforbreachnotification.CompliancyGroupâscompliancetrackingsolution,TheGuard,providesalldocumentationofdeficiencies,remediationofidentifieddeficiencies,andimplementationofpolicies,procedures,andstafftraining.Pleasedonâthesitatetoreachoutifyouhaveanyquestions.Sincerely,CompliancyGroup,LLCsupport@compliancygroup.com855-854-4722ext2AboutCompliancyGroup:CompliancyGroupsimplifiesHIPAAcompliancesothathealthcareprofessionalscanconfidentlyruntheirbusiness.TheGuardâąisoursimple,cost-effective,web-basedsolution.OurteamofexpertComplianceCoachesâąguideuserstoAchieve,Illustrate,andMaintainâątotalHIPAAcompliance.Visithttps://www.compliancy-group.comorcall855.854.4722tolearnhowsimplecompliancecanbe.