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2017-18 HOME Funding ApplicationHOME Investment Partnerships Program
County of VenturaHOME Participating Jurisdiction (PJ)
County of VenturaCommunity Development
CEO Office #L1940800 South Victoria Avenue
Ventura, CA 93009(805) 654-2876
DEADLINE FOR SUBMISSION: January 6, 2017 by 4:00 p.m.
2017-18 HOME Funding Application HOME Investment Partnerships Program
Table of Contents
ContentsI - Home Investment Partnerships Program Overview...........................................................................2
A. Introduction................................................................................................................................. 2B. Eligible Applicants...................................................................................................................... 2C. Eligible Beneficiaries of HOME Funds.......................................................................................3D. Eligible Uses of HOME Funds.................................................................................................... 3E. CHDOs – Community Housing Development Organizations.......................................................3F. HOME Program Requirements.................................................................................................... 4
II – HOME Application Instructions..................................................................................................... 4A. General Application Guidelines................................................................................................... 4B. Important Dates............................................................................................................................ 5C. Application Evaluation Criteria.................................................................................................... 5D. County Contact Information......................................................................................................... 6
III – HOME Funding Application......................................................................................................... 7A. Project Summary......................................................................................................................... 7B. Applicant Information................................................................................................................. 7C. Project Information.................................................................................................................... 10D. Citizen Participation and Community Involvement...................................................................16E. Project Requirements................................................................................................................. 17F. Section 3 Compliance................................................................................................................ 23G. Labor and Davis Bacon Compliance.......................................................................................... 24
IV – HOME Program Project Information..........................................................................................25V - Preliminary Environmental Review.............................................................................................. 26
A. Project Information................................................................................................................... 27B. Historic Preservation................................................................................................................. 27C. Local Land Use Review............................................................................................................. 28D. Environmental Compliance Checklist........................................................................................ 28E. Additional Questions for Rehabilitation of Existing Structures..................................................29
VI – HOME Application Certifications............................................................................................... 31A. Home Application Checklist...................................................................................................... 31B. Agency Certification.................................................................................................................. 35
VII – Attachments............................................................................................................................... 36Attachment A: HOME Income and Rent Limits.............................................................................37Attachment B: HOME Maximum Per Unit Subsidy Limits.............................................................38Attachment C: Definition of Income Section 8 (Part 5)..................................................................39Attachment D: HOME Market Study Requirements.......................................................................40Attachment E: Summary of HOME Program Requirements...........................................................41
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I - Home Investment Partnerships Program Overview
A. Introduction
The HOME Investment Partnerships Program (HOME) is authorized under the HOME Investment Partnerships Act - Title II of the Cranston-Gonzalez National Affordable Housing Act (42 U.S.C. 12701 et seq.). Program regulations may be found at 24 CFR Part 92. The HOME program final rule is available electronically and complete information about the HOME program and its requirements can be found by visiting the HOME program website at: http://www.hud.gov/offices/cpd/affordablehousing/programs/home/index.cfm
The HOME program provides federal funds for the development and rehabilitation of affordable rental and ownership housing for low-income households. The program gives local governments the flexibility to fund a wide range of affordable housing activities through housing partnerships with private industry and non‐profit organizations. The intent of the HOME program is to:
• Provide decent, affordable housing to lower-income households;• Expand the capacity of nonprofit housing providers;• Strengthen the ability of state and local governments to provide housing; and• Leverage private-sector participation.
Each year, the Ventura County Entitlement Area receives an allocation of funds for the HOME which is funded and regulated at the federal level by the U.S. Department of Housing and Urban Development (HUD). The amount of funds received depends on the appropriations set aside each year by Congress in the Federal budget and the number and demographics of the other participating jurisdictions throughout the country. Applications for the County of Ventura HOME Program funding must benefit residents of one, some or all of the following County Entitlement Area Communities: the cities of Fillmore, Moorpark, Ojai, Port Hueneme, Santa Paula, and the unincorporated area of the County of Ventura. Applications benefitting residents outside of these areas are eligible but may receive a lower priority for funding than projects serving the County Entitlement Area Communities.
The County anticipates approximately $467,415 in HOME funds available during the 2017-18 program year. The total approximate amount of HOME funds available under this application is $502,499 which includes $35,084 in Program Income received during FY16-17.
The federal HOME program is a complex grant program that has a variety of requirements that must be taken into consideration before applying for funding. This application requests detailed information on the proposed project. To be considered for HOME grant funding, agencies must adhere to all application requirements, submit a complete application and demonstrate HOME eligibility and the capacity to meet all HOME required obligations. B. Eligible Applicants
Cities within the HOME entitlement area (Fillmore, Moorpark, Ojai, Port Hueneme, Santa Paula and the unincorporated County of Ventura); current county-certified nonprofit Community Housing Development Organizations (CHDOs); other non-profit developers, housing authorities, limited partnerships, and for-profit developers proposing HOME-eligible activities are eligible Applicants and are encouraged to submit applications for the HOME Investment Partnerships Program grant funding.
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The word Applicant as used in this application and all Attachments includes both the Applicant and all future owners/developers of HOME funded projects.
Individual persons are not eligible to apply for HOME funding; however, individuals may be eligible for assistance from programs that receive HOME funds such as housing rehabilitation or rental assistance programs.
C. Eligible Beneficiaries of HOME Funds
The HOME program is designed to provide affordable housing to low- and very low-income families and individuals. Therefore, the program has rules about targeting program resources and establishes beneficiary eligibility. In general, the incomes of households receiving HUD assistance must not exceed 80 percent of the area median.
The eligibility of households for HOME assistance varies with the nature of the funded activity. HOME income limits are published each year by HUD – See Attachment A. HUD Income Targeting regulations can be found at 24 CFR 92.216-217.
D. Eligible Uses of HOME Funds
Rental Housing : Affordable rental housing may be acquired and/or rehabilitated or newly constructed.
Homebuyer Activities : HOME funds may finance the acquisition and/or rehabilitation or new construction of homes.
Tenant Based Rental Assistance (TBRA): Financial assistance for rent, security deposits and, under certain conditions, utility deposits for eligible beneficiaries.
Homeowner Rehabilitation : Assistance to homeowners with the repair, rehabilitation or reconstruction of their homes.
E. CHDOs – Community Housing Development Organizations
As defined by the Department of Housing and Urban Development, CHDOs (Community Housing Development Organizations) are special types of nonprofit housing developers that are accountable to the low-income communities they serve. Congress and HUD have recognized the role that CHDOs play in housing development by setting aside a minimum of 15% of each jurisdiction's annual HOME allocation for qualified CHDOs. HUD regulations on CHDOs may be found at 24 CFR 92.300-303.
The purpose of CHDO set-aside funds is (1) to promote partnerships between States, units of general local government and nonprofit organizations, and (2) to expand nonprofit organizations’ capacity to develop and manage decent and affordable housing.
Eligible CHDO Activities:
Acquisition and/or rehabilitation of rental housing
New construction of rental housing
Acquisition and/or rehabilitation of homebuyer properties
New construction of homebuyer properties
Direct financial assistance to purchasers of HOME-assisted housing sponsored or developed by the CHDO with HOME funds
Ineligible CHDO Activities:
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Tenant-Based Rental Assistance (TBRA)
Homeowner rehabilitation
Brokering or other real estate transactions
F. HOME Program Requirements
HOME Program requirements are extensive and the Applicant must certify that the agency has the capacity to comply with all applicable requirements. Attachment “E” includes a summary of some of the requirements as well as links to program regulations and resources.
Applicants are strongly encouraged to review this information in detail and confer with consultants and legal counsel, as appropriate, to ensure that the Applicant and project are able to comply with all HOME Program requirements.
II – HOME Application Instructions
A. General Application Guidelines
To be considered for funding, projects/programs must be HOME eligible and meet all HUD and County requirements. Complete all sections of this application and answer all sections unless otherwise noted.
All applicants intending to apply are required to submit a mandatory Letter of Intent no later than 4:00 p.m. on December 2, 2016. The letter of intent should include the project name, the Applicant name, a project description, the estimated total development/program cost, the approximate amount of the HOME funding requested and proposed number of HOME-assisted units. The Letter of Intent may be e-mailed (preferred) or mailed to Tracy McAulay using the contact information provided in Section II (D).
Full applications are due no later than 4:00 p.m. on January 6, 2017. Complete application packages will contain all of the following:
One (1) complete paper copy of the following documents:o Originally signed copy of the HOME FY 2017-18 Application, including the applicable Section
IV (select one: Rental Projects, Homebuyer Activities, Tenant Based Rental Assistance or Homeowner Rehabilitation).
o Note that a paper copy of each of the Exhibits (as described in Section VI (A) of this application) is not required.
One (1) electronic copy of the application submitted on CD, DVD or flash drive, including:o Completed HOME FY 2017-18 Application (Microsoft Word)o Completed and signed HOME FY2017-18 Application (pdf), including a pdf copy of Section
IV of the applicationo HOME Application Section IV (submit in Word or Excel format, as applicable)
Rental Projects: MS Excel Rental Housing Project Homebuyer Activities: MS Excel Homebuyer Activity Tenant Based Rental Assistance: MS Word TBRA Homeowner Rehabilitation: MS Word Homeowner Rehabilitation
o Exhibits 1 – 5. Set up a folder for each exhibit and include all information outlined in the Checklist included in Section VI (A) of the HOME FY 2017-18 Application. Label each Exhibit and each document within each exhibit clearly.
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Incomplete and/or inaccurate information provided in any section of this application (including exhibits) may disqualify the application for funding. E-mailed applications will not be accepted. All pdfs included in the electronic submission should be searchable whenever possible.
Please note the following:
A separate application form must be completed for each proposed project. Complete the application form and all supporting documentation thoroughly. If the application is
incomplete or inconsistent, the application may be disqualified. Handwritten applications will not be accepted. Do not alter or delete any portion of the application form (expanding comment boxes for additional text
is permitted) except where designated. “Tailor made” applications will not be accepted.
B. Important Dates
The following is a list of important dates and deadlines.
November 2, 2016 – 1st HUD Funding Public Hearing @ 3:00 p.m. – MANDATORY December 2, 2016 – Letter of Intent to apply due by 4:00 p.m. January 6, 2017 – All HOME Applications due by 4:00 p.m. March 20, 2017 – County notifies applicants of funding recommendations and posts recommendations
on CEO Community Development website. March 27, 2017 – 2nd HUD Funding Public Hearing @ 9:00 a.m. County of Ventura Administration
Building, Lower Plaza Assembly Room – MANDATORY. o Review of funding recommendations for all projects: HOME, CDBG and ESG (if available).
Staff will receive feedback from applicants and the public regarding funding recommendations. Modifications to funding recommendations may be made as appropriate to address significant concerns about final funding recommendations.
May 9, 2017 – Final HUD Funding Public Hearing for Annual Plan at Board of Supervisors meeting.
C. Application Evaluation Criteria
Projects will be reviewed first for threshold eligibility and then ranked based upon the extent to which they meet the priority criteria set forth below. Once the ranking is complete, the top scoring application(s) will be recommended by County staff to the Board of Supervisors for approval. Projects approved by the board will receive a preliminary reservation of HOME funds. Note that HOME funding cannot be firmly committed to a project or program until all of the benchmarks set forth in 24 CFR 92.2 under the definition of “Commitment” are met.
All information submitted as part of this application package will be used to determine the eligibility and priority of each application. It is strongly recommended that applicants carefully review and evaluate all information submitted in this application for accuracy and internal consistency.
Applications will be evaluated for threshold eligibility based on the completeness of the information provided in the application, the extent to which the proposed project meets the goals and priorities set forth in the Ventura County 2015-19 Regional Consolidated Plan, the project’s financial feasibility (developmental and operational viability for the full HOME affordability period), the extent to which the application demonstrates that the project meets all HOME Program and County requirements, and the capacity of the Applicant.
Once threshold eligibility has been determined, projects will be evaluated, prioritized and ranked based on the following factors:
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Extent to which the project provides housing for persons experiencing homelessness. Within this priority, projects proposing to provide supportive services designed to assist persons transitioning from homelessness to maintain their housing will receive additional priority.
Extent to which the project provides the largest number of new (or preserved) deed restricted low-income units (note that units do not need to be HOME-assisted to count as restricted low-income units).
Extent to which the project provides the largest number of new units for those at the lowest income levels (e.g. targeted more deeply than 50% & 60% AMI).
Project Readiness, as demonstrated by: o Status of the site control (if applicable);o The status of the development team; o Status of architectural plans; o Compliance with the General Plan and Zoning; and o The percentage of other funding either committed to the project at application or available on a
non-competitive basis. Past Performance, as determined by the County based on previous performance with County grants and
by the Applicant’s grant experience with other federal funds. Extent to which HOME funds are leveraged with other financing. Projects sponsored by a CHDO will receive priority in order to meet HUD’s 15% CHDO allocation
requirement.
D. County Contact Information
If you have any questions regarding the application process or funding programs, contact the appropriate staff person as indicated below.
Application Delivery/Mailing Address: County of Ventura – County Executive Office800 South Victoria Avenue L#1940Ventura, CA 93009County of Ventura – HOME ApplicationAttn: Tracy McAulayPhone: 805-654-2876 E-mail: [email protected] County of Ventura – CDBG ApplicationsAttn: Mary Ann GuarientoPhone: 805-654-2852E-mail: [email protected] of Ventura – ESG ApplicationsAttn: Jennifer HarkeyPhone: 805-658-4342E-mail: [email protected] County of Ventura Website – HUD Grants link:http://www.ventura.org/community-development/hud-grants
County of Ventura Website – Consolidated Plan link:http://www.ventura.org/community-development/hud-reports
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III – HOME Funding Application
VENTURA COUNTY HOME PARTICIPATING JURISDICTIONHOME INVESTMENT PARTNERSHIP PROGRAM (HOME)
Project Proposal for Program Year 2017-18
A. Project Summary
Project Title
Project Address
APN #
Brief Description of the Project
Total HOME Funds Proposed Under this Application and Previously Invested in this Project (from the County and/or other jurisdictions). Please specify what jurisdiction is providing HOME funds and the commitment status.
$
HOME Funds Requested in this Application Only $
Total Project/Program Cost $
B. Applicant Information
1. Contact Information
Applicant Name
Ultimate Borrower, if applicable (for example, MGP of a Limited Partnership)
Name of Contact Person
Contact Phone Number
Contact Cell Phone Number
Fax Number
Street Address, City and Zip Code
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Mailing Address (if different from above)
Applicant’s Website
DUN & Bradstreet (DUNS) Number
Federal Tax ID Number
Is the Applicant a Community Housing Development Organization (CHDO)?
Is the Applicant a minority or women owned business concern? If “yes”, please explain.
2. Organizational Structure and DocumentationThe following documents must be included in Exhibit 1 of this application:
A Resolution Granting Authority to enter into a HOME Application executed by the Governing Board of the Applicant (Exhibit 1-1).
Organization Bylaws (Exhibit 1-2)
Articles of Incorporation (Exhibit 1-3)
Organizational Chart of Ownership and any organizational documents of owner/partners, if available at time of application (for example, Limited Partnership Agreements, etc.) (Exhibit 1-4)
List of the Board of Directors and affiliations (Exhibit 1-5)
Non-Profit Determination Letter from the Federal Internal Revenue Service (Exhibit 1-6)
Non-Profit Determination Letter from the State Franchise Tax Board (Exhibit 1-7)
Evidence of Insurance: A copy of current insurance coverage (General Liability, Automobile, Worker’s Compensation, etc.) must be attached with this application. If funded, an updated insurance policy will be required with the County of Ventura listed as “additionally insured.” (Exhibit 1-8)
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3. Federal Grant Experience (list up to 10 grants in chronological order from most recent to least recent).
Name of Federal Grant
Program
Purpose of Grant Date Obtained
Funding Amount
4. Fiscal Year and Audit ReportsWhat is the Applicant’s fiscal year (July 1-June 30, Jan-Dec, etc.)?
Date of your Applicant's most recently completed audit (Month/Year).
Was this audit conducted in compliance with the Single Audit Act? Yes or No
Are there any outstanding audit findings which remain unresolved? If yes, attach an explanation as Exhibit 1-9.
Attach your organization’s most recent audited financial statement to the application as Exhibit 1-10.
Attach your organization’s 2 to 5 year financial or strategic plan as Exhibit 1-11.
5. Financial Management
If the Applicant is a non-profit organization, does it comply with: Yes No
Uniform Guidance for Federal Awards and Single Audit Update [2 CFR 200]
County or City Agency – Not applicable
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C. Project Information
1. Project TeamPlease include information on the project team in the table below. To the extent that contracts for work or agreements have been executed, please include a copy of each contract in Exhibit 2-1.
Team Member Contact Person/Phone Number Company Name/Address
Developer
Owner(s)
General Partner(s) (Please specify if managing, sole, etc.)
Sponsor
Administrative Subcontractor
General Contractor
Architect
Construction Specialist
Construction Lender
Permanent Lender
Property Management Company
Relocation Consultant
Market Analyst
Service Provider(s)
Green Consultant
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Other Project Partners (if applicable)
Describe the roles, financial structure, and legal relationships of the entities identified in the project team table above:
Please describe the Applicant’s “capacity” to develop low income housing projects/programs. Describe processes that are in place to monitor and ensure compliance for this Federally funded program/project. Be sure to cite management, project management, financing and staff development experience as well as prior compliance experience with other Federal funding sources (expand text box as needed). Attach the resume of the lead staff members responsible for the project (from beginning to end) as Exhibit 2-2.
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2. Eligible ActivitiesFunds must be used for one of the activities listed below.
There are four separate options for Section IV of this application. Please complete the Section IV option as indicated below. Do not submit the Section IV information for activities not proposed as a part of your project or program. For example, a rental housing project would download from the County’s website and submit the “Rental Housing Project” option for Section 4 only and would not need to complete or submit the sections for “Homebuyer Activity”, “TBRA”, or “Homeowner Rehabilitation Activity”.
Check all that apply:
Rental Housing – Complete Section IV “Rental Housing Project”
___ Acquisition of Rental Housing
___ Acquisition/Rehabilitation of Rental Housing
___ Acquisition/New Construction of Rental Housing
___ New Construction of Rental Housing
___ Conversion
___ Reconstruction
Homebuyer Activities – Complete Section IV “Homebuyer Activity”
___ Acquisition (homebuyer assistance with down payments)
___ Acquisition/Rehabilitation of New Home(s)
___ New Construction of New Home(s)
Tenant‐based rental assistance (TBRA) – Complete Section IV “TBRA”
___ Rental Assistance (with or without Self-Sufficiency Program)
___ Security Deposits
___ Utility Deposits (only in conjunction with Rental Assistance and/or Security Deposits)
___ Lease Purchase Option
___ Anti-Displacement Assistances
Homeowner Rehabilitation – Complete Section IV “Homeowner Rehabilitation Activity”
___ Rehabilitation of Home
___ Reconstruction of Home
Additional Information:
Will any of the following activities be undertaken as a part of this project?
___ relocation of structure(s)
___ conversion of existing structure to residential use
___ reconstruction of like unit(s)
___ expanding structure outside of existing walls (no new units created)
If Acquisition - check all that apply below:
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___ Existing structures for new affordable housing
___ Vacant land for new affordable housing
For all activities other than TBRA, has site control been obtained? _____ If so, how is site control held? Attach documentation of site control as Exhibit 3-1.
Relocation
___ This Project does not require Relocation – property/building/unit is not occupied.
___ This Project does require Relocation – property/building/unit is currently occupied. Attach Relocation Plan as Exhibit 2-8.Conditionally Eligible Activities – eligible only when undertaken to produce HOME-assisted units. Check all that apply:___ Site improvements___ On-site infrastructure & off-site utility connections essential to project___ Demolition
Refinancing:
___ Homeowner rehabilitation – must lower existing homeowner debt and include HOME
funds for rehabilitation
___ Rental projects – only if refinancing necessary with rehabilitation to create or
maintain affordable housing and guidelines
Housing Type
___ Permanent Homeowner Housing
___ Rental Housing
___ Transitional Housing (note that emergency shelter/bridge housing is ineligible for HOME funds)
Project for special populations (such as seniors, persons with disabilities, children in foster care or emancipated youth)
___ Please specify:______________________________________________
Will the Applicant be providing services? _______ If so, please provide a brief explanation, especially if services are provided with housing restricted to persons transitioning from homelessness with the intent of helping these households maintain their housing.
3. HOME Funds and Public HousingA new HOME Rule, §92.213, has been added to the HOME regulations to address the use of HOME funds with public housing funds. These provisions are based on longstanding legal interpretation of three
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authorizing statutes: the National Affordability Act (HOME); section 24 of the Housing Act of 1937 (HOPE VI); and section 9 of the 1937 Act (public housing Capital and public housing Operating Funds).
Please check mark all that apply: Yes No HOME funds cannot be used, alone or in combination with Capital Funds for public housing units. Are HOME funds being applied this way in this Project?HOME-assisted units cannot receive public housing Capital Funds or Operating Fund assistance. Are HOME funds being applied this way in this Project?HOME funds may be used to develop a new unit that will serve as public housing, if that unit also receives HOPE VI funding and no Capital Funds (section 9) are used to develop the unit. Such a unit may receive Operating Fund assistance.Are HOME funds being applied this way in this Project?HOME funds may be used in a project that also contains public housing units, provided that HOME funds are not used in the public housing units and the HOME units are separately designated. Are HOME funds being applied this way in this Project?
4. Detailed Project DescriptionProvide a narrative project description including: the location; type of project/program (new construction, rehabilitation, etc.); number of buildings and/or units; proposed number of HOME-assisted units; target population; the number of units dedicated to each income level; special amenities and services; proximity to shops, transportation and services; local support for the project; current and proposed ownership/management structure; and other information necessary for a full understanding of the proposed project/program.
5. Market StudyA market study, specific to the proposed project, must be completed for HOME-assisted projects. Please submit the market study prepared for this project as Exhibit 2-3 or indicate when a market study will be available. Refer to Attachment D – HOME Market Study Requirements for market study requirements.
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Please check mark all that apply: Yes No Has a market study been conducted and submitted with this application?
If not, when will the market study be available? ____________________
6. Project Implementation ScheduleThere are specific timelines for HOME funding that must be adhered to. Projects that are unable to meet these requirements may be ineligible for HOME funding.
Please indicate if the project is able to meet the following project milestones:
Yes No N/A
All other financing firmly committed to the project (no later than March 15, 2019) If any other financing is committed at application, please submit documentation (e.g. award letter, loan commitment, etc.)Enter into HOME Agreement (HOME Agreements may be executed as early as September 2017 but no later than May 15, 2019)If the project consists of rehabilitation or new construction rental housing (with or without acquisition), the Applicant must be able to start construction within twelve months of signing the HOME agreement (no later than May 15, 2020)The Applicant will be required to begin to draw down funds within 12 months of execution of the HOME Agreement (no later than May 15, 2020). Funds which have been committed for 12 months without an initial disbursement of funds may be canceled by HUD.The Applicant will be required to have spent all HOME funds, completed construction (if applicable) and have provided all documentation necessary for the County of Ventura to monitor and close the project out no later than May 15, 2022.If rental project, units must be leased within 6 months of completion of construction.If homebuyer program, homebuyer purchase agreements executed no later than 9 months from completion of construction. Projects that cannot meet this deadline will be required by HUD to convert to rental housing or repay the HOME investment.
The County strongly encourages projects to move forward well in advance of the deadlines set forth above. Projects which cannot meet the HUD required program deadlines will have their HOME allocations cancelled.
For Rental Housing and Homebuyer Activities, specific project timelines will be requested in Section IV of this Application.
For TBRA or Homeowner Rehabilitation only, please provide a narrative description of the timeline for expending the HOME assistance. Rental Housing and Homebuyer Activities, please indicate “N/A”.
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7. Signage and AdvertisementsOne of the important goals in implementing HUD funded programs is transparency. In support of that goal, the County encourages recipients to identify HUD-funded projects, to the extent possible and reasonable, with clear signage. Sample graphics are available upon request.
Please check mark all that apply: Yes No All signage and advertisements related to this project will contain the HUD Equal Opportunity (EEO) emblem.HUD and the County of Ventura will be identified as a project lender/supporter on printed materials, signage and other project information.
D. Citizen Participation and Community Involvement
1. Citizen ParticipationDescribe all citizen participation or community involvement that has occurred or is planned to occur involving this project. Include dates of occurrences or upcoming scheduled dates. Applicants are encouraged to involve citizens and the community involvement during the planning process of their project/program.
Date(s)
2. Community NeedsThe application must address HOME related priority needs as identified in the Ventura County FY2015-19 Regional Consolidated Plan. These goals express the County’s intentions related to assisting extremely low-, low- and moderate-income residents. The County has established specific objectives to implement these goals, which make general statements about the activities that will be assisted with Federal funds during the 5-year Regional Consolidated Plan period. Addressing at least one of the specific objectives
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related to housing is mandatory for a proposal to be eligible for HOME funding. Visit the following website to access the Consolidated Plan: http://www.ventura.org/community-development/hud-reports
Community Needs: Please list the unmet HOME related community need(s) this project proposes to meet. Refer to “Priority Needs” of the 2015-2019 Consolidated Plan (pages 93-100).
1. 2. 3.
Describe how the proposed project meets these community needs: If awarded, how will the Applicant use the HOME funds to address the unmet HOME related community needs listed above? Describe the project and how it addresses these needs. Refer to the 2015-2019 Regional Consolidated Plan and the goals your project will address.
3. Objectives and OutcomesCheck one box in each table below that best reflects your project’s objectives and outcomes.
Objectives Check one Outcomes Check oneDecent Affordable Housing AffordabilityOther: Other:
E. Project Requirements
1. Project LocationPriority will be given to projects that benefit residents located in the County’s Entitlement Area. The County’s Entitlement Area includes unincorporated Ventura County and the cities of Fillmore, Moorpark, Ojai, Port Hueneme, and Santa Paula.
A Project located outside of the County’s entitlement area may be considered if:
a. The Project is located in a contiguous jurisdiction to one of the entitlement areas;
b. The Project demonstrates an ongoing commitment to serve a set number of residents from the entitlement area in a percentage of units; and
c. The unentitled jurisdiction makes a financial contribution to the Project. The contribution can be in the form of a grant, loan or relief of a significant tax or fee (waiver of impact fees, property taxes, or other taxes or fees customarily imposed on projects) that contributes to the feasibility of the Project.
Project/Program Location
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County Unincorporated Area (identify area):
City of Fillmore
City of Moorpark
City of Ojai
City of Port Hueneme
City of Santa Paula
Other City outside of County jurisdiction (list City name):
2. Local Jurisdiction SupportProjects must receive approval and financial participation from the jurisdiction in which the project is proposed. Documentation of local jurisdiction approval and financial commitment must be submitted as Exhibit 2-4.
Yes No
Has your organization discussed this project with the jurisdiction in which the project is located?
Is the required letter of support from the local jurisdiction attached?
If no, explain:
Is the jurisdiction where the project will be located contributing financially to the project? If so, what is the value of the financial contribution? $____________________
List all of the jurisdiction contact persons, positions and phone numbers who have been involved in the discussions about the project:
Local Jurisdiction Contact Person, Title Phone Number
3. Entitlement Area Beneficiaries County HOME funded project/programs are designed to meet the needs of residents residing in the County’s Entitlement Area. Priority will be given to projects located in the Entitlement area and/or serving a significant number of residents from the Entitlement Area.
Estimated total number of beneficiaries to be served by this project (annually):Total number of Entitlement Residents to be served:
Will beneficiaries outside of Entitlement area be served? Yes/No
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Comments (how Entitlement Area residents will be targeted, how projects located outside of the Entitlement Area will target Entitlement Area residents, etc.):
4. Repayment of FundsThe HOME program imposes rules regarding the repayment of HOME investments.
Repayment obligation. §92.252(e)(1)(i) and §92.252(e)(4) expressly state that the expiration of any loan term, termination of any restrictions and/or repayment of the HOME investment does not relieve the Applicant of the responsibility to ensure that the affordability period for HOME-assisted units is met. In the event a project does not meet its affordability requirements, the County will require the developer/owner to repay the HOME funds.
Mechanisms to secure affordability. §92.252(e) (1) (ii) permits the County to use agreements restricting the use of the property to secure affordability restrictions. The County will continue to have the option to use deed restrictions or covenants running with the land to secure the affordability of HOME-assisted properties.
Recordation. Mechanisms to secure affordability restrictions will be recorded in accordance with State recordation laws.
5. Occupancy Standards
a. Standards Used to Determine Acceptability of Unit Size: To avoid overcrowding and maximize use of space, each dwelling unit shall be evaluated in accordance with the occupancy standards set forth below.
b. Standards Used to Assign Unit Size:
Unit Size (number of bedrooms)
Minimum Number of Persons in household
Maximum number of persons in household
0 1 21 1 32 2 53 4 74 6 95 8 11
An Applicant may assign tenant households to units of sizes other than those indicated as appropriate in the table above if the Applicant reasonably determines that special circumstances warrant such an assignment and the reasons are documented in the tenant's file. The Applicant’s determination is subject to approval by the County. Upon request, an Applicant may request advanced approval of occupancy standards other than those listed above.
c. Counting Household Members:
Every family member regardless of age is to be counted as a person. An unborn child will be counted as a person in determining household size and applicable income limits. A full-time student residing away from home during the school year who continues to maintain permanent residency with the family may be considered a household member.
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Yes No Occupancy StandardsThe Applicant must have an adopted set of occupancy standards. Is your policy on occupancy standards attached to this application (Exhibit 2-5)? Do your occupancy standards comply with the parameters outlined in Section E (V) (b)? If not, explain:
6. Affirmative Marketing - New Revised HOME Program RuleEach Applicant must adopt affirmative marketing procedures and requirements for any housing activity funded with HOME dollars. Affirmative marketing differs from general marketing activities because it specifically targets potential beneficiaries who are least likely to apply for the housing, in order to make them aware of available affordable housing opportunities.
More information on Affirmative Marketing can be found in Attachment E, HOME Program Requirements
Check mark all that applies:
The Applicant must have an affirmative marketing plan. Is your affirmative marketing plan attached to this application (Exhibit 2-6)? The Applicant acknowledges and agrees that this requirement will be monitored on an annual basis to ensure ongoing compliance of your affirmative marketing plan. Documentation demonstrating compliance will be required.
7. Beneficiary Eligibility The HOME program is designed to provide affordable housing to low-income and very-low income families and individuals.
a. Eligibility:
Check mark all that apply
Beneficiary Requirements – must be specified in your Tenant Selection Policies and Procedures (Exhibit 2-7)
100% of all HOME funds must assist families with incomes below 80% AMI. Based on the information provided in this application, the units may be targeted more deeply (for example, 60%, 50% or 30% AMI).
All HOME assisted household members must be U.S. citizens or resident aliens
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§92.253(d) (2) specifies that tenant selection criteria must be reasonably related to program eligibility and the applicant’s ability to meet the obligations of the lease. This refers to the applicant’s ability to pay rent, to maintain the unit in reasonable condition, and not to interfere with the rights of other tenants.The tenant selection criteria requires a written waiting list in chronological order of application and written notification to rejected applicants [24 CFR 92.253(d) (5) and (6)].
Section IV Additional Beneficiary Requirements for Rental Housing and TBRA Projects are listed in each respective Section IV
What is the target income bracket(s) that will benefit from this project? If AMI levels other than those included below are proposed, please revise the table as appropriate to accurately reflect your project.
Area Median Income (AMI) # of Units
≤80% AMI Low Income
≤60% AMI Lower Income
≤50% AMI Very Low Income
≤30% AMI Extremely Low Income
Other. Explain:
b. Definition of IncomeThe Section 8 (Part 5) annual (gross) income is the only definition of income used to determine income eligibility for all County of Ventura HOME funded projects, including applicable income inclusions and exclusions as stated in the Code of Federal Regulations. Attachment C - Definition of Income - Section 8 (Part 5) outlines the Section 8 (Part 5) requirements.
c. Income of All Persons Residing in the HousingHOME Program regulations §92.254(a)(3) and §92.254(b)(2) were revised in 2013 to specify that to the extent a person’s income “counts” in accordance with the definition of income adopted, the income of all persons residing in the HOME-assisted housing must be included when determining the income of a family applying for homebuyer or homeowner rehabilitation assistance. This clarification is intended to address situations where not all household members are related, or where several adult members will reside in a HOME-assisted unit. It is not intended to supersede the income determination requirements of the definition adopted. For instance, the County adopted the Part 5 definition of income therefore, the earned income of a minor is not included in the determination of income, even though the minor will reside in the housing unit.
d. Income Eligibility and VerificationThe Developer/Owner is responsible for ensuring HOME income eligibility requirements are imposed and enforced during the entire affordability period.
Describe your agency’s experience with using Section 8 (Part 5) in determining tenant income eligibility.
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8. Relocation RequirementsIf there are occupied structures on the property and the tenants will be relocated (even temporarily), a Relocation Plan is required. If awarded, copies of all documentation related to relocation will be required in order for the County to monitor compliance with relocation requirements.
Relocation Information Yes No
Does the project require relocation of current tenants?
If YES, does the applicant have a relocation plan?
Is the relocation plan attached (Exhibit 2-8) of the application?
9. Ethnicity/RaceThe HOME Program requires the County to report information on the race and ethnicity of all initial beneficiaries at the time the project is closed-out in HUD’s Integrated Disbursement and Information System. In order to ensure the County can comply with HUD’s requirement, please provide information below as it applies to the project.
Hispanic Ethnicity Yes No
Does your organization request information on whether your clients are of Hispanic ethnicity?
Race Yes No
Does your organization ask all clients (including Hispanic clients) to indicate all that apply below regarding their Race?
- White- Black or African American- American Indian or Alaska Native - Asian- Native Hawaiian or Other Pacific Islander- American Indian or Alaska Native and White- Asian and White- Black or African American and White- American Indian or Alaska Native and Black or African American
- Other Multi RacialDoes your organization use any other Race categories? If yes, please explain and attach any forms you use in Exhibit 2-9.
If your organization does not currently obtain ethnicity and race information on the clients to be served by the proposed project, please explain how this information will be obtained to meet this requirement:
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F. Section 3 Compliance
Section 3 compliance is required for all projects receiving HOME assistance. Additional information is provided in Attachment E Summary of Home Program Requirements.
Please check mark all that apply: Yes No N/AI have downloaded and read the County of Ventura Section 3 Plan: http://vcportal.ventura.org/CEO/community-dev/docs/2013_Section_3_Plan_ver_3.0_final.pdf The Applicant will adopt the County’s Section 3 Plan to ensure compliance with all regulationsThe Applicant has reviewed Title 24 CFR Part 135, the full regulation for Section 3The Applicant is prepared to fully comply with Section 3 requirements
The Applicant does/will have a Section 3 Compliance Officer on staff.Name of Officer:The Applicant will hire a consultant to be our Section 3 Compliance OfficerName of Consultant/firm:
G. Labor and Davis Bacon Compliance
Compliance with the prevailing wage requirements (“Davis Bacon”) may be required for HOME assisted projects. Please refer to Attachment E Summary of HOME Program Requirements for additional information.
1. Davis Bacon ApplicabilityPlease check mark all that apply: Yes No # of
Home Units
This project has less than 12 HOME assisted units; therefore Davis Bacon Compliance Requirements are not applicable. This project has 12 or more HOME assisted units; therefore Davis Bacon Compliance Requirements are applicable.If Davis Bacon applies to the project, the Applicant has accounted for these costs in the development budget.
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2. Certification of Labor Compliance Requirements
Please check mark all that apply: Yes No N/A
The Applicant is prepared to fully comply with Davis-Bacon requirements
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IV – HOME Program Project Information
VENTURA COUNTY HOME PARTICIPATING JURISDICTIONHOME INVESTMENT PARTNERSHIP PROGRAM (HOME)
Project Proposal for Program Year 2017-18
There are four different types of HOME program activities: Rental Housing Project, Homebuyer Activity, Tenant Based Rental Assistance (TBRA) and Homeowner Rehabilitation.
Complete and attach Section IV as it applies to your proposal. Applications submitted without the Section IV information will be deemed incomplete and may be ineligible for funding.
Please indicate which Section IV supplemental information is attached:Rental Housing ProjectHomebuyer ActivityTenant Based Rental ActivityHomeowner Rehabilitation
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V - Preliminary Environmental Review
VENTURA COUNTY HOME PARTICIPATING JURISDICTIONHOME INVESTMENT PARTNERSHIP PROGRAM (HOME)
Project Proposal for Program Year 2017-18
All HOME Projects (with the exception of Down Payment Assistance and TBRA programs) must complete the Preliminary Environmental Review for compliance with the
National Environmental Protection Act (NEPA).
All projects that receive HOME funding must receive National Environmental Protection Act (NEPA) clearance. NEPA is federal environmental protection legislation that is similar, yet often more restrictive than, the California Environmental Quality Act (CEQA). Applicants should be aware that no HUD money may be used to fund projects that cannot receive NEPA clearance.
The required NEPA Environmental Review (ER) must be completed prior to the execution of the HOME Agreement. If the ER is not completed within the specified timeframe, the HOME funding award will be withdrawn.
Projects receiving HOME funds that comprise a component of a larger project, such as site acquisition or predevelopment/design costs for a housing development, shall complete the ER process required for the completed larger project. For example, if a HOME-assisted project is a new construction project, but the HOME funds are used only for the acquisition of vacant land for the project, the environmental review must be based on new construction of housing, as well as the acquisition of the land. As applicable, the project also must receive local environmental clearance in accordance with the requirements of the California Environmental Quality Act (CEQA).
The ER process is the responsibility of the Applicant and must be completed by a qualified contractor; however, the County, as the Responsible Entity, will provide oversight, mentoring and must ultimately agree with the final ER before it is submitted to HUD. When the environmental clearance work for NEPA is defined as categorically excluded not subject to §58.5 or exempt, the ER may be performed by Applicant staff (in lieu of a consultant).
The applicant must pay for the cost of all work related to the ER, including the costs of hiring consultants to prepare the ER and any costs related to project mitigation determined as necessary during the review. The cost of all NEPA-required work may be reimbursed with HOME funding if it is included in the proposed project budget. Prior to Project Completion, the applicant must provide the County with documentation verifying that all mitigation measures were undertaken and completed as described in the ER.
Complete the following “Preliminary Environmental Review” worksheet to assist the County to determine the level of ER that is required and what has been accomplished to date. All HOME Projects (with the exception of Down Payment Assistance and TBRA programs) must complete this worksheet for initial NEPA compliance.
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A. Project Information
Project Name
Assessor's Parcel Number of Project Site. Please provide a Legal Description (Exhibit 4-1) and location map (Exhibit 4-2).
Parcel Size
Has this project already received NEPA environmental clearance? If yes, attach a copy of the Environmental Review as Exhibit 4-3. If no, provide an estimated timeline to complete the review below.
___Yes ___No
Date completed ________
For projects that do not have a NEPA environmental clearance, provide an estimated timeline to complete the environmental review.
B. Historic Preservation
Note the year that each of the existing structure(s) on the parcel was constructed. Please include buildings to be rehabilitated, converted and/or demolished as part of the project.
Are any of the structures designated or eligible for listing on the National Register of Historic Places?
___Yes ___No ___Unknown
Please indicate how existing structures are currently used (i.e., real estate office, residential apartment, etc.).
Are any of the structures considered of local historic significance? If yes, cite the source.
___Yes ___No ___Unknown
If any of the structures have been remodeled, please note when the remodeling occurred and which portions of the building were impacted.
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C. Local Land Use Review
What is the local land use authority for this site? (City or unincorporated County)What is the General Plan designation and zoning for this parcel?(Contact the local Planning Department)
Is the project’s proposed land use consistent with the zoning designation?
___Yes ___No
If no, please explain:
Please list the local permits required to approve the proposed project (e.g. site approval/conditional use permit, planned development permit, etc.).
Have the listed permit applications been initiated? Please note the status of any required permit applications.
Has a CEQA environmental document already been prepared for this project by the local Planning Department or is this review in process? If completed, what was the determination (i.e., MND, ND, EIR, etc.)?
D. Environmental Compliance Checklist
Please describe the project site, the existing or proposed structures, and the existing land use. Submit one or more photos of the existing site as Exhibit 4-4.
Has a Phase I Site Assessment Report been completed for this project? If yes, please include a copy as Exhibit 4-5.
___Yes ___No
Has an Archaeological Phase I Survey been completed for this site? If yes, please include as Exhibit 4-6.
___Yes ___No
Is the Project located near areas where flammable, explosive, or toxic chemicals are stored or transported? If so, describe.
Please note the land uses surrounding the proposed project site. Please include photos of surrounding properties as Exhibit 4-7.
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Is the project site within line-of-sight of an arterial roadway or railway? List the name of the road/railroad and the distance to the nearest proposed structure(s) on the site.
Has a Noise Study been performed? If so, please attach a copy as Exhibit 4-8. Will this project create noise sensitive uses? For instance, is this a new residential project that will house families? If so, have noise attenuation measures been incorporated into the proposed project?
Is the project site located on existing or previously cultivated farmland?
Is the project site in either a 100-year or 500-year floodplain? If so, please describe. (Contact the local Public Works Department for the site’s flood zone designation)
Is the project located in or near a wetlands area?
Approximately how far is the project site from the nearest airport?
E. Additional Questions for Rehabilitation of Existing Structures
Describe any demolition, rehabilitation or conversion activities in detail. Will the existing structure(s) be demolished or expanded? Will rehabilitation impact any external elements of the building(s)? To what extent will demolition of existing building structures or elements play a role in the rehabilitation?
Lead Abatement: required for all projects proposing New Construction or Rehabilitation or Demolition of any Structures. Please check the appropriate box below.
___ New Construction and/or Reconstruction– vacant site. If available, the Applicant is required to submit a Phase I Environmental Site Assessment as Exhibit 4-5. A Phase I will be required prior to Commitment of Funds. If environmental conditions are identified (including but not limited to lead in the soil), further reporting and remediation may be required.
___ New Construction or rehabilitation/conversion proposing demolition of existing structures. If
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available, the Applicant is required to submit a Lead Survey Report as Exhibit 4-9. A Lead Survey Report will be required prior to Commitment of Funds. All lead identified in the report that will be disturbed as part of the work must be remediated by a licensed contractor per the recommendations of the Lead Survey Report. Additionally, a 3rd party contractor must monitor the abatement and provide a Clearance Report at the end of the abatement certifying that the lead was abated per the recommendations in the Lead Survey Report.
___ Rehabilitation of existing structures and/or conversion. If available, the Applicant is required to submit a Lead Survey Report in Exhibit 4-9. A Lead Survey Report will be required prior to Commitment of Funds. All lead identified in the report that will be disturbed as part of the work must be remediated by a licensed contractor per the recommendations of the Lead Survey Report. Additionally, a 3rd party contractor must monitor the abatement and provide a Clearance Report at the end of the abatement certifying that the lead was abated per the recommendations in the Lead Survey Report.
If the project include acquisition of existing structures, demolition of existing structures and/or rehabilitation/conversion of existing structures:
Has an Asbestos Containing Materials (ACM) Report been prepared? ___ Yes ___No ___N/A
Has a Mold Survey Report been prepared? ___ Yes ___No ___N/A
Please include the ACM Report as Exhibit 4-10 and the Mold Survey as Exhibit 4-11. If the reports have not been prepared yet, please indicate when they will be available:____________________________
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VI – HOME Application Certifications
A. Home Application Checklist
A complete application and all items listed below are required (unless otherwise noted). If an item is N/A or a required item is not included, provide a detailed explanation justifying the response. Every item must be marked “Included”, “Not Included” with an explanation or “N/A” with an explanation.
Exhibit # Included Not Included - provide
explanation/ estimated
date of submittal
N/A -
provide
explanation
Application Information/Documentation
--- Application –HOME FY17-18 Application with original signature, along with the applicable Section IV of the Application
--- Electronic Copy Application – Application in Word and pdf (of final signed application), applicable Section IV of the Application (in Word/Excel format) and all Exhibits listed below provided in searchable format whenever possible.
Exhibit 1: Applicant Information
1-1 Governing Board Resolution
1-2 Organization By-Laws
1-3 Articles of Incorporation
1-4 Organizational Chart of Ownership & Organizational Documents of partners available at time of application.
1-5 List of Board of Directors and affiliations
1-6 Non-Profit Determination Letter from the Federal Internal Revenue Service
1-7 Non-Profit Determination Letter from the State Franchise Tax Board
1-8 Evidence of Insurance –current insurance coverage
1-9 Explanation of outstanding audit findings that are currently unresolved (if applicable)
1-10 Most Recent Audited Financial Statement
1-11 5 Year Financial Plan
1-12 Other: please specify
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1-13 Other: please specify
1-14 Other: please specify
Exhibit 2: Project Information
2-1 Project Team contracts to-date (for example, architect, general contractor, construction/permanent lender, property management, relocation consultant, market analyst, service provider(s), green consultant, etc.)
2-2 Resume – attach the resume(s) of the lead staff members responsible for the project
2-3 Market Study
2-4 Local jurisdiction’s letter/resolution of project approval and financial support
2-5 Adopted set of Occupancy Standards
2-6 Affirmative Marketing Plan
2-7 Tenant Selection Policies and Procedures, if available
2-8 Relocation Plan
2-9 Forms used to report Ethnicity/Race (optional)
2-10 Other: please specify
2-11 Other: please specify
2-12 Other: please specify
Exhibit 3: Application Section IV
3-1 Site Control Documentation & Current Title Report for Property (Rental Housing Project, Homeowner Activity and Homeowner Rehabilitation Activity only)
3-2 Architectural Plans, including site plans, elevations and floorplans (Rental Housing Project and Homeowner Activity only)
3-3 Financing Commitment Letters from other funding sources (all)
3-4 Written Tenant Selection Policies and Procedures (all)
3-5 Utility Allowance Schedule and explanation of how utility allowances were determined (Rental Housing Project only)
3-6 Estimated Cost of Replacement of Completed
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Facility (Rental Housing Project including rehabilitation and 15 or more units only)
3-7 Documentation of Site and Neighborhood Standards (Rental Housing Project New Construction and Homeowner Activity New Construction only)
3-8 Written policy detailing proposed recapture/resale provisions (Homeowner Activity only)
3-9 Self-Sufficiency Program Description (TBRA only and only if proposing to fund the program with HOME funding)
3-10 Replacement Reserve Analysis (preferably part of a larger Capital Needs Assessment) showing the project’s needs during the full period of affordability (Rental Housing Project proposing Rehabilitation or Conversion only)
3-11 Other: please specify
3-12 Other: please specify
3-13 Other: please specify
Exhibit 4: Preliminary Environmental Review (all projects/programs except Down Payment Assistance and Tenant Based Rental Assistance)
4-1 Legal Description
4-2 Project Location Map
4-3 Previously Completed Environmental Review(s)
4-4 Photo(s) of Existing Site
4-5 Phase I Environmental Site Assessment (New Construction and Reconstruction)
4-6 Archaeological Phase I Survey
4-7 Photo(s) of Surrounding Properties/Land Uses
4-8 Noise Study
4-9 Lead Survey Report (acquisition, conversion, acquisition rehabilitation or projects including demo)
4-10 Asbestos Containing Materials Report (acquisition, conversion, acquisition rehabilitation or projects including demo)
4-11 Mold Report (acquisition, conversion, acquisition rehabilitation)
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4-12 Other: please specify
4-13 Other: please specify
4-14 Other: please specify
Exhibit 5: Additional Information (please specify below)
5-1 Other: please specify
5-2 Other: please specify
5-3 Other: please specify
5-4 Other: please specify
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B. Agency Certification
Agency Certification
The undersigned agency hereby certifies as follows:
a. The information contained in the HOME Funding Application, all Exhibits and Checklist is complete and accurate;
b. The agency has the staffing capacity and experience to comply with all HOME Program requirements, whether directly referenced in this application or not;
c. The agency agrees to comply with all federal and County policies and requirements applicable to the HOME program;
d. The federal assistance made available through the HOME program funding will not be utilized to substantially reduce prior levels of local financial support for community development activities; and,
e. If HOME funds are approved in the requested amount, then to the best of your knowledge, sufficient funds will be available to complete the project as proposed.
_____________________________________________(Name of Agency)
_____________________________________________(Typed Name of Agency Official)
_____________________________________________(Title of Agency Official)
_____________________________________________(Agency Official Signature)
_____________________________________________(Date of Signature)
_____________________________________________(Telephone Number of Agency Official)
_____________________________________________(Email address of Agency Official)
The following certification must be completed and signed by an authorized agency representative to be further considered for HUD program funding.
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VII – Attachments
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Attachment A: HOME Income and Rent Limits
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Attachment B: HOME Maximum Per Unit Subsidy Limits
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Attachment C: Definition of Income Section 8 (Part 5)
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Attachment D: HOME Market Study Requirements
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Attachment E: Summary of HOME Program Requirements
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