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Page 1 GCR 2008 - MCS 2012
Commissioner Basic Training
WelcomeWill include:
Why Commissioners?
The Commissioner’s Top Priority: the Unit
How to Help a Unit
Page 2 GCR 2008 - MCS 2012
Commissioner Basic
Training
Why Commissioners?
Page 3 GCR 2008 - MCS 2012
Learning Objectives
• State the purpose of the Boy Scouts of America
• State the mission of the council and district
• Explain the four-function concept of council
and district operation
• Describe the commissioner unit service role
and its relationship to supporting a unit in a
quality program
• State the methods and steps of good unit
program planning
At the end of this session, you should be able to:
Page 4 GCR 2008 - MCS 2012
Aims & Methods of Scouting
Aims:
• Home &
neighborhood
centered
• Parent
involvement
• Advancement
plan
• The den
• Ideals
• Uniform
• Activity
program
• Ideals
• Patrols
• Outdoors
• Advancement
• Personal
growth
• Adult
association
• Leadership
development
• Uniform
• Association
with youth &
adults
• Ethical
decision
making
• Group
activities
• Recognition
• Democratic
process
• Curiosity,
exploration &
adventure
Character Development
Citizenship Training
Personal Fitness
Cub
Scouting:
Boy
Scouting:
Venturing:
Varsity:
• Advancement
• High
adventure &
sports
• Activities
• Service
• Personal
development
• Special
programs &
events
Page 5 GCR 2008 - MCS 2012
Missions of the…
…Council
…District
Four-Function Plan of
council and district:
• Membership/RelationshipsAvailable to all youth
• FinanceProvide adequate funds
• ProgramMaintain standards & policies
• Unit ServiceServe chartered organizations
A COUNCIL is a voluntary
association of citizens
which promotes the
Scouting program within a
geographical area.
To guide and
support its districts
To organize
and support
successful
units.
Page 6 GCR 2008 - MCS 2012
The Commissioner Concept
The commissioner is the liaison between the local council and Scouting
units. The commissioner’s mission is to keep units operating at
maximum efficiency, maintain regular contact with unit leaders, counsel
leaders on where to find assistance, note weaknesses in programs,
and suggest remedies. The commissioner is successful when units
effectively deliver the ideals of Scouting to their members.
Mission:
Keep units operating
Regular contact
Counsel leaders
Help fix problems
Success =Effective
Units
Local
Council
Scouting
Unit
Liaison
Page 7 GCR 2008 - MCS 2012
Most Important ResourceContains:Commissioner Orientation
Orientation Projects
The Commissioner Concept
The District Commissioner Staff
Providing Unit Service
Your Commissioner Style
Be a Lifesaving Commissioner
How to remove a Volunteer
Counseling
Youth Protection
Unit Charter Renewal
Unit Internet Advancement
Unit Commissioner Training
Commissioner Awards
Resources
Self-Evaluation
Unit Commissioner Worksheets
Unit Visit Tracking System
Page 8 GCR 2008 - MCS 2012
Commissioner Concept
The concept for commissioner service focuses on the
unit. The commissioner’s specific mission is to keep
units operating at maximum efficiency so that they
can deliver a good program to a growing youth
membership.
Today’s commissioners are results-oriented rather
than procedures-oriented. They are successful in
their mission when units continue to operate, units
regularly accept new youth, and units effectively
deliver the ideals of Scouting to their members.
Page 9 GCR 2008 - MCS 2012
Commissioner’s Role
What are the five major roles of a commissioner?
•Friend
•Representative
•Unit “doctor”
•Teacher
•Counselor
More details in Commissioner Fieldbook, page 10
Page 10 GCR 2008 - MCS 2012
Supporting the Unit
Buzz groups
Identify and discuss at
least 5 indicators that
should be monitored to
determine the health of
a scouting unit.
Cub Scout Pack Boy Scout Troop
Page 11 GCR 2008 - MCS 2012
Supporting the Unit
Cub Scout Pack Boy Scout Troop
What are the indicators to be monitored?
• Meeting operation
• Youth leadership
• Advancement
• Adult assistance
• Attendance
• Outdoor program
• Patrol activity
• Budget plan
• Membership
• Planned program
• Leadership
• Webelos den
• Advancement
• Attendance
• Adult attendance
• Den activity
• Tiger Cub den
• Den chiefs or den aides
• Membership
• Planned program
Page 12 GCR 2008 - MCS 2012
Supporting the Unit
Would a tool for evaluating a unit’s health be useful?
How might you use these worksheets?
Would a unit leader resist evaluation?
If you understood the unit’s profile,
where might you go for help?
Commissioner Helps for
Packs, Troops, and CrewsCommissioner Worksheet
Unit Action Planning meeting – conducted
annually or when major change of unit/
leadership happens
Page 13 GCR 2008 - MCS 2012
Unit Program PlanningPlan your work and work your plan
Understand the program planning process & tools
Resources to help with program planning:
• Cub Scout Den and Pack Meeting Resource Guide
• Cub Scout Leader Program Notebook
• Council Program Calendar
• Chartered Organization program needs
Other planning opportunities:
• Annual Pack program planning conference(attended by Cubmaster, pack committee, den leaders, den chiefs, parents, unit commissioner)
• Monthly pack leaders planning meeting
• Monthly den chief & den leader meeting
Page 14 GCR 2008 - MCS 2012
Unit Program Planning
Follows a pattern which involves the boys
(see chapter 8, Scoutmaster Handbook)
Resources to help with program planning:
• Troop Program Features
• Troop Program Planning Worksheets
• Boy Scout Leader Program Notebook
• Council Program Calendar
• Charter organization program needs
Five Planning Steps:
1. Do homework (get information ready)
2. Find out what Scouts want (PL’s can do this)
3. Hold troop leaders’ program planning conference(attended by Patrol Leaders Council and Scoutmaster)
4. Obtain troop committee support
5. Share the plan with scouts, parents, UC, others
Plan your work and work your plan
Page 15 GCR 2008 - MCS 2012
Unit Program Planning
As the coach, you are on the sidelines
(see chapter 5, Varsity Scout Leader Guidebook)
Resources to help with program planning:
• Varsity Program Features
• Team Activity Planning Worksheets
• Varsity Scout Game Plan – Volumes 1-3
• Council Program Calendar
• Charter organization program needs
Five Planning Steps:
1. Do homework (get information ready)
2. Conduct the Team’s Annual Planning Clinic
3. Share the Plan
4. Quarterly Program Detailing
5. Monthly Program Detailing
6. Weekly Checkup
Plan your work and work your plan
Page 16 GCR 2008 - MCS 2012
Unit Program Planning
Information on planning Crew’s program
(see chapter 3, Venturing Leader Manual)
Planning process includes officers and members:
• Suggest ideas for activities
• Plan the activities
• Participate in the activities
Planning steps:
1. Program Capability Inventory completed by adults
2. PCI information organized on Program Planning Forms
3. Venturing Activity Interest Survey completed by Venturers
4. Brainstorm ideas for activities using information collected above
5. Discuss and evaluate each idea
6. Select activities and place on program calendar
7. Each month, plan details for next month’s activities
Plan your work and work your plan
Page 17 GCR 2008 - MCS 2012
Review
We have learned about:
Aims and Methods of Scouting
The Commissioner Service Role
Supporting the Unit
Unit Program Planning
Page 18 GCR 2008 - MCS 2012
Break
Page 19 GCR 2008 - MCS 2012
Commissioner Basic Training
Units: The Commissioner’s
Top Priority
How to help the Unit
Page 20 GCR 2008 - MCS 2012
Learning ObjectivesAt the end of this session, you should be able to:
• State your role in youth protection
• Understand commissioner priorities and how to
be an effective leader yourself
• Recognize the standard for Journey to Excellance
• Explain the annual commissioner service plan
• State methods of membership management
• Use the resources of the district committee
• Use commissioner lifesaving techniques to
resolve unit life-threatening problems
• Make meaningful visits to a unit
Page 21 GCR 2008 - MCS 2012
Introduction to Youth Protection
The Boy Scouts of America places the
greatest importance on creating the most
secure environment possible for our youth
members. To maintain such an
environment, the BSA developed
numerous procedural and leadership
selection policies and provides parents and
leaders with resources for the Cub Scout,
Boy Scout, and Venturing programs.
Page 22 GCR 2008 - MCS 2012
The Commissioner and
Youth Protection
Commissioners can help in several ways:
Conduct annual Youth Protection review
Help with leader selection
Coach unit people
Promote use of videos
Explain about handbook inserts
Take online Youth Protection Training
(www.scouting.org)
Page 23 GCR 2008 - MCS 2012
Commissioner Priorities
Everything
else in
Scouting
Unit
Service
Falling into the Trap
Commissioners can fall into the trap of
doing everything else in Scouting except
appointed job: Unit Service --- It happens!
(see page 24, Commissioner Fieldbook)
Commissioners are
wonderful Scouters
May be asked to do
many things
NOT the primary
responsibilities of
commissioners
Concentrate your
Scouting time on
helping specific unit
needs
Good
Unit
Service=
Take precedence
over all other
Scouting efforts
Page 24 GCR 2008 - MCS 2012
Effective Leadership
How to be effective leaders
1. Evaluate and improve your own performance
2. Maintain a positive and enthusiastic attitude
3. Work successfully with adults
4. Guide unit leaders in working successfully with youth
5. Set a good example for the boys and other adults
6. Continue learning and growing in leadership skills
7. Practice good communications
Page 25 GCR 2008 - MCS 2012
Journey to Excellence
"Scouting's Journey to Excellence" is the
BSA's new council performance
recognition program designed to
encourage and reward success and
measure the performance of our units,
districts, and councils. It is replacing the
Centennial Quality Awards Program as a
means of encouraging excellence in
providing a quality program at all levels of
the BSA
Page 26 GCR 2008 - MCS 2012
District Committee
Four Function Organization:
• Membership
• Finance
• Program
• Unit Service
Page 27 GCR 2008 - MCS 2012
Program Functions
• Camping
• Activities
• Advancement
• Training
• Health & Safety
Page 28 GCR 2008 - MCS 2012
Program Functions
Camping
Order of the Arrow
Where to go camping
Summer camp promotion
Log Cabin Gateway
Philmont
Page 29 GCR 2008 - MCS 2012
Program Functions
Activities
Scout Expo
Scouting for Food
Scout-0-Rama
Scouting Anniversary Week
District Recognition Dinner
Cub Day Camp
Derby: Pinewood, etc.
Camp-O-Rees
Scouting for Food
Page 30 GCR 2008 - MCS 2012
Program Functions
Advancement
Eagle Boards of Review
Merit Badge Counselors
Venturing awards
Advice / training for units
Heroism awards
Adult recognition
Page 31 GCR 2008 - MCS 2012
Program Functions
TrainingCub Scout:Fast Start
This is Scouting
Leader Specific Training
Youth Protection
Pow Wow, Roundtable
Wood Badge
Boy Scout:Fast Start
This is Scouting
Leader Specific Training
Intro to Outdoor Leadership
Youth Protection
Roundtable
Wood BadgeVarsity/Venturing:Fast Start
This is Scouting
Leader Specific Training
Intro to Outdoor Leadership
Youth Protection
Roundtable
Wood Badge
Youth:Den Chief
National Youth Leadership Training
Junior Leader Backpack Training
Venturing Leadership Skills Course
Page 32 GCR 2008 - MCS 2012
District Committee
UNIT
Country Doctor(unit commissioner)
Determine
need
Provide consultation
or specialized
treatment
Specialists
Request
specific
assistance
Unit Service
Page 33 GCR 2008 - MCS 2012
Membership Management
Buzz Groups
Discuss how to get
and keep young men
Potential Scenarios:
Unit members concentrated into one age group
Unit not aware of membership situation
Units at risk to drop charter
Also see membership section of Commissioner helps for packs, troops, and crews
Page 34 GCR 2008 - MCS 2012
Membership Management
Report from groups
Summary:
Membership for membership’s sake is not the name of the game.
A growing unit is a going unit; recruiting will ensure continuation of
the unit, with more youth enjoying the benefits. Good program is
the key to attracting youth. Youth having fun and excitement in
Scouting are our best recruiters.
Page 35 GCR 2008 - MCS 2012
Membership Management
10 10 10 10 11 11 11 11 11 11 11 11
16 16 16 16 16 16 17 17 17 17 17 17
13 13 14 14 14 14 14 14 14 14 14 14
10 10 10 11 11 11 11 11 11 11 11 11
7 7 7 7 7 7 8 8 8 8 8 8
9 9 9 10 10 10 10 10 10 10 10 10
9 9 9 9 9 9 9 10 10 10 10 10
8 9 9 9 9 9 9 9 9 9 9 9
8 8 8 8 9 9 9 9 9 9 9 9
7 8 8 8 8 8 8 8 8 8 8 8
7 7 7 7 7 8 8 8 8 8 8 8
15 15 15 15 15 15 16 16 16 16 16 16
14 14 14 14 14 14 14 14 15 15 15 15
13 13 13 13 13 13 14 14 14 14 14 14
11 11 12 12 12 12 12 12 12 12 12 12
11 11 11 11 11 11 11 11 12 12 12 12
16 16 16 16 16 16 16 16 16 16 17 17
17 17 18 18 18 18 18 18 18 18 18 18
18 18 18 18 18 18 19 19 19 19 19 19
2006 2006 2006 2006 2006 2007 2007 2007 2007 2007 2007 2007
Pack
Tro
op
Team
Cre
w NameScout, Varsity, Venturing age
Birthdatemm/dd/yyyy A
UG
SE
P
OC
T
NO
V
DE
C
JA
N
FE
B
MA
R
AP
R
MA
Y
JU
N
JU
L
Color Key ---> Cub Scout
Registration Status
Varsity VenturingBoy Scout
Registered YM not on Charter Organization Membership List
Cub Scout age boys
Charter Organization #1List of Young Men by age for --
Lyle Smith 18 Jan 1988
Mark Moore 28 Sep 1988
Peter Jones 5 Jun 1990
Wesley Brown 18 Jan 1991
Shaun Young 16 Mar 1992
Sean Elmer 2 Feb 1993
Marty Green 12 Oct 1994
George Norton 25 Mar 1995
Ned Smith 28 Nov 1995
Gary Lopez 1 Nov 1996
Bryan Rogers 12 Mar 1997
Robert Horton 25 Aug 1997
Tim Green 14 Dec 1997
Jack Done 3 Sep 1998
Kyle Wood 25 Dec 1998
Member
List
John Jones 14 Feb 1990
Alex Jones 23 Sep 1992
Sam Jones 4 Nov 1995
Reed Jones 30 Jan 1999
Charter
X
X
X
X
X
X
X
X
X
X
Enter only names and birthdates
X
X
X
Page 36 GCR 2008 - MCS 2012
Unit Charter Renewal
2006 2006 2006 2006 2006 2007 2007 2007 2007 2007 2007 2007
Pack
Tro
op
Team
Cre
w NameScout, Varsity, Venturing age
Birthdatedd-mmm-yyyy A
UG
SE
P
OC
T
NO
V
DE
C
JA
N
FE
B
MA
R
AP
R
MA
Y
JU
N
JU
L
Lyle Smith 18-Jan-1988 18 18 18 18 18 18 19 19 19 19 19 19
X Mark Moore 28-Sep-1988 17 17 18 18 18 18 18 18 18 18 18 18
Fred Cox 20-Dec-1989 16 16 16 16 16 17 17 17 17 17 17 17
X Peter Jones 5-Jun-1990 16 16 16 16 16 16 16 16 16 16 17 17
Wesley Brown 18-Jan-1991 15 15 15 15 15 15 16 16 16 16 16 16
James Black 13-May-1991 15 15 15 15 15 15 15 15 15 16 16 16
X Shaun Young 16-Mar-1992 14 14 14 14 14 14 14 14 15 15 15 15
X Steven Homer 17-May-1992 14 14 14 14 14 14 14 14 14 14 15 15
Alan Hill 20-Sep-1992 13 13 14 14 14 14 14 14 14 14 14 14
Sean Elmer 2-Feb-1993 13 13 13 13 13 13 14 14 14 14 14 14
X Dave Nelson 5-Aug-1994 12 12 12 12 12 12 12 12 12 12 12 12
X Marty Green 12-Oct-1994 11 11 12 12 12 12 12 12 12 12 12 12
X George Norton 25-Mar-1995 11 11 11 11 11 11 11 11 12 12 12 12
X Jose Anderson 2-Jun-1995 11 11 11 11 11 11 11 11 11 11 12 12
X Ned Smith 28-Nov-1995 10 10 10 10 11 11 11 11 11 11 11 11
X John Hill 5-Feb-1996 10 10 10 10 10 10 11 11 11 11 11 11
X Harry Jackson 20-Jun-1996 10 10 10 10 10 10 10 10 10 10 10 11
Gary Lopez 1-Nov-1996 9 9 9 10 10 10 10 10 10 10 10 10
X Bryan Rogers 12-Mar-1997 9 9 9 9 9 9 9 10 10 10 10 10
X Robert Horton 25-Aug-1997 8 9 9 9 9 9 9 9 9 9 9 9
X Tim Green 14-Dec-1997 8 8 8 8 9 9 9 9 9 9 9 9
Sam Brown 30-May-1998 8 8 8 8 8 8 8 8 8 8 9 9
Jack Done 3-Sep-1998 7 8 8 8 8 8 8 8 8 8 8 8
Kyle Wood 25-Dec-1998 7 7 7 7 7 8 8 8 8 8 8 8
Ian Red 11-Apr-1999 7 7 7 7 7 7 7 7 8 8 8 8
X John Jones 14-Feb-1990 16 16 16 16 16 16 17 17 17 17 17 17
X Alex Jones 24-Sep-1992 13 13 14 14 14 14 14 14 14 14 14 14
X Sam Jones 4-Nov-1995 10 10 10 11 11 11 11 11 11 11 11 11
Reed Jones 30-Jan-1999 7 7 7 7 7 7 8 8 8 8 8 8
Color Key ---> Cub Scout
Registration Status
Varsity VenturingBoy Scout
Registered YM not on Charter Organization Membership List
Cub Scout age boys
Sample Charter OrganizationList of Young Men by age for --
GCRAug 2006
Cubmaster:•
Asst Cubmaster:•
Webelos Leader: (if boys)•
Den Leader: (at least one)•
Committee Chairman:•
Committee Members (2):••
Scoutmaster:•
Asst Scoutmaster:•
11 yr old Leader: (if boys)(may be listed as Asst SM)
•
Committee Chairman:•
Committee Members (2):••
Cub Scout Pack Cub Scout Pack ________ Boy Scout Troop Boy Scout Troop ________
Adult Leadership Status & Changes
Charter Organization Representative (COR) -- •
Institutional Head -- •
Advisor:•
Assoc Advisor:•
Committee Chairman:•
Committee Members (2):••
Venturing Crew Venturing Crew ________
Coach:•
Asst Coach:•
Committee Chairman:•
Committee Members (2):••
Varsity Team Varsity Team ________
List names for each position based on current charter in the boxes above. Then note any changes
in the space to the right of each box. The dots indicate the minimum adult leadership requirement.
Charter Organization Charter Organization
Member
List
Charter
Adult Leadership
Status Worksheet
Membership Inventory Tool
Preparing for Recharter Initiate Recharter with
Online Tool
Turn in
signed
paperwork
Proper
preparation will
simplify the
recharter effort
and allow timely
completion.
Page 37 GCR 2008 - MCS 2012
Annual Commissioner Service PlanGives specific purpose for some of your regular and supportive contact with units
See page 17 in Commissioner Fieldbook for more details
Page 38 GCR 2008 - MCS 2012
Counseling
Counseling is the art of helping others arrive at the
right answer by their own analysis of the situation
and the facts. When it is done skillfully, they may
not even know that they have been guided. You
should counsel whenever someone needs
• Help to solve a problem,
• Encouragement in a difficult task,
• Help interpreting facts,
• Assistance to resolve indecision or confusion.
Page 39 GCR 2008 - MCS 2012
The Lifesaving Commissioner
Sometimes a commissioner
is called on to save the life
of a unit.
What needs to be done?
How do you go about it?
More information in Commissioner Fieldbook,
Be a Lifesaving Commissioner chapter on page
27. Read first two paragraphs
Page 40 GCR 2008 - MCS 2012
The Lifesaving Commissioner
UNIT
Buzz Groups-Danger
Signals• Styles of leadership
• Leader not incorporating the
patrol method; leader wants
to keep authority; leader lacks
faith in boy’s ability to run
patrol or troop
• Unit is not meeting
• Unit is without adult leaders
• Unit has no committee
• No new members added
• Low attendance at meetings
• Weak program
• No advancement
• No participating in summer
camp
• No unit budget
Watch for Vital Signs
REPORTS-What Action Taken?
Page 41 GCR 2008 - MCS 2012
The Lifesaving Commissioner
Go into
Action
Fast
Specific things you can do:
Consult your ADC or DC
Ask some basic questionsWhat must be solved?
Possible alternatives?
Which strategy first?
Who to involve?
Is it saved?
What is Plan B?
Be enthusiastic
Apply “first aid”
Apply “second aid”
Generate teamwork
Page 42 GCR 2008 - MCS 2012
The Lifesaving Commissioner
Typical Hurry Cases
More information in
Commissioner Fieldbook
Page 28-30
Unit No MeetingMove quickly to salvage remaining leadership and
membership
Unit with No LeaderSee that leader is replaced quickly and then trained
Unit with No CommitteeWork with chartered organization to understand importance
Unit with No New MembersHelp find ways to grow membership and ensure program is
attracting and keeping.
Unit Conflict with
Chartered OrganizationBe a mediator. Bring together to talk.
New Leader lacks TrainingHelp orient and provide information
Unit with Weak LeadershipCounsel with leader. Encourage with Chartered Org
(Stopped Breathing)
(No Heartbeat)
(Choking)
(Severe Bleeding)
(Poisoning by Mouth)
(Blue Baby)
(Comatose)
Page 43 GCR 2008 - MCS 2012
The Lifesaving Commissioner
Using a team approach
Ad Hoc
Or
Organized
effort
What are the
benefits of a
formal
lifesaving
team?
Page 44 GCR 2008 - MCS 2012
Unit Visits
Second unit visit guidelines:Go by yourself
Stay only 15 minutes
Make appropriate worksheet changes
Third unit visit guidelines:
Visit the unit committee meeting
Wear your uniform – be example
Give out your address and phone number
Take time to visit the Charter representativeUnit Committee
First unit visit guidelines:Call unit leader before visit Stay for entire meeting
Take a coach if needed Observe, don’t participate
Know Worksheet, don’t use during visit, complete after
Page 45 GCR 2008 - MCS 2012
Review
We have learned about:
Introduction to Youth Protection
Commissioner Priorities
Effective Commissioner Leadership
Journey to Excellence
The District Committee
Membership Management
Annual Commissioner Service Plan
The Lifesaving Commissioner
Unit Visits – applying your new skills
Page 46 GCR 2008 - MCS 2012
Summary
As a leader,You have made a personal commitment..
…to Scouting
...of time, effort, and knowledge
…of patience and understanding
…to be a living example for unit leaders
…to lend a helping hand to fellow Scouters.
Page 47 GCR 2008 - MCS 2012
Closing
The Challenge-
You now see your task
Training is just beginning –
continue to gain knowledge
Commissioner must be a
friend to units
Goal is more boys with
better Scouting experience
Graduation