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Asia Geospatial Forum, 24-26 September 2013, Kuala Lumpur, Malaysia
Data Update Device (DUDe) as a Mobile GIS for
TNB’s Corporate Geospatial Information System (CGIS)
Ahmad Hafifi Yusof
Geomatics Unit (CGIS Project), IT & Business Solutions Department, ICT Division,
Tenaga Nasional Berhad (TNB), Malaysia
1.0 INTRODUCTION
Tenaga Nasional Berhad (TNB) is the largest electricity utility in Malaysia and a leading utility
company in Asia. Listed on the Main Board of Bursa Malaysia with almost RM87 billion in
assets, the Company’s more than 33,500 employees serve an estimated 8.3 million customers in
Peninsular Malaysia, Sabah and Labuan. TNB has been “Keeping the Lights On” in Malaysia
ever since it was set up as the Central Electricity Board in 1949, powering national development
via the provision of reliable and efficient electricity.
TNB’s core businesses are in the generation, transmission and distribution of electricity. In
Peninsular Malaysia, the Company supplies households and industry with electricity generated
from six thermal stations and three major hydroelectric schemes. It also manages and operates
the National Grid which links TNB power stations and IPPs to the distribution network. The grid
is connected to Thailand’s transmission system in the north and Singapore’s transmission system
in the south. In East Malaysia, TNB has 80% equity in Sabah Electricity Sdn. Bhd. (SESB),
which manages the Sabah Grid.
As part of its drive to improve efficiency and reduce operational costs, one of TNB’s initiatives
is implementing a Corporate Geospatial Information System (CGIS) Project. Other than serving
the core businesses, CGIS is also required to manage internal TNB fiber optic network, property
management, security and logistics.
One of the factors that contribute towards the successful implementation of CGIS in TNB is
ensuring that all of the required data for CGIS functionalities are always available, accurate and
reliable. High integrity data can only be realized by making sure that any changes to data
attributes are immediately updated into the CGIS databases onsite. This can be achieved by
providing proper field data capture or update tool to the users. To ensure process standardization
and compliance, the use of this tool shall be made compulsory as part of their daily works.
2.0 DATA MANAGEMENT IN CGIS PROJECT
Data is one of the key elements in the implementation of any GIS project. Among the many
challenges of field data collection are dealing with complex data models, high volume of data
and ensuring data integrity and accuracy. Involving three (3) core divisions, namely Generation,
Transmission, Distribution and three (3) non-core divisions in TNB; ICT, Planning & Corporate
Services, this project aims to collect and digitize the following assets:
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Asia Geospatial Forum, 24-26 September 2013, Kuala Lumpur, Malaysia
27 Power Stations (Thermal & Hydro)
38 Mini Hydro
~7.3 million customer points/meter
~60,000 substations & associated equipment
~250,000 km of underground (UG) cables
380 Main Intake Substations (132kv and above)
14,000 km of overhead (OH) lines
3,000 km of UG cables
15200 land parcels (Generation, substations, TNB offices)
~60,000 PE land parcels
~7,600 buildings
~10,000 km of fiber optics cables
480 communication rooms
1000 km of Last Mile Fiber
Such massive data volume requires proper and efficient data management, from work package
preparation, field data collection, data digitization, and QA/QC and data maintenance. DUDe has
been introduced to assist TNB in ensuring a more effective and productive data maintenance for
the implementation of the TNB GIS project.
Figure 1: 4 Keys Elements in Data Maintenance
Data Maintenance
Work Package
Data Collection
Data Digitization
QA/QC
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Asia Geospatial Forum, 24-26 September 2013, Kuala Lumpur, Malaysia
3.0 DATA UPDATE DEVICE (DUDe) PROJECT
TNB has embarked on the implementation of DUDe Project (Phase I) in November 2012 and
expected to complete by September 2013. DUDe has been introduced as a GIS mobile solution
for the CGIS Project. Distribution Division with the highest volume of assets to be operated and
maintained has been identified as a consumer of DUDe.
DUDe is a mobile solution introduced in TNB with an aim to improve efficiency and process in
maintaining and updating asset information on-the-go via mobile device.
Outdated data is always a major issue in any GIS Project implementation. Lessons learned from
other organizations indicated that in order to ensure data are updated on a timely basis; it requires
more than just having processes but also good discipline amongst the users as well as proper
monitoring and utilization of the update devices. Furthermore, data updating processes from the
fields to CGIS database shall be simple and seamless to the users.
In order to ensure high data integrity, accuracy and enable well informed decision-making and
Distribution planning, TNB decided to invest and equip selected CGIS users with Data Update
Devices.
4.0 SOLUTION OVERVIEW
In TNB Distribution Division, there are 3 major functions/units namely Planning &
Construction, Customer Services, and Operation & Maintenance which are involved in managing
and maintaining TNB’s electrical networks and assets. On top of using CGIS as a desktop GIS
application to plan, construct, operate and maintain, an efficient mobile solution namely DUDe is
needed to ensure high data integrity and seamless data updating.
Figure 2 below shows an overview of DUDe solution involving Intergraph Workflow Manager
and Geomedia Smart Client on top of existing CGIS database integrated with DUDe database
through Smallworld InSync™ On Oracle®, from GE Energy.
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Asia Geospatial Forum, 24-26 September 2013, Kuala Lumpur, Malaysia
Figure 2: Solution Overview
a. Smallworld InSync™ On Oracle®
Smallworld InSync™ On Oracle® is part of the Smallworld on Oracle family of products
and is a key tool for integration with Oracle databases. The Smallworld InSync product
can significantly reduce the time and cost of integration with other enterprise systems –
Work Flow Management, Asset Management, Customer Relationship Management.
Smallworld InSync enables live data in operational and other systems that manage their
data on Oracle, to be available in the managed design environment, and vice versa.
b. Intergraph Geomedia Smart Client
Traditional desktop GIS provides the ultimate in geospatial capabilities and flexibility,
but its complexity and cost (both in terms of licensing and support) makes it unsuitable
for wide deployment across the enterprise. On the other hand, common web mapping
applications provide a better fit for general users based on their simpler operation and
lower cost, but they do not support functions required by many enterprise business
workflows, such as accurate and reliable vector data editing. Intergraph developed
Geomedia Smart Client. To address enterprise space, Smart Client supports a number of
core functions that enable organizations to:
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Asia Geospatial Forum, 24-26 September 2013, Kuala Lumpur, Malaysia
Use workflow configuration and rules definition tools to implement highly focused and efficient workflows without the need of developing and maintaining extensive and
expensive custom code.
Reduce training overhead while increasing productivity and data quality with Smart Client’s task-driven user interface, workflows, and built-in data validation.
Increase information sharing and re-use with Smart Client’s controlled and coordinated user access, data models, and workflows while avoiding the inefficiencies, errors, and
risks that arise when departments work in data silos.
Remove the cost of installing and administering desktop (even browser-based) software by offering self-configuring web deployment
5.0 BUSINESS PROCESS WORK FLOW
Figure 3: Detailed Work Flow
With the use of DUDe system, TNB will be able to:
Allow the construction supervisor to update network design on site during construction phase and after construction is completed. The status of assets can be updated
progressively.
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Asia Geospatial Forum, 24-26 September 2013, Kuala Lumpur, Malaysia
Provide functions that allow users to view on-going project status on-demand basis in CGIS during construction phase including “% of overall completion”, "Construction
Complete Date", "Full Commissioning Date" and “Take Over Certificate (TOC) Date”.
Capability for users to amend planned networks on site based on construction progress or as-built drawings at different phases of construction.
Upon project closure, Engineering Information Unit (EIU) will consolidate all asset status report from construction unit and update asset data attributes in SAP’s Plant Maintenance
module (e.g. functional location of asset, type, manufacturer, etc.)
6.0 EXPECTED BENEFIT
a. Time savings and cost reduction
By integrating data via GIS mobile device, time spent for on-site field surveying as well as manpower cost can be reduced significantly
Reduction of paper consumption; achieved by eliminating pen and paper approach to collect, edit and load data
b. Improve work productivity and efficiency
More productive GIS data management process through rapid data collection and seamless data integration
Improve operational efficiency of field crew
c. Increase data reliability and quality
Precise, up-to-date information and reduction of human error due to immediate on-site data acquisition
Assist TNB in making more accurate, real-time business decisions and collaboration across the organization
.
7.0 CHALLENGES
a. Stakeholder’s Buy In
Change management is a critical part of any project that introduces new processes,
technologies and systems. To ensure successful implementation of the mobile GIS
initiative in TNB, active participation and take-up from all stakeholders is crucial during
this transformation phase. Level of detailed assets to be updated and collected must be
collectively agreed. Without a common understanding between functional/business
owners and implementers, the DUDe system cannot be realized to its full potential. To
mitigate this, working level stakeholders must be identified correctly and data
requirements are to be addressed and analyzed holistically. In addition, data ownership
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Asia Geospatial Forum, 24-26 September 2013, Kuala Lumpur, Malaysia
has to be identified and informed at the beginning of project implementation to ensure
continuous data maintenance by each owner.
b. Complexity Data Model
With regards to the extensiveness of data attributes captured, it is important to note that
striking the right balance between business needs and required efforts is the key to a
successful mobile GIS implementation. Without accurate and reliable data, all CGIS
functionalities cannot be used and will lead to incorrect decision making and low system
utilization. Focusing on finalizing data model, dataset for Oracle InSync and
synchronization flow between CGIS and DUDe servers must be made to ensure
smoothness of DUDe system. Besides that, data model and process flow should also be
agreed upon and finalized during project implementation stage to reduce risk of delay in
project delivery.
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Asia Geospatial Forum, 24-26 September 2013, Kuala Lumpur, Malaysia
Paper Reference No : PN-51
Title of Paper : Data Update Devices (DUDe) as a Mobile GIS for
TNB’s Corporate Geospatial Information System
(CGIS)
Name of Presenter : Ahmad Hafifi Yusof
Author’s Affiliation : Board of Engineers, Malaysia (BEM)
Mailing Address : Geomatics Unit (CGIS Project)
IT & Business Solutions Department
ICT Division, Tenaga Nasional Berhad
Level 28, Dua Sentral
Malaysia
Email Address : [email protected]
Telephone Number : 603-2180 2288 ext. 5845
Fax Number : 603-2203 4972
Author’s Brief Biography
Ahmad Hafifi Yusof is a Manager, Implementation & Maintenance
Services (Geomatics) in ICT Division of Tenaga Nasional Berhad
(TNB) Malaysia. He’s been serving TNB since December 2005.
Graduated with Bachelor Degree (BA.Hons) in Computer
Engineering from Universiti Teknologi Malaysia, Skudai, Johor.
Currently he’s involved in implementing Corporate Geospatial
Information System for TNB, in-charge of GIS Data Management
for the project. He has more than 6 years’ experience in GIS
implementation in TNB.
mailto:[email protected]